HomeMy WebLinkAboutContract 62972-A1CSC No. 62972-Al
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO.62972
This Amendment ("Amendment") is made and entered into by and between the City of Fort
Worth ("City") and Guardianship Services, Inc. ("Agency"). City and Agency may be
referred to individually as "Party" and jointly as "Parties."
WHEREAS, the City of Fort Worth ("City") and Guardianship Services,
Inc. ("Agency") made and entered into City Secretary Contract No. 62972 ("Contract");
WHEREAS, City receives grant monies from the United States Department of
Housing and Urban Development (HUD) through the Community Development Block
Grant (CDBG) Program, Program No. B-20-MW-48-0010, Catalog of Federal Domestic
Assistance No. 14.218;
WHEREAS, the City is requesting minor changes to the Agreement for clarity
purposes, including: (1) updating the table found in Section 5.3.1 of the Agreement so that
it aligns with the shortened agreement term; (2) updating the referenced Mayor & Council
Communication Number on the signature page to M&C No. 25-0079; and (2) updating the
table found in Exhibit A-2 so that it aligns with the shortened agreement term.
WHEREAS, City believes that the requested amendments will help Agency meet
the program's goals and further the interests of both Agency and City; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to
complete the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
AMENDMENTS
1. The table found under Section 5.3.1will be deleted in its entirety and replaced with the
following table:
% of Unduplicated
Clients Served (as
specified in EXHIBIT
"A" — Program
Month
Expenditures
Summer
3
33%
33%
6
66%
66%
9
100%
100%
2. The Mayor & Council Communication Number referenced on the signature page of the
Agreement is deleted and updated to reflect M&C No. 25-0079.
Amendment No. 1 to CSC No. 62498 OFFICIAL RECORD
UNITED COMMUNITY CENTERS, INC. (CDBG)
CITY SECRETARY
FT. WORTH, TX Page 1
3. EXHIBIT "A-2"- Reporting Requirements for Countywide Agencies, attached to
the Contract, is hereby amended and replaced in its entirety with the attached revised
EXHIBIT "A-2," attached hereto.
II.
This amendment is effective as of January 1, 2025 and Agency may request
reimbursement for allowable costs directly related to implementation CDBG funds.
All terms and conditions of the Contract not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the Parties.
Capitalized terms not defined herein shall have the meanings assigned to them in the
Contract.
Amendment No. 1 to CSC No. 62498
UNITED COMMUNITY CENTERS, INC. (CDBG)
Page 12
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By.
Jannette Goodall, City Secretary
M&C: 25-0079
1295 Certification No. 2024-1219767
Date: 1/28/2025
APPROVED AS TO FORM AND LEGALITY:
9"�
Jessika Williams, Assistant City Attorney
APPROVED BY:
Kacey Bess
Director, Neighborhood Services Department
CITY OF FORT WORTH:
�� a��0,2025�el 06/10/2025
By: Dana Burghdoff (JCDT)
Dana Burghdoff, Assistant City Manager
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
uring a �f�f�ce and reporting requirements
Jeanette Greenwood, Contract Administrator
GUARDIANSHIP SERVICES, INC.
�ce�t
By:
Lyn Scott, TxCG, CEO
Amendment No. I to CSC No. 62498
UNITED COMMUNITY CENTERS, INC. (CDBG)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page l3
EXHIBIT "A-2"
REPORTING REQUIREMENTS FOR COUNTYWIDE AGENCIES
(ONLY APPLICABLE TO COUNTYWIDE AGENCIES)
CDBG PSA CONTRACT-- EXHIBIT "A-2"
REPORTING REQUIREMENTS FOR COUNTYWIDE AGENCIES
REPORTING REQUIREMENTS FOR COUNTYWIDE AGENCIES
Quarterly Report
The purpose of the Quarterly Report is for the Countywide Agencies to report the number of non -
Fort Worth clients who participate in the Program. The Quarterly Report must be submitted with
the December, March, June and September Reimbursement Requests. The submission of the
Quarterly Report is through Neighborly Software. The information provided in the Quarterly
Report will be reviewed and monitored by the Neighborhood Services Department Compliance
Division.
April 15, 2025 January 1, 2025 — March
31, 2025
July 15, 2025 April 1,2025 — June 30,
2025
October 1, 2025 July 1, 2025 —
September 30, 2025
TOTAL
I, Agency representative, certify that I verified the information I reported this quarter and it is
correct to the best of my knowledge.
Certified by:
Signature/Title:
Date:
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/28/25 M&C FILE NUMBER: M&C 25-0079
LOG NAME: 19CARES ACT HUD FUNDS CDBG-CV/CV3 AWARDS
SUBJECT
(ALL) Authorize Execution of Contracts Related to Existing Appropriations in the Coronavirus, Aid, Relief, and Economic Security Act Community
Development Block Grant Funds in the Amount of $250,000.00 with Certain Non -Profits to Fund Particular Programs and Activities
RECOMMENDATION:
It is recommended that City Council authorize execution of contracts related to existing appropriations in the Coronavirus, Aid, Relief, and
Economic Security Act Community Development Block Grant Funds in the amount of $250,000.00 to fund particular programs and activities with
the following agencies:
• The Presbyterian Night Shelter of Tarrant County, Inc. for Homelessness Prevention and Special Needs Support in the amount of
$142, 905.00
• Guardianship Services, Inc. for Elderly Services/Aging In Place in the amount of $70,000.00
• Meals on Wheels of Tarrant County for Elderly Services/Aging In Place in the amount of $37,095.00
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to request approval of awards of federal grant funds, as approved by M&C 24-
0743, August 27, 2024, amending the City of Fort Worth's 2019-2020 Annual Action Plan, in regards to the use of funding received from the U.S.
Department of Housing and Urban Development (HUD) under the Coronavirus, Aid, Relief, and Economic Security (CARES) Act Community
Development Block Grant (CDBG-CV/CV3) program.
On August 6, 2019, the City Council, through M&C 19-0016, approved the City's 2019-2020 Annual Action Plan summarizing the major housing
and community development activities and proposed expenditures for use of federal grant funds from HUD under various grant programs including
the Community Development Block Grant (CDBG) program.
The CARES Act was signed into law on March 27, 2020, to respond to the impacts of the COVID-19 public health emergency. The CARES Act
included provisions to help local governments prevent, prepare for, and respond to the coronavirus, including providing for additional allocations of
formula grant funds under the CDBG program. The City Council previously awarded the additional allocations of CDBG-CV and CDBG-CV3
funding through M&Cs 20-0330, 20-0471, 20-0940, and 21-0016. Some of the funding received was allocated to cover administration expenses.
On August 27, 2024, the City Council, with M&C 24-0743, approved the staffs recommendation to again amend the 2019-2020 Annual Action
Plan and re -allocate $250,000.00 from administration to Public Service Agencies (PSAs) through a competitive Request for Proposal (RFP)
process to address the following priorities:
• Elderly Services/Aging In Place
• Homelessness Prevention and Special Needs Support
AGENCY NAME
The Presbyterian Night Shelter of
Tarrant County, Inc.
Guardianship Services, Inc.
Meals -On -Wheels, Inc. of Tarrant
County
Center for Transforming Lives
ITOTAL
TABLE 1: CDBG-CV/CV3 AGENCIES
PROGRAM NAME APPLICATION
SCORE
Homelessness Prevention and
93
Special Needs Support
Elderly Services/Aging In Place
89.5
Elderly Services/Aging In Place
81.5
Homelessness Prevention and
74.5
,Special Needs Support
REQUESTED
FUNDING
$142, 905.00
RECOMMENDED
FUNDING
$142,905.00
$70,000.00 1 $70,000.00
$250,000.00 $37,095.00
$135,000.00 $0.00
$597,905.00I $250,000.00
The 2019-2020 Annual Action Plan was amended by the City Council on May 19, 2020, to state how CARES Act grant funds were to be used, and
to amend the Citizen Participation Plan to reduce public comment period for CARES Act funds from thirty days to five days as authorized by the
CARES Act (M&C 20-0330). This 5-day public comment period began Monday, December 23, 2024, and ran through Friday, December 27,
2024. Notice of this public comment period was published in the Fort Worth Star -Telegram, on Sunday, December 22, 2024. Any comments
received are maintained by the Neighborhood Services Department in accordance with federal regulations.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, funds will be available in the current operating budget, as
appropriated, of the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial Management Services) will be
responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department
has the responsibility to validate the availability of funds. This is a reimbursement grant.
Submitted for Citv Manaaer's Office by
Oriainatina Business Unit Head:
Jesica McEachern 5804
Kacey Bess 8187
Pam Rambo Sexton 7556
Additional Information Contact: Juliet Moses 6203
Sharon Burkley 5785