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HomeMy WebLinkAboutContract 48412-A4CSC No. 48412-A4 FOURTH AMENDMENT TO FORT WO TH CITY SECRETARY CONTRACT NO. 48412 This Fourth Amendment to Fort Worth City Secretary Contract No. 48412 ("Fourth Amendment") is made between the City of Fort Worth ("City"), a municipal corporation and Motorola Solutions, Inc., an IL Corporation ("Vendor"). City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 48412 beginning January 1, 2017 (the "Agreement"); and WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to increase the total annual contract amount by $100,000.00 and add Attachment A-4 Premier and ASTRO Connectivity Services to support the addition of MedStar. NOW THEREFORE, known by all these present, City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended by adding Attachment A-4, attached to this Fourth Amendment, as Attachment A-4 of the Agreement. The total cost of the contract for 2025 will not exceed $21,285,529.27. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment to Fort Worth City Secretary Contract No. 48412 Page 1 of 2 Executed effective as of the date signed by the Deputy City Manager below. FORT WORTH: City of Fort Worth By: Dianna Giordano (May 20, 2025 13:37 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 05/20/2025 Approval Recommended: By: Sarah Trotter (May 19, 2025 16:19 CDT) Name: Kevin Gunn Title: IT Solutions Director 4FFoq>^PP, Attest: PPP¢ nEopa'4p By: Name: Jannette S. Goodall Title: City Secretary VENDOR: Motorola Solutions, Inc. By: 'O &a L Name: Brad Rice Title: Area Sales Manager Date: May 16, 2025 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. L By: Lawrence Crockett (May 16, 2025 12:43 CDT) Name: Lawrence Crockett Title: Senior IT Solutions Manager Approved as to Form and Legality: By: Y Name: Tavlor Paris Title: Senior Assistant City Attorney Contract Authorization: M&C: 20-0405 Approval Date: 06/16/2020 Form 1295: 2019-568808 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment to Fort Worth City Secretary Contract No. 48412 Page 2 of 2 Attachment A-4 Bill To: Radio Shop 151511thAve Fort Worth, TX 76102 Attn: Larry Crockett Ship To: Radio Shop 1515 11 th Ave Fort Worth, TX 76102 Attn: Larry Crockett © MOTOROLA SOLUTIONS QU0)ATIOiv Quote# Q283 Revision ID 1 Quote Date 01 /24/2025 Quote Expiration 04/24/2025 Customer Number 1012858843 Customer Name City of Fort Worth Site Name MedStar Site ID SZ044A1 D17 Premier Service Motorola Premier Services for monthly 6 $8,842.06 $53,052.36 MedStar Dispatch Site ASTRO Connectivity Service ACS connectivity to MedStar monthly 6 $2,069.53 $12,417.18 Dispatch Site Sub Total $65,469.54 Discount $0.00 Grand Total $65,469.54 Special Instructions: Provide Premier Support Services and ASTRO Connectivity Service for 6 months (July 01, 2025 - December 31, 2025) Reference: HGAC RA05-21 Does not include applicable taxes This is a computer -generated document. No signature is required Thank you for your business! www.motorolasoIutions.com 500 W. Monroe St Chicago IL 60661 'Addendum to Managed Services Agreement 48412 For Transport Connectivity This Addendum for Transport Connectivity (this "TCA") is entered into between Motorola Solutions Connectivity, Inc., with offices at 500 W Monroe St., Suite 4400, Chicago, IL 60661 ("Motorola"), a wholly owned subsidiary of Motorola Solutions, Inc. ("MSI"), and the entity set forth in the MSA or Primary Agreement ("Customer"), and will be subject to, and governed by, the terms of the Managed Services Agreement 48412 entered into between Customer and MSI, effective as of January 1, 2017 (the "Agreement"), and the applicable Addenda. Capitalized terms used in this TCA, but not defined herein, will have the meanings set forth in the Agreement or the applicable Addenda. Addendum. This TCA governs Customer's purchase of certain transport connectivity, as further described below (generally referred to as the "Connectivity"), and constitutes an agreement solely entirely between Motorola and Customer. Motorola and Customer shall only be liable to each other for the obligations expressly set forth in this TCA. In no event will MSI be liable for any of Motorola's obligations or liabilities pursuant to this TCA. In addition to the Agreement, other Addenda may be applicable to other Products or Services, with respect to Software and Equipment, as each of those terms is defined therein, and as further described below, if any. This TCA will control with respect to conflicting terms in the Agreement or any other applicable Addendum, but only as applicable to the Connectivity purchased under this TCA and not with respect to other Products or Services. 