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Home My WebLink AboutContract 62237-A1CSC No. 62237-Al FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO.62237., A MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT Fort Worth Public Improvement District No. I (Downtown) This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 62237 ("First Amendment") is made and entered into by and between the CITY OF FORT WO TH (the "City"), a home -rule municipal corporation organized under the laws of the State of Texas, acting by and through its duly authorized Assistant City Manager, and DO TO FORT WO TH, INC., a nonprofit corporation ("Contractor"), acting behalf and through Andy Taft, its duly authorized President. WHEREAS, the City and Contractor are parties to a Management and Improvement Services Agreement for Fort Worth Public Improvement District No. 1, the same being City Secretary Contract Number 62237 ("Agreement"); WHEREAS, Contractor identified a need to reallocate certain funds between budgeted line items; WHEREAS, on April 22, 2025, the City Council adopted an ordinance approving a revised Fiscal Year 2024-2025 budget and five-year service plan, taking into account the budgetary adjustments; and WHEREAS, the parties wish to amend the Agreement to incorporate the revised budget and five- year service plan. NO THEREFORE, for and in consideration of the mutual covenants, promises, and agreements contained herein, the City and Contractor do hereby covenant and agree to amend the Agreement as follows: 1. Exhibit A to the Agreement concerning the Budget and Service Plan for the District is replaced with, and superseded by, a new Exhibit A that is attached to this First Amendment, which is incorporated into the Agreement for all purposes. 2. All terms of this First Amendment that are capitalized but not defined have the meanings assigned to them in the Agreement. 3. All terms and conditions of the Agreement that are not expressly amended pursuant to this First Amendment will remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to CSC 62237 1 of 3 IN WITNESS WHEREOF, the undersigned have caused this First Amendment to be executed in Fort Worth, Tarrant County, Texas. CITY OF FORT WORTH: By: c>-C�� Name: Jesica McEachern Title: Assistant City Manager Date: 06/1 0/2025 DOWNTOWN FORT WORTH, INC., a Texas nonprofit corporation: By: Andy —Taft (May27CDT) Name: Andy Taft Title: President President Date: 05/27/2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: APPROVAL RECOMMENDED: Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of By: this contract, including ensuring all performance and Name: Kevin Gunn reporting requirements. Title: Interim Economic Development Director By: �°"°"' Name: Crystal Hinojosa APPROVED AS TO FORM AND LEGALITY: Title: Economic Development Manager By: quaff Name: Trey Qualls Title: Assistant City Attorney Contract Authorization: M&C: 24-0770 (September 17 22, 2025) Form 1295: 2024-1179963 2024). 25-0364(April By: Name: Jannette S. Goodall Title: City Secretary nagn a'�o� pOR ho9do od vFg aao City Secretary: ado°nnE46s6' OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to CSC 62237 2 of 3 Exhibit "A" City of Fort WorthFAOTlSTV Five Year Service Plan FY 74-- F Public Improvement District No.. 1 1 -Fortrt Worth th FIVE YEAR SERVICE PLAN MID-YR FY2,U25 FY25QG FY2rr2T FY27ra FY2&Q9 REVENUES PIDAssessments' $ 3.901.274 $ 3,0612N $ 2,122.25 $ 3.184.976 $ 3.249,875 COF1V Assessment 366,646 306,346 360,346 3W.348 366,340 GOFW Payntentiolieu ofSeMtces 177.318 137,31E 17,318 177,31E 177,218 PIO Generated Revenue 00.000 901100 g0J000 g0,000 99= Total Budgeted Revenues $ 3,fi35�238 5 3,684,963 5 3,756,188 $ 3,818,639 $ 3.882,123 Use of Fund Balance - - - - Total Revenues $ 3.M3 M 5 3,694,963 S 1756.188 $ 31818,6" $ 3,882,339 EXPENSES Managemeutf: e $ 503.750 $ t305,625 $ 035,g06 $ 097,7U2 $ 7DIA87 Utylies 12,5M 10,BBB 13J= 14,BIM 15im lards-wo 125.000 200,I700 140J800 2CB,000 2mim Maimmiance & Opera&ons 1.314.857 1,289,BBB 1,300J000 1.330.000 1,430A00 Tree Light 60.000 30,000 30J000 30.000 Ionji 1 Security 13.200 10,700 l i ml 12.220 122M Ambassador Program 664,000 650JAD 673,120 696.M2 700,334 Newsletter 9,oa6 10,n00 ID9w 10.000 1Dim Marketing & Research 520,2110 470,200 4IA710 6W.000 &IOJ 0 Tmnsportation B Planning 222.1 GO 207, 100 217,465 228,32E 239.744 GityAudN 3,000 3,800 3JM 3,000 3,000 City Adminisbative Fee 72.281 73,BB9 75,124 76.373 T7,647 Total Budgeted EVenses $ 3,60 .282 5 3,590,€64 $ 3,GW15 5 3,758,22d $ 4,OMXI CorrhbrtJM to Fund Balance $ 25.250 5 134,Q9 $ 152.874 5 90.415 $ 1156,692} Total Expense $ 3,635,232 5 3, 69d,963 $ 3.756.188 5 3,818,639 $ 3,882;339 Net Change in Fund Balance $ 25,351f $ 134,499 $ 152.874 $ 60.415 $ 1156,692} Beginning Fund &glance, Estimated Ifts 2-5) 452.413 477,763 012M MUM 848,M Estimated Fund Balance, End of Year 477.703 6:2.262 705AW 826.551 091,605 Reserve Fk-Woement 593.470 500,673 020.425 671306 073,306 Over (Under) Rescue $ (]i5,713} $ 11,5B9 S 138,Bd8 $ 152 M $ 18'99 *FY2025 Assessmena Rate = 5.'.3 City of Fort Worth, Texas Mayor and Council Communication DATE: 04/22/25 M&C FILE NUMBER: M&C 25-0364 LOG NAME: 17PID01 MIDYEAR FY25 SUBJECT (CD 9) Adopt Ordinance Amending the Public Improvement District 1 - Downtown Fiscal Year 2024-2025 Adopted Budget and Five -Year Service Plan and Adopt Appropriation Ordinances RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached ordinance amending Public Improvement District 1-Downtown Fiscal Year 2024-2025 Adopted Budget and Five -Year Service Plan for Public Improvement District 1-Downtown to reflect amendments associated with a mid -year review and direct the City Secretary to record the same in the real property records of Tarrant County, Texas no later than the seventh (7th) day after adoption by the City Council; 2. Adopt the attached appropriation ordinance reallocating estimated receipts and appropriations in the Park & Recreation Department of the General Fund by decreasing appropriations in the General Operating & Maintenance category in the amount of $20,887.00, and increasing appropriations in the Transfers & Other category by the same amount, for the purpose of funding the Fort Worth Public Improvement District 1-Downtown Fund for the Payment In -Lieu of Services; 3. Adopt the attached appropriation ordinance reallocating estimated receipts and appropriations in the Economic Development Department of the General Fund by decreasing appropriations in the General Operating & Maintenance category in the amount of $300.00, and increasing appropriations in the Transfers & Other category by the same amount, for the purpose of funding the Fort Worth Public Improvement District 1-Downtown Fund for the Payment In -Lieu of Assessments; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Fort Worth Public Improvement District 1-Downtown Fund in the amount of $21,187.00, 1) $20,887.00 transferred from Park and Recreation Department within the General Fund for the purpose of funding Payment In -Lieu of Services and, 2) $300.00 transferred from the Economic Development Department within the General Fund, for purpose of funding Payment In -Lieu of Assessments. DISCUSSION: The City of Fort Worth's Department of Economic Development administers the City's Public Improvement Districts (PIDs). The City's PID Policy outlines the need to proactively work with the City's PID management companies to oversee the services being provided within each of the PIDs. PID 1 — Downtown (Downtown PID) is managed by Downtown Fort Worth Inc., (DFWI). On September 17, 2024, City Council adopted Ordinance No. 27156-09-2024, approving the Fiscal Year (FY) 2024-2025 Budget, Five -Year Service Plan, Assessment Plan, and Tax Year 2024 Assessment Roll for the Downtown PID. After conducting a mid -year review of the Downtown PID's budget, City staff and DFWI has identified the need to increase Downtown PID's (City of Fort Worth) allocations by $21,187.00 to account for 1) $20,887.00 of additional payment in -lieu of services and 2) $300.00 of additional City payment in -lieu of assessments. Expenditure adjustments are primarily attributable to increases in tree lights, fees for the ambassador lease for a storage unit to hold their equipment, marketing & research, and changes within the maintenance and operations umbrella, which include an increase in beautification and a decrease in street sweeping services. The decrease in street sweeping services is due to the Ambassadors now providing daily sidewalk cleaning. Two line items listed on the Five -Year Service Plan require a transfer of City funds: (1) the City Payment In -Lieu of Services and (2) the City of Fort Worth (COFW) Assessment. The City's Payment In -Lieu of Services is a supplement to the PID budget and intended to provide for the standard level of improvements and services as comparable to what would be provided by the City for the taxpayers generally. The City of Fort Worth payment in -lieu of Assessment is an allocation to the PID budget for assessments the City would pay on City -owned properties in the Downtown PID, if the City was not a tax-exempt entity. Revenue Adjustments: Line Items to Previously Recommended Amended be Adjusted Approved Mid -Year FY25 Budget (FY25 Budget Item Adjustment Item PID $3,001,274.00 $0.00 $3,001,274.00 Assessments COFW Payment in lieu $156,431.00 $20,887.00 $177,318.00 of Services COFW $366,346.00 $300.00 $366,646.00 Assessment PID Generated Revenue $90,000.00 $0.00 $90,000.00 (Totals I $3,614,051.001 $21,187.00 $3,635,238.00 Expenditure Adjustments: Previously Approved Recommended Amended FY25 Budget Mid -Year FY25 Budget Item Adjustment Item Line Items lanagement Fee $593,750.00 $0.00 $593,750.00 JUtilities $12,500.00 $0.00 $12,500.00 lLandscaping $125,000.00 $0.00 $125,000.00 IiMaintenance & Operations $1,330,970.00 ($16,113.00)1 $1,314,857.00 (Tree Lights $50,000.00 $10,000.00 $60,000.00 1Security $13,200.00 $0.00 $13,200.00 (Ambassador Program $647,000.00 $17,000.00 $664,000.00 lNewsletter $9,000.001 $0.00 $9,000.00 lMarketing & Research $510,200.001 $10,000.00 $520,200.00 (Transportation & Planning $222,100.00 $0.00 $222,100.00 (City Audit $3,000.00 $0.00 $3,000.00 (City Administrative Fee $72,281.00 $0.00 $72,281.00 II Contribution to Fund Balance $25,050.00 $300.00 $25,350.00 II Totals $3,614,051.00 $21,187.00 $3,635,238.00 Upon approval of the above recommendations, the total budgeted expenses for FY 2024-2025 will be $3,635,238.00. The revised Budget and Five -Year Service Plan will take effect upon approval by City Council. The City and DFWI will amend the existing management contract to reflect the mid -year adjustments (City Secretary Contract No. 62237). The Downtown PID is located in COUNCIL DISTRICT 9. A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the General Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the FWPID #1 - Downtown Fund. Prior to an expenditure being incurred, the Economic Development Department has the responsibility of verifying the availability of funds. Submitted for Citv Manaaer's Office bv: Jesica McEachern 5804 Oriainatina Business Unit Head: Kevin Gunn 2015 Additional Information Contact: Crystal Hinojosa 7808 Expedited