HomeMy WebLinkAboutContract 44975 C S,=L—
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AGREEMENT FOR COMMUNITY BASED, PRO
OPENING DOORS FOR WOMEN IN NEED IN C.1
FISCAL YEAR 2014
In consideration of the mutual, covenants, promises and agreements contained herein,
THIS AG EM N ("Agreement") is made and entered into between. CITY OF
FORT WORTHI a home rule municipal corporation o f the State of Texas, (111c tyll
a.cti.n.g by and through Charles W. Daniels, its duly authorized Assistant City Manager,
and OPENfNG DOORS FOR WOMEN IN NEED, INCo, a Texas private non-profit
corporation "'Contractors ) acting by and through Saundra Stanley, Director, its duly
.
authorized representative.
RIECITALS
HE: AS City has determined that Community Based Programs are necessary
to support crime prevention in City during Fiscal. Year 2014 to meet one or more of the
Crime Control and Prevention District ("CCPD") goals, which are 1 to support efforts
to reduce violent cane and gang related activities through enhanced enforcement
activities and crime prevention programs, 2) to support efforts to increase the safety of
residents and to decrease crime throughout port Worth neighborhoods and 3 to, support
efforts to increase the safety of youth and reduce juvenile crime through crime prevention
and intervention programs, and
WHEREAS, Contractor has agreed to operate a Community Based. Program.
called `Change a Life! Nehemiah Project" program which will support the police
department's crime prevention efforts throughout the cormnunit#y; and
WHEREAS, City desires to contract with Contractor to operate the Change a
Life! Nehemiah Project program-, an
W'HEREAS, City, as consideration for the performance of Contractor, has
appropriated rnordes in the CCP D :budget as reimbursed by the CCPD in the amount of
$29,495.00 ("Program Funds"') to provide to the Contractor for -the operation of the
Change a fife! Nehemiah Pro#ect program
No's, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
I. Res nns ties of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
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FY 2014 Community Based Program OFFICIAL REC
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Proposal, attached, and incorporated herein for all purposes, incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the Change a Life!
Nehemiah Project program. Contractor agrees, to expend the Program Funds in
accordance with its Change a Life! Nehemiah Project program, budget, described in
Exhibit "B," attached. Program activities shall be reported in accordance with Exhibit
"DI" attached and effectiveness measures shall be reported in accordance with Exhibit
" ," attached.
2, PMram Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during, the term of this Agreement exceed the total sum of$291,495.00.
2.,2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Activities Report and Program Effectiveness Measures Report
as described in Section 4.2 below with each RFR to support expenditure of Program
Funds. Such reports shall be signed by the Contractor or duly authorized officer of the
Contractor, The RFR, as described in Exhibit "C,"' attached, and monthly Program
Activities,Report shall be submitted to City no, later than the 15"' day following the end of
the month. Submittal of a monthly RfiR and Program Activities Report is required even
if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to the
Grants and Contracts Management Section of the Fort Worth Police Department,
ATTENTION-, JACOB, BROWNING, 3501 W. Belknap St., Fort Worth, Texas, 76102.
Reimbursements will not be made until after receipt of an acceptable, and approved RFR
and a monthly Program Activities Report from the Contractor. Reimbursements shall be
made within 30 days receipt of said documents.
2.3 Contractor is author-lzed to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City,, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being,
made., Budget adjustments shall be submitted to the Grants and Contracts Management
Section of the Fort Worth Police Department, ATTENTION.,, SASHA KANE, 350 W.
Belknap St., Fort Worth, Texas,,, 76102.
3, Term
This Agreement shall commence upon October 1, 2013, or the date that the City
has executed this Agreement ("Effective Date"), whichever occurs later, and shall end on
FY 2014 Comniunity Based,Program
Opening Doors for Women in Need, Inc. Page 2 of 1 1
September 30, 2014. All of Contractor's expenditures under this Agreement must be
completed no later than September 30, 2014,,
4. frolg am Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit"A."
4.2 Contractor agrees, to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measures Report to document the performance of the work
described in Exhibit "Di" and Exhibit 11E,11 respectively. The Program Activities and
Effectiveness Measures shall document the program activity names, numbers of
participants attending, details of the activities, and a description of the goals achieved in
support of the CCPD goals. Program Effectiveness Measures shall be reported on a
quarterly basis and included in the January, April, July, and OctoblerRFR and Program
Activities Report submittals. Additionally, the Project Effectiveness Measurement
Report must 'include any successes realized in desen'ptive detail. The monthly Program
Activities and quarterly Program Effectiveness Measurement Reports shall be submitted
to City no later than the 15g' day after the end. of each month.
4.3 A representative of the prop-am shall attend quarterly meetings of the Crime
Control and Prevention District Board as requested.
5. Default and Termi"nation
5.1 This Agreement is, wholly conditioned upon the actual receipt by City of Program
Funds from the CC,PD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services, performed by Contractor under or in connection with
this agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City falls to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(1) thirty(3 0)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (iii the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
ten,-nination is deter-nined by City to be in the blest interest of City; in event of Contractor
default inability to perform or to comply with the terms, herein; or for other good cause.
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5.4 Termination will be effected by delivering to Contractor a notice of termination,
ffying the Portion of the Agreement affected and the effective date of termination.
speci
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders, and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall. be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days, following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. E luipment and Ma'
tenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Change a Life! Nehemiah Project program. Contractor shall,
maintain, replace or repair any item of equipment used in support of the Change a Life!
Nehemiah Project program and/or for use under the terms of this Agreement that no
longer functions or is lost or stolen. The cost for maintenance, rep:lacement or repair of
any equipment used in support of the Change a Life'. Nehemiah Project program and/or
for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds or City funds to repair or replace said equipment.
Contractor shall use any and all equipment purchased with Program Funds exclusively in
support of the Change a Eifel, Nehemiah Project program. Within 10 days following the
purchase of equipment, Contractor shall submit to, City a detailed inventory of all
equipment purchased with, Program Funds to the Grants and Contracts Management
Section at the address set forth in paragraph 2.,3 above. The equipment inventory shall
include an itemized description of each piece of equipment, the date each piece of
equipment was purchased, the cost of purchase for each piece of equipment, and the
location of each piece of equipment.
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Adnunistrative Reguirements,
7.1 Contractor agrees to beep sufficient records to document its adherence to
applicable local, state, and federal regulations, along with documentation and records off'
all receipts and expenditures of Program Funds. All records shall be retained for th ree(3)
years following the termination or completion of this Agreement. City, or its
representatives shall, have the right to investigate, examine and audit at anytime an y and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by pity, shall
make such records readily available for investigation, examination, and audit. In the
event t of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report..
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this pefiod, City reserves the right to withhold old further funding under this
and/or future contract(s) with Contractor.
7.3 if, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misapp ropriated, plus the
amount of any sanction, penalty, or other charge levied against City because of such
misuse, misapplication or misappropriation.
7A Contractor's obligation to City shall not end until all closeout requirements are
completed. activities during this closeout period shall. include, but are not limited to:
providing final. Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of Change a fife! Nehemiah Project program
assets as appropriate and as directed by City's Contract Administrator (see paragraph.
