HomeMy WebLinkAboutContract 54728-AD3CSC No. 54728-AD3
ADDENDUM NO.3 TO
FORT WORTH CITY SECRETARY CONTRACT NO. 54728
This ADDENDUM is made between the City of Fort Worth ("Fort Worth") and Strategic
Government Resources, Inc. ("Consultant").
WHEREAS, Fort Worth and Consultant entered into a Professional Services Agreement
for Consultant to provide City with professional development and training services, City Secretary
Contract Number 54728 (" Agreement"); and
WHEREAS, City and Consultant executed Addendum Number 1 and 2 to add additional
services to the Agreement; and
WHEREAS, the Agreement was renewed for its Fourth and final renewal term, effective
October 19, 2024 to October 18, 2025; and
WHEREAS, City and Consultant desire to add the additional services and project
described herein to the Agreement;
NOW THEREFORE, Fort Worth and Consultant, acting herein by and through their duly
authorized representatives, agree to the following terms, which amend the Agreement as follows:
1. Exhibit "A" of the Agreement is amended to add the information in Exhibit "A" of this
Third Addendum, which is attached hereto and incorporated herein by reference for all
purposes.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Addendum No. 3 to Fort Worth City Secretary Contract No. 54728 Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
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Name:
Title: Assistant City Manager
Date: 05/27/2025
Approval Recommended:
By: /42e17� -
Name: Holly H Moyer
Title: Interim Human Resources Director
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By: 00-100
Name: Jannette Goodall
Title: City Secretary
CONSULTANT:
Strategic Government Resources, Inc
By: Mike Mowery(MaV 23,202509:01 CDT)
Name: Mike Mowery
Title. President- Leadership Development
Date: 05/23/2025
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: S�cc
Name: Kayla Scott
Title: Human Resources Manager
Approved as to Form and Legality:
By:9.A. U)'a .
Name: Jessika J. Williams
Title: Assistant City Attorney
Contract Authorization:
M&C:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Addendum No. 3 to Fort Worth City Secretary Contract No. 54728 Page 2 of 2
Siqn Document ID: 3292E235-VLTDUD10UHGOPXEFGXCSWXHYFILC80008GURN92XPEC
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Proposal for:
On -site Training
City of Fort Worth, TX
04/28/2025
This proposal is valid for 90 days.
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Table of Contents
Scope of Se
RequestedLogistical Support: .................................................................................................................................................................................... 5
Billing and Purchase Order
Professional Service Fees.7
..................................................................................................................................................................................................
Total Proposed Fees_......
7
ResponseRequest........................................................................................................................................................................................................................8
Agreementfor Services........................................................................................................................................................................................................9
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Scope of Services
Thank you for the opportunity to submit this proposal to facilitate On -Site Training for the City of Fort
Worth, TX. This proposal includes event details, facilitator background information (as applicable), and
the cost of services. The components outlined in this proposal are intended to serve as a starting point
for further discussion. The City of Fort Worth may select the professional services that best meets its
needs.
Facilitator -led in Person Classes (2-hours each)
1. Learning the Language of Multiple Generations
2. Coping with Change Fatigue
3. Anger and Stress Management
Train the Trainer (2-hours each)
Mike Mowery will teach a series of 6 classes designed to help City Employees improve their presentation
and facilitation skills. These classes will be interactive and will feature both information and practice
opportunities for participants.
1. Things to Remember about How Adults Learn
2. The Surprising Keys to Effective Presentations
3. How to be a Successful Facilitator instead of a boring Lecturer
4. How to Re -energize the Room without being Ridiculous
5. How to Tell a Story that Makes the Point
6. Making the Most of Breakout Groups
Maximizing Your Mentoring Program (Two Sessions - 2-hours each)
This class will be led by Mike Mowery and will give mentors the opportunity to learn how to leverage the
lessons they have learned throughout their career into an approach that helps them serve as an effective
mentor for emerging leaders. These 2 classes will address such things as:
First Class
• The Difference Between Mentoring and Coaching
• How to Get Off on the Right Foot as a Mentor
• Principles of Good Mentoring Relationships
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Second Class
• The Ideal Mentoring Meeting
• How to Make a Lasting Impact as a Mentor
• How to Use a Personal Reflection Experience to help emerging leaders
After the two classes, SGR will host 2 Check -in Meetings with the Mentors to facilitate a group discussion
on some things that they have learned and to make course adjustments as needed. There is no charge
for these meetings, which would be approximately 1 hour in length.
