HomeMy WebLinkAboutContract 44974 SECPZrARY
CS
Comm=No_ I LLIil
AGREEMENT FOR COMMUNITY BASED PROGRAM
GIRLS INC o TES of TA T Co, TY
FISCAL YEAR 2014
In consideration of the mutual covenants, promises and agreements contained herein, THIIS
AGREEMENT("Agreement"), is made and entered into between CITY OF FORT WORTH,
home rule municipal coloration of the State of Texas, ""City")acting by and through Charles W.
Da iiels, its duly authorized Assistant City Manager, and GIRLS INCORPORATED of
TARRANT COUNTY, a 'texas public non-profit corporation "Contractor") acting by and
through Jennifer Limas, President/CEO, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community :lased Programs are necessary to
support crime prevention City during Fiscal Year 2014 to meet one or more of the Crime
Control and Prevention District "CCPD" goals, which are i to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, 2 to support efforts to increase the safety of residents and to decrease
crime throughout Fort worth neighborhoods and 3 to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Commun.i.ty rased Program called
"Girls Inc. in Northside Fort Worth," which will support the police department's crime
prevention efforts throughout the community; and
WHEREAS, City desires to contract with Contractor to operate the Girls Inc. in
Northside Fort worth program; and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget as reimbursed by the CCPD in the amount of$32,487.00 "P'rograrm.
:funds' to provide to the Contractor for the operation of the Girls Inc. in Nortlislde Fort 'worth
program;
NOW1 "rHEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT
11 Responsibilities of Contractor. Contractor covenants and agrees to fully perform, or
cause to be performed, with good faith and due diligence, all work and services described in
Exhibit "A" - Program, Proposal,i attached, and incorporated herein, for all purposes incident to
this Agreement. Contractor shall be responsible for day-to-day administration of the Girls Inc.. in
Northside Fort 'worth program. Contractor agrees to expend the Program Funds in accordance
with its Girls Inc. in Northside Fort Worth program budget, described in . . �B, attached.
'Program ,activities shall be reported in accordance with E 11 attached and effectiveness
measures shall be reported in accordance with Exhibit '' t ,` ``
1,
Nor R
it ' ` ��u N�f(1 ty
FY 2014 Community Bawd Program
,
Girls Incorporated of Tarrant County F « , Page of 9
RECEIVED rwPUdIINiuuuuii,wNSmsesuw!uVVri7"m!"�.
A CIPIT ,.
2. Program Funds.
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of$32,487.,00.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbuxs,ement basis following receipt by City from Contractor of a signed Request for
Reimbursement C R and copies of all receipts. Contractor shall deliver to City a written
detailed Program Activities Report and Program Effectiveness Measures Report as described in
Section 4.2 below with each RFR to support expenditure of Program Funds., Such reports shall be
signed by the Contractor or duly authorized officer of the Contractor. The UR, as described in
Exhibit, "C," attached, and monthly Program Activities Report shall be submitted to City no later
than the 15th day following the end of the month. Submittal of a monthly RFR and Program
Activities Report is required even if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to the Grants
and Contracts Management Section of the Fort Worth Police Department, ATTENTION: JACOB
BRONVNING, 350 W. Belknap St.,Fort worth,Texas, 761012.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and a
monthly Program Activities Report from the Contractor. Reimbursements shall be made within
30 days receipt of said documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not, to exceed
5% of those particular catego�ti,es without prior approval of City, as long as the total sum does not
exceed the amount of the Program Funds; however, Contractor must notify City in writing of any
such adjustments. Any adjustment of more than 5% of each category must have written
permission from. City prior to any budget adjustment being made. Budget adjustments shall be
submitted to the Grants and Contracts Management Section of the Fort Worth Police Department,
ATTENTION: SASHA KANE, 350 W. Belknap St.,Fort Worth,Texas, 76102.
3. Term. T Agreement shall commence upon October 1, 2013, or the date that the City
has executed this Agreement ("Effective Date"), whichever occurs later, and shall end on
September 301, 2014. All of Contractor's expenditures under this Agreement must be completed
no later than September 30, 20,14.
4. Pr2gram Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program
Effectiveness Measures Report to document the perfolnuance of the work described 'in Exhibit
"D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures shall
document the program activity names, numbers of participants attending, details of the activities,
and a description of the goals achieved m support of the CCPD goals. Program Effectiveness
Measures shall be reported on a quarterly basis, and included in the January, April, July, and
October RFC. and Program Activities Report submittals. Additionally, the Project Effectiveness
Measurement Report must include any successes realized in descriptive detail. The monthly
Program Activities,and quarterly Program Effectiveness Measurement Reports shall be submitted
to City no later than,the 15 th day after the end of each month.