13.3.).
T5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of' the services and work to be performed by Contractor under this
Agreement, and City shall have access at al.l reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. In a endent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and net as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control., the details of the work and services perfor med
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
FY 2014 Comi-nunity Based Program
Opening Doors tsar women in Need, Inc. Page 5 of
program, participants,, licensees, or invitees. The doctrine of'respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,,
sub,contractors, program participants, licensees, or invitees, and nothing herein shall he
construed as creating a partnership or jolint enterprise between City and Contractor. It is
expressly understood and a,lgi'-eed that no officer, member, agent, employee,
subcontractor,, licensee, or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers,, members,
agents, employees, subcontractors, program participants, licensees,, or invitees.,
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging, to Contractor, its officers, members, agents, employees, sub contractors,,
program participants,, licensees, or invitees, which may be lost, stolen, destroyed, or in any
way damaged.
V "N'
91 Liabg!ty anatndemnificafion,
CONTRACTOR SHALL BE LLABLE A" RESPONSIBLE FOR ANY A"
ALL PROPERTY LOSS PROPERTY DAMAGE ANDIOR PERSONAL
I
INJURY, INCLUDING DEATH, TO ANY ANVALL PERSONS, OF ANY
KIND OR CHARACTER,, "ETHER REAL OR ASSERTED, TO THE
EXTENT' CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,
ITS OFFICERS, A GENTS, SEER .ANTS OR EMPL 0 YEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE'
CITY ITS OFFICERS, AGENTS
SERVANTS, A" EMPLOYEES
HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS,, ACTIONS,
COSTS, A", EXPENSES OF ANY KIND, INCLUDING, BUT NOT'
LIMITED TO, THOSE FOR PR OPER T Y DA MA GE OR L OSS (TNCL UDING
ALLEGED DAMAGE OR LOSS TO! OWNERYS BUS[NESS A" ANY
R ES UL TING L OS T PR OFITS) AND O PERSONA L INJ UR Y (INCL VDING
DES TH) THA1 T MA Y RELA TE TO ARISE OUT OF, OR BE 0 CCA SIONED
BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR
PRO"SIGNS OF THIS A GREEMENT OR (H) ANY NEGLIGENT A CT OR
OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS, AGENTS, ASS OCIATE$, EMPLOYEES, CONTRA "TO
RS
(OTHER THAN THE CITY), OR' SUBCONTRACTORS RELATED T O THE
PERFORAIMNCE OF THIS AGREEMENT; EXCEPT THAT THE
INDEMNIT Y PR 01 VIDE D FOR IN THIS SECTION S LL NO T APPL Y TO
ANY LL4,B]LITY RESULTING FROM THE SOLE NEGLIGENCE OF THE
CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE
CONTRACTORS, AND, IN THE EVENT OFJOINT AND CONCUR-RENT
NEGLIGENCE OF BOTH CONSULTANT AND CITYRESPONSIBILITY,
IF ANY, SHALL BE A.PPORTIONED, COMA RATI-VELY IN
ACCORDANCE WITH THE LA WS OF THE S TE OF TEXAS. NOTHING
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"'E IN SHALL E CONSTRUED AS A WAIVER OF THE Cl T Y S'
GOVERNMENTAL IMMUNITY AS FUR T ER PROVIDED BY THE L WS
OF TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or tenn.ination of this Agreement.
104, 'Non-A,sLignment
No assignment or delegation of duties under this Agreement by Contractor s ai e
effective without City's prior written approval,
Ilk$ Prohibition A amst Interest
I l..f No member, officer or employee of City, or its designees or agents; no member of
the goveming body of the locality in which the Change a Life! Nehemiah Project
program is situated; and no other public official of such locality or localities who
exercises any functions or, responsibilities with respect to the Change a Life! Nehemiah
Project program during his tenure or for one year thereafter, shall have any interest, direct
or indirect, in any contract or subcontract, or the proceeds thereof, for word: to he
performed hereunder. Contractor shall incorporate, or cause to be incorporated, like
language prohibiting such interest, in all contracts and subcontracts hereun.derw
11.2 Ao officer, employee, member, or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member, or programs. participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Font
Worth.
12. Non scr ina c►nw.
12.1 fn accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
co ection with the ernployment, advancer ent, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a. 'bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception..
12.2 Contractor will not unlawfully discriminate against nst and person. or ,persons because
of age, race, color, religion, see, disability, national origin, or sexual orientation, nor will
FY 2014 Coramijinity Based Program
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Contractor permit-its officers, members, agents,, employees, subcontractors or program
participants to engage in such discrimination.
'91 0
130 Compuance
131.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors', shall abide by and comply with all laws, federal, state and local, including
all ordinances, 'rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers,, members, agents,
employees, subcontractors or program participants, then Contractor shall iiTumediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement,. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants, or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasiha Kane, Senior Contract Compliance Specialist, 8,17-392-
2 , to, act as Contract Administrator and delegates to this individual authority for
Agreement administration, compliance, and monitoring.
14. Waiver of Imm
If Contractor is a charitable or nonprofit organization and has or claims an imm,unity or
exemption (statutory or otherwise) from and against liability for damages, or injury,
•including death, to persons or property, Contractor hereby expressly waives its rights to
plead defensively such in unity or exemption as against City. This section shall not be
construed to affect a goveriu-nental, entity's immunities under constitutional, statutory or
common law.
0
151. 'Insurance Ra trement
15.1 Contractor shall procure and shall maintain during the tenn of this Agreement the
following insurance coverage-,
(a) Coimiiercial General Liabilit'y (CGL)�:, $1,0010,000 per occurrence, with a
$2,000,0100.00 annual aggregate limit, in a form that is acceptable to the
City's,Risk Manager.
(b) Non-Profit OLganization Liabilit or Directors Officers Liabitit
$1,000,000 per occurrence, with a $1,000,0'+ 0 annual aggregate limit, in. a
form that is acceptable to the City's Risk Manager.
(e) Automobile Liab ill y. $1,000,0100 each accident on a combined single limit
basis OR split limits are acceptable if limits are at least $1250,0000 Bodily
Injury per person, $500,000 Bodily Injury per accident and $1010,000
Property Damage.
FY 2014 Corm-nunity Based Program
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15.2 Contractor's insurers) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15-3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor, of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident medical insurance shall list the
,City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply 'with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Misciellaneous Provisions
161.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, Para g, aph or other part of this Agreement shall be determined to be, invalid by a
court or Federal or state agency, board or commission having jurisdiction. over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's, failure to insist upon the perfolm-iance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquislunent to any extent of'City's right to assert or rely upon any such term or right
on any future occasion.
16.31 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted perfon nance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County,, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant, to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perfon-n the responsibi li ties herein required.
16.5 This written instrument and the exhibits attached hereto, which, are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports,
to vary from the terms hereof shall, be void. Any amendments to the terns of this
Agreement must be in writing and must be signed by authorized representatives of each
party.
FY 2014 Community Based Program
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16.6 All notices re d or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(1) deposit in a United States Postal Service post office or receptacle; (10 with proper
postage (certified mail, return receipt requested); and (Ili) addressed to, the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
CITY: Charles:W. Daniels,Assistant City Manager
City Manager's Office
City of Fort Worth
10�00 Thro ckmorton Street
Fort Worth, TX 76102
Copies To Jacob Browning, Plarmer
Fort Worth Police Department
350 W, Belknap Street
Fort Worth, TX 76102
CONTRACTOR: Sandra Stanley, Director
OPENING DOORS FOR WOMEN IN NEED, INC.
3507 Home Street
Fort Worth, TX 761
16.7 None of the performance rendered under this, Agreement shall involve, and no
portion of the Program, Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious,facility or,activity.
16.8 Contractor certifies that it has obtained a 501, (c) (3) Certificate frorn the Internal
Revenue Service. Contractor shall rot ify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes, only and
shall not be deemed a part of this Agreement.
1. .1 The provisions, and conditions: of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
FY 2014 Community ed Program
Operg ng Doors for Women in Need,Inc. Page 1 0of 11
IN WITNESS WHEREOF, the parties hereto have execute t is agreement ire a tip es
'in Fart Wort, Tarrant County,Texas, to be effective this ..%'day of
2013.
CITY OF FORT WORTH OPENING DOORS FOR WOMEN
IN NEED, INC., a Texas Private Non-
Profit Corporation
DanieL A-4
Assistant City Manager Sa&rra Stanley
Director
JetiTey W. Halstead
Chief"of Police
APPROVED' AS TO FORM
AND LEGALITY:
01a,
Charlene Sanders
Assistant City Attorney it IL
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FORT WORTH
Opening Doors For Women In Need Inc.
Project: Save a Women Save a Child
A Request for Funding to the
ANN&
Crime Control a District
FY 2014 REQUEST FOR PROPOSALS
For additional information contact:
Sasha Kane, Senior Contract Compliance Specialist
Grants and Contracts Management Section
Fort Worth Police Department
817-392-4243
sas ha,kane @fortworthtexas.gov
rort Worth Crime Control and Prevention District
In 19 5, the citizens of Fort Worth voted to establish a Crime Control and Prevention District
(CCPD), and the District has been renewed by voters in 2000, 2005, and most recently in
20019 for a five-year period. Revenue from the 1/2 cent sales tax serves a role in providing the
necessary resources, to effectively implement crime reduction strategies pertaining to violent
crime, gangs, neighborhood crime, school safety, youth, ands police enhancements,. The fund
is administered by the Fort Worth Police Department, and it Is managed by a nine-membeir
Board of Directors that establishes the annual budget and policies, oversees expenditures,
and evaluated programs funded by the district.
The CC PD Board is interested in collaborating with non-profit organizations to achieve the
Crime Control and Prevention District Mission to.- "Enhance Fort Worth's a it to, increase
safety (Ind reduce cfime through partnerships, increased capabilities, 'training, and cnvme
prelveniYdn and intervention programs.
Requests for Proposals
Eligible Appll*cants
Registered non-profit organizations are eligible to apply for funding, as long as the
organization applying for funds has not previously received two-years of' community based
funding, for the same program from the Crime Control and Prevention District. Additionally,
all program activities must serve the City of Fort Worth and its residents.
Types of Proposals that will be consl*dered
Only proposals that meet one of these goals will be considered'.
1 Support efforts, to reduce violent crime and gang-related activities through enhanced
enforcement activities and crime prevention programs;
2. Support efforts to increase the safety of residents and to decrease crime throughout
Fort Worth neighborhoods; and
3. Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
Prioln"ty cons'Iderafilon will be gliven to programs addressing prevention orintervention
I I I
of youth and/or family violence.
Funds Ava"llable
The Crime Control and Prevention District Board of Directors will vote on the Community,
Based Program funding level in the FY 2014 CC PID budget. In the past, the Board has
allocated $2010,000 In its annual budget for the Community Based Program.
Funding Timelline
Contracts will be awarded In the fall of 2013. The program. period is scheduled to run from
October 1, 2013 to September 30, 2014.
Mandatory Prop r's Conference
In order to be eligible to submit a proposal, a representative from your agency is required to
a,ftend one of two proposer's conferences that will be held at 6..'00 PM on Wednesday', March
20, 2013, and Wednesday, March 27, 20131, at the Police and Fire Training Center, located at
1000; Calvert Street, Fort worth, Texas 76107.
Technical Assistance
Technical assistance complete this application Is available prior to submission. If your
.ni0
orgazation requires techhl*cal assistance, please call Sa'sha Kane at 817-392,-4243 or by
ernaii at sasha.kzine@f6rtWorthteka
Deadlines,
Pr2Rowls must tmarkeild or band-del ivered by 610-00 PIVI an Friday, 6pril 19, 201;s.
001wm- im-pois
Prolposalls postmarked or delivered after, this deadline will not be considered. It is
encouraged to submit the proposials, in advance of the deadline so that staff may verify that
the pr ,p+ is complete. 'Incomplete proposals will,not be considered. Proposals should be
hand-deliivered or mailed to
Sas,ha Kane
Grants and Contracts Management Section
Program Support Division
Fort Worth Pollice Department
350 W Belknap Street
Fort Worth, TX 76102
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2,
Application Contents
Complete proposals mustinclude,ALL of the following, items, IncoMplete �r2,p2.sa!s will �be
.P
roLocted, Proposals will be reviewed for required documentation upon submittal. Proposals
Missing required items will not be accepted. It is recommended that applications are
submitted prior to the deadline to ensure it is complete and will be accepted.
REQUIRED ITEMS
ID PROPOSAL COVER SHEET
PROGRAM ABSTRACT (Short, program description, roughly 2 paragraphs, on
separate page)
PROPOSAL NARRATIVE
PROGRAM ACTIVITIES AND SCHEDULE
PROGRAM ACTIVITIES SUMMARY
PROGRAM-EFFECTIVENESS MEASURES SUMMARY
EFFECTIVENESS MEASURE SUMMARY
LEVERAGE, OF FUNDS,
BUDGET SUMMARY: AND BUDGET DETAIL
.BUDGET NARRATIvE
0 LICENSING INFORMATION CI applicable. If not applicable, please include statement
to that effect.)
INSURANCE -A statement of concurrence must be provided
NON-PROFIT STATUS - Attach documentation of non-profit status
BOARD INFORMATION
LIST OP NAMES OF BOARD OFFICERS
AGENCY BYLAWS
JOB DESCRIPTIONS
RESUMES OF PERSONNEL INVOLVED IN THE PROGRAM
FINANCIAL AUDIT OR STATEMENT If your agency is not required to have an audit,
please include a statement as, to why not.)
ONE ORIGINAL AND SIX COPIES
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M
'ro"T"'2014 CRIME CONTROL AND PREVENTION STRICT
PROPOSAL COVER EE
AGENCY. Opening Doors for Women In Need
DIRECTOR: Sandra Startley
PHONE 7-920_926
PHYSICAL ADDRESS 3507 Horne Street, Fort Worth: 761017
M
CONTACT PERSON, Sandra Stanley EMAIL ADDRESS: stanleyr s c to al.n net
PHONE NUMBER-.BER-. 8'17-938-841 I (cell) 817-1920-9326 (office) F'AX NUMBER.- 817-731-4954
PROGRAM TITLE,
E,
µ
CCP''D FUNDS REQUESTED., 29,495
AGENCY STATUS.
ID Private Nonprofit
Public Nonprof't
Mark the a1 that your program addresses.
Support efforts t ► reduce ► i lent crime and gang related activities through enhanced
enforcement activities and crime prevention programs
Support efforts to increase the! safety of residents and to decrease crime throughout Fort
Worth neighborhoods; and
Support efforts to increase the safety of youth and reduce juveni,le crime through crime
prevention and intervention programs®
Additionally, does program address the priority consideration, listed below
is.s Program is a prevention or intervention program for youth and/or family violence.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named.
agency's operating plans and budget for the proposed program. I acknowledge that I have
read and understand the requirements and provisions of the Request for Proposal and that the,
ablov -nam,ed agency will comply with all appl'icabilie rules and regulations relating to the
procurement process. I certify, that. I am authorized to sign this proposal and to enter into and
exegete a contract with the City,of' Dort Werth to provide the series authorized.,
TYPED NAMES
TITLE,-,
SIGNATURE: DATE,
L
rmvuRAM ABSTRACT
Provide a short descri'liptil"on of your program to be funded,. Please surnmarize the
problem and what your p,rogram will do to address it. (Roughly 2 Para aphis length
on a seiparate page)
Opening Doors for Wor in Need (ODWIN) began providing services, eight years, ago.
ODWIN offers poverty relief services, in the neighborhood through a clothes closet, food
pantry and colmm,uni,ty garden are provided. 01DWIN serves in on of Tarrant County high
return zip codes,-, 76107, 76,102, and 76105. These three zip codes are noted as being the
three areas that receive the moist release from prison "in Tarrant County. ODWIN is the on,ly
agency l cat in the '761,07 area that assists ex-offenders reintegrate into their community.
The failure,to meet these basic, needs in the target population puts ex-offenders in extremely
high risk for re-arrest and re-incariceiration.
The O, NN Save a Woman Save a Cis id project will serve 20 women over the age of 18
with children. The project's goal is to assist with reintegration to the communi,ty case
management and mentoring, providing local access to su st,ance abuse treatment and
mental health treatment, obtaining job, readiness, obtain,ing stainable employment,
decreasing chances of recidivism,, and becoming contributing members of the local
comm,unity.
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PROPOSAL NARRATIVE
Provide a 4-5 page descHiption of your program to be funded., In this narrative, please
respond to each of the following questions:
1) Describe "in, detail the problem that your program addresses,.
'The ODWIN Change A Life! Nehemiah Project will be located in the Como Community,
located in zip code 76107, an area of For Worth that is high in crime and, substance abuse.
The Tarrant County Reentry Council reports tha,t prisoner reentry has become a significant
criminal justice and community safety issue in this concentrated area of Tarrant County.
Currently there is a 41% parole revocation rate of ex-offenders, in Tarrant County. Ex
offender's original crimes are driven by poverty and illicit drug use, both, substantial problems,
in zip code 76107. In Texas, the rate of 'Illicit drug use among, youths aged 12-17 years ranks
higher than the rate in the United States (4-631% compared to 4.12%). Among substance
abuse admissions 55% of the women do not have high, school completion and 43. % are
unemployed. Among the residents of 761 , 15% have incomes below the poverty level,
compared to 12.4,% of U.S. residents. In zip code 76107, 20% do not have a high school
diploma. The zip code has the highest concentration of released parolees in all of Tarrant
County., Sixty-three percent of those paroled in Tarrant County in 2000, have been re-arreste:d
with more than 4.1% re-incarcerated.
There are three zip codes with the highest concentration of releases from prison and
substance abuse in Tarrant, County-, 76107', 76102, and 7'61,05. The ODWIN Change A Life
Mentoring, Project: is the only agency in 76107 that is focusing on the negative impacts of
Reentry in the local community and is also assisting with the other two zip codes as the needs
of this target population are rising. This demand is what led the agency to formalize the
mentoring program currently in place through pre-release work in the state and federal prison
through mentoring and continued work at post-release. ODWI,N has also assisted and
collaborated with other agencies outside the targeted area to offer a broader scale of services
to the target population in 76107.
Research established by a University of Texas at Arlington's graduate student's dissertation
illustrated a link is beginning to be identified that shows a causal relationship, between
parental incarceration and criminality in their children.
The Oregon Youth Study (O YS) was a longitudinal study of X016 boys that began in 1983
(Eddy & Heid, 2003 .) The, OYS participants grew up, in lower to working class European
American families. Participants were recruited from four grade classes in 12 public
elementary schools., At the beginning of the study, 2% of the boys had parents who had been
arrested as adults; 9% had a mother who had been arrested; and 22 % had a father who had
been arrested,. By the age of 181, 80% of participants who had, had either a mother arrested or
a mother and father arrested had been arrested two or three times. However, for youths
whose: parents were never arrested, 20% had two or more arrests. The study showed that
participants with criminal parents were more likely to be arrested than those youths without
criminal parents.
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2) Describe what your program does to 1) support efforts to reduce violent crime and
gang-related activities through enhanced enforcement activities and crime
prevention programs, 2) support efforts, to increase the safety of residents and to
decrease crime throughout Fort Worth, neighborhoods, and 3) support efforts to
increase the safety of' youth, and rediu,ce juvenile crime through crime prevention
and intervention programs.
The ODWIN Change A Life! Nehemiah Project will have the following core components as
recommended,, by Ready for Work CROW) program organizations, which ODWN uses as a
foundational guide: Recruitment of Mentors and Mentees 4 Intake -4 Case Management
4Job Training 4 Mentoring 4 Job Placement 4Continuous Follow-up. The case
management and mentoring will be maintained throu hout the involvement, of the mentee in
the program. The Volunteer Mentor will' maintain the case management and mentoring
components with supervision and guidance of the paid staff.
1) The program reduces, violent crime by minimizing the recidivism, in the
neighborhood. The jobs program will support efforts to reduce violent crime through
crime prevention. When the unemployed are disenfranchised from society and feel
angry over their inability to find work the anger can turn into violent crime. When
incomes fall below a needed level the unemployed are tempted to commiit property
crimes or get, involved in selling drugsi. Pressure on parents is transferred to youth
end often leads to juvenile crime,
2) The jobs training program will increase the safety of residents and decrease crime
through the Como Neigh borhoo:d/West Fort Worth by building job skills and
improving self-estleemi. This will help participants gain jobs and avoid crime. The
safety of the residents will be enhanced in this way.
3) The program is alleviating pressure from the children by supporting the parent and
decreasing the likelihood of parent re-offending and going back to incarceration.
This decreases and eliminates the incidents of juvenile crime and 'increases the
safety of the youth.
3), Does your program address the CCPD priority/special emphasis of the prevention, or
intervention of' youth violence and/or family violence? Describe how your program
addresses this priority?
One of the core components of the mentoring curriculum is the victims sensitivity training
offered by a partner agency for Victim Services awareness. This is crucial due to the high
incidence of family violence, present in the parent's life prior to incarceration. Family violence
can be the root of problem, along with poverty and lack of opportunities for the parent.