Dates: TBD
Location: (if applicable): TBD
Facilitator: Dr. Mike Mowery
To view Mike's bio, please visit the facilitator section on the SGR website: Meet the Team.
Requested Logistical Support from the City:
1. Meeting location, break coordination, and expenses.
2. Printed participant handouts for all participants.
3. AV setup, including a laptop and projector with power point and adequate sound capability, and a
lapel microphone
4. Wi-fi Internet
5. Printing of all materials, if applicable.
6. Two chart -size "Post It" style pads with sticky backs and six different colored large size markers (wide
tip).
Confirmation Email and Printed Materials:
SGR will send an email approximately 7-days prior to the scheduled session date to reconfirm date/time
and location, allow for resolution of any questions, and generally ensure a smooth event.
In the confirmation email, SGR will provide an electronic version of any materials that should be printed
by the City and disseminated to participants at the beginning of the session. The City is responsible for
printing all session -related materials and handouts.
Any SGR material sent to the City is considered copyright and proprietary, and the City is expressly
prohibited from saving copies of material or sharing in anyway that does not pertain to this Professional
Services Agreement.
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Billing
SGR will send an invoice immediately following the date of service, which can sometimes result in
multiple session offerings being represented in a single invoice if the event dates are all delivered within
a relatively short period of time. Payment is due within thirty (30) days of receipt. If full payment is not
made by the due date, SGR reserves the right to suspend the delivery of all future events until full
payment is made. Balances that are unpaid after the payment deadline are subject to a fee of 5% per
month or the maximum lawful rate, whichever is less, on the owed amount every month, charged
monthly until the balance is paid.
Facilitator Travel and Related Expenses
Applicable travel expenses will be calculated on the day of the event (or preceding/post day(s) of the
event based on the start/ending time of the events) and invoiced in addition to the Professional Service
Fee(s). If the requested session requires two or more facilitators to be on -site at any time during the
session, the client will be invoiced for each Facilitator's travel expenses. SGR makes every effort to be
economically responsible regarding facilitator -related travel expenses including:
1. Airfare +Applicable Fees. Air transportation will be billed to the client at actual cost (no mark-up)
immediately following the date of service.
2. Ground Transportation
• Personal Vehicle (round trip mileage at current IRS rate of $0.70 per mile)
• Rental Vehicle (rental fees + gas at actual cost with no mark-up).
3. Lodging. The facilitator will stay at a hotel comparable to a Hampton Inn in your city. Lodging will be
billed to the client at actual cost (no mark-up) immediately following the date of service.
4. Meals. Meals will be reimbursed to facilitator based on a daily per diem amount of $70.00/day per
facilitator; $18 for breakfast, $20 for lunch, and $32 for dinner. Facilitator(s) may claim meal
reimbursement for the duration of the trip, including travel en route to and from the event (excluding
any meals provided by the Organization in conjunction with the event.)
Purchase Order
If applicable, please provide the appropriate Purchase Order (PO) to be included on the invoice for
services provided as part of this Professional Services Agreement. PO #:
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Professional Service Fees
Professional Services
Unit Price
Quantity
Total Cost
Facilitator -led In -person Classes
$ 2,400.00
3
$ 6,480.00
(2-hours each)
$ 2,160.00
Train the Trainer
$-Z 400.00
6
$ 12,960.00
(2-hours each)
$ 2,160.00
Maximizing Your Mentoring
$2,400.
