HomeMy WebLinkAboutContract 58562-A1CSC No. 58562-A1
Ai�ND1�NT No .1
TO CITY SECRETARY CONTRACT No. 58562
WHEREAS, the City of Fort Worth (CITY) and Halff Associates,Inc.
(ENGINEER) made and entered into City Secretary Contract No. 58562, (the
CONTRACT) which was authorized by M&C on the 29th day of November, 2022 in the
amount of $ 600,000;
WHEREAS, the CONTRACT involves engineering services for the following
project:
Storm Drain Condition Assessment Services, CPN 104487, as part of
FY25 renewal No. 2 in the amount of $600,000; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and incorporated
herein. The cost to City for the additional design services to be performed
by Engineer totals $363,000. (See Attached Funding Breakdown Sheet, Page
-3-)
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $2,163,000.
3.
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
City of Fort Worth� Texas Stcrm Drain Condit-on Assessment Services
Prof Services Agreement Amendment Template Contract No. 58562
Revision Date: 03/08/2029 OFFICIALRECORD
Pdg2 1 Of 3 CITYSECRETARY
FT. WORTH, TX
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
�
Jesica McEachern
Assistant City Manager
DATE: 06/03/2025
ATTEST:
Jannette Goodall
City Secretary
APPROVED AS TO FORM AND LEGALITY:
Douglas Black (May 221 2025 17:53 CDT)
Douglas W. Black
Sr. Assistant City Attorney
City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 03/08/2024 Page 2 of 3
ENGINEER
Halff Associates, Inc.
Matt Stahl
Project Manager
DATE: 11-20-24
M&C No.#: 25-0184
M&C Date: 02/25/2025 -----
Storm Drain Condition Assessment Services Contract No. 58562
FUNDING BREAKDOWN SHEET
City Secretary No. 58562
Amendment No. 1
CF2 -
Fund DIDt Account Pr ID �t CF1-Activity Bond Amount
Reference
Web tracker:
new platform
development,
data $15,000
migration,
and 1-year
licensing &
maintenance
Mapshed post-
processing
for SWFO-
collected
CCTv $104,000
inspection
data (max 15
miles)
Post-
processing
for legacy
reactive CCTV
inspection $196,000
data from
FY19-FY24
(max 33
miles)
Post-
processing
for new
reactive CCTV $48,000
inspection
data FY25
(max 8 miles)
Total: $363,000
City of Fort Worth, Texas Storm Drain Cor,dition Assessment Services
Prof Services Agreement Amendment Template Contract No. 58562
Revision Date: 03/08/2029
Page 3 of 3
c�ty of Fort wortn,
Mayor and
DATE: 02/25/25
Texas
Council Communication
M&C FILE NUMBER: M&C 25-0184
LOG NAME: 20SWM SDR PROGRAM
SUBJECT
(ALL) Authorize Execution of Amendment No. 1 in the Amount of $363,000.00 to a Contract with Halff Associates, Inc. forAdditional Services for
Storm Drain Pipe Rehab Condition Assessment Citywide Project for a Revised Contract Amount of $963,000.00
RECOMMENDATION:
It is recommended that the Ciry Council authorize execution of Amendment No. 1 to City Secretary Contract No. 58562, a professional services
agreement with Halff Associates, Inc. in the amount of $363,000.00 for additional services for storm drain pipe rehab condition assessment
citywide (City Project No. 104487) for a revised contract amount of $963,000.00.
DISCUSSION:
On November 29, 2022, the City of Fort Worth authorized a professional service agreement in the amount of $600,000.00 with HalffAssociates,
Inc., (M&C 22-1012 City Secretary Contract No. 58562) for the condition assessment of storm drain systems citywide. The M&C provided for two
optional renewals under the same terms and conditions. The contract was renewed on October 13, 2023 (CSC-58562-R1) and on December 6,
2024 (CSC-58562-R2).
This amendment, in the amount of $363,000.00 is for additional services to add scope to make the current Storm Drain Rehab Tracker (Tracker)
more efficient. The Tracker is an Environmental Systems Research Institute, Inc. (ESRI) Geographic Information System (GIS�based platForm used
daily by the City and consultant team to manage the Closed-Circuit Television (CCN) condition assessment data of the roughly 1,000 miles of
city-owned drainage pipe system and track prioritized rehabilitation needs. The new work efforts covered under this amendment include:
- New web platform development, data migration, and 1-year licensing and maintenance for the Tracker at $15,000.00.
- Post-processing of CCTV inspection data collected internally by Stormwater Field Operations (max 15 miles) at $104,000.00.
- Post-processing for legacy reactive CCTV inspection data from Fiscal Year 19-Fiscal Year 24 (max 33 miles) at $196,000.00.