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4) How will you measure u i
easure the effectiveness of the program? Yo must nclude specific
performance measures within the Activities and Outcomes Summary and describe
evaluation tools and the method of data collection that you will use. If awarded
funding,, these performance measures will be 'Included as an exhibit in the contract,
and you will be required to report progress towards these measures, which will be
reported to the CCPD Board.
The focus, at this time will include these performance measures: program attendance,
graduation rates, success in meeting individualized goals, improved health status, job
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obtainment and retention, days of sobriety, and avoidance of recidivism.
Additionally,, Pre and post, measures of self-esteem, agigress�iveness, participation in criminal
activity, and job attainment will be measured on entry to the program and completion of it. The
too,ls to be used Include the Rosenberg Self esteem Scale (Rosenberg, 1965), Aggression
Scale (Orpinas and Franko;wski, 200 1,), selected crime activity questions from Baron (2,008).
Job seeking activity and job attainment will be measured at 6 weeks'post-graduation and then
at 6 months and 1 year later.
5) Who w,il,l the program benefit? How many people'? What age, group?, What
0
geographic area will 1"t serve? Please include geographic boundaries.
The program will service 50 clients in its first year. Priority will be given to residents of the
Como Neighborhood and West, Fort Worth (but not limited). All must be residents of Fort
Worth and be 18 years of age or older. The Como 1" ighbo,rhoold Is located North of'
Lancaster,, South of Camp Bowie, East of Bryant Irvin, and West of Lake Como. ODWIN is
located on Horne Street, a major road through the heart of Como.
6), What makes, this program unique from any other crime prevention program "in Fort
Worth?
In comparison to the programs awarded grants, from the CCPD in 20 13,,, this, program is the
only one that addresses recidivism, monitoring, job training and empiloyment in a way that
allows, empowerment of the parent to decrease family violence and increase safety of the
youth, in the community. When quality of life is improved and obtained, through empowerment,
accountability„ and self-esteem in positively impacts, the community and decreases criminal
activity.
7)
Is the program, already in operation? If so, how long have you operated, the
program? What resources are currently used to operate the program? Why are
CCPD funds necessary at this time?
The program is in place with ODWIN 11 s transitional living program and has shown success in
the decrease of recidivism. The funding would allow the agency to expand services and allow
the program to formalize. The agency has started a Memorandum of Agreement with
Dawson's State Jail to formalize the recruitment of offenders that will be released into the local
community. The agency has also applied for federal funding to expand the mentoring program
and hire more specialized staff; if awarded the program will, expand further in the fall of 2013.
8) Is this a new program? If so, what other funds have you applied for? Also p ease
describe the sequence, of steps, needed, to impileme�nt your program and the
timeframe in which this will occur.
The program is established 'in the transitional, living program and funded through charitable
donations from the local community. The agency has applied for federal funding through the
Bureau of Justice's 2nd Chance grant; if awarded it will expand in, the fall of 20 .
9), Briefly describe the specific expenditures planned for CCPD funding, You MUST'
fully complete attached budget forms.
The expenditures for the program will be for a part-time Mentor Coordinator and expenses
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related for travel (mileage and participants' bus, passes), equipment (laptop and cell phone)
and supplies (basic needs kilts for participants),
1:0) If funds are awarded, will this program continue beyond the CCPD funding, period?
Please explain your plan to sustain this program.
The agency has over ten years'' experience in assisting offenders reintegrate into the
community successfully and will continue, to sustain the mentorilng program beyond CCPD
funding with continued use in the transitional living program, the upcoming construction of the
Nehemiah Project coming in 2014 with additional wraparound services for the community, and
access to federal funding through the 2nd Chance Act for Reentry.
The Como Community is historically a low-income black neighborhood with reportedly higher
incidence of substance-related crimes than any neighboring areas, in Fort, Worth. ODWIN has
been in existence in the center of the Como Community with the mission of assisting ex
offenders in their successful transition back into society. Living in the impoverished and
crime-prone neighborhood, ODWIN clients continue to be at risk of substance abuse and
recidivism. With a growing concern for community and client safety, ODWIN initiates the
programs to prevent substance abuse in the Como Community as well, as to treat those who
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are affected by subistance-related problems including crimes, incarceration, and
homelessness. The goals and objectives of the agency and the mentoring project are to
lower recidivism and make the local community safe and healthy. Helping the ex-olffender
integrate properly into the, community, assist with gainful employment, and improving their
quality of life allows for the community to become safer and continue toward the community's
goal of being active, healthy, and! respectable community that strives of improving the quality
of life of its residents, and the economics of the community also improve.
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1
Opening Doors for Women In Need Inc
Job Description Program Director
Job Title:, Program Director
,Function,., To implement the strategic goals and objectives of the organization
With the chair,enable the Board to fulfill its governance function
To give direction and leadership toward the achievement of the
organization's philosophy,mission,strategy, and its annual goals and
objectives
Reports to Board of Directors
Major Functions/ 1. Board Administration and Support— Supports operations and
0
Accountabilities.- administration of Board by advising and informing Board members,
ion
interfacing between Board and staff,and supporting Board's evaluat'
of chief executive
2. Program,Product and Service Delivery -- Oversees design,
marketing, promotion,delivery and quality of programs,, products and
services
3. FM* ancial,Tax,Risk and Facilities Management .- Recommends
yearly budget for Board approval and prudently manages
,1 16 1,
organization's resources within these budget guia I ennes according to
current laws and regulations
4. Human Resource Management-- Effectively manages the human
resources of the organization according to authorized personnel
policies and procedures that fully conform to current laws and
regulations
5. Community d. Public Relations--Assures the organization and its
mission,programs,products,and services are consistently presented in
strong, positive image to, relevant stakeholders
61. Fundraising (nonprofit-speciffic) --Oversees,fundraising planning
1 ing resource re qu ire cots,
and implementationincivaing identify"
researching ftmdig,sources,establishing strategies to approach
fanders,,submitting proposals and administrating fundraising,records
and documentation
opening Doors for Women In Need (ODWIN),
Job Description
Job Title. Mentor Gourd.nator/Maniager
Program: ODWIN Change Your Life Menton*ng Progm
Reports To: Director
Prepared Date,, March 16,2013
Approved By-, Sandra Stanley(Founder/Director)
Approved Date.- Match 18,2013
A. SUMM"Y
OD�WIN Change Your Life Mentoring ProjecC, providing mentori'ng to men and women
exiting,prison to help each person reach self-sufficiency and become successfully 'Integrated
into the community.
The primary responsibility of the Mentor Coordlinator/Manager is to provide oversight and
guidance to the mentonn,g program at DWIN.Additional responsibilities'Include
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recrWment and training of the mentors for the program.
B. ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties included the following. Other duties may be assigned.
1. Coordinate the memo g component of the reentry proVarn.
2. Recruit and tral'n new mentors from local con ions and the wmmunlity mho will be
able to support the program mission by mentoring adult same-sex ex-pnisoners.