2
$ 4,320.00
Program
$ 2,160.00
(2-hours each)
Check -in Meetings (1-hour each)
No Charge
2
$ 0.00
Part of the Mentoring Program
Travel Costs TBD
(Refer to pg. 4-5)
*10%AFI Discount
Additional Services
Additional Services Unit Price
Creation of Promo Flyers $200
(Optional)
Total Proposed Fees
Professional Services
Additional Services (Optional)
Total
TBD TBD
Quantity Total Cost
3 $ 600.00
$ 23,760.00
$ 600.00
$ 23,760.00 or $24,360.00 plus travel
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Response Request
For efficient planning and coordination, we kindly request that your organization respond promptly to
our proposal, indicating whether you choose to proceed with the collaboration or explore alternative
directions. Prompt feedback is of utmost importance as it enables us to create comprehensive plans and
allocate necessary resources.
The proposal is valid for 90 days. If reservations for event dates are set before contract execution, they
will be valid for 21 days. If SGR does not receive a response to move forward with the contract process
within 21 days, we cannot guarantee an available facilitator for the requested dates) and time(s).Your
timely response ensures that both parties can effectively prepare, align strategies, and optimize
outcomes. We greatly appreciate your commitment to this collaborative approach.
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Agreement for On -Site Training ("PROJECT") to City of Fort
Worth, TX ("CLIENT") between CLIENT and Strategic Government
Resources, Inc., DBA SGR ("SGR")
SGR and CLIENT (together, "Parties") agree as follows, effective upon the date of the later signature below,
in consideration of the mutual promises contained in this Agreement and other good and valuable
consideration, the sufficiency of which each Party hereby acknowledges.
1. SGR promises and agrees:
a. To perform the services described in SGR's Proposal for PROJECT
dated 04/28/2025 ("PROPOSAL") substantially in the timeframe
projected in the PROPOSAL.
b. To comply with all applicable open records, public information and
similar laws, and consult with CLIENT if SGR is asked for information
before disclosure, unless prevented by court order or law from doing so.
2. CLIENT promises and agrees:
a. To pay SGR promptly as billed or invoiced for such services in
accordance with the amounts stated in PROPOSAL, including
Reimbursable Expenses and costs of any Supplemental Services or
Other Expenses that CLIENT selects.
b. To respond to drafts of documents and reports in a timely manner;
failure to do so may, in SGR's reasonable discretion, extend timelines
and can negatively impact the outcome of the process.
c. To provide legal opinions to SGR regarding when and if any information
relating to the PROJECT must or should be released in accordance with
public information laws or legal process.
d. That if CLIENT receives an open records request, CLIENT shall notify
and share the request with SGR in writing as soon as possible but
within no more than three (3) business days of receipt.
e. To cooperate with SGR to enable SGR to perform its obligations to CLIENT.
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3. Additional Terms and Conditions:
a. SGR may substitute personnel other than those initially placed, who have
substantially equivalent training and experience and subject to approval
of CLIENT, due to factors such as SGR employee/consultant turnover,
developing needs of the PROJECT, or CLIENT's request.
b. CLIENT grants SGR permission to use any name, logo, or other
identifying mark of CLIENT in SGR's social media content to refer to the
relationship established by this agreement.
c. Remedies
CLIENT can terminate this agreement at any time for no reason
upon giving SGR seven (7) days advance written notice of the
termination date. In such an event, SGR will be compensated for
all work satisfactorily performed up to and through the
termination date.
SGR can terminate this agreement upon seven (7) days advance
written notice of the termination date to CLIENT if CLIENT has
failed to promptly pay in full any undisputed portion of any bill or
invoice (if the dispute is in good faith) or has failed to perform
its contractual promises in a manner that materially impedes
SGR's ability to perform. In such an event, SGR will be
compensated for all work satisfactorily performed up to and
through the termination date.
d. There are no third -party beneficiaries to this Agreement.
e. If any term or condition of this Agreement is invalidated by final
judgment of a court of competent jurisdiction or becomes impossible
to perform, the Parties will confer about whether to continue
performance without amending the Agreement, without prejudice to
either Party's right to terminate the Agreement without cause.