- Post-processing for Fiscal Year 25 reactive CCTV inspection data (max 8 miles) at $48,000.00.
The web platForm update is needed to modify the GIS layers and remove the redundancies on the current Tracker. Also, currently, staff utilizes the
same account login details to access the Tracker. ESRI is now requiring individual accounts so the cost of these accounts is now included under
the licensing fee, along with data migration of the Tracker to Ciry's GIS platform.
This contract amendment will not result in any additional annual operating cost for the Transportation and Public Works (TPW) Stormwater
Management Division. Funding is budgeted in the Stormwater Capital Projects Fund for the TPW Dept Highway & Streets DepartmenYs for the
purpose of funding the Storm Drain Pipe Rehab project, as appropriated.
Business Equity Office: Halff Associates, Inc. agrees to maintain its initial M/WBE commitment of 5% that it made on the original agreement and
extend and maintain that same M/WBE commitment of 5% to this first amendment. Therefore Halff Associates, Inc. remains in compliance with the
City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an
authorized representative of its company.
The project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Stormwater Capital
Projects Fund for the Storm Drain Pipe Rehab project to support the approval of the above recommendation and execution of the amendment.
Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b�C; Jesica McEachern 5804
Originating Business Unit Head; Lauren Prieur 6035
Additional Information Contact: Monty Hall 8662
Signature: --�"""'"'�^�
Lauran Priaiir (I�3y 6 7075 1 A;03 CDT)
Email: Lauren.Prieur@fortworthtexas.gov
FORTWORTH�
Routing and Transmittal Slip
Transportation & Public Works
Department
DOCUMENT TITLE: Storm Drain Condition Assessment Services- Amendment No
1
M&C: 25-0184 CPN: 104487 CSO: 58562 DOC#: 1
Amendment Purpose Statement: This contract amendment with Halff Associates, Inc. is to add the
scope of new web platform development, data migration, and 1-year licensing & maintenance to the
existing Storm Drain rehab tracker. Along with that, additional effort is required for Mapshed post-
processing for Storm Water Field Operations collected CCTV inspection data and post-processing for
reactive CCTV inspection data from FY19-FY25.
Date: 02/26/2025
To: Name Department Initials Date Out
1. Elizabeth Camargo TPW - initial
2. Matt Stahl, Halff Consultant-Signature � 05/02/2025
3. Shweta Rao, PgM TPW - Signature ="� ,,,,� ,�„ ao 05/02/2025
4. Stephen Nichols, Sr. CPO TPW -initial '^' 05/06/2025
5. Jennifer Dyke, AD TPW - initial �� 05/06/2025
6. Lauren Prieur, Directar TPW - signature X� 05/06/2025
7, Doug Black Legal - signature pS�— 05/22/2025
� glaselack
$. Jessica McEachern CMO - signature ��'� osio3i2o2s
9. Jannette Goodall CSO - signature �., os�oa�2o25
10. TPW Contracts CSO - signature
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any
and all City Departments requesting City Manager's signature for approval MUST BE ROUTED
TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip,
David will review and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES �10
RUSH: ❑YES �� o SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No
ROUTING TO CSO: DI'ES ❑No
Action Reguired:
❑ As Requested
❑ For Your Information
� Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs
Return To: TPWContracts (a�FortWorthTexas.� at ext. 7233 or 8363, for pick up when
completed. Thank you!
a��.�.�.�,,.",� , ,.w.�,,.
"' halff
...
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November 20, 2024
Shweta Rao, PE, PMP
Engineering Manager - Stormwater Infrastructure
Transportation and Public Works Department
Stormwater Management Division
City of Fort Worth, Texas
RE: Amendment 1 Details
Dear Shweta,
The purpose of this letter is to document the details of Amendment 1 which you have approved to
amend to our FY25 base contract, City Secretary Number 58562, Renewal 2 in the amount of $600,000.
I've summarized below the details that we discussed in our recent monthly check-in meeting (11/7/24)
and finalized via email today (11/20/24):
Amendment 1
- New web platform development, data migration, and 1-year licensing & maintenance =$15,000
- Mapshed post-processing for SWFO-collected CCTV inspection data (max 15 miles) _$104,000
- Post-processing for legacy reactive CCN inspection data from FY19-FY24 (max 33 miles)
$196,000
- Post-processing for new reactive CCN inspection data FY25 (max 8 miles) _$48,000
Amendment 1 total = $363,000
Total base contract + Amendment 1= $963,000
We appreciate the opportunity to continue to advance TPW's goals by providing stormwater consulting
services to the City of Fort Worth Transportation and Public Works Department!
Sincerely,
Matt Stahl, PE, CFM
AI/Infrastructure Management Team Leader