3. Recruit other volunteers from local congregalions,and the community for clerical support,,
outreach and other services.,
4. Provide regular updates to Director.
5. Screen mentors for eligibility and switability.,
6. Prepare meat ees asto the expecmtion of the mentor relationship.
7. Match mentors with menteesin a manner that brings mutual support and energy to the
overall recovery and empowement goals of partic'P ants.
8. Mom"toir progress of the mentoring relationships,through regular contact and prepare
necessary reports.
9. Maintains client confidentiality,
10. Correctly complete s monthly reports.
a, Enters client information into daWase and tracks client,info ration
,as
determt*ned by van"ous funders of program.
11. Establishes and maitains a well organized filing amd record system to include all
necessary documentation andforms.
12. Maintains professional work behaviors and relationships.
13. Adheres to all agency policies and procedures.
14, Other duties as assigned.,
C. INTERRELATIONSHIPS
Deparment and program staff,clients,staff of communlity organizafions and businesses,
visitors,volunteers,and students.
D, SUPERVISORY RESPONSIBELITIES
Provide supervision volunteer mentors,
Ei,QUALIFICATIONS,
To perform this Job successfully,an individual must be able to perform,each essential duty
satisfactorily.The requirements listed below are representative of the knowledge,skill,and"oar
ability required.Reasonable accommodations may be made to enable'Individuals,with
disabilities to perfonn the essential functions.
1. EDUCATION and/or EXPERIENCE:
a. Bachelor degree required,-'will consider years of service in field in lieu of Bachelor
degree
b. Working knowledge of Reentry sery'tee area
C. Previous volunteer recruitment experience required
d. Excellent planning,,orgaru,zing,and project management skills are necessary.
e. Understanding of and experience working with various faith-based traditions within
the community especially those that are traditional partners of the program,which is
also faith-based and that will represent potential volunteers for program.
2. COMMUNICATION/LANGUAGE SKILLS:
f. Must communicate clearly M both written and spoken word.
g. Ability to interact effectively with diverse populations,
h. Knowledge of proper telephone etiquette.
L Ability to respond to common inquiries or complaints from customers,regulatory
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agencies,or members of the business comm mlity.,
j. Ability to effectivel r present information and respond to questions,from groups of
managers,public grouip,s,,clients,custorners,and the general public.
3. MATHEMATICAL SKILLS:
a. Ability to add,subtracts,multiply,and divideslin all its of measure,using whole
numbers,common tions,and decimals.
b. Ability to calculate fi gures and,amounts such as rate,ratio,proportion,,percentage.
c. Ability to apply concepts of basic algebra.
4. REASONING ABILITY:
a. Ability to define and solve both practical and complex problems.
b. Abl*ll*ty to collect data,establishes facts,and draw valid conclusions.
c. Ability to interpret and manage a variety of abstract and concrete variables M*
situations where only limited standard ization exists.,
d. Ability to interpret a variety of instructions fun-"shed in vmitten,oral,diagram,or
schedule form.
5. OTHER:
a. Familiarity with client populations and their needs.
b. Ability to operate avehlicle.
c. Provide own reliable transportation to attend meetings,seminars,and carry out)ob
functions.
d. Ability to establish and maintain effective working relationships with individuals,and
groups as listed under"Interrelationships"above.
e. Ability to,work in somewhat crowded office space.
f Ability to work effectively under pressure.
g. Ability to organize,prl'oritize and utilize effective time management techmiques.
h. Ability to work independently and with a ininimum,of supervision.
I Familiar with and able to use appropriate format,for business correspondence and
reports,various filing systems,computer hardware and software,recordkeeping
procedures.
j. Ability to operate/work with general office equipment,accessories,,and computer
systems. 'These include, but are not limited to,the following.- multi-line phone
system,c4ilculator,postage machine and scale, copier,keybolard(typewriter or
computer),audio- vistial equipment such as TVNCRs or easels, filing cabinets,
building keys.
6. CERTIFICATES,LICENSES,REGISTRATIONS:
a. Must have and maintain a current Texas driving license and evidence of vehicular
ii'ability insurance.
F. PHYSICAL DEMANDS
The physical demands described here are representative of those that must be net by an
employee to successfully perform the essential functions of this job.Reasonable
accommodations may be made to enable*Individuals with disabilities to perform the essential
functions.
While performing the duties of this job,the ernployee is regularly required,to,sit,stand,walk,
climb or balance;use hands to finger,handle,or feel objects,tools,utensils,or controls;reach
with hands and arms;and talk or hear. Must speak clearly and be easily understood. The
employee is occasionally required to twist,stoop,kneel,crouch,or crawl. The employee
must occasionally lift and/or move up to 50 pounds and push or pull items. Specific vision
abilities required by this Job include close,vision,distance vision,and ability to,adjust focus.
WORK ENVIRONMENT
Tbe work environment chaxacteristics described here are representative of those an emp�loyee
encounters while perforniing the essential functions of this job.Reasonable accomm' odations,
may be made to enable individuals with disabilities to perform the essential functions.
I. Work enviromnent is pro'nply 'inside. Some of work i's uired to attend
Meetings,and provide outer office coverage as requested.
2. While Performing the duties of this,job,the employee is exposed to few environmental
or hazardous conditions, however,the employee may occasionally be exposed to wet
and/or humid condifions,ftnes or airborne particles,and outside weather conditions.
The noise level in the work environment is usually quiet. ne employee may
occasionally be exposed to physical or verbal outbursts from clients-,
3. The employee may be exposed to communicable diseases.
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H. PROFESSIONAL EXPECTATIONS&
1. Exemplify through values, beliefs,and practices of OIDWIN With commitment to
addressing the needs of the target population. Should demonstrate in verbal interactions
0
and nonverbal behavior compassion,respect and an understanding,of the human worth,
dignity, and spit of all persons.
2. Commit to the highest standards of performance,ethical behavior and business practices
and comply with rules and expectations of the profession.
3. Demonstrate sound judgment and'independence of thought.
4. Respect the rights and dignity of a individuals,families and groups with whom we come
into coritact. Consider the'Interests and values of clients and others,and show cot tesy at
all times.
5. Provide culturally competent services and maintain a work environment which
demonstrates cultural awareness,recognizing that culture is not flitnited to racial or ethnic
affiliations.
6. Protect confidential lity ofinfortnation of all individuals,families and groups with whom
we come in contact and comply with all applicable legal requirements. Keep both client
and employee information confidential.
7. Provide clients and employees with'Information re, ardm` g established complaint
procedures as needed.,
8. Avoid the action or appearance of taking advantage of clients,by personally accepting
tips, ,contributions oil"graWities of any kind in return for service.
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9. Participate cooperatively In activities to ensure solid temp efforts towards the satisfaction,
41
of client and commuruty needs.
10. Take personal reVonsibility for learning,knowing and complying with both agency and
program policies,and procedures,includmig all personnel policies and procedures.
11. Be aw f and observe appropIl'ate boundaries,
13. Engage Mi self-development.Participate in in-service programs for self-enrichment to
maintain high quality of practice,and seek finther professionai growth through other
training/educational opportuWties.
14.,Assume personal responsibility for timely completion of assignments without
interference to quality of work
15. Adapt to chanlpng work enviromment,program requirements,and workload.
16. Present and maintain pro fessiojai appearance and demeanor;adhere to dress code of
p 'tion/work area.,
17.Assume responsibility for personal aftendance and punctuality.
18. Accept criticlisra/guidance to improve a work habit and performance.
19.Assistin m-affitw*riing a clean,safe enviromment,for clients, visitors, wid co-workers.
20.Participatein the quality assurance activities of the agency.
2 1.Be tuthful and cand lid-
22.Provide constmctive feedback regarding agency problems to management as appropriate.
Understand how to express concerns appropriately,balancing the night,to employee
expression with support of the agency,especially in the external area
23.Assist'in trah'meg and orientation of other employees as,requested.
0,
I have review thin ths Job description and understand the performance expected. I understand that
i
period ically it may be necessary for me to perform other duties as assigned by'a supervisor.
Furthermore,, I undentand that my employment with Opening Doors for Women,InNeed
(ODWIN)is "at Will". 1,have weived a copy of this job deson"ption.
Employee's Name
Employee's Signaluro
Director's Signature
Date
opening Doors, for Women In Need (ODWIN)
Job Description
Job Title: Volunteer Mentor
Program., ODWIN Change Your Life Mentoring Prograrn
Reports To Mentor Coordinator/Manager
Prepared Date, March 1'6,2013'
Approved By. Sandra Stanley(Founder/Director)
Approved Date: March 1 ,2013
A. SUMMARY
OD�W'IN Change Your Life Mentoring Project-, providing mentor g,to men,and women
eXiting prison to help each person reach self-sufficiency and become successfully integrated
into the community.
The primary responsibility of the Volunteer Mentor is to develop and maintain a relationship
with mentees during pre-release and post-release for the mentoring program at ODW'IN.
B. ESSENTIAL DUTEES AND RESPONSIBMITEES
Essential duties included the following:
1. Develop and maintain a meaningful one-on-one relationship with up to three program
participants of the same gender as yourself.
2. Participate'in mentor orientation and attend other scheduled training sessions.
3. Promote the mentor program in the local community,
4. Abide by all guidelines set forth by the program and organization.
5. Provide regular updates to Mentor Coordinator.
6. Prepare mentees as to the expectafion of the mentoring relationship.
7. Provide mentorship to mentees in a manner that brings mutual support and energy to the
overall recovery and empowerment goals of cipants.
8. Maintain client wnfidentiality.
9. Maintain professional work behaviors and relationships.
10. Adheres to all agency policies and procedures.
C. INTERRELATIONSHIPS
Department and program,staff,clients,staff of community organizations and businesses,
visitors,volunteers,and students.
SUPERVISORY RESPONSIBEMEES
None.
E.QUALIFICATIONS
To perfom this job successfully,an individual must be able to perform each essential duty
satisfactorily.The requirements listed below are representative of the knowledge, skill,and/or
ablillity required, Reasonable accommodations may be made to enable individuals with
disabilities,to perform the essential functions.
Must be 2 1, years of age or older.
Must be able to adhere to the Texas,Department of Criminal Justice(TDJC)policies,rules,
and regulations that will be expressed in the n-aining modules of the D,WIN and TDJC
&
traint ng.
EDUCATION and/or EXPERIENCE:
* High School diploma required;Associate or Bachelor degree preferred.
* Relativel
I y successful in life and career(4e.,able to offer guidance to newly released
ex-prisoners,).
* Understanding of and experience working with various faith-lased traditions,within
the community especially those that are traditional, partners of the program, which is
also faith-based
F0 PROFESSIONAL]EXPECTATIONS.-
1. Exemplify through values,beliefs,and practices of ODW''rN with commit gent to
addressing the needs of the target population. Should demonstrate in verbal interactions
and nonverbal behavior compassion,respect,and an understanding of the human worth,
dignity, and spirit of all persons,
2. Respectful of mente,e's religious beliefs and cultural sensitivities.
0
3. 'Willing to spend time alone with an adult,same-sex ex-prisoner convicted of a non-
violent,,non-sexual offense(s).
4. Genuine desire to help ex-prisoners maintain a stable,crime-free lifestyle Excellent
planning,,organizing,and pr Ject management skills are necesary
s .
01
5. Demonstrate sound judgment and 'Independence of thought.
6. Respect the rights and dignity of all individuals,, families and groups with whom we come
into contact. Consider the interests and values of'clients,and others,and show courtesy at
all times.
7. Provide culturally competent services and maintain a work environment which
demonstrates cultural,awareness,recognizing that culture is not limited to racial or ethnic,
affillations.
8. Protect confidentiality of information of all individuals,f` ilies and groups with whom
we come in contact and comply with all applicable legal requirements. Keep both client
and,employee information confidential.
9. Avoid the action or appearance of taking advantage of clients by personally accepting,
tips,gifts,contributions or gratuities of any kind 'in return for service.
10. Be aware of and observe appropriate boundaries.,
11. Present and maintain professional appearance and demeanor.
12. Assume responsibility for personal attendmice and punctuality.
1 3. Accept c ri ficism/gu*1 dance to improve a work habit and perforramice.
14. Provide constructive feedback regarding agency problems to management as appropriate.
Understand how to express concerns appropriately, balancing the n*gbt to employee
expression with support of the agency,especially in the external arena.
15. Assist in training and orientation of other volunteers as needed and available.
I have reviewed thisjob description and understand the performance expected, The agency
understands that I am a volunteer and can remove,my offer of services at any time, I have
received a copy of this job description.
Employee's Name
Employees Signature
Director's Signature
Date
Exhibit B
T
BUDGET" SUMMARY
Amount
Re guested
'A. Personnel $27 000
B. Fringe Benefits
C Travels $995
D. E ul meat $10010 7
E. Supplie's $1500
F. Contracts/'C nsu Renate
G. Other
TOTAL $2
BUDGET DETAIL
A 'Personnel
' Name OsIit o n Rate of y x # of Hours Cost
To be hired Mentor Coordinator $ X 1 250, $22,500
Payroll taxes (federal, social security, and Medicare at 20%1 of annual salary) $4,500
TOTAL Pers nn $27yOOO
B. Firl"irige Benefits
Name, Position Descri tionu of Benefits cast
No benefits paid
TOTAL Fringe Benefits $0
C.T'ra ire I
Purpose of Travel Location Item Cost
Mileage for Mentor Coordinator for 75 miles per month
75 miles/per month x 0.55 cents (IRS standard) x 12 months $495
(Travel to correctional facilities and community me i'n
300-350 daily to weekly bus passes for participants of programs $500
TOTAL Tr w ei $995
16
u.Equipment
Item Cost per Item Quantity tity Cost
Cell phone $300 1 $300
Laptop $700 1 $700
TOTAL Equipment $
E. Supplies
Item Cost per Item uantl Cost
Bash needs kit $10 50 500
(Minimal toiletr'es and personal items to leave correctional facility with; agency supplies clothing as
well at their costs) W
TOTAL Supplies $500
F. Contract/Consultants
Description of the Service Cost
TOTAL Contracts/Consultants $0
G.tither Costs
Item Cost per Item Quantity Cost
TOTAL Other Costs: $10
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain hove funds will be used and why expenditures are necessary
for successful 'Implementation of your program. Please explain how costs are calculated.
