HomeMy WebLinkAboutContract 59654-R2A2CSC No. 59654-R2A2
RENEWAL 2 AND AMENDMENT 2 TO
CITY SECRETARY CONTRACT NO. 59654
MASTER SERVICE AGREEMENT
This Renewal and Amendment is executed by and between the City of Fort Worth
("City"), a home -rule municipal corporation and ARMSTRONG ARCHIVES, LLC ("Vendor").
City and OCLC are each individually referred to herein as a "Party" and collectively as the
"Parties."
WHEREAS, Parties have previously entered into City of Fort Worth City Secretary
Contract No. 59654 ("Agreement") on June 23, 2023;
WHEREAS, Agreement was executed for Vendor to provide City with archival storage
and delivery services;
WHEREAS, the City and Vendor have renewed the Agreement on an annual basis to
continue services;
WHEREAS, Agreement was previously renewed with the current term ending on June 22,
2025;
WHEREAS, Parties also wish to amend the Agreement to update the pricing for the new
renewal period.
NOW, THEREFORE, City and Vendor acting herein by the through their duly -authorized
representatives, enter into the following agreement to renew and amend the Agreement:
1.
RENEWAL OF AGREEMENT
The term of the Agreement is hereby renewed for an additional year, beginning June 23,
2025 and expiring June 22, 2026 unless terminated earlier in accordance with the Agreement.
2.
AMENDMENTS TO AGREEMENT
The following term hereby amends the Agreement to either replace any conflicting term in
the Agreement or shall be added to the terms and shall be binding and enforceable as if it were
originally included therein:
The attached document from Armstrong Archives, LLC, Attachment A, hereby
replaces the previous pricing document and is incorporated into the Agreement. In
CSC 59654, Renewal 2 and Amendment 2
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
the event of any conflict between the Agreement and the new Attachment A, the
Agreement shall control over the new Attachment A.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
4.
ELECTRONIC SIGNATURE
This Renewal and Amendment may be executed in multiple counterparts, each of which
shall be an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have
the same effect as an original.
(Signature Page Follows)
(Remainder of This Page Intentionally Left Blank)
CSC 59654, Renewal 2 and Amendment 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By: Dana Burghdoff (Juh 5, 2025 ff21 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
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By: Midori Clark (Jun 5,
202512:01 CDT)
Name: Midori Clark
FORr°"a
Title: Library Director
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ATTEST:
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Name: Jannette Goodall
Title: City Secretary
ARMSTRONG ARCHIVES, LLC
By: j{
Name: Sherri Taylor
Title: President
CSC 59654, Renewal 2 and Amendment 2
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: April Jacquez (Jun 4, 2025 15:37 CDT)
Name: April Jacquez-Cobian
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By:
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7
Name:
Jackson Skinner
Title:
Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0457
Date Approved: June 13,2023
Form 1295 Certification No.: 2023-1018393
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Attachment A
Armstrong Archives, LLC
Simplifying Service & Security
Ouote for Services
Off Site Archival Storage
2.3%CPI Increase
Item Class -Item
1 Climate Controlled Storage (Monthly)
12 Regular Retrieval of Boxes From Storage
13 Regular Return of Boxes to Storage
Regular Pick-up and/or Delivery New or Return Files and Boxes.
Tranportation Fee Included (Within 48 Hours of Request) To/From
4a FWHC at 501 Bolt Street, Fort Worth, TX 76110 - Round Trip Fee
I4b Box Handling Fee - All Deliveries
Retrieval and Transfer of Files/Boxes/Map Cases/Architectural
Models From Current Storage Location (Fort Worth Central Library,
5 500 W 3rd St, Fort Worth, TX 76102)
16 Add New Boxes to Storage for an Existing Account
Rush Retrieval - Storage Box After Hours/Weekends/Holidays Vendor
7 Delivery - within 3 hours of request + Handling Fee
Rush Retrieval - Storage Box After Hours/Weekends/Holidays
8 Customer pick-up within 3 hours of request + Handling Fee
Half -Day Pick-up and/or Delivery New or Returned Files and Boxes
9 Transportation Fee + Handling Fee
Permanent Withdrawal of Records Vendor Delivery + Retrieval Fee +
110 Delivery & Handling Fee
I11 Permanent Withdrawal of Records Customer Pickup + Retrieval Fee
Prepared For: April Jacquez • FWHC
By: Cheri Adams
DATE: 6/3/2025
Esnmited
quantity
unit
unit Price
Total Annual Total
1
18,000
Cu Ft
$ 0.75
$
13,500.00 I $ 162,000.00
550
BX
$ 1.59
$
874.50I
550
BX
$ 1.59
$
874.50
1
Each
$ 26.44
$
26.44
300
Cu Ft
$ 0.80
$
240.00
17,865
Cu Ft
$ -
$
-
330
Cu Ft
$ 1.59
$
524.70
1
Per Pickup /Delivery
$ 317.33
$
317.33
1
Per Pickup /Delivery
$ 158.67
$
158.67
1
Per Pickup /Delivery
$ 42.31
$
42.31
50
Cu Ft
$ 1.27
$
63.50
50
Cu Ft
$ 1.27
$
63.50
Additional Charges (If Applicable)
12 Fuel Surcharges
13a Labor -Casual Labor
13b Skilled/Clerical Labor
13c Manager/Supervisor Labor
14 Data Processing - up to 3 fields per record
25 Supply Cost: Boxes - Standard Record Cartons - Bundle of 25
CSC 59654, Renewal 2 and Amendment 2
NA
$
1 Hour
$ 37.02
$
37.02
1 Hour
$ 44.28
$
44.28
1 Hour
$ 58,18
$
58.18
1 Each
$ 0.32
$
0.32
1 Bundle
$ 84.62
$
84.62
TOTA L AN N U AL COST
$
165,409,87I