HomeMy WebLinkAboutContract 57622-R1CSC No. 57622-R1
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
March 20, 2023
Green Equipment Company
Attn: Zane S. Smith
2563 Gravel Drive
Fort Worth, Texas 76118
Re: Contract Renewal Notice - 2nd Renewal
Contract No. CSC No. 57622
Renewal Term: May 26, 2023 to May 27, 2024
Renewal Amount: $424.148.94
The above referenced Contract with the City of Fort Worth expires on May 26, 2023 (the
"Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 2nd term in an amount up to $424,148.94, which will be effective immediately after
the Expiration Date. All other terms and conditions o f the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at httn://fortwortht_exas,gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Regina Jones
Contract Compliance Specialist
817-392-2698
OFFICIAL RECORD
CITY SECRETARY
Fr. WORTH, TX
Contract Renewal Page 1 of2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By: Dana Burghd off (Mar 27, 2023 1t:23 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: Christopher arder (Mar 20, 2023 14:06 CDT)
Name: Chris Harder
Title: Water Director
ATTEST:
By: C��,. A ..���
Name: Jannette Goodall
Title: City Secretary
Green Equipment
By:
Nat
Title: —Vice President
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Rew.ra ?6w
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By: DBlack (Mar 27, 2023 13:09 CDT)
Name: Doug Black
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0343
Date Approved.05-10-2022
Form 1295 Certification No.: 2022-868334
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal
Page 2 of 2
3/20/23, 1:14 PM M&C - Council Agenda
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, May 10, 2022 REFERENCE NO.: **M&C 22-0343
LOG NAME: 13P22-0076 RADIODETECTION SEWER EQUIPMENTAND REPAIRS AR WATER
SUBJECT:
(ALL) Authorize Execution of an Agreement with Green Equipment Company for Radiodetection Sewer
Equipment and Repair Services for an Annual Amount up to $424,148.94 for the Initial Term and Authorize
Four One -Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Green Equipment
Company for radiodetection sewer equipment and repair services for an annual amount up to
$424,148.94 for the initial term and authorize four one-year renewal options for the same annual amount.
DISCUSSION:
The Water Department approached the Purchasing Division to procure an agreement to provide
radiodetection sewer equipment and repair services. The department will utilize this agreement to
purchase sewer inspection equipment, repair parts, accessories, and repair service for inspection of sewer
lines at various locations throughout the City. The Purchasing Division issued Invitation to Bid (ITB) No.
22-0076 consisting of detailed specifications describing the different types of inspection equipment,
accessories, repair parts, and repair services required.
The ITB was advertised in the Fort Worth Star -Telegram on February 23, 2022, March 2, 2022, and March
9, 2022. The City received two responses.
An evaluation panel consisting of representatives of the Water Department reviewed and scored the
submittals using the Best Value criteria which included:
(a) Contractor's qualifications, experience, and references.
(b) Availability of resources to provide services.
(c) Contractor's ability to meet the City's needs and
(d) Cost of services.
The individual scores were averaged for each of the criteria and the final scores are listed in the table
below:
apps.cfwnet.org/ecouncil/printmc.asp?id=29896&print=true&DocType=Print 1/3
3/20/23, 1:14 PM
M&C - Council Agenda
Bidders
Green
Equipment
Company
Indepth Utility
Solutions,
LLC.
11 Evaluation Factors
a bc1ld I Total Score
23.00 7.00 14.00 40.00 84.00
15.00 5.00 9.33 X
Bidder did not meet
technical points;
therefore, cost was not
evaluated
(Rank
6
After evaluation, the panel concluded that Green Equipment Company presented the best value to the
City. Therefore, the panel recommends that Council authorize the radiodetection sewer equipment and
repair service agreement with Green Equipment Company. No gurantee was made that a specific amount
of services would be purchased. Staff certifies that the recommended vendor bid meet specifications.
FUNDING: Funding is budgeted in the Water Department's rollup within the Water & Sewer Operating
Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-
BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from
sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require
specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL OPTIONS - The agreement may be renewed for four (4) additional one-year renewal periods.
This action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and
execution of the agreement. Prior to any expenditure being incurred, the Water Department has the
responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDs).:
apps.cfwnet.org/ecouncil/printmc.asp?id=29896&print=true&DocType=Print 2/3
3/20/23, 1:14 PM
M&C - Council Agenda
TO
Fund
Department
Account
Project
Program
Activity'
Budget Reference #
�mount
ID
ID
Year (Chartfield 2)
FROM
Fund
Department
Account
Project
Program
ctivity
Budget
Reference #
mount
ID
ID
Year
(Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Chris Harder (5020)
Cynthia Garcia (8525)
A'ja Robertson (8585)
ATTACHMENTS
1. 13P22-0076 RADIODETECTION SEWER EQUIPMENT AND REPAIRS.docx (CFW Internal)
2. 22-0076 Waiver Radio Detection Sewer Equip and Repair 020422 NW.pdf (CFW Internal)
3. Copv of FID TABLE FOR RADIODETECTION SEWER EQUIPMENT.xlsx (CFW Internal)
4. Form 1295 FW ITB 22-0076.pdf (CFW Internal)
5. Green EquipmentSAMs (1),pdf (CFW Internal)
apps.cfwnet.org/ecouncil/printmc.asp?id=29896&print=true&DocType=Print 3/3
CERTIFICATE OF INTERESTED PARTIES
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Green Equipment Company
Fort Worth, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
FORM 1295
1of1
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2022-868334
Date Filed:
04/0412022
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
ITB No. 22-0076
RADIODETECTION SEWER & REPAIR SERVICES.
4
Nature of interest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
My name is �� C K .J fCl �i and my date of birth is OB o2B l 9S7
My address is �J(a 3 6 fZI ✓Q/ L� r i Ve— �r� F �O� �iy TX 7!0 / I�i , L(.SR
(street) (city) (stale) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct. Executed in -7a—.-rcL i County, State of %<` XQS on the` ` /.'A day of 4,Drd 20-t -:7
(month) (year)
(signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1,191b5cdc