HomeMy WebLinkAboutContract 43705-A2 CIITY S4ECIIETA colff NT
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SECOND AMENDMENT To CITY SECRETARY CONTRACT No. 43705
WHEREAS the City of Fort Worth "City") and SafeHaven of Tarrant County
("Agency") made and entered into City Secretary Contract No. 43705 (collectively with
all previous amendments, the"Contract"
WHEREAS, the Contract provides funding to Agency pursuant to a grant
received by City from the United States Department of Housing and Urban Development
("HUD") through the Emergency Solutions Grant "ESG" .
WREREAS, the First Amendment to the Contract replaced the Insurance and
Bonding Contract requirements to be consistent with the City's risk management policies,
and replaced certain exhibits to comply with IUD's 2013 income limits;
WHEREAS, the SSG grant monies from HUD for the 2013-2014 grant year were
reduced and agency will not receive new ESG funds to provide rapid rehousing financial
assistance upon termination of the Contract;
WHEREAS, Agency requested an extension of the one year Term of the Contract
to expend the remain
,
ng � Funds in order to continue to provi
i +� de ESG Eligible Clients
currently enrolled in the Program with rapid rehousing financial assistance;
WHEREAS, the City Council authorized the City Manager or his designee to
extend the Contract for up to 1 year if it is necessary for completion of the Program; and,
WHEREAS it is the mutual desire of City and Agency to amend the Contract to
complete the program and meet Contract objectives.
NOW, THEREFORE, City and agency hereby agree to amend the Contract as
fellows:
. Section 3 TERM is hereby deleted and replaced with the
following language,
11 Term.
The term of'this Contract begins on October 1, 2012 and terminates on
February 28, 2014 unless earlier terminated as provided in this Contract.
b. Exhlhit "A" --- Program Summary attached to the Contract is replaced
with the attached Exhibit "All—Program Summary Revised 2013.
C., This amendment is effective as of the Effective late of the Contract.
OFFICIAL RECORD,
Amendment No.2 to CsC 4370
sate oven of Tarrant Count ESG
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All terms and conditions of the Contract not amended herein remain unaffected
and in full force and effect, are binding on the Parties and are hereby ratified by the
Parties. Capitalized terms not defined herein shall have meanings assigned to the in the
Contract.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK],
Amendment No.2 to CSC 43705 Page 2
SafeHaven of Tarrant County(ESG)
ACCEPTED AND A EDP
COUNTY CITY OF FORT WORTH
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Name: Fernando Costa Assistant City
Title: C,45� Manager
ATTES T APPROVED AS TO FORM AND
LEGALITY
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01111 By
6ity Sec e 00000 Ass'stant Gty Attorney
'IT Ay 01
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M&C100 1767
Date: August 7,201
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OFFICIAL RECORD,
CITY SECR IIIY; Ry
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Amendment No,2,to'CSC 43705,
SafeHa,ven of Tarrant County S,G)
S FEHAVEN OF T T COUNTY EXHIBIT "A"
SAF'ESOLUTIONS, FOR FORT WORTH PR GRAM SUM-MARY Revised 9/2,013
PROGRAM SUMMARY
Emergency Solutions Grant
(ESG)
October 1,2012 to Februa,ry 28,2014 $1759000.00
PERIOD AMOUNT
PROGRAM.
The Program provides, each Unduplicated Client/Household with emergency shelter and
supportive services, to include, but not fixinited, tol comprehensive housing, case management,
childcare, and supportive services. Program services also includes rapid re-housing rental
assistance provided to SSG Eligible Clients.
Services will be available 24 hours a day. Locations where Program services will be provided are
confidential due to risks of domestic violence.
ESG Funds will be used to i r
I pay shelter operations costs,and rapid e-housing financial assistance.
REGULATORY CLASSIFICATION*
Service Category(if more than one category,specify amount for each
Emergency Shelter- $1059000.00
Rapid Re-Housing Rental Assistance- $ 60,000.00
Rapid Re-Housing
Housing Relocation and Stabilization Services- S 109000.0�O
Regulatory Clitation(s): 24 CPR,5176.21
Based on the nature of the service provided, Agency will maintain documentation that verifies that
1001% clients served are homeless or at risk of hometessness, based on the current HUD definitions.
