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Home My WebLink AboutContract 60481-R2CSC No. 60481-R2 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION April 8, 2025 Twincrest Inc. Attn: Jackie Jameson, Territory Manager 7625 Bellaire Drive South Fort Worth, TX 76132 Re: Contract Renewal Notice Contract No. CSC No. 60481 ("Contract") Renewal Term No. 2: April 01, 2025 to March 31, 2026 The above -referenced Contract with the City of Fort Worth expires on March 31, 2025 ("Expiration Date"). Pursuant to the Contract, renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for the remaining one- year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one-year period, please sign and return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, .Artt e71/aa�T Anthony Vasquez 817-392-8773 Anthony.Vasquez@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: 00� Name: Jesica McEachern Title: Assistant City Manager Date: 06/03/2025 APPROVAL RECOMMENDED: By: Name: Lauren Prieur Title: Director, Transportation & Public Works ATTEST: v°tio Sao J 1 ado pEXAgoo By: Name: Jannette S. Goodall Title: City Secretary Twincrest, Inc. By: Ili Name: J kie Jameson Title: Territory Manager Date: 5/16/2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: � ' 70 T Name: Anthony Vasquez Title: Transportation Public & Works, Superintendent APPROVED AS TO FORM AND LEGALITY: By: .4m'a�- Name: Andrea Phillips Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0917 Date Approved: 10/31/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 10/31/23 M&C FILE NUMBER: M&C 23-0917 LOG NAME: 13P COOP BB 695-23 TRAFFIC SIGNAL SYSTEMS EC TPW SUBJECT (ALL) Authorize Execution of a Non -Exclusive Purchase Agreement with Twincrest, Inc. Using BuyBoard Cooperative Contract No. 695-23 for an Annual Amount Up To $300,000.00 for the Purchase of Traffic Signal Systems and Safety Barrier Products for the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize a non-exclusive Purchase Agreement with Twincrest, Inc. using BuyBoard Cooperative Contract No. 695-23 for an annual amount up to $300,000.00 for the purchase of traffic signal systems and safety barrier products, and authorize two, one- year renewal options for up to $375,000.00 for renewal one and $468,750.00 for renewal two, for the Transportation and Public Works Department. DISCUSSION: The Transportation and Public Works (TPW) Department approached the Purchasing Division to enter into an agreement with Twincrest, Inc. under BuyBoard Contract No. 695-23. The contract offers a variety of products for traffic signal systems and safety barriers. TPW will utilize the agreement to purchase various traffic signal and roadway barricade products on an as needed basis. The annual amount allowed under this agreement will be up to $300,000.00 for the initial term, with two one-year options to renew at $375,000.000 for renewal one and $468,750.00 for renewal two. However, the actual amount used will be based on the need of the department and the available budget. Funding is budgeted in the TPW Dept Highway & Streets Department's General Capital Projects Fund for the purpose of funding the FY 2023 PayGo Traffic Signal project, the 2022 Bond Program Fund for the TPW 2022 Bond Traffic Signal project and in the Street Signal Materials account within the General Fund, as appropriated. State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. BuyBoard contract No.BB 695-23 has been competitively bid to increase and simplify the purchasing power of government entities. BuyBoard Contract No. 695-23 has a term through March 31, 2024, with two one-year renewal options. The Request for Proposal was published on July 12, 2022, and responses were opened on October 27, 2022. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS — The City's initial term will begin on the date of execution and expire on March 31, 2024. RENEWAL OPTIONS — This Agreement may be renewed for up to two additional one-year terms, in accordance with the terms of the BuyBoard Contract. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital & operating budgets, as previously appropriated in the General Capital Projects Fund for the FY 2023 PayGo Traffic Signal project, the 2022 Bond Program Fund for the TPW 2022 Bond Traffic Signal project and in the General Fund to support the approval of the recommendation and execution of the agreement. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 1 VAlI RNTRI a .'T1 Ti1 ZiIy Oriainatina Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Jo Gunn 8525 Eugene Chandler 2057 FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Twincrest Technologies For: Second Renewal M&C: 23-0917 CPN: Date: To: Name 1. Anthony Vasquez 2. Anna Benavides 3. Martin Phillips 4. Lauren Prieur 5. Amarna Muhammad 6. Jesica McEachern 7. Ronald Gonzales 8. Jannette Goodall 9. Allison Tidwell 10. H. Tabitha Giddings 10. CSO: 60481 DOC#: Department Initials Date Out TPW- Signature ^� TPW — Initials TPW- Initials aP TPW- Signature (M�( Legal- Signature A ACM- Signature CA CSO — Initial CSO-Signature CSO-Assign CSC A— TPW-Admin DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: [—]YES ❑No RUSH: ❑YES ®No SAME DAY: ❑YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs