HomeMy WebLinkAboutContract 62273-A1CSC No. 62273-Al
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 62273.
A MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT
Fort Worth Public Improvement District No. 19 (Historic Camp Bowie)
This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 62273 (First
Amendment") is made and entered into by and between the CITY OF FORT WO TH (the "City"), a
home -rule municipal corporation organized under the laws of the State of Texas, acting by and through its
duly authorized Assistant City Manager, and CAMP BO E DISTRICT, INC., a Texas nonprofit
corporation ("Contractor"), acting by and through its duly authorized representative.
WHEREAS, the City and Contractor are parties to a Management and Improvement Services
Agreement for Fort Worth Public Improvement District No. 19, the same being City Secretary Contract
Number 62273 ("Agreement");
WHEREAS, Contractor identified a need to reallocate certain funds between budgeted line items;
WHEREAS, on April 22, 2025, the City Council adopted an ordinance approving a revised Fiscal
Year 2024-2025 budget and five-year service plan, taking into account the budgetary adjustments;
WHEREAS, the parties wish to amend the Agreement to incorporate the revised budget and five-
year service plan; and
WHEREAS, Exhibit D to the Agreement outlines the Scope of Work to be performed by the
Contractor under the Agreement; and the Parties now desire to revise Exhibit D to include additional or
amended tasks and responsibilities as mutually agreed upon, to ensure the continued effective
implementation of services.
NO THEREFORE, for and in consideration of the mutual covenants, promises, and agreements
contained herein, the City and Contractor do hereby covenant and agree to amend the Agreement as follows:
1. Exhibit A to the Agreement concerning the Budget and Service Plan for the District is
replaced with, and superseded by, a new Exhibit A that is attached to this First Amendment, which is
incorporated into the Agreement for all purposes.
2. Exhibit D — Scope of Work is hereby deleted in its entirety and replaced with the revised
Exhibit D attached hereto and incorporated herein by reference.
3. All terms of this First Amendment that are capitalized but not defined have the meanings
assigned to them in the Agreement.
4. All terms and conditions of the Agreement that are not expressly amended pursuant to this
First Amendment will remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to CSC 62273 1 of 3
IN WITNESS WHEREOF, the undersigned have caused this First Amendment to be executed in
Fort Worth, Tarrant County, Texas.
CITY OF FORT WORTH:
CAMP BOWIE DISTRICT,
INC.
a Texas nonprofit corporation
By: cp
Name: Jesica McEachern
By: Lyd�uajardo ckar May 27, 2025 10:05 CDT)
Name: Lydia Guajardo Rickard
Title: Assistant City Manager
Title: Executive Director
Date:
06/10/2025 Date: 05/27/2025
First Amendment to CSC 62273 2 of 3
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
APPROVAL RECOMMENDED: Contract Compliance Manager:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration of
By: this contract, including ensuring all performance and
Name: Kevin Gunn reporting requirements.
Title: Interim Economic Development Director
By: �
Name: Crystal Hinojosa
APPROVED AS TO FORM AND LEGALITY: Title: Economic Development Manager
By. is any Qua��
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0777 (September 17, 2024), 25-0378 (April
22, 2025)
Form 1295: 2024-1180097
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ORrnIIII
City Secretary: apFo^ kIId
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A? °a
By
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit "A"
City of Fort Worth
Five Year Service Plan -
FY 2025 - FY2029
Public Improvement District No.
19 - Historic Camp
Bowie
MID YEAR ADJUSTMENT
FYE 24125
FYE 25126
FYE 26127
FYE
27f28
FYE
28129
REVENUES
PID Assessments
$ 490,760
$ 510,391
$ 530,806
$
552,039
$574,120
CCFW Payment in lieu of Services
76,475
38,887
39,665
39,665
40,458
Budget Revenues
$ 567,235
S 549,278
S 570.471
$
591.703
S
614,578
Use of Fund Balance
23,010
-
-
-
-
Total Revenues
$ 590,245
S 549,278
S 57D.471
$
591.703
S
614,578
EXPENSES
Management Fee
98,162
98,152
114,094
118,341
122,916
Beautification
2D8,00D
208,000
208,DDD
208,000
208,000
Safety & Security
63,000
63,000
66,150
72,765
80,042
Economic Development
98,000
48,000
50,400
55,44D
60,984
Marketing & Communications
96,500
84,000
88,200
97,02D
106,722
Audit
13,000
13,520
14,061
14,623
15,208
City Administrative Fee
10,593
10,593
11,017
11,457
11,916
CRY Administrative Audit
3,000
3,000
3,120
3,245
3,375
Total Budget Expenses
$ 590,245
$ 528,265
$ 555,042
$
580,891
$
609,162
Contribution to Fund Balance
-
$ 21,013
$ 15,429
$
10,812
5,417
Total Expenses
$ 590,245
$ 549,278
$ 570,471
$
591,703
S
614,578
Net Change in Fund Balance
$ (23,010)
S 21,013
S 15,429
$
10,812
S
5,417
Beginning Fund balance, Estimated (Yrs 2-5)
164,792
141,762
162,795
178,225
189,037
Estimated Fund Balance, End of Year
141,782
162,795
178,225
189,037
194,454
Reserve Requirement
88,062
92,525
96,835
101,547
101,547
Over (Under) Reserve
$ 53,721
S 70,270
S 81,390
$
87,490
S
92,907
'FY2025 Assessment Rate = $.10
EXHIBIT "D"
SCOPE OF WORK (Revised 4/22/2025)
Executive Director/PID Manager
Additional Scope of Work
10111U 19 WKY.1% 11130
Total Compensation: Executive Director will be paid $120,000 total compensation for management and associated PID
management and additional work as detailed below and accounting for each subcategory of the approved service and
assessment plan Exhibit A.
Compensation Review: Total compensation is subject to annual and midyear reviews for performance increases or cost -
of -living adjustments. The Executive Director may qualify for an increase based on the Board of Directors' review,
depending on the timing of the Executive Director's entry, and requires majority support from the Board. Any changes to
compensation shall require approval of the PID Administrator, following the same process as outlined in Section 6.2 of
the agreement.
BREAKOUT OF SALARY:
Management Fee —10% of salary associated with PID management
Manage budget, collect RFPs for vendors. Work with accounting group each month to assemble monthly invoice,
downloading of all billing items for backup. Handle all HR issues. Other duties as listed in Section 2 of the Management
Agreement.
Beautification —15% of salary associated with PID responsibilities
Identify annual priorities as beautification projects. Responsible for solidifying funding for projects, developing
timelines and implementation of the plans. Identify grant opportunities for application. Work with City of Fort Worth
departments and TxDot to develop timeline, feasibility, and implementation of annual projects. Projects could include
arbor plantings and replacements, light pole refurbishment and replacement, triangle/pork chop improvements, median
improvements. Work completed by the PID Manager that is billed to the City and justified as Beautification must not
duplicate the responsibilities of an existing subcontract or the responsibilities of what a typical subcontract for
Beautification would achieve for the Public Improvement District. Upon request, the PID Manager must show how the
work billed to the City as Beautification is different than an existing subcontract for Beautification.
Safety & Security —15% of salary associated with PID responsibilities
Identify new programs creating a safer environment for Camp Bowie District. Work with FWPD West Division to create
and implement community safety programs. Identify funding opportunities for new programs that do not have budgeted
funding in PID budget. Continue programs such as Safety Conversations and meeting individually with businesses in
partnership with NPOs to provide evaluations and analysis of properties for safer environments. Continue to focus
efforts on reducing the presence of homelessness in the area. Work completed by the PID Manager that is billed to the
City and justified as Safety and Security must not duplicate the responsibilities of an existing subcontract or the
responsibilities of what a typical subcontract for Safety and Security would achieve for the Public Improvement District.
Upon request, the PID Manager must show how the work billed to the City as Safety and Security is different than an
existing subcontract for Safety and Security.
Economic Development — 40% of salary associated with PID responsibilities
Coordinate all efforts with Design Review Committee. Work with Development Services to evaluate all UDC, BOA and
Zoning cases to determine variances to existing code. Work with developers to find compromises and create the most
beneficial design and development to best suit the vision of Camp Bowie District. Work with City staff members to
identify incentive opportunities for future development. Identify blighted areas for redevelopment. Conduct market
research to provide brokers and developers with strong reasoning for doing business on the Boulevard. Work completed
by the PID Manager that is billed to the City and justified as Economic Development must not duplicate the
responsibilities of an existing subcontract or the responsibilities of what a typical subcontract for Economic
Development would achieve for the Public Improvement District. Upon request, the PID Manager must show how the
work billed to the City as Economic Development is different than an existing subcontract for Economic Development.
Marketing & Communications — 20% of salary associated with PID responsibilities
Provide support to marketing manager. Develop marketing and communications strategies that position Camp Bowie
among varied audiences. Develop visibility and awareness campaigns positioning Camp Bowie District among consumer
markets. Continue to support staff member in the implementation of CBDI events such as Holidays on the Boulevard,
Camp Bowie Cleanup, and other in -person events. Work completed by the PID Manager that is billed to the City and
justified as Marketing and Communication must not duplicate the responsibilities of an existing subcontract or the
responsibilities of what a typical subcontract for Marketing and Communications would achieve for the Public
Improvement District. Upon request, the PID Manager must show how the work billed to the City as Marketing and
Communications is different than an existing subcontract for Marketing and Communications.
Subject to Board Approval:
Signatures: Edward Schaefer (May 29, 202518:42 CDT)
Executive Director/PID Manager: Lydia G U a j a rd O Rickard
Board of Directors Representative: Edward Schaefer
Date: 05/29/2025
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/22/25 M&C FILE NUMBER: M&C 25-0378
LOG NAME: 17PID19 MIDYEAR FY25
SUBJECT
(CD 3 and CD 7) Adopt Ordinance Amending Public Improvement District 19 — Historic Camp Bowie Fiscal Year 2024-2025 Adopted Budget and
Five -Year Service Plan; Authorize the Execution of an Amendment to the Associated Management and Improvement Services Agreement with
Camp Bowie District, Inc. to Align with these Changes; and Adopt Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached ordinance amending Public Improvement District 19 — Historic Camp Bowie Fiscal Year 2024-2025 Budget and Five -
Year Service Plan to reflect amendments associated with a mid -year review; and direct the City Secretary to record the same in the real
property records of Tarrant County, Texas no later than the seventh (7th) day after adoption by the City Council; and
2. Authorize the execution of an amendment to the associated Management and Improvement Services Agreement with Camp Bowie District,
Inc. (City Secretary Contract No. 62273) to align with these changes; and
3. Adopt the attached appropriation ordinance reallocating estimated receipts and appropriations in the Park & Recreation Department of the
General Fund by decreasing appropriations in the General Operating & Maintenance category in the amount of $37,588.00, and increasing
appropriations in the Transfers & Other category by the same amount, for the purpose of funding the Fort Worth Public Improvement District
19 — Historic Camp Bowie fund for the Payment In -Lieu of Services; and
4. Adopt the attached appropriation ordinance reallocating estimated receipts and appropriations in the Public Improvement District 19 —
Historic Camp Bowie Fund 1) by increasing in the amount of $37,588.00, transferred from Park and Recreation Department, 2) decreasing
the use of fund balance in the amount of $2,088.00, and 3) increasing other contractual services account in the amount of $35,500.00, for the
purpose of funding expenditures related to the mid -year adjustment.
DISCUSSION:
The City of Fort Worth's Department of Economic Development administers the City's Public Improvement Districts (PIDs). The City's PID Policy
outlines the need to proactively work with the City's PID management companies to oversee the services being provided within each of the PIDs.
PID 19 — Historic Camp Bowie (Historic Camp Bowie PID) is managed by Camp Bowie District Inc. (CBDI).
On September 17, 2024, City Council adopted Ordinance No. 27170-09-2024, approving the Fiscal Year (FY) 2024-2025 Budget, Five -Year
Service Plan, Assessment Plan, and Tax Year 2024 Assessment Roll for the Historic Camp Bowie PID. After conducting a mid -year review of the
Historic Camp Bowie PID's budget, City staff and CBDI has identified the need to increase Historic Camp Bowie PID's (City of Fort Worth)
allocations by $35,500.00 to account for $37,588.00 additional payment in -lieu of services. The additional revenue increase will result in a
reduction to the original use of the fund balance in the amount of $2,088.00. Expenditure adjustments are primarily driven by increased
investments in economic development to support community mapping for future planning efforts and enhanced marketing and communication
initiatives related to contract work.
The City's Payment In -Lieu of Services is a supplement to the PID budget and intended to provide for the standard level of improvements and
services as comparable to what would be provided by the City for the taxpayers generally.
Revenue Adjustments:
Line Items to Previously Recommended Amended
be Adjusted Approved FY25 Mid -Year FY25 Budget
Budget Item Adjustment Item
PID $490,760.00 $0.00 $490,760.00
Assessments
COFW
Payment in lieu $38,887.00 $37,588.00 $76,475.00
of Services
Use of Fund $25,098.00
Balance ($2,088.00) $23,010.00
(Totals $554,745.00 $35,500.00 $590,245.00
Expenditure Adjustments:
Previously
Approved
Amended
FY25 Recommended
FY25
Budget
Mid -Year
Budget
Line Item
Item
Adjustment
Item
Ianagement Fee
$98,152.00
$0.00
$98,152.00
(Beautification
$208,000.00
$0.00 $208,000.00
(Safety & Security
$63,000.00
$0.00
$63,000.00
Economic Development
$78,000.00
$20,000.00
$98,000.00
IMarketing & Communications
$84,000.00
$12,500.00
$96,500.00
lAudit
$10,000.00
$3,000.00
$13,000.00
City Administrative Fee
$10,593.00
$0.00
$10,593.00
City Administrative Audit
$3,000.00
$0.00,
$3,000.00
Totals
I $554,745.00
$35,500.00I$590,245.00
Upon approval of the above recommendations, the total budgeted expenses for FY 2024-2025 will be $590,245.00. This mid -year adjustment will
increase FY25 adopted budget by $35,500.00. The revised Budget and Five -Year Service Plan will take effect upon approval by City Council. The
City and CBDI will amend the existing management contract to reflect the mid -year adjustments (City Secretary Contract No. 62273).
The Historic Camp Bowie PID is located in COUNCIL DISTRICTS 3 & 7.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the General Fund and upon approval of the above recommendations and
adoption of the attached appropriation ordinances, funds will be available in the FWPID #19 — Hist Camp Bowie Fund. Prior to an expenditure
being incurred, the Economic Development Department has the responsibility of verifying the availability of funds.
Submitted for Citv Manaaer's Office bv: Jesica McEachern 5804
Oriainatina Business Unit Head: Kevin Gunn 2015
Additional Information Contact: Crystal Hinojosa 7808
Expedited