HomeMy WebLinkAboutContract 60178-R2CSC No. 60178-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 14, 2025
Harrell's LLC
Attn: Kevin Lebanik
1536 Hutton Dr
Carrollton, Texas 75006
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 60178 ("Contract")
BuyBoard Contract 705-23
Second Renewal Term (June 1, 2025 — May 31, 2026)
The current term of the above -referenced Contract with the City of Fort Worth expires on
May 31, 2025("Expiration Date"). Pursuant to the terms of the Contract, the Contract could be
renewed at the City's option for up to two (2) one-year renewal terms. This letter will memorialize
the collective desire of the parties to renew the Contract for its Second Renewal Term, which will
begin immediately after the Expiration Date and continue for one year thereafter. All other terms
and conditions of the Contract remain unchanged. Please return this signed acknowledgement
letter to the address set forth below acknowledging receipt of the Contract Renewal Notice.
Please log into PeopleSoft Purchasing to ensure your company information is correct and
up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Shawn Watson, District Superintendent
817-392-6560
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Renewal of CSC No. 60178 Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
City:
By: Dana Burghdoff (N `"23, 202� f3:56 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
05/23/2025
Date:
Vendor:
By:
Name: Kevin Lebanik
Title: Territory Sales Manager
Email: klebanik@harrells.com
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By: 40?
Name: Dave Lewis
Title: Director
Park & Recreation Department
4Q a .ate
By: Kyle M&ure (May 22, 2025 08:54 CDT)
Name: Kyle McClure
Title: Assistant Director
Park & Recreation Department
Approved as to Form and Legality:
By:
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0624
Form 1295: 2023-1037843
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
��ur�i Gf%2t eri
By:
Name: Shawn Watson
Title: District Superintendent
Park & Recreation Department
City Secretary: aof .W
.
p�4n�6s�o
By:
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Renewal of CSC No. 60178 Page 2 of 2
M&C Review
Page 1 of 3
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 8/8/2023 REFERENCE **M&C 23-
NO.: 0624
LOG NAME:
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FoTH
13PCOOP BB 705-23 FIELD
AND TURF IRRIGATION
PRODUCTS LSJ CITY
NO
SUBJECT: (ALL) Authorize the Execution of Non -Exclusive Purchase Agreements with
Multiple Vendors Using Buyboard Cooperative Contract No. 705-23 for Field and Turf
Irrigation Products, Landscaping Products, and Specialty Conditioners/Soils in
a Combined Annual Amount Up to $947,251.00 for the Aviation and Park and Recreation
Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive
purchase agreements with multiple vendors using Buyboard Cooperative Contract No. 705-23 for field
and turf irrigation products, landscaping products, and specialty conditioners/soils in a combined
annual amount up to $947,251.00 for the initial term and authorize two consecutive one-year renewal
options for the same annual amount for the Aviation and Park and Recreation Departments.
The Aviation and Park and Recreation Departments approached the Purchasing Division to enter into
non-exclusive agreements with the awarded vendors under BuyBoard Contract No. 705-23 for field
and turf irrigation products, landscaping products, and specialty conditioners/soils. Vendors will be
selected according to price and availability. BuyBoard contracts offer fixed discounts. Staff reviewed
the pricing and determined it to be fair and reasonable.
State law provides that a local government purchasing an item under a cooperative purchasing
agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. Buyboard cooperative contracts have been competitively bid to increase and
simplify the purchasing power of government entities.
Staff from the user -departments identified multiple vendors with which they wanted to enter into an
agreement. Approval of this Mayor & Council Communication authorizes the City to execute
agreements with the following vendors:
Vendor
BWI Companies, Inc.
Ewing Irrigation and Landscape Supply
Gail's Flags & Golf Course Accessories, Inc
Grand Landscapes & Athletics
lHarrell's LLC
Interspec LLC
Longhorn Inc.
Simplot Turf and Horticulture
ISiteone Landscape Supply
Texas Irrigation Supply
��Annual Amount 1
$319,851.001
$135,200.001
1� $39,000.001
11 $10,000.001
1� $10,000.001
1� $43,000.001
11 $11,200.001
1� $1,000.001
1� $353,000.001
11 $5,000.001
11 1
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31251&councildate=8/8/2023 7/30/2024
M&C Review
Page 2 of 3
ITurfcare of Texas 11 $20,000.001
Total J� $947,251.001
Funding is budgeted in the Other Contractual Services account in the Municipal Airport Fund and in
the PACS Department Rollup within the General Fund and Municipal Golf Fund.
AGREEMENT TERMS - Upon City Council approval the agreements will begin upon execution and
end May 31, 2024 to correspond with the terms of the cooperative contract. The Agreements may be
renewed for up to two additional one-year terms at the City's option. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to
satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
DIVERSITY & INCLUSION - A Business Equity goal is not assigned when purchasing from an
approved purchasing cooperative or public entity.
This will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the General, Municipal Golf and Municipal Airport Funds to support the
approval of the above recommendation and award of the contract. Prior to any expenditure being
incurred, the Aviation and Park and Recreation Departments have the responsibility to validate the
availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriciinatina Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference #
Year (Chartfield 2)
Reginald Zeno (8517)
Jesica McEachern (5804)
Reginald Zeno (8517)
Dave Lewis (5717)
Jo Ann Gunn (8525)
LaXita Slack -Johnson (8314)
1295s.Ddf (CFW Internal)
13PCOOP BB 705-23 Field Turf Irrigation Prod.Ddf (Public)
13PCOOP BB 705-23 Field & Turf Irrigation Prod.xlsx (CFW Internal)
BWI Companies 705-23 PARD.Ddf (CFW Internal)
Amount
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M&C Review
Page 3 of 3
Ewina Irriaation and Landscape Supplv.r)df (CFW Internal)
FID TABLE BLANK WITH INSTRUCTIONS V2 - Aviation.xlsx (CFW Internal)
Gail s Flaas Golf Course Accessories. Inc. 705-23 PARD.Ddf (CFW Internal)
Grand Landscapes.Ddf (CFW Internal)
Grounds Maint 705-23 FID Table PARD 706-23.xlsx (CFW Internal)
Harrell s LLC 705-23 PARD.Ddf (CFW Internal)
Intersgec LLC 705-23 PARD.Ddf (CFW Internal)
Lonahorn Inc..Ddf (CFW Internal)
Simplot Turf and Horticulture 705-23PARD.Ddf (CFW Internal)
SiteOne Landscape Supply 705-23.Ddf (CFW Internal)
Texas Irriaation SUDDIV.Ddf (CFW Internal)
Turfcare of Texas.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31251&councildate=8/8/2023 7/30/2024