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Home My WebLink AboutContract 61495-R2CSC No. 61495-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE May 19, 2025 Sherwin Williams Attn: Kevin McCoy 101 Prospect Ave. NW Cleveland, Ohio 44115 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 61495 ("Contract") Sourcewell 091313 Second Renewal Term (November 09, 2025 — November 08, 2026) The current term of the above -referenced Contract with the City of Fort Worth expires on November 08, 2025(" Expiration Date"). Pursuant to the terms of the Contract, the Contract could be renewed at the City's option for up to six (6) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its Second Renewal Term, which will begin immediately after the Expiration Date and continue for one year thereafter. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log into PeopleSoft Purchasing to ensure your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, S r& fa, 7". � o4r v r w Sharetta Goodwin, District Superintendent 817-392-7692 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Renewal of CSC No. 61495 Page 1 of 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples. City: By: Dana Burghdoff (Ju 0, 20256&CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: 06/1 0/2025 Vendor: Kevin T. McCoy By: Kevin J. McCoy (May 29, 2025 14:24 EDT) Name: Kevin McCoy Title: National Sales Manager- SLED Email: kevin.j.mccoy@sherwin.com FOR CITY OF FORT WORTH INTERNAL PROCESSES: Approval Recommended: By: 404 Name: Dave Lewis Title: Director Park & Recreation Department 4Q IZ -a--,,, By: Kyle Mctlure (Jun 3, 202512:22 CDT) Name: Kyle McClure Title: Assistant Director Park & Recreation Department Approved as to Form and Legality: i� Qum By: Name: Trey Qualls Title: Assistant City Attorney Contract Authorization: M&C: 24-0376 Form 1295: 2024-1145353 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. sh"&-fE 7 . � a-c d w, vv By: Name: Sharetta Goodwin Title: District Superintendent Park & Recreation Department City Secretary: By: Name: Jannette S. Goodall n �q Title: City Secretary p,,,e 09dd pig g.id PVS �Sp dpan��°654gq. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Renewal of CSC No. 61495 Page 2 of 2 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORTWORTH REFERENCE **M&C 24- 13P COOP PAINT, SUPPLIES DATE: 5/14/2024 NO.: 0376 LOG NAME: AND RELATED EQUIPMENT ML PARKS CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with Sherwin-Williams Company and PPG Architectural Finishes Inc. Using TIPS Cooperative Contract No. 230503 and Sourcewell Cooperative Contract No. 091323 for the Purchase of Paint and Coating Supplies and Related Equipment in a Combined Annual Amount Up to $340,750.00 for City Departments and Authorize Annual Renewal Options RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Sherwin- Williams Company and PPG Architectural Finishes Inc. using TIPS Cooperative Contract No. 230503 and Sourcewell Cooperative Contract No. 091323 for the purchase of paint and coating supplies and related equipment in a combined annual amount up to $340,750.00 for City Departments and authorize annual renewal options to align with the respective cooperative contracts. is] 611401 11N]►I The Park & Recreation, Aviation, Public Events, Water and Property Management Departments approached the Purchasing Division to enter into agreements with the Sherwin-Williams Company and PPG Architectural Finishes Inc. using TIPS Cooperative Contract No. 230503 and Sourcewell Cooperative Contract No. 091323. The contracts offer a variety of products including interior coatings, exterior coatings, equipment & supplies, wood stains, sealers, clear topcoats, commercial high-performance coatings, primers, concrete & masonry products, aerosols, deck stains & supplies, floor coatings, and roof coatings. City Departments will utilize the agreements to purchase supplies and equipment for various City of Fort Worth buildings on an as -needed basis. Staff from the user -departments identified the need for paint from multiple vendors due to product availability. Approval of this Mayor and Council Communication (M&C) authorizes the City to execute agreements with the following vendors: Sherwin-Williams Company and PPG Architectural Finishes Inc. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the items. TIPS and Sourcewell contracts have been competitively bid to increase and simplify the purchasing power of government entities. Approval of this M&C authorizes the City to spend up to $340,750.00 per year with the listed vendors for paint and coating supplies and related equipment. Actual usage in any term can be up to the authorized amount and will be dependent upon actual appropriations for this purpose in the departments' budgets. The annual department allocation for these agreements are: Departments Park & Recreation Aviation Public Events Water Annual Amount 1 $114,7501 $15,0001 $113,0001 $48,0001 http://apps.cfwnet.org/council_packet/mc review.asp?ID=32083&councildate=5/14/2024 5/14/2025 M&C Review Page 2 of 3 Property Management 11 $50,0001 Funding is budgeted in the various accounts within the participating departments operating budgets, as appropriated. TIPS Cooperative Contract No. 230503 has an initial term beginning on July 25, 2023 through July 31, 2026, and includes one (1) one-year renewal options. The Request for Proposal for TIPS Contract No. 230503 was published on May 4, 2023, and responses were opened on June 16, 2023. TIPS contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. Sourcewell Cooperative Contract No. 091323 has an initial term beginning on November 1, 2023, through November 8, 2027, and includes three (3) one-year renewal options. The Request for Proposal for Soucewell Contract No. 091323 was published on July 25, 2023, and responses were opened on September 13, 2023. Sourcewell contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. AGREEMENT TERM: The TIPS Cooperative contract will begin upon execution and will expire on July 31, 2024, with three (3) one-year options to renew to align with TIPS Cooperative Contract No. 230503. The Sourcewell contract will begin upon execution and will expire on November 8, 2024, with six (6) one-year options to renew to align with Sourcewell Cooperative Contact No. 091323. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. BUSINESS EQUITY: An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and award of the agreements. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity ID ID Iy:Z07J4■ Fund Department Account Project ID ID Submitted for Citv Manaqer's Office bv: Oriqinatinq Department Head: Additional Information Contact: Program Activity Budget Reference # Amount Year (Chartfield 2) Budget Reference # Amount Year (Chartfield 2) Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Michael Crum (2501) Jo Ann Gunn (8525) Martha Lopez (2059) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32083&councildate=5/14/2024 5/14/2025 M&C Review Page 3 of 3 ATTACHMENTS 13P COOP PAINT, SUPPLIES AND RELATED EQUIPMENT ML PED.xlsx (CFW Internal) PPG Form 1295 Certificate.Ddf (CFW Internal) PPGSams.Ddf (CFW Internal) PPGSOS.Ddf (CFW Internal) Sherwin Williams Form 1295 Certificate 101187042.Ddf (CFW Internal) SherwinWilliamsSams.Ddf (CFW Internal) SherwinWilliamsSOS.Ddf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32083&councildate=5/14/2024 5/14/2025