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Home My WebLink AboutContract 57328-A4CSC No. 57328-A4 FOURTH AMENDMENT TO FORT WO TH CITY SECRETARY CONTRACT NO. 57328 This Fourth Amendment to Fort Worth City Secretary Contract No. 57328 is made between the City of Fort Worth ("City"), a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, and Safeware, Inc. ("Vendor") acting by and through its duly authorized representative and an authorized reseller through Omnia Partners Contract #4400008468. City and Vendor are individually referred to as a "Parry" and collectively as the "Parties." WHEREAS, City and Vendor entered into an agreement identified as Fort Worth City Secretary Contract No. 57328 beginning March 31, 2022 ("Agreement"); WHEREAS, the Agreement provides for a 6-month initial term with five (5) one-year renewal options by the written agreement of the Parties; WHEREAS, on October 23, 2022, the Parties amended the Agreement with Amendment One to increase the maximum amount to be expended under the contract, for the initial term or any following renewal term, to a total amount up to $254,000.00; WHEREAS, on September 23, 2024, the Parties amended the Agreement with Amendment Two to update Exhibit A to add additional items found in Quote 10145805; WHEREAS, on May 14, 2025, the Parties amended the Agreement with Amendment Three to update Exhibit A to add additional items found in Quote 10218030; WHEREAS, the City drafted two versions of Amendment 3 with the Vendor, both of which were executed by the Vendor on May 12, 2025, and May 14, 2025. WHEREAS, the City does not have a record of the amendment drafted on May 12, 2025, and so desires to redraft the amendment executed on that date as Amendment 4. WHEREAS, City and Vendor collectively desire to amend the Agreement to update Exhibit A and add items found in Quote 10216447; and WHEREAS, execution of this Fourth Amendment to the Agreement shall not increase the City's total spending authority or contract capacity under the Agreement. NO THEREFORE, City and Vendor, acting herein by the through their duly authorized representatives, enter into the following agreement to amend the Agreement: I. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment to Fort Worth City Secretary Contract No. 57328 Page 1 of 5 AMENDMENT TO AGREEMENT The Contract is hereby amended as follows: Exhibit A is hereby updated to add Quotation 10216447. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement, which are not expressly amended herein, shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or TIFF image, or a signature, shall be treated as and shall have the same effect as an original. Page intentionally left blank Signature page to follow Fourth Amendment to Fort Worth City Secretary Contract No. 57328 Page 2 of 5 WITNESS WHEREOF, the Parties hereto have executed this amendment, which will become effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY OF FORT WORTH By: William Vhnson (Jun 10, 2025 13:07 CDT) Name: William Johnson Title: Assistant City Manager Date: 06/10/2025 APPROVAL RECOMMENDED: By: RobertAlldreage (Jun 10, 2025 11:39 CDT) Name: Robert A. Alldredge Jr. Title: Interim Chief ATTEST: o �nnpIl dd� � pCN>�o�dd Gig '-0d q .—o ==o as°4Il�oogdp By: Name: Jannette S. Goodall Title: City Secretary SAFEWARE, INC. By: �)- Z� A l L�A Name: Diana M. Hyatt Title: Assistant Secretary bate- 6-2- ?5 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. x4ft�� By: Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM LEGALITY: By: Name: Jackson Skinner Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 21-0237 Date Approved: 4/6/2021 AND Form 1295 Certification No.: 2021-713519 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourth Amendment to Fort Worth City Secretary Contract No. 57328 Page 3 of 5 EXHIBIT A - QUOTATION 10216447 SAFEWARI Safeware, Inc. 801 W 116th Ave Ste 40( Westminster, CO 80234- US 303-322-3577 www.safewareine.com Bill To: Customer ID: 44190 City of Fort Worth Police Department Fiscal & Equipment Management 505 West Felix Fort Worth, TX 76115 817-392-6100 QUOTATION Order Number 10216447 Order Date _ Page 04/21/2025 11:57:34 1 of 2 Quote Expires On: 06/06/2025 Contract No: OMNIA Contract #4400008468 Ship To: Fort Worth Police Department 1000 Calvert Fort Worth, TX 76107 Requested By: Mr. William Simmons PO Number Taker Email Lrad Vicky Garcia vgarcia@safewareine.com Freight Ter nis Phone Fax Freight Paid Sales Representative Jake Williams nn,tiities Q Pricing 7te,n 7D UOM Uuit E.cfeaded Ordered) Attecatedl--iuiag I UOM I �' Unif Siye q Iltenr Description price Price Uniisize 1,00 0.00 1.00 EA t WILLIAMS EA 0.00 0.00 Lo For questions concerning this proposal 1.0 please contact your local Safeware territory Manager Jake Williams Direct line: 817-771-1495 Safeware Officer 800-34t-9408 Email: jwilltams@safewareinc.com 1.00 0.00 1,00 EA OMNIA EA 0.00 0.00 1.0 OMNIA Contract 44400008468 Lo Lead Agency: Fairfax County, VA Public Safety and Emergency Preparedness Standard freight within continental US is paid, all HAZMAT or expedited freight will be billed. *Register with OMNIA at www.onuriapartnes. com/publics ector 1.00 0.00 1.00 EA LRAD I00X-BLK-MAG-SYS EA 22,459.26 22,459.26 Safeware Catalog Price. 38,066.55 Contract Discount: 41% Your,Discouut. 