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Girls Incorporated of Tarrant County Page 2 of 9
4.3 A representative of the program shall attend quarterly meetings of the Crime Control and
Prevention District Board as requested.
5. Default and Termination.
0,
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD,. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not tiMely received, in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
If for any reason at any time during any term of this, Agreement, City Council of City fails,
to appropriate funds sufficient for City, to fulfill its obligations under this Agreement, City may
terminate this Agreement to be effective on the later of(i) thirty (30) days following, delivery by
City to Contractor, of written, notice of City's intention to terminate or (ii) the last date for which
funding has been appropriated by City Council for the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in pail, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor default,
inability to perfon-n or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a, notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
Contractor's receipt of notice of termination, Contractor shalt:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
ten-ni,nation;
(b) Place no further order or subcontracts,, except as may be necessary for completion of the
work not terminated-,
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 hi the event City suspends or terminates this Agreement for cause,, and the cause for such
suspension or termination is deten-nined to be invalid, the Contractor's sole remedy shall be
reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary
damages, including but not limited to actual, consequential, and punitive damages, court costs
and attorney's, fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder or as so directed by the Contract
Administrator (see paragraph 13.3). City will have no responsibility or liability for Contractor's
expenditures or actions occurring after the effective date of termination of the Agreement.
6,. Eguipmeat and Maintenance. All equipment purchased with Program Funds must
meet all eligibility requirements of City. Contractor shall maintain all equipment used in the
administration and execution of the Girls Inc. in Northside Fort Worth program. Conti-actor shat I
maintain, replace or repair any item of equipment used in support of the Girls Inc. in Northside
Fort Worth program andJor for use under the terms of this Agreement that no longer functions or
FY 2014 Community Based Program
Girls,Incorporated of Tarrant County Page 3 of 9
is lost or stolen. The cost for maintenance)replacement or repair of any equipment used in
support of the Girls, Inc, in Noirthside Fort Worth program and/or for use under the terrus of this
Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds or
City funds to repair or replace said equipment. Contractor shall use any and all equipment
purchased with Program Funds exclusively in support of the Girls Inc. in Northside Fort Worth
program, Within 10 days following the purchase of equipment, Contractor shall submit to, City a
detailed inventory of all equipment purchased with Program Funds to the Grants and Contracts
Management Section at the address set forth in paragraph 2.3 above. The equipment inventory
shall include an itemized description of each piece of equipment, the date each piece of
equipment was purchased, the cost of purchase for each piece of equipment, and the location of
each piece of equipment.
7. Administrative Refluirements.,
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable
local, state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. Alt records shall be retained for three (3) years following the
ten-nination or completion of this Agreement, City or its representatives shall have the right to
investigate, examine and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, on demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractors'
operations will be undertaken and may be conducted either by City or an independent auditor of
City's choice. Contractor shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions,must be resolved
within fifteen (15) days after notice to, Contractor by City. If questions are not resolved within
this period, City reserves the right to withhold further funding under this and/or future contracts)
with Contractor,
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees, to reimburse City the
amount of such monies so, misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other, charge, levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to: providing
final Program Activities, Report and Program Effectiveness Measurement Reports, making final
payments, disposing of Girls, Inc. in Northside Fort Worth program assets as appropriate and as
directed by City's Contract Administrator(see paragraph 13.3.,).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
City shall have access at all reasonable hours to offices and records of the Contractor, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
FY 2014 Co munity Based Program
Girls Incorporated of Tarrant County Page 4 of 91
8IM Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an officers
-
agent, or servant or employee of City. Contractor shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
persons perfonning same, and shall be solely responsible for the acts and omissions, of its
officers, members, agents,, servants, employees, subcontractors, program participants, licensees,
or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor,
its officers, members, agents, servants, employees, subcontractors, program participants,l
licensees, or invitees, and nothing herein shall be construed as creating a partnership or Joint
enterprise between City and Contractor. It is expressly understood and agreed that no officer,
member, agent, employee, subcontractor, licensee, or invitee of the Contractor, nor any program
participant hereunder is M' the paid service of City and that City doles not have the legal right to
control the details of the tasks performed hereunder by Contractor,, its officers, members, agents,
employees, subcontractors, program participants,,, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors, program
participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
41
9. Ll"abifli ill: and Indemnification.
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE ANDIOR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY K OR
CH A RA CTER, WHE THER REA L OR A SSER TED, TO THE EXTENT CA USED B.
THE NEGLIGENT ACT(S) OR MISSION S), MALFEASANCE OR
INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
SER VA NIS OR EMPL 0 YEES.