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f. This Agreement embodies the complete and final understandings, contract,
and agreement between the Parties, superseding any and all prior written or
verbal representations, understandings, or agreements pertaining to this
PROJECT. This Agreement can be modified only by a signed written
amendment. Electronic communications purporting to amend this Agreement
will be effective only if the electronic communication includes specific
reference to this Agreement or PROJECT.
g. This Agreement will be governed by the substantive laws of the State of
Texas without regard to the jurisdiction's choice -of -law doctrines. Venue for
any litigation relating to this Agreement will be exclusively in
of the state of
h. Notices related to this Agreement will go to the respective Parties as follows
but either Party can change the addressee for notices to that Party by written
notice to the other Party.
i. For the purposes of this Agreement, legal notice shall be required for
all matters involving potential termination actions, litigation,
indemnification, and unresolved disputes. This does not preclude legal
notice for any other actions having a material impact on the Agreement.
ii. Any notice required to be given by this Agreement shall be deemed to
have been given within three (3) days of emailing or depositing in the
mail.
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Legal Notices
SGR
Client
Attn: Melissa Valentine
Attn:
Corporate Secretary
Title:
PO Box 1642 Keller, TX
Address:
Melissa@GovernmentResource.com
Email:
Project Representative
SGR Client
Attn: Mike Mowery Name:
President of Leadership Development Title:
PO Box 1642 Keller, TX Address:
Melissa@GovernmentResource.com Email:
Billing and Invoicing
SGR Client
Attn: Finance Name:
Finance@GovernmentResource.com Email:
817-337-8581 Phone:
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On -Site AVAT Point of Contact (for day -of session
needs):
SGR Client
Attn: Training Name:
Training@GovernmentResource.com Email:
817-337-8581 Phone:
On -Site Event Coordinator Point of Contact (for day -of
session needs):
SGR
Attn: Training
Training@GovernmentResource.com
817-337-8581
SGR
A.
Client
Name:
Email:
Phone:
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i. Unless sooner terminated, this Agreement shall terminate at such time as the
PROJECT is completed and the requirements of this Agreement are satisfied,
except that duties of payment, of information disclosure, any representations and
warranties, and placement guarantee survive this Agreement.
j. The Parties and each individual who executes this Agreement on behalf of a
Party represent and warrant to the other Party that as to each Party's respective
signatory, that signatory is authorized by their Party to execute this Agreement and to bind
their Party hereto.
k. Time is of the essence to this Agreement.
I. This Agreement may be executed in counterparts which together will comprise
the Agreement.
m. This Agreement is subject to appropriation of funds by CLIENT.
n. Balances that are unpaid after the payment deadline are subject to a fee of 5% per month
or the maximum lawful rate, whichever is less, on the owed amount every month, charged
monthly until the balance is paid.
4. Marketing and Outreach:
a. SGR reserves the right to publish the name(s) and logo(s) of the
organization(s) of any participating organization. However, SGR will not share or
publish any individual participant information without written consent from both
the individual participant and the organization they represent.
b. Occasionally, SGR may take photographs and/or video during SGR sessions.
This agreement specifies the release of such images and/or recordings for the
use of promotion and needs written consent from individual, which may include
but not limited to, use on website and social media. These images and/or
recordings may be used without compensation.
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5. Supplemental Material:
a. The CLIENT may choose to have a copy of their organization's mission, vision,
and/or values easily visible in the event space or available as a handout. This will
help participants link back the lessons learned during the event with the values of
the organization. If you would like the Facilitator to directly reference this
handout during the event(s), please contact SGR as this may incur an additional
fee.
Strategic Government Resources, Inc., DBA SGR
SGR
Signature: A --
Mike Mowery (May 23, 2025 09:01 CDT)
Printed Name: Mike Mowery
Title: President of Leadership Development
Dat®5/23/2025
SGR
A
Clienrity of Fort Worth Human Resources Department
Signature. K� s�
Printed Name: Kayla Scott
Title: Human Resources Manager
DatE05/23/2025
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