HomeMy WebLinkAboutContract 55861-A5R5CSC No. 55861-A5R5
FIFTH AMENDMENT AND FIFTH RENEWAL
TO CITY SECRETARY CONTRACT NO. 55861
This Amendment and Renewal is executed by and between the City of Fort Worth
(hereafter "City"), a home rule municipality, and Consolidated Traffic Controls, Inc. (hereafter
"Vendor"). City and Vendor are each individually referred to herein as a "Party" and collectively
as the "Parties."
WHEREAS, on June 15, 2021 the Parties entered into City Secretary Contract No. 55861
to purchase School Zone Beacon Communication Modems, Traffic Signal and other Related
Hardware and Equipment ("Agreement/Contract");
WHEREAS, the Agreement memorialized City Council's authorization to procure such
items from Vendor under M&C P-12296 which was approved on February 5, 2019;
WHEREAS, the Agreement provides three (3) one-year renewal options and also
authorized the City to purchase similar equipment and supplies under an extended, successor
HGAC contract;
WHEREAS, the HGAC contract was recently extended through April 30, 2026;
WHEREAS, the Parties wish to amend the Agreement to update the Term language and
renew the Agreement in accordance with the HGAC contract extension; and
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS TO AGREEMENT
Paragraph 5, the Amendment of the Agreement to renew the contract, shall be deleted in its
entirety and amended to read as follows:
The Contract with the City of Fort Worth currently expires on April 30, 2025. Pursuant to
the terms of the Contract, the Contract may be renewed by the mutual consent of the parties and
the City is authorized to make purchases under an extended or successor HGAC contract. HGAC
PE05-21 was recently extended through April 30, 2026. The City has the option to renew under
the extension by mutual consent of the parties.
2.
RENEWAL
This Agreement is hereby renewed for its Fifth Renewal Term, beginning on May 01, 2025
and ending on April 30, 2026.
CSC 55861, Amendment 5/Renewal 5 Page 1 of 3
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
4.
ELECTRONIC SIGNATURE
This Amendment and Renewal may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
CSC 55861, Amendment 5/Renewal 5 Page 2 of 3
ACCEPTED AND AGREED:
By.
Name: Jesica McEachern
Title: Assistant City Manager
Date: 05/17/2025
APPROVAL RECOMMENDED:
17
By: Lauren Prieur (May 13, 2025 10:43 CDT)
Name: Lauren Prieur
Title: Director, Transportation
Public Works Department
ATTEST:
e
oa°6n�aaga4
By:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Consolidated Traffic Controls, Inc.
By. Zobby
y7"
Name: Hale
Title: Vice President
Date: 05-07-2025
CONTRACT COMPLIANCE
MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
I at �
By:
Name: Sagar Medisetty
Title: Engineering Manager
APPROVED AS TO FORM AND
& LEGALITY:
By:
Name: Jessika J. Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: P-12296
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC 55861, Amendment 5/Renewal 5 Page 3 of 3
12/9/22, 8:17 PM
M&C Review
Official site of the City of Fort Worth, Texas
City Council Agenda The City of Fort Worth logo.
COUNCIL ACTION: Approved on 2/5/2019
DATE: 2/5/2019REFERENCE **p-12296 LOG NAME: 13PAMEND P-12135 LRH
NO.: TPW
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment to Existing Agreement with Consolidated Traffic Controls, Inc., using
a HGAC Cooperative Purchasing Agreement for School Zone Beacon Communication
Modems, Traffic Signal Parts and other Related Hardware and Equipment in an Annual
Amount Up to $750,000.00 and Authorize Annual Renewal Options in Amount of
$300,000.00 in Accordance with the HGAC PE-05-17 Coop Contract for the Transportation
and Public Works Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the existing Agreement with
Consolidated Traffic Controls, Inc., using the HGAC Cooperative Purchasing Agreement PE 05-17 for
procurement of School Zone Beacons Communication modems, Traffic Signal Parts and other traffic signal
related hardware and equipment in an amount of $750,000.00 for the first year and a renewal option in the
amount of $300,000.00 for following three (3) years in accordance with the HGAC PE-05-17 or applicable
successive HGAC contracts for the Transportation and Public Works Department.