41.00 1.0 LRAD System, 100X, HS Mag Mat, BLK, 1.0 CH 14 19.I.3681-09123119 Fourth Amendment to Fort Worth City Secretary Contract No. 57328 Page 4 of 5 SAFEWARE Safeware, Inc. 801 W 116th Ave Ste 40( Westminster, CO 80234- US 303-322-3577 www.safewareine.com QUOTATION Order Number 10216447 Order Date I Page 04/21/2025 11:57:341 2 of 2 Quote Expires On: 06/06/2025 Contract No: OMN1A Contract #14400008468 Quautide4 I Pricing Itein ID UOM Unl( Extended ordered) Allocaterl� Revtainingl UOM I glItemDescrindon Price Price Unit Size Q Unit Size w/Wireless-Cu-ChM, High Strength Magnetic Mount, Hard Case, MP3 controller & ?TT mic, hearing protection, manual, 20 FT audio control cable, rechargeable battery and 12 FT 12VDC cigarette lighter cable, Black 1.00 0.00 1.00 EA LRAD 100X-PACK-TAC EA 1,142,66 1,142.66 SafetvareCatalog Price.- 1,936.72ContractDiscountt 41% Your Discount. 41,00 1.0 LRAD Tactical Pack, 100X 1.0 Total Lines: 4 ern ***Ask me about the leasing and financing options that Safeivare offers!*** Sales Representative: jwilliams@safewareinc.com SUBTOTAL: 23,601.92 TAX: 0.00 AMOUNT DUE: 23,601.92 U.S. Dollars Fourth Amendment to Fort Worth City Secretary Contract No. 57328 Page 5 of 5 City of Fort Worth, Texas Mayor and Council Communication DATE: 041060 M&C FILE NUMBER: M&C 21-0237 LOG NAME: 13PAMFND EMERGENCY PREPARDNESS EQUIPMENT AND SERVICES AR PD SUBJECT (ALL) Authorize Increase to Cooperative Agreement with Safeware, Inc. in the Amount of $125,925.00 Per Year, for a Total Annual Amount of $225,925.00 for Public Safety and Emergency Preparedness Equipment and Related Service for City Departments RECOMMENDATION: It is recommended that the City Council authorize an increase to the cooperative agreement with Safeware, Inc. in the amount of $125,925.00 per year, for a total annual amount of $225,925.00 for public safety and emergency preparedness equipment and related services for City Departments using OMNIA Partners, Public Sector Contract No. 4400008468. DISCUSSION: On February 28, 2019, the Information Technology Solution Department contacted the Purchasing Division to enter into an Omnia Partners, Public Sector contract with Safeware, Inc. Purchasing's Assistant Director authorized an agreement in the amount of $100,000.00 for public safety and emergency preparedness equipment. February 2020, the Information Technology Solution Department authorized the Police Department to utilize the agreement to make their own procurements. The agreement allows the Police Department's Special Weapons and Tactic (SWAT) Unit to purchase equipment used during emergency situations such as terroristic threats, hostage rescue, perimeter clearing, and any other crisis situations. On January 2021, the Police Department contacted the Purchasing Division requesting assistance to increase the authority under the agreement by $125,925.00 for a new annual total agreement amount of $225,925.00. The increase in contract authority will allow the SWAT Unit to continue to purchase additional equipment for personnel such as the Avon Combination System Powered Air Purifying Respirator thats capable of providing respiratory protection, and a second SAN Hydraulic Breaching Tool Kit which is designed to ease and expedite the ability of SWAT breathers to gain access to any structure. Both procurements estimating to be over $100,000.00. The Department will be using funds from their Homeland Security Grant Program -Urban Area Security Initiative (HSGP-UASI) in order to pay for these expenditures. A MBElSBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This agreement will end on September 30, 2023 to correspond with the term of the Omnia Partners, Public Sector cooperative contract. This agreement may he renewed in accordance with the terms and conditions of OMNIA Partners, Public Sector Contract No. 4400008468 or applicable successive OMNIA Partners, Public Sector contracts for the same services at the City's option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. Omnia Partners, Public Sector Contracts have been competitively hid to increase and simplify the purchasing power of government entities. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. In the event that a cooperative agreement is not renewed, staff would cease making purchases at the end of the last purchase agreement coinciding with the valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would cease making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the cooperative contract is extended, this Mayor and Council Communication (M&C) authorizes the City to purchase similar products and services under the extended contracts. If the cooperative contract is not extended, but a new cooperative contract is executed with Safeware, Inc. with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the now cooperative contract. FISCAL INFORMATION 1 CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund and the Grants Operating Federal Fund to support the approval of the above recommendation and the increase to the cooperative agreement. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for City Manaaer's Office bv: Jesus J. Chapa 5804 Fourth Amendment to Fort Worth City Secretary Contract No. 57328 Page 6 of 5 Oriainatina Business Unit Head: Reginald Zeno 8517 Nail Noakes 4212 Additional Information Contact: Cynthia Garcia 8525 Rja Robertson 8585 Fourth Amendment to Fort Worth City Secretary Contract No. 57328 Page 7 of 5