2. Connectivity Service Description and Applicable Terms and Conditions. 2.1. Connectivity Service Description. Connectivity means the physical connection (i.e. the physical copper, fiber, wireless transport technology(ies) or other transmission medium used) that is designed for the transmission of information including data between locations, devices, equipment and/or facilities designated for Customer, as set forth in the applicable Statement of Work ("SOW") between the parties, which may be located on Customer premises, mobile, and/or in remote Motorola or MSI procured data centers or cloud -based locations. If a generic demarcation point (such as a street address) is provided, the demarcation point will be Motorola's Minimum Point of Entry (MPOE) at such location (as determined by Motorola and/or its vendors). Additional wiring may be provided by MSI, at its sole discretion, and may entail electrical or optical cabling into 1) existing or new conduit or 2) bare placement in drop down ceilings, raised floors, or mounted to walls/ceilings. Any additional wiring or necessary transmission media will be provided and/or maintained by MSI as specifically described in the accompanying SOW. Motorola will maintain Connectivity to the demarcation point only. Customer disclaims any interest in any equipment, property or licenses used by Motorola to provide Connectivity. Terms for interest in additional wiring and maintenance of additional wiring will be as delineated in an applicable SOW. 2.2. Tvpes of Connectivitv Technoloqies. Motorola uses different technologies to provide Connectivity. Some technologies or speeds may not be available in all areas or with certain types of Connectivity. Unless otherwise set forth in the Agreement or applicable SOW, Motorola utilizes different technologies to provide Connectivity at its sole discretion and may include, but not be limited to ethernet, wavelength, special access, and/or wireless technologies (again, including but not limited to LTE or equivalent wireless services or wireless satellite services). In addition, Connectivity may include additional technologies for security or commonality of protocol, including but not limited to Multiprotocol Label Switching ("MPLS") and Software Defined Wide Area Network ("SD -WAN"). 3. Requests for Connectivity, Third Party Providers and Statements of Work. Customer will request Connectivity as provided for in the applicable SOW(s). Motorola will notify Customer of acceptance of a request for Connectivity by delivering (in writing or electronically) a confirmation, or by delivering the Connectivity. 3.1. Third Partv Providers of Connectivitv. Customer understands and agrees that Connectivity is provided to Motorola by third parties, and then may be combined with certain Motorola and/or MSI equipment, as requested by Customer and agreed in an applicable SOW. Motorola does not build or provision Connectivity itself; it solely procures underlying services to provide Connectivity from third parties. 3.1.1. Provision of Connectivity is subject to availability of underlying Connectivity from Motorola's applicable vendor. Provisioning intervals for Connectivity are dependent upon the intervals provided to Motorola by the underlying third party provider. Customer agrees that Motorola may request, but is not responsible for, certain provisioning intervals as requested by Customer in a SOW. 3.1.2. Customer further agrees that Motorola does not offer any specific service level agreements, service level objectives, outage credits or other guarantees regarding outages or reliability of services (collectively, "SLAs") procured and included as part of Connectivity from third party providers. Any SLAs available to Customer will be separately identified and provided by MSI under the Agreement and any applicable SOW. No other SLAs will be provided or are available from Motorola, unless specifically delineated herein. 