A. Personnel
The Mentor Coordinator will be the heart of the program and will paid $,18/per hour and work
part-time at 1,250 hours annually; this comes to $22,50O plus payroill $4,500 for payroll taxes
(federal, social security, and Medicare at 20�% of annual salary) to total $27,00o. The total
request for personnel for the one year of the program will be $27,000 for the salary of' the
personnel under this pro grarn.
B. Fir'irige
No other costs are, requested for this grant proposal
C.Travel
The paid personnel,u nder the program (Mentor Coordinator) will be allotted 900 miles
annually to travel, between Fort Worth and Dallas, Texas ("arrant County to Dallas
County) to ensure rapport, maintain relationships, maintain compliance measures, and
ensure the quality and integrity of the program is maintained. The computation of the
9010 miles by the IRS Standard Mileage Rates, for 2013 at 0.55 cents per mile, which is
$495.
The needs for transportation assistance is high for the target population, so the project
needs access, to bus passes to ensure the participants of the project make it to their
mandated appointments, employment readiness and searching needs, and their medical
needs. Based on the fare ride aid offered by the local transportation it will cost $1.50
per day or $7.50 per week. The agency is requesting $5,00 for bus passes and anything
over this amount will be covered by the agency.
D. Equipment
There will be a need for the mentor coordinator to have one computer (laptop) for the
sole use by the paid, personnel. Based on various, revi,ews of computers, and warranty, a
local electronic store Best Buy gave the best quote for a non-profit at $700 per laptop for
mobile use. The paid personnel will need a cell phone and based on added line, to the
agency with initial cost of'the phone (smartphone capabilities) at $300 and monthly cost
will be maintained by agency. The total request for equipment needed for the program is
$11,000.
18
E. Supplies
The project will need to offer basic needs kits to the participants as they exit the correctional
facility. The basic needs kits will adjust depending on the need of the individual. However a
general, need is for toiletries, a couple of days of clothing, shoes, bed linens, and towels are
needed for their exit location into a, Reentry transitional liVing offered by the agency or other
approved housing referrals. The agency is requesting $10 for each participant of the program to
go towards their basic needs kit, any costs over this amount will be covered by the agency.
F. Contra cts/Cons u Itants
None under this grant.
G.Other
No other costs are requested for this grant proposal
1 9i
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2014 Community-Based Programs
Program Period 10/01/13 to 09/30/14
Submit to: Fort'North,Police Department Submitting Agency: Opening Doors for Wornen in Need,,Inc.
Jacob Browning Agency Contact Name: Sandra,Stanley
350 West Belknap Street Email: stanleyms@sbc lobal.net
2nd Floor Phone Number: 8 l)920-9326
Fort Worth,TX 76102 Address- 3507 Horne Street
Fort Worth,TX 76 107
Invoice Number-.
Period covered by this request: 10101113 to 09/30/14
niinlddlyy ntnzldd'y
A B C D
Total of Previous (B+Q CA-D)
Reimbursements This Total Balance
Budget'Cate or Budget Aniount Requested Request RequestedAvailable
/� / /, ,. ..........
I Personnel
/ / / � 74m.
2 Fringe
3 Travel,
4 Equipment
MEN 1/11 IN
� ,�/�///�// /�, r�,,t r/, rrr /%/////�/// ���/%�,:r��/////� `/.i//�� r%/
r3/1
5 Supplies
6 Construction
i'r/( r/��i��������/�Ir����lf(/��////��,r �,,��j����//.,/�%////�/l:,,r,/�I�j��,�/�/����/f///,��1%/fi/�����,,.
"IVIN11010
7 Consultants/Contracts
IM W/V/p/l/
8 Other-Direct Cost 04// $
91 Indirect Costs $
M
7
/,/,r r/,,.,,/�
ii
lffir pp
............I/
00/1
A
Total Programmatic Costs,
Please Attach-,
I- Attach copies of invoices and the recel'pits on all expenditures
2. For Personnel Cost,include copies of signed tin es sheets
3. Attach a copy of Monthly Perfortuance Report
Summery.,
Total Budget. 29,495,0 0_
Previous Requests- $ -
I have reviewed this request and'certify that the listed This Request- $
expenses are accurate and are chargeable,to the Total Spent:
CCPD Community Based Program approved budget. Balance left in,grant: 291495.00
.......----- .....
Grantee Authorized Official Date
Title
Exhibit D
FY 2014 Community-Based Programs
Program Activities Report
Program Period 10101/13 to 09130/14
Submit to: Fort Worth Police Department Agency Open in Doors for Women in Need,111C.-
,Jacob Browning Name: Sandra Stanley
350,West Belk-nap Street Email: stanteyins@sbcglobal.net
2nd Floor Phone Number: 8�17) 920-9326
Fort Worth,TX 76 1 O2 Address- 3507 Home Street
Fort Worth,TX 7610 7
Period covered. 1.0/01/13 to 09/30/14
Cumulative Total
ft Activities Montliky Total Oct I st-Present Year End Goal
I Number of recruitment activities conducted. 20
2 Number of clients in the transitional living program, 7'
3 Number of clients in the job-readiness program, 510
4 Number of clients in the entrepreneurship training,program, 50
5 Number of individual career assessments given to program clients, 50
6 Number of self-esteem assessments given to program clients. 50
Exhibit E
Y 2014 Community-Based Programs,
Prograin Effectiveness Meas,ureinent Report
Program Period 101/01/13 to 09/30/14
Due Quarterly-, 1st Qtr(Oct-Dee) due Jan 15th,2nd Qtr(Jan-Mar) due Apr 15th,3rd Qtr(Apr-Jun) due
Jul 15th, and 4th Qltr(Jul-Slep) due Oct 15th
Submit to: Fort Worth Police Depatirnent. Agency:, Opening_Doors for Women in Need,Inc._
Jacob Browning Name: Sandra Stanle
350 West Belknap Street Email: stanle MS@sbc lobahiet
2nd Floor Phone Number: (817) 20-9326
'Fort Worth,TX 76102 Address- 3507'Home Street
Fort Worth,TX 76107
Period covered: 10/01/13 to 09/30/14
# Effectiveness Measurements
1 75%of transitional living program clients will not re-offend and return to prison.
Please include a narrative of events and accomplishments that occurred during the reporting period,
2 751% of program clients are meeting their individual goals as set in their pre-evaluation.
Please include a narrative of events and accomplishments that occurred during the reporting period.
3 50% of job readiness and entrepreneurial training program clients will obtain employment.
Please include a narrative of events and accomplishments that OCCU ITed,during the reporting period.
4 75% of job-readiness:and entrepreneurial training program clients will show an increase in their post-assessment evaluations,.
Please include a narrative of events and accomplishments that occurred during the reporting period.,
5 75% of program clients report an increase in self-esteem based upon their pre-and post-evaluation assessments.
Please include a narrative of events and accomplishments that occurred during the reporting period.
Please include a narrative of any success stories during the reporting period.