HomeMy WebLinkAboutContract 63407CSC No. 63407
RENTAL ASSISTANCE LANDLORD AGREEMENT BETWEEN THE
CITY OF FORT WO TH AND COLUMBIA REAISSANCE SOUARE I. L.P.
This RENTAL ASSISTANCE LANDLORD AGREEMENT ("Agreement") is made and
entered into between the CITY OF FORT WO TH ("City"), and COLUMBIA REAISSANCE
SOUARE I, L.P. ("Landlord"), each individually referred to as a "party" and collectively referred
to as the "parties."
WHEREAS, the City provides rental assistance in the form of monetary payment for a
defined portion of rent due paid directly to the landlord or management company of the property so
long as the landlord or property management agree to certain terms; and
WHEREAS, in the event the City determines the Tenant named below is eligible for a utility
reimbursement payable to their landlord under the Utility Allowance Schedule established by either
the Tarrant County Housing Assistance Office or Fort Worth Housing Solutions, City will also
provide assistance in the form of monetary payment for a defined portion of utilities to the landlord
or management company of the property; and
WHEREAS, ("Tenant") is a participant in the City's rental
assistance program; and
WHEREAS, the City requires that landlords must enter into this Agreement in order to
receive the City's payment of the defined portion of Tenant's rent; and
WHEREAS, Agreement Documents shall consist of this Landlord Services Agreement and
Exhibit A — Copy of Tenant Lease, attached hereto and incorporated herein. In the event of any
conflict between the terms and conditions of Exhibit A and the terms and conditions set forth in the
body of this Agreement, the terms and conditions of this Agreement shall control. It is understood
that City is not bound by any portion of Exhibit A and is only bound by the duties and obligation set
forth in this Landlord Services Agreement.
NOW THEREFORE the Parties in exchange for the benefit received from the other Party's
performance, agree to the following terms and conditions:
1. PROPERTY INFORMATION
Tenant has entered into an agreement with Landlord to rent a 2 BEDRO ("Lease"). The
unit is located at
("Unit"), as more fully described in Exhibit A.
2. TERM.
This Agreement shall begin on JUNE 3, 2025 and shall expire on MAY 31, 2026, unless
terminated earlier in accordance with this Agreement ("Initial Term"). The Parties shall have the
option to renew this Agreement by written agreement for additional one-year terms following City
review and approval of request by both Tenant and Landlord under the same terms and conditions,
provided however that the rental rate and any amounts payable by City shall be provided to the City
in writing for the new term at least 30 days prior to the effective date of the renewal term.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Rental Assistance Landlord Agreement Page 1 of 13
3. COMPENSATION.
3.1 Security De_nosit
The Tenant shall pay a security deposit $0.00 for the Unit to the Landlord in accordance with
the Tenant's lease, attached hereto as Exhibit A. The Landlord will hold this security deposit during
the period the Tenant occupies the dwelling unit under the Lease. The Landlord shall comply with
state and local laws regarding interest payments on security deposits.
After the Tenant has moved from the dwelling unit, the Landlord may, subject to state and local
law, use the security deposit, including any interest on the deposit, as reimbursement for rent or any
other amounts payable by the Tenant under the Lease. The Landlord will give the Tenant a written
list of all items charged against the security deposit and the amount of each item. After deducting
the amount used as reimbursement to the Landlord, the Landlord shall promptly refund the full
amount of the balance to the Tenant.
The named Tenant may be eligible for security deposit payment assistance payable to Landlord.
In the event that the City pays the security deposit for the Unit on behalf of the Tenant under a
federally funded program (including the Permanent Housing Placement Program), after deducting
the amount used as reimbursement to the Landlord, the Landlord will promptly refund the full
amount of the balance of the City Portion to the City in accordance with HUD regulations. This does
not limit Landlord's right to withhold any portion of the deposit that would normally be withheld at
termination under the terms of the underlying lease. Based upon the City's review, City will pay a
$600.00 security deposit, to be paid directly to the Landlord.
The Landlord shall immediately notify the City when the Tenant has moved from the Unit.
3.2 Rent and Amounts Payable by City
3.2.1 Rent.
Initial Term:
The City has been notified that the Tenant's Total Rent during the Initial Term is
$1,270.00 per month for the Unit.
The Tenant shall be responsible for $0.00 for the Unit.
From JUNE 3, 2025 to JUNE 30, 2025, the City shall pay $1,185.33 of prorated
rent. From JULY 1, 2025 TO MAY 31, 2026, the City shall be responsible for
$1,270.00 for the Unit.
A complete history of rental obligations due under this Agreement, per lease term, is
included in Attachment A. Neither City nor HUD assumes any obligation for the Tenant's Portion
of the rent, or for payment of any claim by Landlord against Tenant. The City's sole obligation is
limited to paying the City Portion of the Rent in accordance with this Agreement. Tenant shall be
liable for rent, payments, and other fees associated with the Unit and City shall not be obligated by
law or in equity for any amount other than the City Portion.
3.2.2 Utilities. The named Tenant may be eligible for a utility reimbursement payable to
Landlord. The amount of the allowance has been calculated utilizing the Utility Allowance Schedule
established by the Tarrant County Housing Assistance Office/Fort Worth Housing Solutions. Based
upon the City's review, during the Initial Term, City will pay no more than $0.00 utility
reimbursement per month toward the Tenant's utility payments, to be paid directly to the Landlord.
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3.2.3 Pavment Conditions. The right of the Landlord to receive payments under this
Agreement shall be subject to compliance with all of the provisions of the Agreement. The
Landlord's signature on this agreement shall be a certification that:
1. The Unit is in decent, safe and sanitary condition, and that the Landlord is providing
the services, maintenance and utilities agreed to in the Lease.
2. The Unit is leased to and occupied by the Tenant named above in this Agreement.
3. The Landlord has not received and will not receive any payments as rent for the Unit
other than those identified in this Agreement.
4. To the best of the Landlord's knowledge, the unit is used solely as the Tenant's
principal place of residence.
3.2.4 Method of Payment. Payments made electronically (i.e.- the City's Automated
Clearing House network) provide more protection against theft and fraud and can be processed more
quickly by the City.
If Landlord registers to be paid under this Agreement electronically, City payments will
generally be made on or about the first day of the month for which the payment is due. Payments
for the first month of the initial term, and any subsequent renewals, may be somewhat delayed as a
result of the registration and initial set-up process.
If Landlord requests payment under this Agreement by paper check, City payments will be
made as promptly as possible following the first day of the month for which payment is due. If
Landlord request payment by check, Landlord assumes all liabilities related to theft, fraud, and late
payments.
If Landlord elects to receive electronic payments, Landlord will not assess any late fee
against Tenant or City for late payments by City so long as payments are made within thirty (30)
days of the day payment is due. In the event that the lease is provided to the City after the payment
date, then Landlord will not assess any late fee against Tenant or City for late payments by City so
long as payments are made within thirty (30) days of the day the lease is received by City. If Landlord
elects to receive payment by paper check, under no circumstances shall late fees be assessed against
Tenant or City for late payment by the City.
3.2.5 Overpavments. If the City determines that the Landlord is not entitled to any payments
received, in addition to other remedies the City may deduct the amount of the overpayment from
any amounts due the Landlord, including the amounts due under any other Rental Assistance
Agreement.
4. TERMINATION.
4.1. Termination of Tenancv: The Landlord may terminate its lease with the Tenant only
as authorized by and through and following applicable state and local laws. The Landlord must give
the Tenant at least 30 days' written notice of the termination and notify the City in writing within
two business days of notifying the Tenant. This may be done by providing City with a copy of the
required notice to the tenant. This Agreement shall automatically terminate on the date the tenant's
lease terminates.
4.2 Termination of Landlord Services Agreement
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4.2.1 Written Notice. The City may terminate this Agreement immediately in writing in
the event that Landlord breaches this Agreement. City may also terminate this Agreement at any
time and for any reason by providing Landlord with 30 days' written notice of termination.
4.2.2 Non -appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Landlord
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.2.3 HUD Program Year Funding. The City agrees to commit funding for rental assistance
for a period of up to twelve (12) months, subject to the availability of funds allocated in the current
program year's budget. The City shall not commit to providing rental assistance beyond this 12-
month period unless and until additional funding is received from the U.S. Department of Housing
and Urban Development for the subsequent program year. In the event that future funding is not
secured, the City shall provide written notification to both the tenant and landlord at least ninety (90)
days prior to the end of the contract term, advising them that rental assistance will not continue
beyond the 12-month commitment. The City shall not be held liable for rental payments beyond the
12-month commitment and any lease agreements exceeding the 12-month term are entered into at
their own risk regarding the continuation of rental assistance.
4.3 Duties and Obliszations of the Parties. In the event that this Agreement is terminated
prior to the Expiration Date, City shall pay Landlord the City Portion of the Total Rent for the months
the Tenant actually occupied the Unit and the Landlord complied with all of the terms and conditions
of this Agreement prior to the date of expiration or termination. City shall not be obligated for any
additional fees or expenses of any kind. If City has paid any portion of the City Portion for a month
that is after the effective date of termination of this Agreement, Landlord shall refund that portion
within thirty days of the effective date of termination by check made out to the City of Fort Worth
Neighborhood Services Department In the event of any dispute arising out of this Agreement, the
only remedy_ Landlord may assert for any claim, no matter the kind or character, arising out of this
Agreement is for the City Portion of the Tenant's Total Rent for the months that Tenant occupied
the unit and this Agreement was in effect.
5. HOUSING OUALITY STANDARDS AND LANDLORD -PROVIDED SERVICES
5.1 The Landlord agrees to maintain and operate the Unit and related facilities to provide decent,
safe and sanitary housing in accordance with 24 CFR Section 882.109, including all of the
services, maintenance and utilities agreed to in the Lease.
5.2 The City shall have the right to inspect the Unit and related facilities at least annually, and at
such other times as may be necessary to assure that the Unit is in decent, safe, and sanitary
condition, and is in compliance with applicable local codes, and that required maintenance,
services and utilities are provided.
5.3 If the City determines that the Landlord is not meeting these obligations, the City shall have
the right, even if the Tenant continues in occupancy, to terminate payment of the City's
Portion of the Total Rent and/or terminate the Agreement without any cost or expense of any
kind whatsoever to City.
6. FAIR HOUSING REQUIREMENT
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6.1 Nondiscrimination. The Landlord shall not, in the provision of services or in any
other manner, discriminate against any person on the grounds of age, race, color, creed, religion,
sex, handicap, national origin, or familial status. The obligation of the Landlord to comply with Fair
Housing and Civil Rights Requirements inures to the benefit of the United States of America, the
Department of Housing and Urban Development, and the City, any of which shall be entitled to
involve any of the remedies available by law to redress any breach or to compel compliance by the
Landlord.
6.2 Cooperation in Compliance Reviews. The Landlord shall comply with the City and
with HUD in conducting Fair Housing and Civil Rights and other applicable compliance reviews
and complaint investigations pursuant to all applicable Fair Housing Law, civil rights statutes,
Executive Orders and all related rules and regulations.
6.3 Landlord, for itself, its personal representatives, assigns, subcontractors and
successors in interest, as part of the consideration herein, agrees that in the performance of
Landlord's duties and obligations hereunder, it shall not discriminate in the treatment or employment
of any individual or group of individuals on any basis prohibited by law, including City ordinances.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY LANDLORD, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, LANDLORD AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
7. RIGHTS OF CITY IF LANDLORD BREACHES THE AGREEMENT
7.1 Any of the following shall constitute a breach of the Agreement:
(1) If the Landlord has violated any obligation under this Agreement; or
(2) If the Landlord has demonstrated any intention to violate any obligation under
this Agreement; or
(3) If the Landlord has committed any fraud or made any false statement in
connection with the Agreement, or has committed fraud or made any false
statement in connection with any Federal housing assistance program.
7.2 The City shall notify the Landlord in writing of its determination that a breach has
occurred, including a brief statement of the reasons for the determination. The notice to the landlord
may, at the City's sole discretion, allow the Landlord a defined time period in which the Landlord
may take corrective action to remedy the breach.
7.3 The City's right and remedies for breach of this Agreement shall not be limited by
any provision of this Agreement and City shall be able to seek all remedies available under any
applicable laws.
8. NO THIRD PARTY BENEFICIARIES
8.1 The City does not assume any responsibility for, or liability to, any person injured as
a result of the Landlord's action or failure to act in connection with the implementation of this
Agreement, or as a result of any other action or failure to act by the Landlord.
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8.2 The Landlord is not the agent of the City and this Agreement does not create or affect
any relationship between the City and any lender to the Landlord, or any suppliers, employees,
contractors or subcontractors used by the Landlord in connection with this Agreement.
8.3 Nothing in this Agreement shall be construed as creating any right of the Tenant or a
third party (other than HUD) to enforce any provision of this Agreement or to assess any claim
against HUD, the City or the Landlord under this Agreement.
9. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
9.1 Disclosure of Conflicts. Landlord hereby warrants to City that Landlord has made
full disclosure in writing of any existing or potential conflicts of interest related to Landlord's
services under this Agreement. In the event that any conflicts of interest arise after the Effective
Date of this Agreement, Landlord hereby agrees immediately to make full disclosure to City in
writing.
9.2 Confidential Information. Landlord, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by City ("City Information") as confidential
and shall not disclose any such information to a third party without the prior written approval of
City.
9.3 Unauthorized Access. Landlord shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Landlord shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised, in which event,
Landlord shall, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with City to protect such City Information from further unauthorized disclosure.
10. RIGHT TO AUDIT.
Landlord agrees that City or HUD shall, until the expiration of five (5) years after final
payment under this Agreement, including any renewal terms, or the final conclusion of any audit
commenced during the said three years, have access to and the right to examine at reasonable times
any directly pertinent books, documents, papers and records, including, but not limited to, all
electronic records, of Landlord involving transactions relating to this Agreement as HUD or the City
may reasonably require at no additional cost to City or HUD. Landlord agrees that City or HUD
shall have access during normal working hours to all necessary Landlord facilities and shall be
provided adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this section. City or HUD shall give Landlord reasonable advance notice of intended
audits.
This section shall survive the expiration or termination of this Agreement.
11. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Landlord shall operate as an independent
contractor as to all rights and privileges and work performed under this Agreement, and not as agent,
representative or employee of City. Subject to and in accordance with the conditions and provisions
of this Agreement, Landlord shall have the exclusive right to control the details of its operations and
activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, consultants and subcontractor. Landlord acknowledges that the doctrine of respondent
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superior shall not apply as between City, its officers, agents, servants and employees, and Landlord,
its officers, agents, employees, servants, Landlords and subcontractors. Landlord further agrees that
nothing herein shall be construed as the creation of a partnership or joint enterprise between City
and Landlord. It is further understood that City shall in no way be considered a Co -employer or a
Joint employer of Landlord or any officers, agents, servants, employees or subcontractor of
Landlord. Neither Landlord, nor any officers, agents, servants, employees or subcontractor of
Landlord shall be entitled to any employment benefits from City. Landlord shall be responsible and
liable for any and all payment and reporting of taxes on behalf of itself, and any of its officers,
agents, servants, employees or subcontractor.
12. LIABILITY AND INDEMNIFICATION.
12.1 LIABILITY- LANDLORD SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
LANDLORD, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
12.2 GENERAL INDEMNIFICATION -LANDLORD HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
LANDLORD'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCL UDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENTACTS OR OMISSIONS OR MALFEASANCE OFLANDLORD, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
LANDLORD ACKNOWLEDGES AND AGREES THAT CITY SHALL HAVE NO
LIABILITY OR RESPONSIBLITY FOR ANY DAMAGES OF ANY KIND OR CHARACTER
TO THE UNIT RENTED TO THE TENANT OR ANY OTHER PROPERTY OWNED BY
LANDLORD.
Section 12 shall survive the expiration or termination of this Agreement.
13. ASSIGNMENT AND SUBCONTRACTING.
13.1 Assignment. Landlord shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to an
assignment, the assignee shall execute a written agreement with City and Landlord under which the
assignee agrees to be bound by the duties and obligations of Landlord under this Agreement.
Landlord and Assignee shall be jointly liable for all obligations of Landlord under this Agreement
prior to the effective date of the assignment.
13.2 Subcontract. If City grants consent to a subcontract, sub Landlord shall execute a
written agreement with Landlord referencing this Agreement under which sub Landlord shall agree
to be bound by the duties and obligations of Landlord under this Agreement as such duties and
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obligations may apply. Landlord shall provide City with a fully executed copy of any such
subcontract.
14. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
Landlord agrees that in the performance of its obligations hereunder, it shall comply with all
applicable federal, state and local laws, ordinances, rules and regulations and that any work
performed at the Unit in connection with this Agreement will also comply with all applicable federal,
state and local laws, ordinances, rules and regulations. If City notifies Landlord of any violation of
such laws, ordinances, rules or regulations, Landlord shall immediately desist from and correct the
violation.
15. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand -delivered to the other party, its agents, employees,
servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Dana Burghdoff,
Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth Neighborhood Services
Department, Attention: Compliance Division at
same address
16. GOVERNMENTAL POWERS.
To LANDLORD:
COLUMBIA REAISSANCE SQUARE I, L.P.
ATTN: LEASING OFFICE
3801 W.G. DANIELS DRIVE
Fort Worth, TX 76105
It is understood and agreed that by execution of this Agreement, City does not waive or
surrender any of its governmental powers or immunities.
17. NO WAIVER.
The failure of City or Landlord to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Landlord's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
18. GOVERNING LAW / VENUE.
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This Agreement shall be construed in accordance with the laws of the State of Texas. If any
action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for
such action shall lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas, Fort Worth Division.
19. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
20. FORCE MAJEURE.
City and Landlord shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control, including, but
not limited to, compliance with any government law, ordinance or regulation, acts of God, acts of
the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor restrictions
by any governmental authority, transportation problems and/or any other similar causes.
21. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be
deemed a part of this Agreement, and are not intended to define or limit the scope of any provision
of this Agreement.
22. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be
resolved against the drafting parry shall not be employed in the interpretation of this Agreement or
Exhibit A.
23. AMENDMENTS/ MODIFICATIONS/ EXTENSIONS.
No amendment, modification, or extension of this Agreement shall be binding upon a party
hereto unless set forth in a written instrument, which is executed by an authorized representative of
each party.
24. ENTIRETY OF AGREEMENT.
This Agreement, including Exhibit A, contains the entire understanding and agreement
between City and Landlord, their assigns and successors in interest, as to the matters contained
herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to
the extent in conflict with any provision of this Agreement.
25. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed in multiple counterparts, each of which shall be an original
and all of which shall constitute one and the same instrument. A facsimile copy or computer image,
such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an
original.
26. SIGNATURE AUTHORITY AND WARRANTY.
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The person signing this Agreement hereby warrants that he/she has the legal authority to
execute this Agreement on behalf of the respective party, and that such binding authority has been
granted by proper order, resolution, ordinance or other authorization of the entity. Each party is fully
entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
By signing this Agreement, Landlord warrants that the Unit is in decent, safe, and sanitary
condition as defined in 24 CFR Section 882.109, and that the Landlord has the legal right to lease
the Unit during the term.
27. CHANGE IN COMPANY NAME OR OWNERSHIP
Landlord shall notify City's Neighborhood Services Department, Compliance Division and
City of Fort Worth Financial Management Services Department, Purchasing Division, , in writing,
of a company name, ownership, or address change for the purpose of maintaining updated City
records. The president of Landlord or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal
documentation such as an updated W-9, documents filed with the state indicating such change, copy
of the board of director's resolution approving the action, or an executed merger or acquisition
agreement. Failure to provide the specified documentation so may adversely impact future invoice
payments.
28. CONFIDENTIAL INFORMATION
Landlord acknowledges that CITY is a governmental entity and is subject to the Texas Public
Information Act ("Act"). By executing this agreement, Landlord acknowledges that this agreement
will be publicly available on the CITY's website, and Landlord is therefore waiving any claim of
confidentiality, whether based in statute or the common law, to any and all materials contained as
part of this agreement including all documents and information referenced herein or attached hereto.
29. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT
ISRAEL
If Landlord has less than ten employees, this contract is for less than $100,000, or Landlord
does not meet the definition of a "company" under the applicable section of the Texas Government
Code, this provision shall not apply. Landlord acknowledges that in accordance with Chapter 2270
of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1)
does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms
"boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001
of the Texas Government Code. By signing this contract, Landlord certifies that Landlord's
signature provides written verification to the City that Landlord: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract.
30. PROHIBITION ON BOYCOTTING ENERGY COMPANIES
Landlord acknowledges that in accordance with Chapter 2276 of the Texas Government
Code, City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company
with 10 or more full-time employees unless the contract contains a written verification from the
company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies
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during the term of the contract. To the extent that Chapter 2276 of the Government Code is
applicable to this Agreement, by signing this Agreement, Landlord certifies that Landlord's
signature provides written verification to City that Landlord: (1) does not boycott energy companies;
and (2) will not boycott energy companies during the term of this Agreement.
31. PROHIBITION ON DISCRIMINATION AGAINST FIREARM AND
AMMUNITION INDUSTRIES
Landlord acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, City is prohibited from entering into a contract for goods or services that has a
value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a
company with 10 or more full-time employees unless the contract contains a written verification
from the company that it: (1) does not have a practice, policy, guidance, or directive that
discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade association. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Landlord certifies that Landlord's signature provides written verification to City that
Landlord: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
(signature page follows)
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ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: Dana u�off (Ju�Y.1�8. 5 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
lbty
CONTRACT COMPLIANCE
MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
Suoervisor, Juliet Moses, signing in place of
By: case manager, Cyndee Garza
Name: Cyndee Garza
Title: Sr. Human Services Specialist
Name: Kacey Bess APPROVED AS TO FORM AND
Title: Neighborhood Services Director, LEGALITY:
Neighborhood Services Department
ATTEST:
p~OF,0 9FORT (`A
-
ae ly9iooI
oo°«o
'do
By: axoaooa
Name: Jannette Goodall
Title: City Secretary
LANDLORD:
Kisha Sennel'�
By: Kisha Bennett (Jun 10, 2025 10:23 CDT)
Name: Kisha Bennett
Title: PROPERTY MANAGER
Date:
By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0552
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Rental Assistance Landlord Agreement Page 12 of 13
ATTACHMENT A
History of Rental Obligations by Lease Term
Lease Total Rent Tenant's Portion City's Portion
Term
Initial $1,270.00 $0.00 June 3, 2025- June 30, 2025:
Term $1,185.33
July 1, 2025- May 31, 2026:
$11270.00
EXHIBIT A
Copy of Lease
Rental Assistance Landlord Agreement Page 13 of 13
This Lease isvolid onlyiffi)led out beforelanuary 7, 2026.
I'FXA,5,VAd23M[{-N 1
Apartment Lease Contract
This is a binding contract. Read carefully before signing.
This Lease Contract ("Lease") is between you, the resident(s)'as listed below and us. The terms "you" and "your" referto all residents.
The terms "we, —'us,' and "our" refer to the owner listed below.
PARTIES
Residents Owner Columbia Renaissance Square I LP
Occupants
LEASE DETAILS
A. Apartment (Par. 2) t
B.Initial Lease Term, Begins: 06/03/2025 Ends at 11:59 p.m. on:
OS/31/2026
C. Monthly Base Rent (Par. 3) E. Security Deposit (Par. 5) F. Notice of Termination or Intent to Move Out (Par.4)
$ 1270.00 $ 600.00 Aminimumof 60 days'written notice of t
termination or intentto move out required at end ofinitial Lease j
term or during renewal period
Note that this amountdoes not
D. Prorated Rent include anyAnimalDeposit, which lfthenumber ofdaysisn't filled in, notice ofatleast30days
$ 1185.33 wouldbereflectedinonAnimal is required.
Addendum.
M due for the remainder oflst
= month or
❑ for 2ndmonth
G. Late Fees (Par. 3.3)
Initial Late Fee Daily Late Fee '.
❑ 0100 %ofonemonth'smonthly base rent or ❑ %ofonemonth'smonthly base rent for days or
❑ $ 75 - 00 7 $ 0.00 for days
Due if rent unpaid by 11:59 p.m. on the 5th(3rd or greater) day of the month j
I
R H. Returned Check or Rejected J. Early Termination Fee Option (Par.7.21 K. Violation Charges
Payment Fee (Par. 3.4) $
Animal Violation (Par.12.2)
$ 35.00 Notice of 60 days is required. Initial chargeaf$ 100.00 per animal (not
You are not eligible forearly termination if to exceed $100 per animal) and
1. Reletti ng Charge (Par. 7.1) you are in default- Adaiiychargeof$ 10.00 per anima!
9 9
A reiettin charge of $ 107 9.5days afteryou givee us notice 0 Fee must be paid inter than 5 (notto exceed $10 per day per animal)
(no#to exceed USYoofthehighest Ifanyvalues ornumberofdaysare blankcr"q" Insurance Violation (Master Lease Addendum
monthlyRentduringtheLeaseterm) then this section does not apply or other separate may be charged in certain default P )
situations I $
i P =
L. Additional Rent - Monthly Recurring Fixed Charges. You will pay separately for these items as outlined below and/or in separate addenda,
_- Special Provisions or an amendment to this Lease.
Animal rent $ Cableisatellite $ Internet $
Packageservice $ Pestcontrol $ 0.00 Stormwater/drainage $
' Trash service $ 0.00 Washer/Dryer $
Other: $
Other: $
Other: $
Other $ '-
M. Utilities and Other Variable Charges. You will pay separately for gas, water, wastewater, electricity, trash/recycling, utility billing fees and other
items as outlined in separate addenda, Special Provisions or an amendment to this Lease.
Utility Connection Charge or Transfer Fee: $ 50.00 (not to exceed $50) to be paid within 5 days of written notice (Par.3.5)
N.Other Charges and Requirements. You will pay separatelyfor these items or comply with these requirements as outlined in a Master Lease
Addendum, separate addenda or Special Provisions. Initial Access Device: $
Additional or Replacement Access Devices:$ Required Insurance Liability Limit (per occurrence): $
Special Provisions. See Par.32 oradditional addenda attached. This Lease cannot be changed unless in writing and signed by you and us. =
1.1,1110 u1.1,1111kI1,II.dlW!1111:1..11.II„LL,,L,,I,II.l111..1n.1,111.111 I1 1.1,11II 11111 I I I. 1 11 .Iu 11 �
Apartment Lease Contract 02023, Texas Apartment Association, Inc. Page I of 6
JUN/03/2025 05:23 PM
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1. Definitions. The following terms are commonly used in this Lease:
1.1. "Residents" are those listed in"Residents"above who sign
this Lease and are authorized to live in the apartment.
1.2. "Occupants" are those listed in this Lease who are also autho-
rized to live in the apartment, but who do not sign this Lease.
1.3. "Owner" maybe identified by an assumed name and is the
owner only and not property managers or anyone else.
1.4. "Including" in this Lease means "Including but not limited to.
1.5."Corn munity Policies" are the written ape. rtment rules and
policies, including propertysignage and instructions for
care of our property and amenities, with which you, your
occupants,and your guests must comply.
1.6. "Rent" is monthly base rent plus additional monthly
recurring fixed charges.
1.7. "Lease" includes this document, any addenda and
attachments, Community Policies and Special Provisions.
2. Apartment. You are leasing the apartment listed above for use as a
private residence only.
2.1. Access. In accordance with this Lease, you'll receive access
information or devices for your apartment and mailbox, and
other access devices including: Amenities and
Gate
2.2. Measurements. Any dimensions and sizes provided to you
relating to the apartment are only approximations or
estimates; actual dimensions and sizes may vary.
2.3. Representations. You agree that designations oraccredi-
tations associated with the property are subject to change.
3. Rent. You must payyourReritonorbefore the Tstdayofeach
month (due date) without demand. There are no exceptions
regarding thepayment of Rent, and you agree not paying Renton
or before the Tst of each month is a material breach of thisLease.
3.1.
3.2,
3.3.
3.4.
3.5
3.6.
Payments. You will pay your Rent by any method, manner
and place we specify in accordance with this Lease.
Cash is not acceptable without our prior written
permission. You cannot withhold or offset Rent unless
authorized bylaw. We may, at our option, require at any
time thatyou pay Rent and other sums due in one single
payment by any method we specify.
Application of Payments. Payment of each sum due Is an
independent covenant, which means payments are due
regardless of our performance. When we receive money,
otherthan water and wastewater payments subject to
government regulation, we may apply it at our option and
without notice first to any ofyour unpaid obligations, then
to accrued rent. We may do so regardless of notations on
checks or money orders and regardless of when the
obligations arose. All sums otherthan Rentand late fees are
due upon our demand. Afterthe due date, we do not have
to accept any payments.