CONTRA .:"TOR A GREES TO DEFEND, INDEMNIFY, A ND HOLD THE CITY, 11S
OFFICERS, AGENTS, SERVANTS, A" EMPLOYEES HARMLESS AGAINST
ANY AND ALL CLAIMS., LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF
ANY KIND., INCLUDING, BUT NOT LIMITED, TO, THOSE FOR PROPERTY
DA MA GE OR L OSS (INCL VDING A LLE GED DA MA GE OR L OSS TO 01 WNER YS
BUSINESS AND ANY RESULTING LOST' PROFITS) ANDIOR PERSONAL
INJUR Y(INCL VDING DEA TH) THA T MA Y RELA TE TO, A RISE 0 UT OF, OR BE
OCCASIONED BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR (11) ANY NEGLIGENT ACT OR
OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS ((THE
THAN THE CITI), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE
OF THIS A GREEMENT.-EXCEPT THA T THE INDEMNITY PROVIDED FOR IN
THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS,
EMPLOYEES., OR SEPARA TE CONTRA CT RS AND IN THE'EVENT OF JOINT'
AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY,
RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN
ACCORDANCE 97TH THE LAWS OF THE STATE OF TEXAS. NOTHING
HEREIN' SKALL BE CONSTRUED AS A WAIVER OF THE CITY S
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Girls Incorporated of Tarrant County Page 5 of 9
(YU
""VERNMENTAL IMMUNITY AS FURTHER, PROVIDED BY THE LAWS OF
TEX4S.
Contractor shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above. This, section shall
survive the expiration or termination of this Agreement.
10.
Non-As,sigument. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
110 Prohibition Against Interest.
11.1 No member, officer or employee of City, or its designees or agents; no member, of the
governing body of the locality in which the Girls Inc. in Northside Fort Worth program is
situated; and no other public official of such locality or localities who exercises any functions, or
responsibilities, with respect to the Girls Inc. in Northside Fort Worth program during his tenure
or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract,
or the proceeds thereof, for work to be performed hereunder, Contractor shall incorporate, or
cause to be incorporated, like language prohibiting, such interest, in all contracts and subcontracts
hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall. have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be
financially interested,, directly or indirectly, in the sale to Contractor of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
Contractor, as an officer, employee, member, or program participant. A ny willful violation of this
paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall
render this Agreement voidable by City of Fort Worth.
12. Nondise6mination.
12.1 In accordance with the federal, state and local taws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in perfon-ning this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, condition's
or privileges of their employment, discriminate against persons because of their age, except on
the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or
statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will. Contractor
pennif its officers, members, agents, employees, subcontractors or program participants to engage
in such discrimination.
13. liar.ce.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors,, shall abide by and comply with all laws, federal., state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor any such
violation on the part of Contractor or any of its officers, members, agents, employees,
F'Y 2014 Community Based Program
Girls Incorporated of Tarrant County Page 6 of 9
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds, strictly for those purposes and goals i=ntended
under the terms and conditions of this Agreement. If City calls the attention of Contractor to any
such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
13.3 City designates Sasha Kane, Senior Contract Compliance Specialist, 817-392-4243, to act
as Contract Administrator and delegates to this individual authority for Agreement
administration, compliance, and monitoring.
14. Waiver of Immuui f Contractor is a charitable or nonprofit organization and ha.s or
claims an immunity or exemption (statutory or otherwise) from and against liability for damages
or injury, including death, to persons or property, Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or common
law.
15. Insurance Reguirement.
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
(a) Commercial General Liability, (CGL).- $1,000,0010 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability.- $,1,000,,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's,Risk Manager.
(c) Automobile Liability: $1,0001,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $2,50,01000 Bodfly Injury per person,
$500,000 Bodily Injury per accident and $100,,000 Property Damage.,
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the
lines of.f insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager.
1 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from
and against any and all Worker's Compensation claims anising from the work and services
provi ded under t ,s m
Agreeent.
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Girls Incorporated of TwTant County Page 7 of 9
160, Miscellaneous Provisi*ons-
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph or other part of this Agreement shall be determined to be invalid by a court, or Federal
or state agency, board or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid
provision.
16.2 City's failure to insist upon the performance of any term or provision of this Agreement
or to exercise any night herein conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely-upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,,
perfon-nance, attempted perfon-nance or non-performance of this Agreement, venue for said
action shall lie M' Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein requii-ed.
16.5 This written instrument and the exhibits attached hereto, which are incorporated by
reference and made a part of this Agreement for all purposes, constitute the entire agreement
between the parties,concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall
be void. Any amendments to the terms of this Agreement must be in writing and must be signed
by authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing, and are deemed
delivered on the earlier of the date actually received or the third &y following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and (iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party.
CITY: Charles W. Daniels,Assistant City Manager
City Manager's Office
City of Fort Worth
I 0oO Throckmorton Street
Fort Worth,TX 76102
Copies To Jacob Browning, Planner
Fort,Worth Police Department
3510 W. Belknap Street
I
Fort Worth TX 76102
CONTRACTOR: Jennifer Limas, President/CEO
GIRLS INCORPORATED OF TARRANT COUNTY
2820 Matlock Road
Arlington,TX 7 01;
16.7 None of the performance rendered under this Agreement, shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or *indirectly, for the construction,
FY 2014 Community Based Pro ram
Girls Incorporated of Tarrant County Page 8 of 9
operations, maintenance or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds, received be utilized so as to benefit, directly or
indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies, that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service, Contractor shall notify City in writing of any changes to its 501 (c) (3) tai
exempt status during the to of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
IN WITNESS WHEREOF, the parties hereto have evilIted this em nt in multiplies in Fort
Wortb,Tarrant County,Texas, to be effective this of 2
CITY OF FORT WORTH GIRLS INCORPORATED OF
TAR-RANT COUNTY, a Texas
Private Non-Profit Corporation
Yw
By.
C ar les W. Dam'els Li
fer m
fer LIM
Assislant-Tity Manager President/CEO
J'fftleytW7' Halstead It
Chief of Police
APPROVED AS TO FORM
A LEGALITY:
Charlene Slanders
Assistant City Attorney
FIb 4
ATTEST: 4000 V,
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City Secre 0
10
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Orr,"FICIAL)RECORD
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CITY SECRIMRy I
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FY 2014 Community Based Program, RTMli,
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Girls Incorporated of Tarrant County
Exhibit A
r v z014 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: Girls Incorporated of Tarrant County
DIRECTOR Jennifer Limas, Prest'dent/CEO
PHONE NUMBER** 817-468-0306
PHYSICAL,ADDRESS: ►rli,ngtonl, 2820 Matlock Rd., Arlington, TX '76015
Fort Worth� 1001 . Main St., Suite 214, Fort Worth, TX 76164
CONTACT PERSON: Connie Winkle EMAIL,ADDRESS: cwinkIe@g1r1s,#1nctarrant.org
PHONE NUMBER: 817-468-03,06 FAX NUMBER: 817-5,57-3008,
PROGRAM TITLE,-, Girls Inc. in Northside Fort Worth
CCPD FUNDS REQUESTED,. $ 32,487
AGENCY STATUS:
❑ Private Nonprofit
CM Public Nonprofit
Mark the goal('s),that your program addresses,
❑ Support efforts to reduce violent crime and gang-related activities through enhanced
enforcement activities and crime prevention, programs
13 Support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods; and
FM1 Support efforts to increase the safety of youth and reduce j crime through crime
prevention and intervention programs.
Additionally, does program address the priority consideration listed below?
9 Program is a prevention or intervention program for youth and/or family violence.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named
agency's operating plans and budget for the proposed program. I alicknowledge that I have
i
read and understand the requirements and: provisions of the Request for Proposal and that the
above-named agency will comply with all applicable rules and regulations, relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter Into and
execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME.- Jennifer Limais
TITLE,* President/CEO
13
SIGNATURE: DATE•
PR`VO`K1O'*'hRAM ABSTRACT
The Girls Inc. in Northside Fort Worth program addresses the problems.of youth violence,
substance abuse, violence against girls,and women, and other crime by delivering programs
that increase protective factors,and decrease risk, factors for golds ages 6-18. Focusing on the
Northside Fort Worth, area, (Zip codes 76106 and 76164)which has neighborhoods with high
rates,of cHme, drug abuse and gang' activity, Girls Inc.'s provides nationally researched
programs weekly In, a safe, s ortive and' meintoring environment at Norths,ide Library,,
Diamond Hill-Jam's Library and Northside High School.
Girls Inc. curricula includes programming to educate and empower girls to*&
Build skills, to positively navigate social situations and overcome relational aggression that
can escalate into violent behavior,
Assess, respond to, and avoid potentially violent situations,
Build skills to resist pressure to use/abuse alcohol, drugs and other harmful substances,
Raise awareness about violence in girls' lives, from, the community, level to federal policy
makers and Inspire dialogue and action to 'improve safety for girls,
Learn basic financial concepts including money management and skills for self-sufficiency,
Gain an understanding of various, aspects of the media and its influence in girls' lives,
Participate in other activities including Academic Achievers, field trips, and community
service projects.
Girls Inc. of Tarrant County
Page I
FKVPV'O&:SAL NARRATIVE
1) Describe In Be all the problem, that your prolgram addresses.
The Gids Inc. in Northside Fort Worth program ad,dres,s6s the problems of youth violence,
substance abuse, and other crime by Increasing: protective factors through delivery of
nationally research-biased programming for girds in a supportive, m,entoring environment.
Fort,Worth's Northside community is a primarily Hispanic, low-income neighborhood. The
majority of youth live in poverty—of the twelve elementary schools, three middle schools
and two high schools In the area, the average percentage of children and youth that are
on free or reduced lunch is 912.89%. The community is plagued NO high rates,of
violence, drug abuse, gang activity, and other crime. The following statistics substantiate
the problems faced in, this community:
0 Youth Violence:
The 76106 and 76164 Zip code area has been identified as one of the 15 areas
with the highest Incidence of Juvenile violent crime in the State of Texas
(http.-,11www,dfps.state.tx.us1prevention and early lbterventionl).
)> Suicide attempts continue to be on the rise for Latina teens, The Centers for
Disease Control and Prevention reports that one out of every seven Latina, teens
attempts suicide.
Youth Substance Substance use/abuse among Fort'Worth, youth is
0 Abuse,-
prevalent, and starts at an eadiy age. According to the Texas School Survey of
Alcohol and Drug Use (Spring 2010), results indicated that of Fort Worth ISD students,.,
)> 41.6% of 7 1h graders, had used alcohol before; 16.1,% had used it in the past month.
lo 71.6% of high school seniors had used alcohol before& 46.3% had used it within the
past month. 22%, reported normally using alcohol several times per month.
)> 30%of high school juniors and seniors report that alcohol was always used at the
parties the attend.
);o 11.4% of graders had used marijuana before— 4.6%within the past month,.
> 315.5%, of high school seniors had used marijuana before — 16% within the past
month. 4.8% reported regular usage of marijuana several times per month.
e Youth Referred to Probatlon,--: 1 97 referrals,were made to the Tarrant County
Juvenile Probation Department for 76106 and 76164 youth in 2010, representing
13 unduplicated youth, as some youth were referred, moire than once. 26% of JPD
referrals are female.
To address,the myn*ad of social and economic if problems that today's youth face, the
qu
office of Jiuveni,le Justice and Delinency Prevention states that, intervention methods
designed to prevent child delinquency from escalating into serious and violent Juvenile
offending must address a range of risk and protective factors. Preventing delinquency 'in a
child's life can pay significant dividends by reducing crime rates and decreasing crime-
related expenditures of tax dollars. More important, it can help children avoid the
consequences of delinquent behavior by increasing their chances of leading law mabiding
and productive lives.,
Girls Inc.of Tarrant County
Page 21
2) Describe what your program does to support efforts to Increase the safety of youth
and reduce Juvenile crimel through crime prevention and Intervention programs.
The Girls Inc. in Northside Fort Worth program supports efforts to increase the safety of
youth and reduce Juvenile crime by increasing protective factors through our-research-
base d prevention, programming for girls. Girls Inc. curriculum addresses the gender-
specific risk factors that make girls vulnerable to:
bullying and participating in violent behavior,,
abusing 'Illegal substances,
becoming Involved with gangs, and other criminal activity,
truancy, academic failure, and dropping out of school, and
engaging in early and risky sexual behavior.
The Girls Inc. program, supports crime prevention by providing safe places for girls to
1
attend positive programs during those crucial times when most teen initiated crime occurs.
Partnering, with community locations gives girls access to services in their neighborhood's
There they feel most safe and secure. Girls also increases girlso awareness of the many
ways that girls and women experience violence, and builds, their skills in assessing,
responding to, and avoiding potentially violent situations. In addition,,, our Safe In My World,
curriculum gives girls the opportunity to participate cipate in advocacy to address violence
against girls and women,
Trained, mentoring, Girls Inc. staff deliver life-changing, programs and experiences, in a
supportive all-girl environment to teach girls to navigate gender, economic and social
barriers. Girls Inc. curricula include violence and substance abuse prevention education
as well as development of skills to manage peer pressure and negative media influences,
manage money, and make responsible decisions. Educational support to complete high
school and prepare for and enroll in post-secondary education and family involvement, are
also important coimponents of our program.
The "GIRLS INC. EXPERIENCE" Provides an all-girl environment that allowsgirls to meet
and Interact with other girls and form relationships based on respect of each individual
and her diversity. Girls are surprised and excited to find a supportive environment of
caring, mentoring staff and interns and peers who respect them as individuals and
encourage them to overcome challenges and try new activities.
Girls Inc. programs address the underlying problems associated with high school girls,'
truancy, use/abuse of alcohol and drugs, and participation in bullying,, gang, violence,
and/or other crime. These root issues include lack of self-esteem and self-confidence;
lack of support at home; lack of'Interest in school, poor academic performance, poor study
habits, and/or time management,: substance abuse, anger, aggressive behavior- early
sexual behavior, teen pregnancy,, and' other problems girls face.
The girls served by Girls Inc. have significant barriers to academic and personal success
and very limited opportunities. any girls have never explored the world outside their own,
neighborhoods. Many of our girls report that they felt isolated, alone, made fun, of and/or
11,
bullied before joining Girls: Inc.
Girls Inc. of Tarrant County
Page 3
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GIRLS INC.OF TARRANT COUNTY
JOB DESCRIPTION
PROGRAM DIRECTOR
Position: Program Director
Employed By-, President/CE0
Responsible Tok President CEO
Supervises.- Program Instructors, Interns.,and Volunteers
Purpose of Job: Carries,responsibility for program development, implementation,and reporting,.
Principal Responsibilities-.
Administer program, both directly and through staff and program volunteers.
0 Explores changing interests and developmental,needs of students to keep up to date with
changing patterns. Utilizes other sources such as students, parents,school staff,program staff
and program volunteers and Girls Incorporated program initiatives to develop a coordinated
program which will meet the needs of students. Periodically reviews programs to ensure that
they are relevant.
6 Encourages program instructors and volunteers to be creative and innovative. Inspires and
motivates them to explore new and different approaches to keep programs flexible and
responsive so that the needs of students are met most effectively.
0 Supervises assigned staff.
Utilizes volunteers to carry out programming. Trains them or see that they receive training
and/or developmental opportunities as needed. Periodically assesses their work with them,.
Recognizes their efforts.
0 Meets periodically with parents to Interpret programs and keep them up-to-date on students'
progress in projects and programs. Interprets the agency goals for them. Keeps parents
Informed of problems,concerns and needs of their student,
9 Counsels students individually or collectively and makes referrals as needed.
0 Stimulates interest and enthusiasm within the community for program and interprets agency
programs to interested individuals and groups. Builds,contacts within the community,which
gill expand services for the students.
I I
0 Initiates and cooperates,in inter-agency collaborative efforts that serve,the students and to
serve as an advocated for the students in the communitV and in the schools,.
# Keeps Senior Program Director and other staff,as needed, informed of problems,concerns,,
needs,,trends, and unusual situations.
9 Participates in staff meetings and conferences,within,the agency to share ideas and concerns,
and works,collaboratively with staff to meet agency goals and meet staff objectives.
Participates in periodic assessment of own performance,develops own goals and objectives,.
Takes advantage of training and other,developmental "professional opportunities.
Qualffications
Bachelor's Degree, with courses,in social ►ork,,,education, recreation, psychology,and/or
sociology preferred. Special consideration may be given for equivalent experience and personal
qualifications in lieu of degree.
Work experience In youth,services or related field, which includes some experience in
1 0
supervision,administration, curriculum and program development,and community relations.
'Skill in working with diverse clients,staff,and communities;ability to facilitate cooperative
work.
Ability to communicate with youth and foster their involvement and participation in program
planning, probiem solving,and decision-making.
Ability to coordinate a multi'-faceted program.
Ability to inspire,stimulate and encourage creativity and innovation.
Ability to develop and implement programs which are responsive to the needs and interests of'
students.
Ability to provide personal,and professional references,and clear extensive background chec,ks.
Exhibit B
BUDGET SUMMARY
Amount
Requested
A. Personnel $15477
B. Fdnge Benef fts $3p970
C. Travel' $2,100
!D. Equipment $0
E. Supplies $3
j 0
F. Contracts/Consultants $0
G. Other $71,94O
ITOTAL $321487_j
BUDGET DETAIL
A. Personnel
Name Position Rate of Pay x #of Hours Cost
Becky,B,alarin Program Director $22.111hr. x 700 hours $151477
TOTAL, Personnel
$15,4717
S. Fringe Benefits
Name Position Description of Benefits Cost
Becky Balarin Program Director 7.66% FICAI 1%Unemployment; $3,970
2%Worker's Comp; 10%,Health Insurance-,
6%Long&Short Term Disability=25.65%
(15,477 x 25.65%=$3,970)
JOTAL Fringe, Benefits $319
C.Travel
Purpose of''Travel Location Item Cost
Local mileage toffrom program sites 0.501 per ml x 100 ml/mo. x 12 mo. $600
&community meetings for Program Dir.
Rental of vantbus&fuel uirchase for clients'transportation to/from field trips, $1,500
-TOTAL Travel $2,10
Girls Inc.of Tarrant County
Page 13,
C
D.Equipment
Item Cost per Item Quantity Cost
"DOTAL.Equipment n a
E. Supplies
Item Cost per Item Quantity Cost
Supplies,& Field Trips $250 per month x 12 months $39000
TOTAL Supplies $310
F. Contracts/Consultants
Description of the Service Cost
TOTAL Contracts/Consultants n
G.Other r C osh
Item Cost per Item Quantity Cost
Occupancy %of N. Main ice) $270 per month x 12 months $3j240
Telepho a/li 'ern $260 per month x 12 months, $39000
Insurance $100 per month x 12 months $1 w200
,Continuing Education Cost of treinin s vary depending on $500
Conferences number of credit hours,topic etc.
TOTAL Other Costs $7,940
Girls Inc.of Tarrant County
Page 4
OBWDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by
individual 'Item. The budget narrative should, clearly explal"n, how funds will be used and why
expenditures are, necessary for successful 'I'm plernentatiolin of your program. Please explain how
costs are calculated.
A. Personnell
e
The Program director is responsible for program development., implementation
and reporting; delivery of programs, both directly and through staff and program
volunteers; tracking and moniton'nig program evaluation; hiring, training,: and
supervising program staff, and initiating and participating in Inter-agency
collaborative efforts that serve the students and to serve as an advocate for the
students In the community and in the schools. Bilingual English and Spanish. Cost
is calculated by salary x percent of time dedicated to this program $22.1 1/hr. x 700
hours (0.34 FTE) = $1:51477
S. Fri`nge
Cost is calculated by salary x 25,65%x above salary (FICA at 7.65%,
unemployment insurance at 1%, Workers' Comp at 2%, health insurance at 10%p
ands hlort & iron g-term disabilityat5%). Program Director salary at $,15,477 x
25.65% = $3,9710
C.Travel
l" ileac is based on projected miles traveled to and from program sites,
community meetings and other program-related business at the agency
reimbursement rate of 501 cents per mile. Average of 100 miles per month
at 50 cents per mile times 12 months = $600
Rental of van bus and, purchase of'fuel for clients' transportation to from
field tn"ps, which are an 'Important program component. Rental and fuel
cost averages $500 per trip at 3 trips for$1,9500
D. Equipment n/a
E. Supplies
Supl2lies, and Field, i Tr' s— cost for supplies necessary for delivery
of the Girls Inc. in Northsidle Fort Worth programming. Includes program
supplies such as (but not limited to paper, pens, markers, construction
paper, copy paper', educational dlvds, etc.,, and also costs related to Feld
trips (I,e,. discounted group entry fees to activities). Calculated at a
percentage of the total monthly cost. $2,50 per month x 12 months = $31000
Girls Inc. of Tarrant County
Page 15
F. Cont,racts/Consult,a,nts me n/a
G.Other
Qgguga,00— percentage of cost to rent program office at 2100 N. fain,
Fort Worth, 76164, calculated, at $2'70 per month for 12 months = $3,2401.
The program directoes office 'I's located in the Fort Worth program offices,
along wfth office equipment and office supplies. The office is also used to
store program supplies for the Girls Inc. in Northside Fo,rt Worth program,
hold meetings with community partn.ors and other program business.
Tgle —percentage of cost for telephone and Internet services
..phone/I nternet
for the Fort Worth program office, calculated at$250 per month for 12, months
� $3,0001. Telephone and Internet service are necessary for communication: with
other staf, community partners, clients and parents of clients, and other program-
related business.,
Insurance for liablillity, building, D & 0, and other necessary coverage for
agency and staff. Based on a percentage of the total cost for agency at$1,00
per month for 12 months wo. $1,020O
Continuing l ducatilon and Conferences—to provide learning opportunities
for the Program Director to continually improve programming and performiance.
Cost of trainings and conferences can nary from $25 to $250 or more, depending
on the opportunity. Girls Inc. National also provides training opportunities for
affiliate staff. Calculated at $500 for the year.
G rls Inc. of Tarrant County
Page 16
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2014 Community-Based Programs
0,
Program Per�io (0101/13 to 091/30/14
Submit to: Fort Worth,Police Department Submitting Agency: Girls Incorporated of Tarrant County_
Jacob Browning, Agency Contact Name: Connie WjtWe
350 West Belknap Street Email: cwinkle@Eirlsinctarrant.or�
2nd Floor Phone Number: 817)468-013iO6
Fort Worth,TX 7 102 Address: 2820 Matlock Road
Arlin ton,TX 76015
Invoice Number:
Period covered by this request+
. 10/01/13 to 09/30/14
nwilddlyy nsnilddlyy
A B C D E
Tot at of Previous (B+C) (A-D)
Rein ibursemints This Total Balance
Budget Category Budget Arno aunt Reque0ed, Request Requested Available
4/77777 ,
I Personnel
iR
2 Fringe f,�,��� ,, � ��// /,�./ // /, �/ ,. /r
3 l /✓/ /rrr r
,,... / /,
i% // $ / / / / /,/rrr / �, / r r
4 Equipment $ % / / �, //./, „���, / // /� /
01
A
5 Supplies ""A /,,,/�///,;i� i/ / /
6 Consft-uction //........
RX,
NO
7 Consultaints/Contracts
A
A/
M
t
8 Other-Direct Cost
9 Indirect Costs
JIM/
Total Programmatic Costs
Please Attach-,
I. I
Attach copies ofinvolices and the receipts on all expenditures,
2. For Personnel Cost,include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget, 32)487.00
Previous Requests:
I have reviewed this request and certift that the listed This Request:
expenses are accurate and are chargeable to the Total Spent:
CCPD Comm unity Based Prograin approved budget. Balance left in grant- 32)487,00
E
Grantee Authorized Official Date
Title
Exhibit D
FY 2014 Community-Based Pr grams
Program Activities Report
Prograin Period 10/01/13 to 09/30/14
Submit to: Fort Worth Police Department Agency: Girls Incop2o:rated of Tarrant,Coon
Jacob Browning Name: Come Winkle
350 West Belknap Street Email: twin.kleL&,girls inctarrant.org
2nd Floor Phone Number: -A817)468-0306
Fort Worth I'X 76102 Address: 2820 Matlock Road
Arlin ton,TX 76015
Period covered-, 10/01/13 to 09/30/14
Cumulative Total
A c tivitie s Monthly Total Oct I St-Present Year End Coal
Number of Unduplicated particpcmts,in the Girls,Beyond Bullying curriculum 1010
2 Number of unduplicated participants,in the Friendly PEE suasion curriculLIM 100
3 Number of Safe in My World:Girls Speak Out on Violence Community 501
Assessments conducted
4 Number of unduplicated plarticipatns in the Economic Literacy curriculum 100
5 Number of unduplicated participants ire the Media Literacy Curriculum 100
6 Number of community service project participants 50
FY 2014 Community-Based Programs
Program Effectiveness Measurement Report
Program Period 10/01/13 to 09/30114
Due Quarter,ty: Ist Qtr(Oct-Dee)due Jan 15th,2nd Qtr(Jan-Mar)due Apr 15th,3rd Qtr(Apr-Jun)due
JuI 15th, and 4th:Qtr(Jul-Sep)due Oct 15th
Submit too, Fort Worth Police Department Agency: Girls IncoToirated of'Tarrant Coun
Jacob Browning Name: Connie Winkle
350 West Belknap Street Email- ewinkle@,girlsinctaffant.or�
2nd Floor Phone Number: 17)468-0306
Fort Worth,TX 76102 Address: 2,820 Matlock Road
Arlington,fiX 76015
Period covered: 101/01113 to 09130/114
# Effectiveness Measurements
810% of girls participating in the Girls Beyond Bullying program will score 80!% or better on their post-test or will 'increase their score by
1 20%or more.
Please include a narrative of events and accornplishments that occurred during the reporting period.
80%of girls participating in the Friendly PEERsuasion program will score 80% or better on their post-test or will increase their score by
2 20% or more. 50% of the girls(older girls)will become mentors to the younger girls in the program.
Please include a narrative of events and accomplishments that occurred during the reporting period,
5:0%of the girls will participate In a Community Needs Assessment.Measurements include the number of completed surveys received and
3 the number of presentations of the assessment to community leaders or organizations
Please include a narrative of events and accomplishments that occurred during the reporting period.
80%,of girls participating in the Economic Literacy program will score 80% or better on their post-test or will increase their score by
4 20% or more.
Please include a narrative of events and accomplishments that occurred during the reporting period.
%of girls participating in the Media Literacy program will score 80%or better on their post-test or will increase their score by 20%or
5 more.
Please include a narrative of'events and accomplishments that occurred during the reporting period.
i
50%of girls will participate in Leadership&Community Action community service projects. Measurements will include the number of
6 leadership opportunities in,community service projects,and the number of girls participating,in each project,
Please include a narrative of events and accomplishments that occurred during the reporting period.
Please include a narrative of any success stories during the reporting period.