HomeMy WebLinkAboutContract 62049-A2R1Second Amendment to Fort Worth City Secretary Contract No.62049 Page 1 of 3
SECOND AMENDMENT, FIRST RENEWAL TO
FORT WORTH CITY SECRETARY CONTRACT NO. 62049
This Amendment and Renewal is made between the City of Fort Worth (“City”), a
Texas home-rule municipal corporation, and Data Integrators, Inc. (“Vendor”), individually
referred to as a “party” and collectively as the “parties.”
WHEREAS, the Parties entered into an Agreement identified as Fort Worth City Secretary
Contract No. 62049 beginning September 30, 2024 (“Agreement”); and
WHEREAS, the current term of the Agreement expired on May 3, 2025, with no renewal
options; and
WHEREAS, it is the collective desire of the Parties to amend the Agreement to extend the
agreement for an additional year and to decrease the annual spending authority from $400,000.00
to $125,000.00, as authorized by Mayor and Council Communication No. 25-0328 (4/22/25).
NOW THEREFORE, the Parties agree to the following terms, which amend the
Agreement as follows:
I.
AMENDMENT
The following terms hereby amend the Agreement to either replace any conflicting term in
the Agreement or shall be added to the terms and shall be binding and enforceable as if it were
originally included therein:
1. The Compensation provision of the Agreement is hereby deleted in its entirety and amended to
read as follows: “City shall pay Vendor in accordance with the fee schedule in Exhibit "C" and in
accordance with the provisions of this Agreement. Total annual payment made under this
Agreement for the initial term shall not exceed Four Hundred Thousand Dollars
($400,000.00). Total annual payment for the renewal term, if exercised, shall be an amount
up to One Hundred, Twenty-Five Thousand Dollars and Zero Cents ($125,000.00). Vendor
shall not provide any additional items or services or bill for expenses incurred for City not specified
by this Agreement unless City requests and approves in writing the additional costs for such
services. City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.”
2. The Term provision of the Agreement is herby deleted in its entirety and amended to read as
follows: “The term of this Agreement is effective beginning on the date signed by the Assistant
City Manager (“Effective Date”) and expires May 3, 2025. City shall have the option to renew
the Agreement in its sole discretion for one additional one-year term.”
II.
RENEWAL
Second Amendment to Fort Worth City Secretary Contract No.62049 Page 2 of 3
The Agreement is herby renewed for its First Renewal Term, effective May 4, 2025 and
expiring May 3, 2026.
III.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
IV.
ELECTRONIC SIGNATURE
This Amendment and Renewal may be executed in multiple counterparts, each of which
shall be an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have
the same effect as an original.
[SIGNATURE PAGE FOLLOWS]
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
CITY OF FORT WORTH:
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By:
Dana Burghdoff (May 0, 2025 16: 2 CDT)
Name: Dana Burghdoff
1i�1�e A��?star�� �ity I�faalager
����: 05/30/2025
Approval Recommended:
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$y; Brian Daugherty (May 30, 2025 10:10 CDT)
Name: Brian Daugherty
Title: Director, Code Compliance
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By:
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Name: Jannett� Goodal�
Title: City Secretary
VENDOR:
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�ontract Compliance Manager:
�y signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
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By:
Name: David Carson
Title: Sr. Administrative Services Manager, Code
Compliance
Approved as to Form and Legality:
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Jessika Williams
Assistant Ciry Attorney
�ontract Authorization:
M&C: 25-0328
Date Approved: Apri122, 2025
Form 1295 Certificate No.: 2025-1284421
Data Integrators, Inc.
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Name: Robert L. Denton
Title: President
Date: j"��jl ;�� � t='2 fr
OFFICIAL RECORD
Second Amendment to Fort Worth City Secretary Contract No.62049 GTYSECRETARY Page 3 of 3
FT. WORTH, TX
5/7/25, 8:54 AM
CITY COUNCIL AGENDA
Create New From This M�C
FORT �'�'QRTf�
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REFERENCE **M&C 25- 13P AMEND ILA CSCO 62049
DATE: 4/22/2025 NO.: 0328 LOG NAME: PRINTING & MAILING
SERVICES GN CC
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Amendment to City Contract with Data Integrators, Inc.
for Mailing and Printing Services to Extend the Agreement for an Additional Year and
Decrease the Annual Spending Authority to $125,000.00 for the Code Compliance
Department
RECOMMENDATION:
It is recommended that City Council authorize an amendment to City Secretary Contract No. 62049
with Data Integrators, Inc. for mailing and printing services to extend the agreement for an additional
year using an Interlocal Agreement and decrease the annual spending authority to $125,000.00 for the
Code Compliance Department.
DISCUSSION:
The purpose of this Mayor & Council Communication (M&C) is to authorize an amendment to City
Secretary Contract No. (CSC) 62049 with Data Integrators, Inc. for mailing and printing services to
extend the agreement for an additional year, beginning May 4, 2025 and ending on May 3, 2026.
On September 30, 2024, the City entered into an agreement for an annual amount of $100,000.00
through an Interlocal Agreement with Data Integrators, Inc. for printing and mailing services using
Montgomery County, Maryland, Invitation for Bid (IFB) #1110468 (CSC No. 62049). On December 10,
2024, the City Council approved M&C No. 24-1059 to increase the annual spending authority by
$300,000.00 for a new total annual amount up to $400,000.00. The department's approximate annual
spend is $100,000.00. Therefore, this amendment will also decrease the annual spending authority to
$125, 000.00.
The current term of the Montgomery County Interlocal Agreement was set to expire May 3, 2025.
However, it has since been extended until May 3, 2026 and staff would like to extend the City's
agreement to align with the Interlocal Agreement's new expiration date. These services provide City
residents with required notices and other important information. The extended term will allow the Code
Compliance department to continue to use mailing and printing services to support City needs.
State law provides that a local government purchasing an item under an Interlocal Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. IFB #1110468 was published by Montgomery County, MD on January 17, 2020,
and submissions were opened on February 19, 2020; 83 vendors were invited and the agency
received four (4) bid responses. Staff reviewed the pricing and determined it to be fair and reasonable.
FUNDING: The maximum annual amount allowed under this agreement will be $125,000.00; however,
the actual amount used will be based on the need of the Department and available budget. Funding is
budgeted in the General Operating & Maintenance category in the General Fund for the Code
Compliance Department.
BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
The Cooperative Agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
M&C Review
apps.cfwnet.org/council_packeUmc_review.asp?I D=33195&councildate=4/22/2025 1 /2
5/7/25, 8:54 AM
M&C Review
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the General Fund for the Code Compliance Department to support the approval of the
above recommendation and execution of the agreement. Prior to any expenditure being incurred, the
Code Compliance Department has the responsibility to validate the availability of funds.
BQN\\
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ID
Account Project Program Activity Budget Reference # Amount
ID � I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Dana Burghdoff (4554)
Reginald Zeno (8517)
Brian Daugherty (6322)
Brandy Hazel (8087)
Grace Nguyen (8516)
ATTACHMENTS
024-1059 FID Table Data Intergrators.xlsx (CFW Internal)
13PAMEND ILA CSCO 62049 PRINTING & MAILING SERVICES GN CC funds avail.docx
Form 1295 Data Integrators.pdf (CFW Internal)
SAMs 3.18.25.pdf (CFW Internal)
SECRETARY OF STATE - BE19811877-20611456-CERT.PDF (CFW Internal)
(CFW Internal)
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