3.1.3. Certain requirements of Motorola's third party providers may apply to the provision of Connectivity and are included as Exhibit A to this TCA. 3.2. Statement of Work. Motorola and MSI will provide a Statement of Work ("SOW") to further describe implementation of Connectivity and the use of the provided Connectivity with additional services and/or equipment provided by MSI. An applicable SOW may contain SLAs with respect to other services provided by MSI outside of Connectivity or in conjunction with Connectivity. However, Customer and Motorola agree that such SLAs do not apply directly to Connectivity in and of itself provided by Motorola. 4. Provisioning, Maintenance and Repair. Motorola may re -provision Connectivity from one third party provider to another and such changes will be treated as scheduled maintenance. Scheduled maintenance will not normally result in Connectivity interruption. If scheduled maintenance requires Connectivity interruption Motorola will: (1) provide Customer seven days' prior written notice, (2) work with Customer to minimize interruptions and (3) use commercially reasonable efforts to perform such maintenance between midnight and 6:00 a.m. local time. Customer may request a technician dispatch for Connectivity problems, for which Motorola will use commercially reasonable efforts to obtain applicable service from third party providers, if applicable. Motorola may assess a dispatch fee if costs for such services are invoiced to Motorola. 5. Termination. Should any Connectivity be terminated under the provisions of the Agreement, Customer agrees that it will reimburse Motorola for any termination charges levied against Motorola by any third party providers of individual components of Connectivity. Motorola will invoice such charges through its standard billing processes and such amounts will be paid pursuant to the provisions of the Agreement. 6. Customer Information. Customer agrees that Motorola may use, access and disclose Customer's information including customer data and network information within its own and its affiliates' business operations, and with third party vendors acting on Motorola's behalf for provision of the Connectivity. 7. Network Monitoring. Transmissions passing through the facilities of Motorola's vendors may be subject to legal intercept and monitoring activities by its vendors (or vendors' suppliers) or local authorities in accordance with applicable local law requirements. To the extent consent or notification is required by Customer or end users under applicable data protection or other laws, Customer grants its consent under and represents that it will have at all relevant times the necessary consents from all end users. 8. Transmission Service Priority. Certain service priority(ies), including restoration, may be available to Customer for an additional fee from Motorola's third party provider of Connectivity. If Customer elects to implement an available service priority for Connectivity, then Customer is required to expressly set forth its priority election within the applicable SOW, cooperate fully with Motorola and Motorola's third party provider of Connectivity to effectuate and maintain implementation, and pay any additional fees, costs, or surcharges applicable to the elected priority service. 9. Billing and Payment. Motorola will issue invoices to Customer for the provision of Connectivity to Customer, which may include but not limited to charges billed by third party providers and all taxes fees, surcharges or other charges imposed by such third party providers. Customer will pay invoices from Motorola for the Connectivity covered by this TCA in accordance with the invoice payment terms set forth in the Agreement. Fees for Connectivity will be invoiced as of the provisioning date, as determined by Motorola, unless another payment schedule or milestones are set forth in the Agreement or applicable SOW. Motorola may, at its sole discretion, utilize MSI as its billing and collection agent and Customer expressly agrees that invoices for Motorola services may appear on invoices issued by MSI. 10. Taxes and Regulatory Cost Recovery Fees. Unless otherwise specified, prices for Connectivity do not include any excise, sales, lease, use, property, or other taxes, assessments, duties or governmental impositions including regulatory charges or contribution requirements when Motorola is required to collect such regulatory charges or contributions from Customer (collectively, "Taxes"), or any fees or charges to offset costs Motorola incurs to comply with regulations or participate in regulatory programs, including but not limited to regulatory fees or charges imposed on Motorola by governmental entities or collected from Motorola by third parties, which are not Taxes or charges that government mandates be recovered from Customer but that Motorola is permitted to recover from Customer either in aggregate or as individual line items ("Regulatory Cost Recovery Fees"). Such Taxes and Regulatory Cost Recovery Fees will be paid by Customer, except as exempt by law, unless otherwise specified in a SOW. If Motorola is required to pay any Taxes or permitted to recover any Regulatory Cost Recovery Fees, Customer will be billed by Motorola for such Taxes (including any interest and penalties) or Regulatory Cost Recovery Fees, whether as part of its standard billings or as separately billed and, with respect to the latter, using a "regulatory cost recovery" descriptor or other applicable descriptor, and Customer agrees that it will pay such Taxes and Regulatory Cost Recovery Fees within thirty (30) days after Customer's receipt of an invoice therefore, unless Customer furnishes Motorola applicable tax -exemption certificates. Motorola will be solely responsible for reporting Taxes on its income and net worth. IN WITNESS WHEREOF, the parties hereto have executed this TCA as of the Effective Date provided above according to the signature block on the Fourth Amendment page. EXHIBIT A Requirements of Third Party Providers for Provision of Connectivity VERIZON For Connectivity using Verizon third party services, the following additional terms apply. For purposes of this Exhibit, "Service" means certain wireline (including but not limited to Ethernet, wavelength, MPLS or other VPN services and SD -WAN) and/or wireless services provided directly or indirectly by Verizon which may include but it is not limited to data transmission services between devices (wireless or other) and computer servers or other machines, or between wireless devices, with limited or no manual intervention or supervision. Content Disclaimer. Neither Verizon, Motorola, nor MSI exercises control over nor has any responsibility for the accuracy, quality, security or other aspect of any content accessed, received, transmitted, stored, processed or used through Verizon facilities or any Services (except to the extent particular Services explicitly state otherwise). Customer accesses, receives, transmits, stores, processes, or uses any content at its own risk. Customer is solely responsible for selecting and using the level of security protection needed for the content it is accessing, receiving, storing, processing or using, including without limitation Customer data, individual health and financial content. Each of Verizon, Motorola, and MSI is not responsible if the level of security protection Customer uses for any particular content is insufficient to prevent its unauthorized access or use, to comply with applicable law, or to otherwise fully protect the interests of Customer and others in that content. Use of Customer Data. Verizon, Verizon Affiliates and their respective agents, may use, process and/or transfer Customer data (including intra-group transfers and transfers to entities in countries that do not provide statutory protections for personal information): (a) in connection with provisioning of Services; (b) to incorporate Customer data into databases controlled by Verizon, Verizon Affiliates or their respective agents for the purpose of providing Services; administration; provisioning; billing and reconciliation; verification of Customer identity, solvency and creditworthiness; maintenance, support and product development; fraud detection and prevention; sales, revenue and customer analysis and reporting; market and customer use analysis; and (c) to communicate to Motorola, MSI or Customer regarding Services. Customer Consent. Customer warrants that it has obtained or will obtain all legally required consents and permissions from relevant parties (including data subjects) for the use, processing and transfer of Customer data as described in the Use of Customer Data clause above. A. VERIZON WIRELESS SERVICES TERMS (IF APPLICABLE AND PART OF CONNECTIVITY): Customer agrees to comply with the additional responsibilities for access to and use of the Service provided by Verizon: Service Availability. The Service uses radio technologies and is subject to transmission and service area limitations, interruptions and dropped calls caused by atmospheric, topographical or environmental conditions, cell site availability, equipment or its installation, governmental regulations, system limitations, maintenance or other conditions or activities affecting Service operation. The Service and/or features may not be available in all areas. The Service is only available within each applicable calling plan coverage area, within the operating range of the wireless systems, and with equipment that is authorized to operate on Verizon's network. WARRANTY DISCLAIMER. VERIZON AND ITS AFFILIATES AND CONTRACTORS MAKE NO WARRANTIES WHATSOEVER, DIRECTLY OR INDIRECTLY, EXPRESS OR IMPLIED, AS TO THE SUITABILITY, DURABILITY, FITNESS FOR USE, QUALITY, PERFORMANCE OR NON -INFRINGEMENT OF THE SERVICE OR EQUIPMENT OR THEIR USE IN CONNECTION WITH THE CUSTOMER PROVIDED EQUIPMENT OR VERIZON PRODUCT OR SERVICE WITH RESPECT TO VERIZON. User Disclosures. THE CUSTOMER UNDERSTANDS AND AGREES THAT IT: (1) HAS NO CONTRACTUAL RELATIONSHIP WITH THE UNDERLYING SERVICE PROVIDER OR ITS AFFILIATES OR CONTRACTORS; (2) IS NOT A THIRD PARTY BENEFICIARY OF ANY AGREEMENT BETWEEN MOTOROLA SOLUTIONS INC. AND ITS AFFILIATES INCLUDING VESTA SOLUTIONS INC. AND THE UNDERLYING CARRIER; AND (3) ACKNOW EDGES AND AGREES THAT THE UNDERLYING CARRIER AND ITS AFFILIATES AND CONTRACTORS SHALL HAVE NO LEGAL, EQUITABLE, OR OTHER LIABILITY OF ANY KIND TO CUSTOMER AND CUSTOMER HEREBY WAIVES ANY AND ALL CLAIMS OR DEMANDS THEREFOR. LIMITATION OF LIABILITY. NOTWITHSTANDING ANY OTHER SECTION OF THE AGREEMENT, NEITHER MOTOROLA, VESTA NOR VERIZON AND THEIR AFFILIATES AND CONTRACTORS WILL HAVE ANY LIABILITY TO CUSTOMER OR ANY END USER: A) IF CHANGES IN THE SERVICE OR IN THE VERIZON NETW K, SYSTEMS, OPERATIONS, EQUIPMENT, POLICIES OR PROCEDURES RENDER OBSOLETE OR OUTDATED ANY EQUIPMENT, HARDWARE, DEVICES OR SOFTWARE; B) FOR ANY CAUSES OF ACTION, LOSSES OR DAMAGES OF ANY KIND WHATSOEVER ARISING OUT OF (1) MISTAKES, OMISSIONS, INTERRUPTIONS, ERRORS, OR DEFECTS IN FURNISHING THE SERVICE, OR (11) FAILURES OR DEFECTS IN THE VERIZON NETW K OR SYSTEMS, C) FOR ANY INJURY TO PERSONS OR PROPERTY, LOSSES (INCLUDING ANY LOSS OF BUSINESS), DAMAGES, CLAIMS OR DEMANDS OF ANY KIND OR NATURE, INCLUDING, BUT NOT LIMITED TO, USE OR INABILITY TO USE THE SERVICE, RELIANCE BY CUSTOMER ON ANY DATA PROVIDED OR OBTAINED THROUGH USE OF THE SERVICE, ANY INTERRUPTION, DEFECT, ERROR, VIRUS, OR DELAY IN OPERATION OR TRANSMISSION, ANY FAILURE TO TRANSMIT OR ANY LOSS OF DATA ARISING OUT OF OR IN CONNECTION WITH THE AGREEMENT. IN NO EVENT SHALL VERIZON, MOTOROLA, VESTA OR ITS VENDORS BE LIABLE FOR LOSSES, DAMAGES, CLAIMS OR EXPENSES OF ANY KIND ARISING OUT OF THE USE OR ATTEMPTED USE OF, OR THE INABILITY TO ACCESS, LIFE SUPPORT OR MONITORING SYSTEMS OR DEVICES, 911 OR E91 I, OR OTHER EMERGENCY NUMBERS OR SERVICES D) NOTWITHSTANDING THE FOREGOING THE TOTAL LIABILITY OF VERIZON TO CUSTOMER IN CONNECTION WITH THIS AGREEMENT, FOR ANY AND ALL CAUSES OF ACTIONS AND CLAIMS, IS LIMITED TO THE LESSER OF: (A) DIRECT DAMAGES PROVEN BY CUSTOMER; OR (B) THE AMOUNT PAID BY CUSTOMER TO VERIZON UNDER THIS AGREEMENT FOR THE TWELVE (12) MONTH PERIOD PRIOR TO ACCRUAL OF THE MOST RECENT CAUSE OF ACTION. NOTHING IN THIS SECTION LIMITS VERIZON'S LIABILITY: (A) IN TORT FOR ITS WILLFUL OR INTENTIONAL MISCONDUCT; OR (B) FOR BODILY INJURY. FOR THE AVOIDANCE OF DOUBT, UNDER NO CIRCUMSTANCES SHALL VERIZON'S, MOTOROLA'S, OR VESTA'S EXERCISE OF ANY RIGHTS SET FORTH IN THIS ADDENDUM BE DEEMED WILLFUL OR INTENTIONAL MISCONDUCT. B. VERIZON WIRELINE SERVICES TERMS (IF APPLICABLE AND PART OF CONNECTIVITY): Services Suspension. Verizon may, subject to giving Motorola, MSI or Customer reasonable notice where practicable, suspend one or more services provided by Verizon (or a part thereof) if: - suspension of Services is necessary to prevent or protect against fraud, or otherwise protect persons or property, Verizon personnel, agents, facilities, or services; - Verizon is obliged to comply with an order, instruction or request of a court, government agency, emergency service organization (e.g. police or fire service) or other administrative or regulatory authority; - Verizon has reasonable grounds to consider that use of the Services violates the AUP, as defined below, or other terms of a contract; or - Customer fails to provide or increase the security as requested by Verizon. Customer Obligations. Access. Where Verizon requires access to a Customer site in order to provide Services, Customer shall grant or shall procure the grant to Verizon of such rights of access to each Customer site, including any necessary licenses, waivers and consents. Customer shall advise Verizon in writing of all health and safety rules and regulations and any other reasonable security requirements applicable at the Customer site. Customer shall provide Verizon with such facilities and information as Verizon may reasonably require to perform its obligations or exercise its rights under a Contract. Acceptable Use Policy (AUP). Compliance. Use of Verizon IP Services must comply with the then current version of the AUP of the countries from which Customer uses such Services (in the event no AUP exists for a country, the U.S. AUP shall apply). The applicable AUP is available at the following URL: http://www.verizonenterprise.com/terms or other URL designated by Verizon. Customer shall ensure that each user of the Services complies with the AUP. Verizon reserves the right to change the AUP from time to time, effective upon posting of the revised AUP at the designated URL or other notice to Customer. Verizon will regularly review the AUP (and whether there have been any changes to it) with Customer, but no less than quarterly, and sooner in the event there are changes. To the extent permitted by law (see Texas Constitution Article XI, Section 7)Customer will defend, indemnify and hold harmless the Verizon Indemnitees, as defined by Verizon at the link for the AUP identified above, from and against any claims, suits, judgments, settlements, losses, damages, expenses (including reasonable legal fees and expenses), and costs (including allocable costs of in-house counsel) asserted against or incurred by any of the Verizon Indemnitees arising out of any of the following allegations by a third party: Customer's, users' of the Services, or Customer's customers' violation of the AUP; or the unauthorized use of or access to the Services or Verizon Facilities by any person, under Customer's reasonable control, using Customer's systems or network. Notwithstanding any other provision of a Contract, Customer shall pay all expenses and costs, including costs of investigation, court costs, and reasonable legal fees and expenses (including allocable costs of in-house counsel) incurred by Verizon Indemnitees in enforcing this provision. Verizon holds the benefit of this sub -clause on trust for the other Verizon Indemnitees. The above notwithstanding, in no event will this provision be construed as requiring or otherwise obligating the Customer to levy a tax and establish a sinking fund and in no event will Customer take such action to fulfill any obligation of Customer pursuant to this Agreement. ACITY COUNCIL AGEND Official site of the City of Fort Worth, Texas Foes W Create New From This M&C REFERENCE '"M&C 20- 13P MOTOROLA MANAGED DATE: 6/16/2020 NO.: 0405 LOG NAME: SERVICES AGREEMENT AMENDMENT ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize the Execution of an Amendment to Extend the Term of the Managed Services Agreement with Motorola Solutions, Inc., for an Additional Five Years Through December 31, 2029 and for an Increase of $7,863,842.27 for the Total Cost of the Agreement Not to Exceed $21,185,529.27 for Maintenance Services to Support the City's Public Safety Radio Communications System (ALL COUNCIL DISTRICTS) RECOMMENDATION: Authorize the execution of an amendment to extend the term of the Managed Services Agreement with Motorola Solutions, Inc., for an additional Five years through December 31, 2029 and for an Increase of $7,863,842.27 for the total cost of the agreement not to exceed $21,185,529.27 for maintenance services to support the City's Public Safety Radio Communications System. DISCUSSION: The City of Fort Worth has established a Public Safety Communications System that currently provides primary and mutual aid communications to more than 150 agencies in North Central