HomeMy WebLinkAboutContract 43706-A4 CITY 8
CUM
FOURTH AMENDMENT TO, CITY SECRETARY CONTRACT NO. 43706
WHEREAS the City of Fort Worth ("City") and Day Resource Center for the Homeless
"Agency") made and entered, into City Secretary Contract No. 43706 (collectively with all
previous amendments, the"Contract");
Vv`HEREAS, the Contract provides ftinding to Agency pursuant to a grant received by
City from the Ufflited States, Department of Housing and Urban Development ("HUD") through
the Emergency Solutions Grant("EEG"),
WINE AS, the First Amendment to the Contract added $,37,080�.,50 in additional ESG
Funds for a total of $731,901.98., The Second Amendment revised certain Budget line items,
to
replaced the Insurance and Bonding Contract requirements to be consistent with the Citys risk
management policies, and replaced certain exhibits to comply with HUD's 2013 'income limits,
VMEREAS, Section 5.2-2 of the Contract pe 0 muts Agency, to increase or decrease line
item amounts in the Budget, subject to written approval by the Director of the City's Housing
I
and Economic Development Department, so long as the total Contract Budget does not change
and the Third Amendment revised certain Budget line items-
WHEREAS, the Agency has requested filrther revision to certain line items in the
Budgets and
I
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to
complete the Program and meet Contract objectives.
NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows:
1.
a. Exhibit"B"—Budget Revised 0620113 attached to the Contract is replaced with the
attached Exhibit"B"—Budget Revised 09/2013.
b. This amendment is effective as of the Effective Date of the Contract,
11.
All terms, and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties,and are hereby ratified by the Parties. Capitalized
terms not defted herein shall have meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
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Amendment Na.4 to CSC No.43706 P113
Day Resource Center(E SG)
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ACCEPTED AND AGREED:
DAY RESOURCE CENTER FOR CITY OF FORT WORTH
THE HOMELESS
By. By*
Bruce Frankel Cynthia B. Garcia, Interim Director
Title: Executive Director Housing and Economi'le DIevelopmen�t
Department
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ATTEST. APPROVED AS TO FORM AND
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C1 t ssistant City Attorney
- August 7, 2 Ool00000 -V
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M&C: C-2606I8- January 29,
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Amendment No.4 to CSC No.43 706 Wn' a
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day Resource Center "ES G)
EXHIBIT "B"—BUDGET Revised 019/2013
_WMEW1AL SERVICES
Sabiries 1001 $38M1.98 �41*510,0.00 $43401-98,
Lfc,Insurance 1002
flealth Insurance 1003
Unernployment 1004
Worker's Cornpcnsafion 1005
Retirement e), 1006 S3,058.00 $32058.00
— _(FICA/Medic2L
Office Sup lies 1007
— P2LINC 1008
— Pn'nt*2gl 1009
Craft L22hes 1110
Food Sup2hes 1111
Insurance 1112
Accoun* 1113
Contract Labor 1114
SHED R OPERATIONS
Maintenance 1115 $1,1942.00 $1,94100
Rent 1116
securily 1117
Insurance 1118
utilities 1119 $3000M (54, -00) $12515W.00
Su lies 1120
Hotel/Motel Vouchers 1121
RENOVATIONS
SUBTOTAL EMERGENCY SHELTER $739011,,,98 $732901.98
Salaries-Prevention 2001
MCA-Prevention 2002
Life Insumce-Prevention 2003,
Heald Insurance-Prevention 2004
Disabilja Insurance-Prevention 2005
Un:eMployment-State-Prevention 2006
Salaries-ReHousi2g, 2007
FICA-Rellousm' s 2008. 1
Life Insurance-Reflousing 2009
Health,Insurance-Rcliousn'ls 2010
DilsabilLt-LInsurance-RcHolusa 2011
line mLoxme t-State-ReHousing 2012
SUBTOTAL-HR&S
M 11
1:i IBM
Rental Assiswce-Prevention 3001
Rental Assistance-ReHon�sl 3002
Utility Pa men Prevention 3003
UL Deposits-_ eHousing 3004
-Moling Costs-Rel4oaLmg 3005,
Motel/Hotel Vouchers-ReHousing 3006
Securi!y!2eposits-ReHousing --- 3007
SUBTOTAL-FINANCIAL ASSISTANCE
I� ..............
HMIS-Prevention 4001
HMS-ReHousia 4002
SUBTOTAL-HMJS
Fl,MING A- GENERAL REVEN1JE/DONATIONS
FUNDING B:
FUNDING C:
Amendment No.4 to CSC No.43706 Page 3
Day Resource Center(ESG)
The following tables are purely informational and were created solely for purposes of preparing, negotiating, and
determining the reasonableness of the overalt line item budget on the first page of this EXHIBIT B—BUDGET and
are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any
column except the `Position" column in the "Salary Detail" table without the City's consent so long as the total
amounts charged to the grant do not exceed the line items on the first page of the EXIEBPT' B — BUDGET."
Changes to the column labeled"Position"may only be made with the prior written consent of the City.
SALARY DETAIL
Position Name Service T e ..ate Annual Hours Percent to Grant Amount to Grant
Facility Manager Shelter Essential $50,923 annual 2080 6 .72% $337466
Client Care Shelter Essential I PT @$8.76/hr 11742 32.89:%" $55018.98
Worker Services
I PT @$8/hr 1,690 36.37% 4,917
Case Manager Housing $427000 annual 2080 0 01
.el mation/Stabibzation $34,000 annual, 2080 0 0
$34,000 annual 2080, 0 0
$33,000 annual 2080 0 0
$31,000 annual 2080 0 0
Exec.Director Shelter Essential $78,1000 annual 2080 0 0
Services and
2perations
A Total: 1 $4 401.98
FRINGE DETAIL
Percent of Pa oll Amount Percent to Grant -Amount to Grant
FICA 7.65% $3,1058,00 55% $3,11058.00
Life Insurance
Health Insurance
Unemployment
Workers Compensation
Retirement J
SUPPLIES AND SERVICES
Total B,yq et Percent to Grant Amount to Grant
Office Su lies
Office Equipment Rental
PoLta
Ze
Printing
NUSCELLANEOUS
Total Bud geL+ Percent to Grant, Amount to Grant
Contract Labor and Permits 100%
Construction/BuildinE Materials, 100%
Facility Fees J
Amendment No.4 to CSC No.43706 Page 4
Day Resource Center(ESG)
Fiel! nr Cost,s
Food Slu2 lies
Teacl-iing Aids
FACILITY AND UTILITEES
Total Bud et Percent to Currant Amount to Grant
Tele phone
Electric
Gras
Water and '''wastewater $46,460.00 55 $ 5,500.00
Solid Waste Disposal
Rent
Custodial Services
Maintenance/e airs $1)942.00 100%CU% $1,942.00
Cleaning a lies
FINANCIAL AND T S NCF
Total Ruud et Percent to Grant Amount to Grant.
Fideli ty Bond or fquival ent
General Commercial Liabilit
Directors and Officers
Contract A.ccountin
DIRECT ASSISTANCE
Total Budget Percent to Grant Amount to Grant
Childcare Scholarships
Short-Term Rent Assistance
Short Term Mort a e Assistance
'host Term Utilities Assistance
Tenant Based Rental Assistance
Amendment No.4 to CSC No.43706 Page 5
Day Resource Center(ESC )
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housing services;, and' accessibility modifications to the homes of senior and/or disabled individuals
and related project delivery costs for these programs.,
Public,Services, - $8740517-851
This item includes social services for low to moderatel income, disabled, and disadvantaged
populations.
Corrvm nit y Facillities, and Infrastructure a $930,5961.05
This, 'item includes funding for neighborhood streets reconstruction and streetlight installation for the
Terrell Heights neighborhood.
CDBG Economic Development - $1734,943.30
This item, is this ygirls payment of the City's Section 108 loan from HUD.
CDBG General Administration .1 $1, 66:9:023.80
This item, 'includes costs for administering the C grant including allocations for Financial
Management Services, Internal Audit, and Planning and Development,
C Estimated Program Income - $50,,000.00
Staff recommends, allocating any CDBG program received to the following items:
CAS A of Tarrant Countyi, Inc. $ 13875.00
Cultural, Arts Center $ 11875.00
Day Resource Center for the Homeless $ 11875.00
YWCA Fort Worth & Tarrant County $ 11875:.00
Neighborhood, Street
Reconstruction $32,500.010
C G General Administration (20 percent) $11 09000.00
Total CDBG Program Income $50,000,00
For Program Year 2012-20131 the $ in, HOME, funds is recommended to be allocated as,
follows:
HOME General Administration - $197P31618190
Thi's item includes costs for administering the HOME grant.,
ComrrNinity Development, Hoijsing Organizations (CH DO) Set,Aside = $0.010
This HUD-required minimum allocation has been met with previous years' awards to CHDOs for
nonprofit affordable housing projects and CHDO administrative operating costs.
Honrebluyer Assistance Program -1 $19775918512,10
Thi's item includes funding to provide down payment and/or closing, cost assistance to low and
moderate 'income h,omebuiyers.
staff anticipates the receipt of program income in the 201 2-2013 Program Year from activities us ing,
HOME funds. Any future, program income, will be used for the Citys Hon ebuyer Assistance Program
(HAP) after the 10 percent allocation, excluding recapture, for HOME General Admi inistration.
For Program, Year 2012-2013, the $5,32,857.00 in ESG grant funds is recommended to be alloicated
as fellows:
Allocation to non-profit service, priders - $4921892.72
0 ov 01 a
Allneatinn tin FSG nriniarsim administration, -1.19-964-28
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For Program Year 20112-2013, the $942,1706.00 in H2OPWA grant funds is recommended to be
allocated as follows-
0
Allocation to non.,profit service providers - $1914,424-82
Allocation to H WA program adrilnistration EE $28,281,18
The CDC and Staff recommend that contracts be executed with the agencies listed, bellow in the
amounts shown In the following tables:
C njty,Days elooment Block Qrant,,is
Table I - C Agencies
Organization Program Anioa
Diiamond Hill and, Northside
Camp Fire USA First Texas Council Station $ 75,900.010
'"Volunteer Advocate
C f'Tarrant County, Inc,. Training $ 301000.00
Substance Abuse
Cenikor Foundation Treatment $ 75,000.00
Clayton Child Care. Inc. d/b/a Clayton
YES! School Age Child Care $ 751000.00
New Life Center/Promise
Cornerstone Assistance Network House $ 751000.00
Cultural Arts Center COED in Spanish $ 30,000.00
Day Resource Center for the Homeless Counseling Services and
Case Wnagement $ 31 9808.50
The Ladder Afliancel Employment Training $ 75,000.00,
Wntal Health Association of Tarrant Long Term, Care
County Ombudsman $ 751000.85
Good Wolrks/Buenas
Northsidie Inter-Church Agency, Inc. Obras $ 751,000.010
Senior Citizen Services of Greater Transportation for $ 75,0001.00
Ta rra nt C o unty Seniors
Tarrant Area Food Bank Community Kitchen/Wals $ 75,000.00
Child Development
YWCA Fort Worth & Tarrant County Program $ 75,000-00
YWCA Fort Worth & Tarrant, County Power of Self $ 31,808.50,
C BG Public Se ce Subtotal $ 874j517-85
REACH Resource Center on Independent
Living Project Ramp 50JO00.010
TOTAL C Contracts $ 924p5171.85
Emernen-gy SpluAgns Q
Table 2 ®ESG Aaencies,
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OrganUation Program Amount
Catholic Charities of Fort Worth, Prevention and Rapid Re- $ 38:3,178-52,
Housing
CF'W.* Parks and: Community Services Cnni,inity Action $ 751000-00
Partners
The Emergency Shelter
Presbyterian Night Shelter Program $ 167,892-72
Shelter Operations and
SafeHaven of Tarrant County Rapid Re-Housing $ 175,10100.00
Counseling Services and
Day Resource Center Case Nbriagement $ 36,821.48
TOTAL ESG Contracts 492,892.72
Eousin,g Q=odun,it For Persglll Nth AIDS-0
Table 3a HOPWAAgencies
Organization Program Amount
AIDS Outreach Center, Inc. Administration (three percent), $ 6129758.90
Supportive Services I rBRA and
S1TRMU
Tarrant County Samaritan Housing, Inc. Administration (three percent,),
Supportive Services, and TBRA 301.L665.-9z
TOTAL HOPWAContra,cts $ 91431424.82
'These programs are available in ALL COUNCIL DISTRICTS.
F1SqAL L INA
. NFORMATIONICERTIFLCATj. .0
The Financial Nlanagement Services Director certifies that upon, approval of the above
recommendations,, adoption of the attached appropriation ordinance and receipt of grant funds, funds
will be available in the current operating budget, as appropriated, of the, Grants Fund.
TO-E-YnWftcolij,n.VCnters Fu cu rs e FRQM A,% onVC..ente
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G R76 451727__0 1 72Q6280XXK $5 Q
J830.11,9.0
GR76 §2Q.0QQL01Z206280&LX
1$5-1830.1,19.0
GR76 A51727 01720628.lXXK 1J9173
169.00
GR76 5XXXXK 01 7206281)= $119_734 1_6
G R76 5X)OM 0172Q6
28 $532J857.00
GR764511 Z27 01'72Q§2MX& $9421,706.00
GRL,6 5 17202§42M $9421706,.,00
GR7
451§85 0j..72062§LM 50
$ 000.-0Q
G 22!PM QJZ20628!QM $50,000
GBH 451727 Ll 720! .3XXX $53Z,857 QQ
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Jay Chapa
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Addiltioml In Cynthia Garcia (8187)
.LorMgbon C—ont AVis F. Chaisson (634,2)
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CITY COUNCIL AGENDA
.........
COUNCIL ACTION. Approved on, 1/29/2013
REFERENCE
DATE. 1/29/2013 **C-26068 LOG NAME: 172,011,ESGT02012CONTRACTS 79K
I A —
NOISY
CODE: C TYPE: CONSENT PUBLIC NO
H'EARING,-
SUBJECT: Authorize Change in Use and, Expenditure in the Amount of$79,953.90 of Emergency
Solutions Grant Funds, with the Amount of$37,080.50 of'Addit,ional Funds to City
Secretary Contract No. 43,706:with the Day Resource Center for the Homeless for
Emergency Shelter Services, and the Amount of$42,873.40 to City Secretary Contract
No. 4,3703 with Catholic Charities of Fort Worth for Homelessness, Prevention Services,
and Authorize Substantial Amendment to the City's 2011,-2012 Action Plan, (ALL
COUNCIL DISTRICTS)
....... ................
....................... ..........
RECQMMENDAIIONIM
It is recommended that the City Council:
1. Authorize a Substantial Amendment to the Cib/s 2011-2,012 Action Plan regarding the change in
use in they amount of$79,953.90 in Emergency Solutions, Grant funds
2,. Authorize the addition in the amount of $37,080.50, to City Secretary Contract No. 43706 with the
Day Resource Center for the Homeless for Emergency Shelter Services, for a total contract amount of
$173,901.98; and
3. Authorize the addition in the amount of $42,873.40 to City Secretary Contract No. 43703 with
Catholic Charities of Fort Worth for Homelessness Prevention Services for a total, contract amount of
$81,051.92.1
DIISCUSSI
On Ajugust, 2, 2011, 9 (M&C C-25,066-Revised)the City Council approved the 2011-2012 Action Plan for
use of Federal grant funds from the United States Department of Housing and Urban Develpment,
including Emergency Solutions Grant (ESG)funds to, benefit homeless persons and persons at risk of
being homeless. The Action Plan authorized the amount of $297, 18.00 in E,SG funds of which
$79,,953.90 was not spent.
In order to ensure that all prior, year's ESG funds are spent before the two, year expiration date, 'Staff
recommends allocating the remaining amount of$79,953.90 to current ESG providers, as follows:
Day Resource Center for the, Homeless $37y080.50
Catholic Charities of Fort Worth $42,8173.40
Staff recommends the change in, use and expenditure of this additional amount of $79,9153.90 in
unprogrammed ESG funds, the amount of$37,080.50 to the Day Resource Center for the Homeless
and the amount of $42,873.40 to Catholic Charities of Fort Worth. The Action Plan, funding years
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expend the oldest grant funds first. A public comment period on the change i