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Home My WebLink AboutContract 61519-R1CSC No. 61519-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION April 9, 2025 Silver Creek Materials Attention: Charles Krepp III Address: 2251 Silver Creek Road Fort Worth, Texas 76108 Re: Contract Renewal Notice —1st Renewal Contract No. CSC No. 61519 Renewal Term: May 22, 2025 to May 21, 2026 Renewal Amount: $500,000.00 The above referenced Contract with the City of Fort Worth expires on May 22, 2025 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1st term in an amount up to $500,000.00 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Rego pwa Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: op�l Name: Jesica McEachern Title: Assistant City Manager APPROVAL RECOMMENDED: CGtYlsto,�Gc�Y tfa��l�� By: Christopher HarAer (Mav 13, 2025 09:25 CDT) Name: Chris Harder Title: Water Director ATTESI),,., By: Name: Jannette Goodall Title: City Secretary 9FOR} IlO aw�4�o ��ad0 `� 9�0 aaan nEXos�tip Silver Cree erials, Inc. B Nae:haiT-eg-Krepp Title: Sales and Marketing Director CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. B y: Reryufa Pawed Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: 4&6c By: Douglas Black (May 14, 2025 15:39 CDT) Name: Doug Black Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0378 Date Approved: 5/14/2025 Form 1295 Certification No: 2024-1138642 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 4/9/25, 2:06 PM M&C - Council Agenda City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, May 14, 2024 REFERENCE NO.: **M&C 24-0378 LOG NAME: 13P ITB 24-0113 BULK DISPOSAL SERVICES AW WATER SUBJECT: (ALL) Authorize Execution of Agreement with Silver Creek Materials, Inc. for the Purchase of Bulk Disposal Services for the Water Department in an Annual Amount Up to $500,000.00 and Authorize Four One -Year Renewals in the Same Amount RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with Silver Creek Materials, Inc. for the purchase of bulk disposal services for the Water Department in an annual amount up to $500,000.00 and authorize four (4) one-year renewals in the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for bulk disposal services to dispose of soil, asphalt, and concrete removed in the process of repairing water and sewer lines throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the Texas Commission on Environmental Quality (TCEQ) permit requirement, the types of materials to be disposed of, and the disposal location requirements. The ITB was advertised in the Fort Worth Star -Telegram on February 5, 2024, February 14, 2024, February 21, 2024, and February 28, 2024. The City received one response. Staff evaluated the bid response based on lowest responsible bidder criteria and concluded it would be in the City's best interest to award to Silver Creek Materials, Inc. Therefore, staff recommends awarding an agreement to Silver Creek Materials, Inc. No guarantee was made that a specific amount services will be utilized. The maximum amount allowed under this agreement will be $500,000.00. However, the actual amount used will be based on the department's needs and available budget. Funding is budgeted in the Water & Sewer Fund for the Water Department. DVIN-BE: Awaiver of the goal for Business Equity subcontracting requirement is approved by the DVIN- BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four (4) additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2025 Budget by the City Council, funds will be available in the Fiscal Year 2025 Operating Budget, as apps.cfwnet.org/ecouncil/printmc.asp?id=32085&print=true&DocType=Print 1/2 4/9/25, 2:06 PM M&C - Council Agenda appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ FUND IDENTIFIERS (FIDs): TO Fund Department Account Project ProgramActivity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ProgramActivity Budget Reference # Amount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Reginald Zeno (8517) Fernando Costa (6122) Reginald Zeno (8517) Christopher Harder (5020) Jo Ann Gunn (8525) Alyssa Wilkerson (8357) ATTACHMENTS 1. 13P ITB 24-0113 BULK DISPOSAL SERVICES AW WATER funds availabilitv_pdf 2. Business Equity Waiver.pdf (CFW Internal) 3. FIDTABLE FOR BULK DISPOSAL.pdf (CFW Internal) 4. Form 1295- Silver Creek Materials. Inc.pdf (CFW Internal) 5. SAMs Report- Silver Creek Materials. Inc. (department not using -grant funds).pdf 6. SOS Documentation. PDF (CFW Internal) (CFW Internal) (CFW Internal) apps.cfwnet.org/ecouncil/printmc.asp?id=32085&print=true&DocType=Print 2/2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2024-1138642 Silver Creek Materials Fort Worth, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/25/2024 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB 24-0113 Bulk Disposal Silver Creek Materials is a mining, compost/landscape materials, and a source separated recycling facility. We will operate as a receiver for bulk brush and green waste recycling for this contract. Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. x 6 UNSWORN DECLARATION I My name is f My address is—@�gCGl �;Iwi v.00t 21, (street) I declare under penalty of perjury that the foregoing is true and correct. Executed in —1 r) , and my date of birth is 2-1 I_I FAT "c"ye--14 , , r1bIge Sal (city) (state) (zip code) (country) County, State of on theay of , 20�. (month) (year) Signature of rued ent of contracting business entity nt) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.5b35d027