DISCUSSION:
The Transportation and Public Works Department initiated a requisition for an Amended Agreement to
purchase School Zone Beacon Communication modems, traffic signal parts, and other related traffic signal
hardware and equipment to make necessary upgrade, repair, or bringing the traffic control devices up to
standard and compliant with the latest industry requirements. The parts provided under the Agreement
include cellular modems for School Zone Beacons, Vehicular and pedestrian traffic signal indication and
housing with clam shell, count down pedestrian signal insert, vehicular and pedestrian mounting brackets,
pedestrian push button assemblies, traffic signal cables, and other traffic signal parts. Staff recommends
awarding an Amended Agreement to Consolidated Traffic Controls, Inc., using the H-GAC Cooperative
Purchasing Agreement PE 05-17. No guarantee was made that a specific amount of services would be
purchased. However, the department anticipates spending approximately an amount up to $750,000.00 in
the first year and $300,000.00 for each year after. Staff reviewed the pricing and found pricing to be fair
and reasonable. State law provides that a local government purchasing items under a Cooperative
Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for
purchase of items. H-GAC Cooperative Purchasing Contract PE 05-17 has been competitively bid to
increase the purchasing power of government entities and simplify the process.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager in an amount up to $100,000.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, this Agreement will commence upon execution by
both parties and continue in accordance with the terms and conditions of HGAC-Contract No. HGAC PE-
05-17 or applicable successive HGAC contracts for the same services. Upon City Council approval, this
Agreement shall begin upon execution of the Agreement.
https://fins.fortworthtexas.gov/psc/fins_l /view/%7bV2%7dJWQzkAc3AcAJjXtyWBvExtiLKiLydYvvmLQUcgisxpQKZVNTPdxZBUpsgB63. DQfWXvecsE... 1 /2
12/9/22, 8:17 PM
M&C Review
SUCCESSOR CONTRACTS: The City will use HGAC PE-05-17 to make purchases authorized by this
M&C. As noted, HGAC PE-05-17 expires on April 30, 2019. If the HGAC contract is extended, this M&C
authorizes the City to purchase similar equipment and supplies under the extended contract. If the HGAC
contract is not extended, but HGAC executes a new cooperative contract with Consolidated Traffic
Controls, Inc. with substantially similar terms as HGAC PE-05-17, this M&C authorizes the City to
purchase the equipment and supplies under the new HGAC contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget as appropriated, of
the General Fund. Prior to an expenditure being made, the department has the responsibility to validate the
availability of funds.
BQN\12-0135\LRH
TO
Fund Department Account Project ProgramActivity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project ProgramActivity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Cifi Manager's Office by_ Kevin Gunn (2015)
Originating Department Head: John Padinjaravila Baby (2279)
Cynthia Garcia (8525)
Additional Information Contact: Laurena Hamilton (8321)
ATTACHMENTS
CTC 1295 Redacted.ndf
https://fins.fortworthtexas.gov/psc/fins_l /view/%7bV2%7dJWQzkAc3AcAJjXtyWBvExtiLKiLydYvvmLQUcgisxpQKZVNTPdxZBUpsgB63. DQfWXvecsE... 2/2
FORT WORTH,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: Consolidated Traffic Controls, Inc.
For: Fifth Amendment & Renewal
M&C: P-12296 CPN: _ CSO: 55861
Date:
To: Name
1. Sagar Medisetty
2. Anna Benavides
3. Martin Phillips
4. Lauren Prieur
5. Jessika Williams/Amarna Muhammad
6. Jesica McEachern
7. Ronald Gonzales
8. Jannette Goodall
9. Allison Tidwell
10. Tabitha Giddings
11.
10.
DOC#:
Department
Initials
TPW- Signature
M d
TPW — Initials
TPW- Initials
MAP "4T
TPW- Signature
�u�eveu
Legal- Signature
iw —
ACM- Signature
(�pk
CSO — Initial
CSO-Signature
4Laooaan
CSO-Assign CSC
TPW-Admin
Date Out
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: [—]YES ®No
RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs