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Home My WebLink AboutContract 62505-A1CSC No. 62505-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 62505 This Amendment ("Amendment") is made and entered into by and between the City of Fort Worth ("City") and Camp Fire First Texas ("Agency"). City and Agency may be referred to individually as "Party" and jointly as "Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 62505 ("Contract") on October 1, 2024; WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development through the Community Development Block Grant ("CDBG") Program, Program No. B-24-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment of the Agreement in order to (1) update the program summary found in Exhibit "A," (2) add the line items "Food Supplies" and "Field Trips" to the Budget in Exhibit `B," and (3) decrease the line item "Salaries" in Exhibit «B1,. WHEREAS, City believes that the requested amendments will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT "A" — PROGRAM SUMMARY attached to the Contract is hereby amended and replaced in its entirety with EXHIBIT "A" Revised 04/30/2025, attached hereto. II. EXHIBIT `B" — BUDGET attached to the Contract is hereby amended and replaced in its entirety with EXHIBIT `B" Revised 04/30/2025, attached hereto. III. This amendment is effective as of April 30, 2025 and Agency may request reimbursement for allowable costs directly related to implementation CDBG funds. IV. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. 1 to CSC No. 62505 Camp Fire First Texas (CDBG) Page I 1 Q.povOpgIlIl 0 of F�°°�°°twdd ATTEST: PFoo 0CITY OF FORT WORTH OVo �=4 Oa*o o*dd /�Qvx9 ddda o d /V1 41, Xo?4 p By: Jannette Goodall, City Secretary M&C: 24-0552 1295 Certification No. 2024-1130758 Date: June 25, 2024 APPROVED AS TO FORM AND LEGALITY: 9 aJ Jessika Williams, Assistant City Attorney APPROVED BY: Kacey Bess Neighborhood Services Director �A,fZ�ti �GLY�lL(%lh�� By: Dana Burghdoff (Ju 0, 2025'1t:12 CDT) Dana Burghdoff, Assistant City Manager CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements �,a,Vz % Mary Tenorio, Neighborhood Development Specialist CAMP FIRE FIRST TEXAS Brian Miller; President/CEO OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. 1 to CSC No. 62505 Camp Fire First Texas (CDBG) Page 12 Camp Fire First Texas Teens in Action PROGRAM SUMMARY (CDBG) October 1, 2024 to September 30, 2025 PERIOD EXHIBIT "A" PROGRAM SUMMARY Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: $78,300.00 AMOUNT Camp Fire First Texas provides services to youth through their program called Teens in Action a curriculum -based life skills training to youth attending middle schools and high schools in the City of Fort Worth. Weekly program components include: Structured social -emotional curriculum, S.T.E.A.M., Healthy relationships with family, College & Scholarship Readiness, Career Speakers & Site Visits, and Social Responsibility. CDBG funds will be allocated to cover expenses including salaries, fringe benefits, payroll platform fees (TriNet), staff cell phone allowances, food supplies for youth, and field trip costs. The following positions will be partially funded through CDBG: (1) Program Director, (3) Program Specialists, and (1) VP of Youth Development. Days/Times/Locations Camp Fire's Teens in Action program serves middle and high school students during the school year at the schools listed below. Each school has program times at lunch, between 11:30 AM and 1:30 PM, and after school, 3:30 PM - 6:30 PM. 1. Northside High School: 2211 McKinley Avenue, Fort Worth, TX 76164, Mondays 2. Diamond Hill Jarvis High School: 1411 Maydell Street, Fort Worth, TX 76106. Wednesdays 3. O.D. Wyatt High School: 2400 East Seminary Dr., Fort Worth, TX 76119, Tuesdays 4. Kirkpatrick Middle School: 3201 Refugio Avenue, Fort Worth, TX 76106, Wednesdays 5. W.A. Meacham Middle School: 3600 Weber Street, Fort Worth, TX 76106, Thursdays 6. J.P. Elder Middle School: 709 NW 21st St., Fort Worth, TX 76164, Tuesdays 7. Jean McClung Middle School: 3000 Forest Ave., Fort Worth, TX 76112, Mondays 9. Texas Academy of Biomedical Science (Fort Worth ISD at Tarrant County College, 300 Trinity Campus Cir, Fort Worth, TX 76102, Thursdays 10. Forest Oak Middle School, 3221 Pecos St., Fort Worth, TX 76119, Mondays 11. Leadership Academy at Forest Oak 6th, 4801 Esterline Dr., Fort Worth, TX 76119, Wednesdays 12. Jacquet Middle School, 2501 Stalcup Fort Worth, TX 76119, Thursdays 13. Dunbar High School, 5700 Ramey Ave., Fort Worth, TX 76112, Tuesdays 14. Eastern Hills High School, 5701 Shelton St., Fort Worth, TX 76112, Thursdays 15. Trimble Tech High School, 1003 W Cannon St, Fort Worth, TX 76104, Mondays CDBG 51 % PSA CONTRACT 2024-2025 — EXHIBIT "A" — PROGRAM SUMMARY Camp Fire First Texas The program is offered weekly during out -of -school time at each school during the school year and part of the summer City of Fort Worth Agency shall not change any locations without prior City approval. Costs incurred at any locations that have not been approved by City shall not be reimbursed. Service location revisions will trigger the City's Citizen Participation Plan and will require a 30-day public notice. Aeencv is a Fort Worth Aeencv: At least 90% of clients served by the Program are Fort Worth residents. Agency will submit documentation which verifies that at least 5 1 % of all clients served by the Program, whether Fort Worth residents or not, are Income Eligible Clients with current household incomes at or below 80% AMI. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05D-Youth Services National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR 570.201(e) PROGRAM GOALS: Minimum Fort Worth Agency Program Performance Outcome: At least 51% of all Program clients must be Income Eligible Clients. Agency must furnish City a Certification of Income Statement for all clients served. For example, if the Program serves 1,000 clients, 510 must be Income Eligible Clients. In this example, Agency would be required to furnish City 1,000 Certification of Income Statements that prove at least 510 of the clients served by the Program are Income Eligible Clients. Minimum Number of Clients to be served: The Program must serve approximately 227 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment III -Client Data Report. When determining the number of clients which constitutes 51 % HUD regulations require that all partial numbers must be rounded up. OTHER AGENCY REOUIREMENTS: Upon completion of the program year, Agency will provide, with the final reimbursement request, the results of the measures used to assess the program benefits to the client as described in B.13 of the Public Service Agency Request for Proposal application. CDBG 5 1 % PSA CONTRACT 2024-2025 — EXHIBIT "A" — PROGRAM SUMMARY Camp Fire First Texas FORT WORTH,. PSA Buduet Amendment Request Form Section I — Agencv Information • Agency Name: Camp Fire First Texas • Authorized Representative: Jenny Wester • Title: Vice President of Youth Development • Email Address: jwester@campfirefw.org • Phone Number: (817) 806-5407 Section II — Contract Information • Contract Number: 62505 • Project Title: Teens in Action • Contract Term: October 1, 2024 to September 30, 2025 Section III — Summary of Requested Budeet Revisions Please specify the exact budget line items to be adjusted. Attach a copy of the current approved budget (Exhibit B) with all proposed revisions clearly highlighted. Note that City staff will reevaluate the Agency's cost allocation plan and discuss any fair share concerns. Budget Line Item Salaries Food Supplies Field Trip Expenses Current Budgeted Amount $63,355.03 0 0 Attach additional pages if necessary. Proposed Revised Amount $52,163.03 $5,400.00 $5,792.00 Increase +$5,400.00 +$5,792.00 Section IV — Justification for BudLyet Amendment Decrease -$11,192.00 Provide a clear and detailed explanation of the reason(s) for each proposed budget revision. Include any relevant background or programmatic changes that necessitate this amendment. We are requesting a transfer of $5400 from the Salaries line to Supplies -Food, to cover the cost of meals and snacks provided to students during program activities. This adjustment will directly enhance student engagement and participation. A transfer of $5792 from Salaries line to Field Trips, allowing us to offer enriching educational, university visits, and career exploration experiences this Summer. These proposed adjustments remain within our overall approved budget and are intended to maximize the impact of our proqram funders in support of student outcomes. Pagel of 2 Section V — Ap-encv Certification By signing below, the undersigned certifies that the above information is accurate and that the requested amendment is necessary for the effective and compliant administration of the contract. Authorized Agency Representative • Name: Jenny Wester • Title: VP of Youth Development • Signature: IefuW WWer • Date: 06/05/2025 Sections VI & VII must be completed by the City of Fort Worth prior to preparation of any contract amendment. Section VI — Compliance Review E) Compliance Review Completed Comments/Remarks: Compliance Staff or Designee Signature: Printed Name: Charletta Moaning Date: 06/05/2025 Section VII — City Approval ® Approved ® Denied Director or Designee Signature:"" Printed Name: Kacey Bess Title: Neighborhood Services Director Date: 06/10/2025 Section VIII — Administrative Use Only (Will be completed after amendment is executed) • Amendment Number: • Date Request Received: • Date of Budget Amendment Execution: • Reviewed By: Page 2 of 2 Document Created: May 29, 2025 Last Revised: May 29, 2025 Camp Fire First Texas EXHIBIT "B" - BUDGET Account Grant Budget IF A W B C D PROGRAM PERSONNEL CDBG Foundations I United Way CCP CYD Salaries 1001 $ 63,355.03 $ 79,213.72 $ 9,333.80 $ 65,355.03 $ 74,443.90 $ 291,701.48 IFICA 1002 $ 4,846.66 $ 6,059.85 $ 714.04 $ 4,999.66 $ 2,062.13 $ 18,682.34 ILife/Disability Insurance 1003 $ 436.77 $ 1,356.07 $ 25.10 $ 458.21 $ 2,276.15 IHealth/Dental Insurance 1004 $ 5,881.74 $ 6,737.49 $ 1,767.91 $ 6,063.11 $ 20,450.25 (Unemployment -State 1005 $ 489.06 $ 600.14 $ 102.86 $ 155.42 $ 1,347.48 IWorker's Compensation 1006 $ 633.55 $ 792.14 $ 114.29 $ 653.55 $ 2,193.53 (Retirement 1007 $ 551.06 $ 3,757.27 $ 400.77 $ 4,709.10 Staff Training 1008 Other (TriNet): Payroll platform fee 1009 $ 1,677.13 $ 891.44 $ 439.00 $ 1,678.04 $ 4,685.61 (Other (Cell Phone allowance): 1010 $ 429.00 $ 333.00 $ 420.00 $ 1,182.00 (SUPPLIES AND SERVICES Office/Program Supplies 2001 (Postage 2002 (Printing 2003 $ 420.00 $ 420.00 Adv/Media, Dues/Pub, Printing, Bank Fees 2004 $ 6,807.00 $ 6,807.00 I other 2005 $ 100.00 $ 100.00 MISCELLANEOUS Contract Labor Food Supplies/Meals (City needs copy of contract before expenses can be reimbursed) 3001 (Food Supplies 3002 $ 4,155.10 $ 4,155.10 ITeaching Aids 3003 $ 5,200.00 $ 5,200.00 (Craft Supplies 3004 IField Trip Expenses 3005 $ 2,419.00 $ 6,450.00 $ 8,869.00 (Mileage 3006 $ 4,011.00 $ 4,011.00 IFACILITY AND UTILITIES ITelephone 4001 $ 1,465.35 $ 1,465.35 (Electric 4002 $ 1,565.00 $ 1,565.00 (Gas 4003 $ 339.00 $ 339.00 Water and Wastewater 4004 $ 660.00 $ 660.00 Solid Waste Disposal 4005 $ 178.80 $ 178.80 Rent (City needs copy of lease before expenses can be reimbursed) 4006 (Cleaning Supplies 4007 $ 165.00 $ 165.00 I Repairs 4008 ICustodial Services 4009 $ 1,689.60 $ 1,689.60 Utilities, Transportation, PP &E 4010 Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Bank fees volunteer volunteer 5001 5002 5003 $ 215.40 $ 215.40 $ 2,173.05 $ 2,173.05 CDBG 5 1 % PSA CONTRACT 2024-2025 - EXHIBIT `B" - BUDGET Camp Fire First Texas Camp Fire First Texas Prof Fees 5004 DIRECT ASSISTANCE Audit/IT/Legal Volunteer Recruitment, Misc. 6001 $ 2,275.00 BUDGET TOTAL $ 78,300.00 $ 120,213.32 $ 12,497.00 $ 99,999.89 $ 76,506.03 $ 387,516.24 FUNDING A: Foundations FUNDING B: United Way FUNDING C: CCPD FUNDING D: CYD CDBG 5 1 % PSA CONTRACT 2024-2025 — EXHIBIT `B" — BUDGET Camp Fire First Texas The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is April 30, 2025. SALARY DETAIL -PROGRAM PERSONNEL Est. Percent to Position Title Annual Salary Grant VP Youth Development $ 100,000.00 6% Program Director $ 61,799.62 33% Program Specialist 1 $ 40,809.90 33% Program Specialist 2 $ 35,596.80 33% Program Specialist 3 $ 35,596.80 33% Other Staff $ 17,898.36 0% TOTAL $ 291,701.48 FICA Life/Disability Insurance Health/Dental Insurance Unemployment -State Worker's Compensation Retirement Staff Training Payroll Platform Fee (TriNet) Cell Phone Allowance TOTAL FRINGE DETAIL -PROGRAM PERSONNEL Percent of Est. Percent to Payroll Amount Grant 7.65% $ 18,682.34 26% $ 2,276.15 19% $ 20,450.25 29% 0.46% $ 1,347.48 36% 0.75% $ 2,193.53 29% $ 4,709.10 11% $ 4,685.61 36% $ 1,182.00 36% $ 55,526.46 SUPPLIES AND SERVICES Total Budget Office/Program Supplies Printing Adv/Media, Dues/Pub, Printing, Bank Fees Other TOTAL Est. Percent to Grant Amount to Grant 6,000.00 20,393.97 13,467.17 11,746.95 11,746.94 63,355.03 Amount to Grant 4,846.66 436.77 5,881.74 489.06 633.55 551.06 1,677.13 429.00 14,944.97 Amount to Grant CDBG 51% PSA CONTRACT 2024-2025 —EXHIBIT `B" —BUDGET Camp Fire First Texas MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Contract Labor Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Mileage TOTAL $ - $ - FACILITY AND UTILITIES Est. Percent to Amount to Total Budget Grant Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Cleaning Supplies Repairs Custodial Services Utilities, Transportation, PP & E TOTAL $ - $ - LEGAL, FINANCIAL AND INSURANCE Est. Percent to Amount to Total Budget Grant Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Prof Fees TOTAL $ - $ - DIRECT ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Audit/IT/Legal Volunteer Recruitment, Misc. TOTAL $ - $ - Total $ 78,300.00 CDBG 51% PSA CONTRACT 2024-2025 —EXHIBIT `B" —BUDGET Camp Fire First Texas EXHIBIT "B" - BUDGET Remaining Account Grant Budget Balance Increase Decrease Total PROGRAM PERSONNEL _ CDBG _ Salaries 1001 $ 63,355.03 $48,248.60 $ (11,192.00) $37,056.60 FICA 1002 $ 4,846.66 $ 3,726.09 $ 3,726.09 Life/Disability Insurance 1003 $ 436.77 $ 382.04 $ 382.04 Health/DentalInsurance 1004 $ 5,881.74 $ 3,844.88 $ 3,844.88 Unemployment -State 1005 $ 489.06 $ 183.37 $ 183.37 Worker's Compensation 1006 $ 633.55 $ 482.47 $ 482.47 Retirement 1007 $ 551.06 $ 361.10 $ 361.10 Staff Training 1008 Other (TriNet): Payroll platform fee 1009 $ 1,677.13 $ 1,338.47 $ 1,338.47 Other (Cell Phone allowance): 1010 $ 429.00 $ 357.08 $ 357.08 IES AND SERVICES Office/Program Supplies 2001 $ - Postage 2002 Printing 2003 Adv/Media, Dues/Pub, Printing, Bank Fees other 2004 MIMELLANEOUS Contract Labor Food Supplies/Meals (City needs copy of contract before expenses can be reimbursed) 3001 Food Supplies 3002 $ - $ - $ 5,400.00 $ 5,400.00 Teaching Aids 3003 Craft Supplies 3004 Field Trip Expenses 3005 $ - $ - $ 5,792.00 $ 5,792.00 Mileage 3006 JLACILITY AND UTILIT Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent (City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 Repairs 4008 Custodial Services 4009 Utilities, Transportation, PP &E 4010 LEGAL, FINANCIAL AND INSURANCE Fidelity Bond or Equivalent 5001 CDBG 51% PSA CONTRACT 2024-2025 — EXHIBIT "B" — BUDGET Camp Fire First Texas Page 1 Directors and Officers 5002 General Commercial Liability 5003 Bank fees volunteer volunteer Prof Fees 5004 DIRECT ASSISTANCE Workshop Fees 6001 BUDGET TOTAL $ 78,300.00 1 $ 58,924.10 1 $ 11,192.00 1 $ (11,192.00)1 $ 58,924.10 CDBG 51% PSA CONTRACT 2024-2025 — EXHIBIT "B" — BUDGET Camp Fire First Texas Page 2 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is April 30, 2025. SALARY DETAIL -PROGRAM PERSONNEL Est. Percent to Amount to Position Title Annual Salary Grant Grant VP Youth Development $ 100,000.00 6% $ 6,000.00 Program Director $ 61,799.62 28% $ 17,595.97 Program Specialist 1 $ 40,809.90 26% $ 10,669.17 Program Specialist 2 $ 35,596.80 25% $ 8,948.95 Program Specialist 3 $ 35,596.80 25% $ 8,948.94 TOTAL $ 273,803.12 19% $ 52,163.03 FRINGE DETAIL -PROGRAM PERSONNEL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 18,682.34 26% $ 4,846.66 Life/Disability Insurance $ 2,276.15 19% $ 436.77 Health/DentalInsurance $ 20,450.25 29% $ 5,881.74 Unemployment -State 0.49% $ 1,347.48 36% $ 489.06 Worker's Compensation 0.80% $ 2,193.53 29% $ 633.55 Retirement $ 4,709.10 11% $ 551.06 Staff Training Payroll Platform $ 4,685.61 36% $ 1,677.13 Cell Allowance $ 1,182.00 36% $ 429.00 TOTAL $ 55,526.46 26% $ 14,944.97 SUPPLIES AND SERVICES CDBG 51% PSA CONTRACT 2024-2025 — EXHIBIT "B" — BUDGET Camp Fire First Texas Est. Percent to Amount to Total Budget Grant Grant Office/Program Supplies Printing $ 420.00 0% Adv/Media, Dues/Pub, Printing, Bank Fees $ 6,807.00 0% Other $ 100.00 0% TOTAL $ 7,327.00 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Contract Labor Food Supplies $ 5,400.00 100% $ 5,400.00 Teaching Aids $ 5,200.00 0% Craft Supplies Field Trip Expenses $ 8,869.00 65% $ 5,792.00 Mileage $ 4,011.00 0% TOTAL $ 23,480.00 47.0% $ 11,192.00 FACILITY AND UTILITIES Est. Percent to Amount to Total Budget Grant Grant Telephone $ 1,465.35 0% Electric $ 1,565.00 0% Gas $ 339.00 0% Water and Wastewater $ 660.00 0% Solid Waste Disposal $ 178.80 0% Rent Cleaning Supplies $ 165.00 0% Repairs Custodial Services $ 1,689.60 0% Utilities, Transportation, PP & E TOTAL $ 6,062.75 LEGAL, FINANCIAL AND INSURANCE Est. Percent to Amount to Total Budget Grant Grant Fidelity Bond or Equivalent Directors and Officers $ 215.40 0% General Commercial Liability $ 2,173.05 0% Prof Fees TOTAL $ 2,388.45 DIRECT ASSISTANCE CDBG 51% PSA CONTRACT 2024-2025 — EXHIBIT "B" — BUDGET Camp Fire First Texas Audit/IT/Legal Volunteer Recruitment, Misc TOTAL Total Budget $ 2,275.00 $ 2,275.00 Est. Percent to Grant 0% Amount to Grant 78,300.00 CDBG 51% PSA CONTRACT 2024-2025 — EXHIBIT "B" — BUDGET Camp Fire First Texas M&C Review Page 1 of 6 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FORT Ii Create New From This M&C DATE: 6/25/2024 REFERENCE NO.: M&C 24-0552 LOG NAME: 192024-2025 ACTION PLAN CODE: C TYPE: NON -CONSENT PUBLIC YES HEARING: SUBJECT: (ALL) Conduct Public Hearing and Approve the City of Fort Worth's 2024-2025 Annual Action Plan for the Use of Federal Grant Funds in the Amount of $13,036,747.00 to be Awarded by the United States Department of Housing and Urban Development from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS Program, Authorize Collection and Use of Program Income, Authorize Execution of Related Contracts, Adopt Appropriation Ordinance, and Authorize Waiver of Indirect Costs (PUBLIC HEARING - a. Report of City Staff: Sharon Burkley; b. Public Comment c. Council Action: Close Public Hearing and Act on M&C) RECOMMENDATION: It is recommended that City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2024-2025 Annual Action Plan for use of federal grant funds to be awarded by the United States Department of Housing and Urban Development in the amount of $13,036,747.00 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS grant programs; 2. Approve the City's 2024-2025 Annual Action Plan for submission to the United States Department of Housing and Urban Development, including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated $50,000.00 of program income which is expected to result from activities using prior years' Community Development Block Grant funds for the City's Priority Repair Program; 4. Authorize the collection and use of an estimated $50,000.00 of program income which is expected to result from activities using prior years' HOME Investment Partnerships Program grant funds for the City's Homebuyer Assistance Program, and authorize the use of 10 percent of the program income for administrative costs; 5. Authorize the City Manager or his designee to execute contracts for one-year terms with the agencies listed in Tables 1, 2, and 3 below for Program Year 2024-2025 for Community Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding, and satisfactory completion of all federal regulatory requirements; 6. Authorize the City Manager or his designees to extend the contracts for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program, or to amend the contracts if necessary to achieve program goals provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 7. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in the total amount of $13,136,747.00 consisting of $7,006,875.00 in Community Development Block Grant funds, $2,763,144.00 in HOME Investment Partnerships Program funds, $614,768.00 in Emergency Solutions Grant funds, and $2,651,960.00 in Housing Opportunities for Persons with AIDS grant funds, plus estimated program income in the amount of $100,000.00, all subject to receipt of such funds; and 8. Authorize a waiver of the Neighborhood Services Department indirect cost of 28.10\%, estimated total of $341,260.45. http://apps.cfwnet.org/council packet/mc review. asp?ID=3 22 5 8 &councildate=6/2 5/2024 7/8/2024 M&C Review Page 2 of 6 DISCUSSION: The City's 2024-2025 Annual Action Plan summarizes the major housing and community development activities and proposed expenditures for the program year beginning October 1, 2024 and ending September 30, 2025 for use of federal grant funds totaling $13,036,747.00 from the United States Department of Housing and Urban Development (HUD) from the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) grant programs. It also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds, the primary purpose of which is to benefit low -and moderate -income persons in Fort Worth. ESG funds primarily benefit persons experiencing homelessness, and HOPWA funds primarily benefit low -and moderate -income persons with HIV/AIDS. A Request for Proposals from social service agencies and nonprofit organizations seeking grant funding was published on February 1, 2024. All proposals were received on March 15, 2024. Staff reviewed all proposals and developed recommendations for the allocation of estimated funding from HUD based on the capacity of applicant organizations, grant experience, fiscal stability, and compliance with applicable federal regulations. One public hearing was held on April 10, 2024, to provide citizens the opportunity to participate in the development of the Annual Action Plan. Recommendations for award amounts were considered and adopted by the Community Development Council on May 8, 2024. A 30-day public comment period was held from May 15, 2024 to June 14, 2024. Notice of this public comment period was published in La Vida News on May 9, 2024; in the Fort Worth Star -Telegram on May 13, 2024; in Wise County Messenger on May 16, 2024; and in the Cleburne Times Review and the Weatherford Democrat on May 18, 2024. Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. The City held two public hearings as a part of the HUD required citizen participation process. The first public hearing was held by staff on May 29, 2024, and the second public hearing is scheduled for the City Council on June 25, 2024. A summary of staff's final funding recommendations is provided below in Tables 1,2, and 3. A PowerPoint presentation listing funding recommendations is also attached. The 2024-2025 Annual Action Plan will be submitted to HUD by August 15, 2024. Indirect costs totaling approximately $341,260.45 could be charged to the CDBG grant, as the Neighborhood Services Department indirect cost rate is 28.10\% in the City's most recent Cost Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further support the programs and services to assist low -to -moderate income citizens. This amount is calculated based on the estimated salary expenses and other administrative costs for the CDBG program totaling $1,214,450.00. This amount multiplied by the indirect cost rate of 28.10\% equals $341,260.45. COMMUNITY DEVELOPMENT BLOCK GRANT For Program Year 2024-2025, it is recommended that the amount of $7,006,875.00 in CDBG funds and an estimated amount of $50,000.00 in CDBG program income totaling $7,056,875.00 be allocated as follows: Public Service Agencies - $1,051,031.00: Includes social services for low- and moderate -income persons, persons with disabilities, and disadvantaged persons Housing Programs - $2,930,000.00: Includes funding for the City's Priority Repair Program, Cowtown Brush -Up, and accessibility modifications for seniors and persons with disabilities Major Projects - $644,469.00: Includes funding for multifamily rental rehabilitation Program Delivery - $980,000.00: Includes program delivery costs for housing programs Administration - $1,401,375.00: Includes costs for administering the CDBG grant, including allocations for the Financial Management Services Department Estimated Program Income - $50,000.00: Includes up to $50,000.00 in funding for the City's Priority Repair Program. Any CDBG program income over the estimated amount not used for the Priority Repair Program will be allocated to priority activities in the City's Consolidated Plan, subject to the City Council approval. HOME INVESTMENT PARTNERSHIPS PROGRAM http://apps.cfwnet.org/council packet/mc review. asp?ID=3 22 5 8 &counci I date=6/2 5 /2024 7/8/2024 M&C Review Page 3 of 6 For Program Year 2024-2025, it is recommended that the amount of $2,763,144.00 in HOME funds and an estimated amount of $50,000.00 in HOME program income totaling $2,813,144.00 be allocated as follows: Homebuyer Assistance Program - $72,358.00: Includes funding for down payment and closing cost assistance for low- and moderate -income homebuyers Community Housing Development Organizations (CHDOs) for affordable housing projects - $414,471.60: These funds will be used by Housing Channel for an affordable housing development in southeast Fort Worth called Mason Heights. Funds will be used for the acquisition of land and new construction of 248 residential units comprised of the following: 125 Single Family attached townhomes, 106 Single Family detached homes, and 17 cottages. An estimated 104 units (approximately 42\%) will be sold to low to moderate income households at or below 80\% Area Median Income (AMI). This funding is part of a multi -year commitment to Housing Channel for a total of five years. Major Projects - $2,000,000.00: Includes $1,000,000.00 allocated to the affordable housing project to be developed by Fort Worth Housing Solutions (FWHS) as a part of its Choice Neighborhood Initiative (CNI) grant and $1,000,000.00 allocated to the multifamily housing project, Columbia Renaissance - Phase III Administration - $276,314.40: Includes costs for administering the HOME grant Estimated Program Income - $50,000.00: Includes funding for the Homebuyer Assistance Program and HOME grant administrative costs. HUD allows the City to use 10 percent of any HOME program income towards the cost of administering the HOME grant. HOME program income over the estimated amount not used for the Homebuyer Assistance Program will be allocated to priority activities in the City's Consolidated Plan, subject to City Council approval. HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS For Program Year 2024-2025, it is recommended that the amount of $2,651,960.00 in HOPWA funds be allocated as follows: Public Service Agencies - $1,626,781.00 Neighborhood Services Department - $945,620.00 Administration - $79,559.00 EMERGENCY SOLUTIONS GRANT For Program Year 2024-2025, it is recommended that the amount of $614,768.00 in ESG funds to be allocated as follows: Public Service Agencies - $568,660.00 Administration - $46,108.00 CONTRACT RECOMMENDATIONS The Community Development Council and Neighborhood Services Department staff recommend that contracts be executed with the public service and CDBG subrecipient agencies for the amounts shown in the following tables: Community Development Block Grant Contracts TABLE 1: CDBG AGENCIES AGENCY I CONSOLID AL ATED PLAN I PROGRAM AMOUNT HousingChannel Affordable Housing Housing Counseling & $111,000.00 g Education Meals -On -Wheels, Inc. of Aging In Place Nutrition Program $75,000.00 Tarrant County Increasing Access to Sixty and Better, Inc. Aging In Place Basic Needs for Senior $50,000.00 Adults AB Christian Learning Center (Children and Youth (Out of School Time $90,000.00 Services Program 11 I11 $80,000.00 http://apps.cfwnet.org/council packet/mc review. asp?ID=3 22 5 8 &counci I date=6/2 5 /2024 7/8/2024 M&C Review Page 4 of 6 Boys & Girls Clubs of Greater IlChildren and Youth IYouth Development at Tarrant County, Inc. IlServices JEastside Branch 11 1 Camp Fire First Texas Children and Youth Services Teens In Action $78,300.00 Girls Incorporated of Tarrant Children and Youth Girls Inc. of Tarrant $100,000.00 County Services County Junior Achievement of the Children and Youth Cradle to Career $50,000.00 Chisholm Trail, Inc. Services Initiative United Community Centers, Children and Youth Holistic Educational $90,000.00 Inc. Services Literacy Program Easter Seals North Texas, Inc. Economic Empowerment and Financial Resilience Employment Services $60,000.00 Taste Project Economic Empowerment Culinary Workforce $25,000.00 and Financial Resilience Development Program The Ladder Alliance Economic Empowerment Tarrant County Workforce $81,731.00 and Financial Resilience Development The Women's Center of Tarrant Economic Empowerment (Employment Solutions $60,000.00 County, Inc. and Financial Resilience Your Harvest House, Inc. Economic Empowerment and Financial Resilience Client Aid Services $25,000.00 Healthy Living and Increasing Health Cancer Care Services Wellness Equity by Decreasing $50,000.00 Health Disparities Tarrant Area Food Bank Healthy Living and Wellness Home Delivery $25,000.00 1CDBG Public Services Agencies Total 11$1,051,031.001 Rehabilitation, Education and Accessibility Advocacy for Citizens with Improvements Project Ramp $165,000.00 Handicaps dba REACH, Inc. Fort Worth Area Habitat for Housing Preservation Humanity, Inc. DBA Trinity and Rehabilitation Cowtown Brush Up $455,000.00 Habitat for Humanity 1CDBG Subrecipient Agencies Total 11 $620,000.001 TOTAL CDBG CONTRACTS 11$1,671,031.001 Housing Opportunities for Persons with AIDS Contracts TABLE 2: HOPWA AGENCIES AGENCY CONSOLIDATED PLAN GOAL AIDS Outreach Homelessness Prevention Center, Inc. and Special Needs Support PROGRAM The Housing Assistance Program - Administration, Tenant - Based Rental Assistance (TBRA), Short -Term Rent, Mortgage, and Utility Assistance AMOUNT $326,781.00 http://apps.cfwnet.org/council packet/mc review. asp?ID=3 22 5 8 &councildate=6/2 5 /2024 7/8/2024 M&C Review Page 5 of 6 (STRMU), Supportive Services HOPWA Program - Administration, Tenant - Based Rental Assistance Tarrant County Homelessness Prevention (TBRA), Short -Term Samaritan Housing, and Special Needs Rent, Mortgage, and $1,300,000.00 Inc. Support Utility Assistance (STRMU), Supportive Services, Facility -Based Operations (FBO) TOTAL HOPWA CONTRACTS 1 $1,626,781.001 Emergency Solutions Grants Contracts TABLE 3: ESG AGENCIES AGENCY CONSOLIDATED PLAN PROGAM I AMOUNT GOAL The Presbyterian Night Homelessness Prevention and Shelter Shelter of Tarrant County, Special Needs Support Operations/Services $127,345.00 Inc. Lighthouse for the Homelessness Prevention and Day Shelter Homeless dba True Worth Special Needs Support Operations/Services $138,851.00 Place SafeHaven of Tarrant Homelessness Prevention and Shelter $75,000.00 County Special Needs Support Operations/Services Center for Transforming Homelessness Prevention and Rapid Re -Housing $75,901.00 Lives Special Needs Support The Salvation Army Homelessness Prevention and Homelessness I$151,563.00 Special Needs Support Prevention TOTAL ESG CONTRACTS 11$568,660.001 All figures have been rounded to the nearest dollar for presentation purposes. Each of these grants is an entitlement grant rather than a competitive grant received from the United States Department of Housing and Urban Development (HUD). Entitlement grants provide funds to agencies based on a formula, prescribed in legislation or regulation, rather than based on review. These specific grants are allocated to the City of Fort Worth based on population size and per capita income each year. The grants have been consistently awarded to the City since 1974 with the inception of the Community Development Block Grant (CDBG) through the Housing and Community Development Act of 1974. The Emergency Shelter (renamed Solutions) Grant (ESG) was authorized in 1987 through the McKinney-Vento Homelessness Assistance Act. The HOME Investment Partnerships Program (HOME) and the Housing Opportunities for Persons with AIDS (HOPWA) Program were authorized through the Cranston -Gonzales National Affordable Housing Act of 1990. With these grants, administrative and program delivery allocations support approximately 72 FTE positions in the Neighborhood Services Department, which is funded nearly 70\% with various grants including these entitlement grants. Positions funded with HUD Entitlement grants are subject to grant availability. In the event of a grant award being decreased or eliminated, Neighborhood Services Department would review programs and services funded by the grants and determine a level of service and staffing that aligns with the available funding. Alternatives to consider may include staff and program reductions or eliminations. These programs are available in ALL COUNCIL DISTRICTS. http://apps.cfwnet.org/council packet/mc review. asp?ID=3 22 5 8 &counci I date=6/2 5 /2024 7/8/2024 M&C Review Page 6 of 6 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. These are reimbursement grants. TO Fund ' Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaaer's Office by Oriainatina Department Head: Additional Information Contact: Fernando Costa (6122) Kacey Bess (8187) Sharon Burkley (5785) Rhonda Hinz (2573) ATTACHMENTS 19NS ACTION PLAN 2024 Aqencv Form 1295 Forms.odf (CFW Internal) 2024-2025 Action Plan Secretary of State Filings.Ddf (CFW Internal) Action Plan Budaet-Staff Recommendations 052924.DDtx (CFW Internal) IR 2024-2025 ACTION PLAN.docx (CFW Internal) ORD.APP192024-2025 ACTION PLANFY24 AO(r7).docx (Public) http://apps.cfwnet.org/council packet/mc review. asp?ID=3 22 5 8 &counci I date=6/2 5 /2024 7/8/2024