Texas. Agencies external to Fort Worth that utilize the system for their primary communications help offset the system costs through user fees and allocations. In November 2016, Council approved M&C C-27994 authorizing the execution of an agreement in the amount of $13,321,686.74 to outsource much of the maintenance and support of the system infrastructure to Motorola Solutions, Inc. (Motorola) for eight years through December 31, 2024. At the time, execution of a long-term agreement as opposed to annual renewals resulted in savings of more than $1,500,000.00 over the life of the agreement. Because the system is provided by Motorola, these services are available only through Motorola. In October 2017, IT Solutions staff negotiated a reduction of $1,000,000.00 for the remainder of the agreement, resulting in Amendment One of City Secretary Contract 48412. Staff is now recommending the extension of the Agreement for an additional five years through December 31, 2029. The extension will result in $500,000.00 in technology credits over the life of the Agreement. In addition, staff has determined that that some services may be supported more cost-effectively with improved response times by moving that support in-house. Some additional support services, however, will be outsourced to Motorola under this amendment. These service revisions result in a net increase in cost of $113,212.65 over the remaining life of the Agreement. Because the reductions are retroactive to 2019, the City will receive credits totaling $42,327.34 to accommodate the cost reduction for 2019 and 2020. Extending the Agreement will stabilize the support cost of the communications system through 2029 To accommodate these changes, cost of the Agreement will be revised as follows: Original Contract Amendment One Amendment Two Amount (11/2016) (10/2017) (Current Request) Year 1 2017 $1,540,098.60 $1,540,098.60 $1,540,098.60 Year 2018 $1,603,082.12 $1,203,082.12 $1,203,082.12 Year 2019 $1,628,994.23 $1,528,994.23 $1,517,995.54 Year 2020 $1,655,350.99 $1,555,350.99 $1,524,022.34 Year 2021 $1,682,160.78 $1,582,160.78 $1,656,036.27 Year 2022 $1,709,432.09 $1,609,432.09 $1,684,240.68 Year 2023 $1,737,173.63 $1,637,173.63 $1,712,924.08 Year 2024 $1,765,394.30 $1,665,394.30 $1,640,890.40 Year 2025 $1,672,976.52 Year 10 2026 $1,706,435.05 Year 11 2027 $1,740,565.75 Year 12 2028 $1,775,377.06 Year 13 2029 $1,810,884.86 Total $13,321,686.74 $12,231,686.74 $21,185,529.27 COOPERATIVE PURCHASE: State Law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. The National Intergovernmental Purchasing Alliance (NIPA) and the Texas Department of Information Services (DIR) contracts have been competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. PRICE ANALYSIS: The NIPA and DIR contracts offer fixed discounts. Staff reviewed pricing and determined it to be fair and reasonable. M/WBE: A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. SUCCESSOR CONTRACTS: In the event that a Cooperative Agreement is not renewed, Staff would cease making purchases at the end of the last Purchase Agreement coinciding with the valid Cooperative Agreement. If the City Council were to not appropriate funds for a future year, Staff would cease making purchases when the last appropriation expires, regardless of whether the then -current Purchase Agreement has expired. If the cooperative contract is extended, this M&C authorizes the City to purchase similar software and services under the extended contracts. If the cooperative contract is not extended, but a new cooperative contract is executed with Deccan International with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the General Fund to support approval of the above recommendation and award of the contract, and that future year renewals will be subject to the approval of appropriations by the City Council. Prior to any expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID i I Year (Chartfield 2) Submitted for City Manager's Office by_ Jay Chapa (5804) Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Cynthia Garcia (8525) Ashley Kadva (2047) ATTACHMENTS 13PMOTOROLA MANAGED SERVICES AGREEMENT AMENDMENT 04 ADK Funds Avail.docx (CFW Intemal) Copv of FID TemDlate Motorola MS.xlsx (CFW Internal) Ft Worth MSI Services Form 1295 Certificate 100586081 121019.Ddf (CFW Internal) SAMs.pdf (CFW Internal)