For rapid re-housing activities, Agency will maintain documentation that the individual or family
meets the homeless definition "in the HEARTH Act.
PROGRAM GOALS:
Provide services to approximately 150,0 Undupillicated Clients households with shelter
operation services and 6 Unduplicated Clients wifth rapid re-housing rental assi'stance).
Amendment No.2 to C'S,C 4,3705 Page 4
Sa,feHaven of Tarrant County(ESG)
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Official site of the City of Fort W'olrth,Texas
Fou WO RT tj
CITY, COUNCIL AGENDA
COUNCIL ACTION: Approved As Amended on 817/20,12 -Ordinance No. 20316-08-2,012
CONTINUED FROM A PREVIOUS WEEK
DATE: 7124/2012 REFERENCE C-257617 LOG NAME: 17HUDACT PLAT PY12-13
NO.:
CODE: C TYPE: NON,- PUBLIC YES
CONSENT HEARING:
SUBJECT: Conduct a Public, Hearing, and Approve City's 20�1,2-2013 Action Plan for the Use,of
Federal Grant Funds from the United States Department of Housing and Urban
Development in the Amount of$9,278,851.00 for Program Year 2012-2013 from the
Community Development Block Grant, HOME Investment, Partnerships Program,
Emergency Solutions,Grant and Housing Opportunities for Persons with AIDS, Grant
Programs, Authorize Collection and Use,of Program Income, Authorize Application of
Indirect Cost Rates, Authorize Execution of Related' Contracts and Interdepartmental
Letters,of Agreement and Adopt,Appropriation Ordinance (ALL COUNCIL DISTRICTS)
N:
REC,OMMEN�DATIO
-----------.......... .......
It is recommended that the City Council"
1. Conduct a public hearing to allow citizen input and consideration of the City's 2012-20,13 Action
Plan for use of federal grant funds from the United,States Department of Housing and Urban
Deve!llopment in the amount of$9,278,851.00 for Program Year 2012-2013 from the Community
Development Block Grant, HOME Investment Partnerships Program, Emergency;Solutions Grant and
Housing Opportunities for Persons with AIDS grant programs,and for the use of program income from,
activities using prior years' federal grant funds;
2. Approve the City's 2012-2011 3 Action Plan for submission to the United States Department of
i
Housing and Urban Development including allocations of grant funds to pla,rticular programs and
activities as,detailed below,
3. Authorize the collection and use of an estimated $50,00�0.00 of program income resulting from
activities using prior years' Community Development Block Grant funds for the programs and
activities detailed below-,
�4. Authorize the collection and use of any program income resulting from activities using prior years'
HOME Investment Partnerships Program funds for the City's Homebuyer Assistance Program;
5. Authorize the City Manager, or his designee, to execute contracts and interdepartmental Letters,of
Agreement for a one year term with the agencies listed below in Tables 1, 2, and 3 for Program Year
2012-21013 for Community Development Block Grant, Emergency Solutions Grant and Housing
Opportunities for Persons with AIDS grant,funds, contingent upon receipt of funding;
6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters
of'Agreeme,nt for up,to one year if an agency or department requests:an extension and such
extension is necessary for completion of the program-,
7. Authorize the City Manager, or his designee, to amend the contracts and interdepartmenta�l, Letters
i
of Agreement if necessary, to achieve program goals, provided any amendment is within the scope of
the program and in compliance wli�t,h City policies and all applicable laws and regulations governing
the use of federal grant funds,
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8. AppIly indirect cost rates as applicable for the;Grants Fund in accordance with the City's
Administrative Regulations; and
9. Adopt the attached appropriation ordinance, increasing the estimated receipts and appropriations to
the Grants Fund in the total amount of$9,278,,851.00 ($5,830,1191.00 in Community Development
Block Grant funds, $1, 73,1 9.00 in HOME Investment Partnerships Program funds, $,532,857.00 in
Emergency Solutions Grant funds and $942,706.00 in Housing Opportunities for Persons with AIDS
funds) plus any program income, all subject to receipt of such funds.
DISCUSSION-,
The City's Action Plan is a comprehensive summary of the major housing, and community
development activities programs and proposed expenditures for the use of federal, grant funds, in the
amount of $9,278,851.00 from the United States Department of Housing and Urban Development
(HUD) for the program year beginning October 1, 2012, and ending September 30, 2013, from the,
Community Development Block Grant (1CDBG), HOME Investment Partnerships, Program (HOME),
Emergency; Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS HOP Ads grant
programs. This year's Action Plan also summarizes the use, of program income resulting, from
activities using prior years' CDB,G and HOME funds. The purpose of these grant funds is to primarily
benefit low and moderate income City residents, with E funds primarily benefiting homeless
persons and HOP11WA funds primarily benefiting persons with HIV/AIDS.
A 30-day public comment period on the City's proposed Action, Plan was held from June 25, 2012 to
July 25, 2012. Any comments will be maintained by the Housing and Economic Development
Department in accordance with federal regulations. This public hearing on the City's Action Plan will
be the first public hearing for the HUD-required citizein, participation process. A second public hearing
is proposed for August 7, 2012 at which time the City Council is scheduled, to approve the Action
Plan,. The City's Action Plan must be,submitted to HUD by August, 16, 2012.
In addition, two public hearings were held on July 16, 2012 at 9-30 a.m. and 6-00 p.m. for citizens to
provide comment on the proposed lists of neighborhood streets eligible for reconstruction using
CAD funds. The Transportation and Public Works Department prepared a list of priority streets in
CDBG-eligible areas. -rhe, streets selected for reconstruction were, based on the comments provided
at the public hearings. A complete list of the, streets is attached and will be included, in the Action
Plan.
The allocations, in the draft Action Plan available during the public comment period were based on
funding estimates available at that time., The amounts set out below reflect the allocations from HUD
at the time of this Mayor and Council Communication (M&C). The allocations are not yet final and if'
the amounts increase, Staff will bring forward another M&C to commit the additional funds,. Staf
developed recommendations for the allocation of the estimated, funding from HUD and presented
them to the Community Development Council (CDC) on June 4, 2012. A summary of the CDC's
funding recommendations is provided below in 'Tables 1, 2, and 3 and a spreadsheet of all specific
funding recommendations is attached.
I
For Program Year 2012-20113, the $5,830,119.00 in CD,BG funds and $50,000.00 of CDBG program
income is recommended to be allocated, as follows:
Housilng Programs and Services, -$2,,124,038.00
This item includes funding for the City's Priority Repair Program, Cowtown Brush-Up, h�omebuyer and
housing services, and accessibility modifications to the homes of senior and/or disabled individuals
and related project delivery costs for these programs.
Public Services -$8741517.85
This item includes social services, for low to moderate incomel, diis,abled, and disadvantaged
populations.,
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Community Facilities and Infrastructure -$9301,596.05
This item includes funding for neighborhood streets reconstruction and streetlight installation for the
Terrell Heights neighborhood.
CDBG Economic Development-$734,943.30
This item is this year's payment of the City's Section 1018 loan from HU .
C BG, Generall Administration -$1916,69023.80
This item includes costs for administering the CDBG grant including allocations for Financial
Management Services, Internal Audit, and Planning and Development.
CDBG Estimated Program Income -$50t000-00
Staff recommends allocating, any CDBG program received to the following items:
CASA of'Tarrant County, Inc. $ 11,875.010
Cultural Arts Center $ 11875.00
Day Resource Center for the Homeless $ 1 1875.00
YWCA Fort Worth &Tarrant County $ 11875-00
Neighborhood Street
Reconstruction $32,500.00
CDB,G General Administration (20, percent) $10)000.00
Total CDBG Program Income $50,000.00
For Program Year 2012-2013, the$11 1973,1619.00 in HOME funds is recommended to be allocated as
follows:
HOME General Administration -$19713,11:16.90
This item includes costs for administering the HOME grant.
Community, Development Housing Organizations(CHDO) Set Aside -$0.00
This HUD-required minimum allocation has been met with previous years" awards to CHDO:s,for
nonprofit affordable housing projects and CHDO administrative operating costs.,
Home uyer Assistance Program -$1,17753,852.10
This item includes funding to provide down payment,and/or closing cost assistance to low and
moderate income homebuyers.
Staff anticipates the receipt of program income in the,2012-201,3 Program Year from activities using
HOME funds. Any future program income,will be used for the City's, Homebiuyer Assistance Program
(HAP), after the 10 percent allocation, excluding, recapture, for HOME General Administration.
For Program,Year 2012-2013, the $532,857.00 in ES1G grant funds is recommended to be allocated
as follows:
Allocation to non-profit service providers -$4921892.72
Allocation to ESG program administration -$39,9164-28
For Program Year 2,012-20113, the $942,7061.00 in HOPWA grant funds is recommended to be
allocated as follows:
Allocation to non-prof"It service providers -$914,424.82
Allocation to HOPWA program administration -$2,81281.18
The CDC and Staff recommend that contracts be executed with the agencies listed below in the
amounts, shown in the following tables:
Comm unity Development Block Grant:
Table I -CDBG Agencies
Organization Program Amount
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Diamond Hill and
Camp Fire USA First Texas Council Northside Station $ 75l1900400
Volunteer Advocate
CASA,of Tarrant County, Inc. Training $ 30$000i.00
Substance Abuse
Cenikor Foundation Treatment $ 75X0.00
Clayton Child Care. Inc. d Clayton
YES! School Age Child Care $ 75,000-00
New Life Center Premise
Cornerstone Assistance Network House $ 751000.00
Cultural Arts Center GE D in Spanish $ 3010100.010
Day Resource Center for the Homeless Counseling Services and
Case Management $ 311808.50
The Ladder Alliance Employment Training $ 7510010.00
Mental Health Association of Tarrant Long Term Care
County Ombudsman $ 7511,000.85
Good Works/B,uenas
Northside Inter-Church Agency, Inc. Olbras $ 7511000-00
Senior Citizen Services of Greater Transportation for
Tarrant County Seniors 751000.00
Community
Tarrant Area Food Bank Kitchen l" $ 75,000.00
Child Development
YWCA Fort Worth & Tarrant County: Program $ 75,000-010
YWCA Fort Worth & Tarrant County Power of Self $_al.,808.50
C,DBG Public Service Subtotal $ 8741517.851
REACH Resource Center on
Independent Living Project Ramp $_01-0- C.:t'001
TOTAL C,DBG Contracts $9241517-85
EmpMenW.Soluions Grant-,
Table 2 - ESG Agencimes
Organilzation, Program Amount
Prevention and Rapid
Catholic,Charities of Fort Worth Fie Dousing $ 381178.52
Community Action,
CFW.- Parks and Community Services Partners $ 751000-00
The Emergency Shelter
Presbyterian Night Shelter Program $ 167189,272
Shelter Operations and
SafeHaven of Tarrant County! Rapid Re-Hiousing $ 175,000-010
Counselling Services,and
Day Resource! Center Case Management $ 316,821.48
TOTAL, E Contracts 4921892.72
Hpil S11 rtun,it"els ForPle
lgg OPPQ I
__Irspris With AIDS*
Table 3 -HOPWA Agencies
Organizatiion Program Amount
AIDS Outreach Center, Inc. Administration (three percent), $ 612,758.90
Supportive Services, TBRA) and
STRMU
Tarrant County Samaritan Housing, Inc. Administration (three percent),
Supportive Services, and BRA $,,.,101-,665-92
TOTAL, HOPWA Contracts $191 1424.82
These programs are available in ALL COUNCIL DISTRICTS.
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FISCAL I ORNI TIONXERTI IC TIN
The Financial Management Services Director certifies,that upon approval of the Move
recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds
will be available in the current operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/C,enters FROM Fund/Accou,nt/Centers
GR76 45,1727 01720628OXXX $5
G
G6 4,51727 01'7206281XXX
...........
GXX
172062 1
GR76 451727 0172,06284XM $,a,42
XX Q17206284XXX
GR76 451685_ . 1. 2 6 . w. $5Q, .
G 76 5XXXXX 01 x 2062 ...X_ $.5
GR6 451 727 1 '22L� $532,857.00
Submitted,for.._C it Malta . '.s .ffic' ....by Fernando Costa (6122,)
rligi m n rime H Jay Crape (5804)
Additional Information Contact,: Cynthia Garcia 1
Avis F. Chaisson (6342)
ATTACHMENTS
TS
17HUDACTPLANPY12-1,3 A012 VGjj)-Oc
20_12- 3 ct` l iF n lr Recom m"nationa.pdf
List Selected Streets for.2,012-12.0, 13.pf
http.-,//apps. fwnet.org/councll_packet/mc—review.,asp'.?I 170108&co° nc - /7 0 2 8/21/2013