Late Fees. If we don't receive your monthly base rent in full
when it's due, you must pay late fees as cutl ined in Lease Details.
Returned Payment fee. You'll paythe fee listed in Lease
Details for each returned check or rejected electronic
payment, plus initial and daily late fees if applicable, until
we receivefull payment in an acceptable method.
Utilities and Services. You'll pay for all utilities and services,
related deposits, and any charges orfees when they are due
and as outlined in this Lease. Television channels that are
provided may be changed during the Leaseterm ifthe
change applies to all residents.
Ifyour electricity is interrupted,you must use only battery -
operated lighting (no flames). You must not allow any
utilities (otherthan cable or Internet) to be cut off or
switched forany reason —including disconnection for not
paying your bills —until the Leaseterm or renewal period
ends. If a utility is individually metered, it must be connected
in your name and you mustnotifythe provider ofyour move -
out date. If you delay getting service turned on in your name
by this Lease's start date or cause it to be transferred back into
our name before you surrender or abandon the apartment,
you'll be liable forthe charge listed above (not to exceed $50
per billing period), plusthe actual orestimated cost ofthe
utilities used while the utility should have been billed to you.
If your apartment is individually metered and you change
your retail electric provider, you must give us written notice.
You must payall applicable providerfees, including anyfees
to change service back into our name afteryou move out.
Lease Changes. Lease changes are only allowed during the
Leaseterm or renewal period if governed by Par. 10, specified
in Special Provisions in Par.32, or by a written addendum or
amendment signed by you and us. At or after the end ofthe
initial Leaseterm, Rent increases will become effective with at
least 5 days plus the number of days' advance notice contained
in Box F on page 1 in writing from us to you. Your new Lease,
which may include increased Rent or Lease changes, will begin
on the date stated in anyadvance notice we provide (without
needing yoursignature) unlessyou give us written move -out
notice under Par. 25, which applies only to the end ofthe current
Lease term or renewal period.
4. Automatic Lease Renewal and Notice of Termination. This Lease
will automatically renew month -to -month unless either party gives
written notice oftermination or intent to move out as required by Par.
25 and specified on page 1. If the numberofdays isn't filled in, no-
tice of atleast 30 days is required.
S. Security Deposit. The total security deposit for a I I residents is due
on or before the date this Lease is signed. Any animal deposit will be
designated in an animal addendum. Security deposits may not be ap-
plied to Rent without our priorwritten consent.
5.1. Refunds and Deductions. You must nive us vour advance
notice of move out as orovided by Par. 25 and forwardina_
address in writing to receive a written description and
itemized list of charges or refund. In accordance with this
Lease and as allowed bylaw, we may deduct from your
security deposit any amounts due under this Lease. if you
move out eariv orin response to a notice to vacate. vou'll be
liable far rekev_i_na charges. Upon receipt of your move -out
date and forwarding address in writing, the security deposit
will be returned (less lawful deductions) with an itemized
accounting of any deductions, no laterthan 30 days after
surrender or abandonment, unless laws provide otherwise.
Any refund may be by one payment jointly payable to all
residents and distributed to anyone resident we choose,
or distributed equally among all residents.
Insurance. ourinsurance doesn'tcoverthe foss ofordamage to
yourpersonal property. You will be requiredto have liability insur-
ance as specified in this Lease unless otherwise prohibited by law. If
you have insurance covering the apartment or your personal belong-
ings at the time you or we suffer or allege a loss, you ag ree to require
your insurance carrier to waive any insurance subrogation rights.
Even if not required, we urge you to obtain your own insurance for
losses due to theft, fi re, flood, water, pipe leaks and similar occurrenc-
es. Most renters insurance policies don't cover losses due to a flood.
Reletting and Early Lease Termination. This Lease may not be ter-
minated early except as provided in this Lease.
7.1. Reletting Charge. You'll be liable for a reletting charge as
listed in Lease Details, (not to exceed 85% ofthe highest
monthly Rent during the Lease term) if you: (A) fail to move in,
or fail to give written move -out notice as required in Par. 25;
(B) move out without paying Rent in full forthe entire Lease
term or renewal period; (C) move out at our demand because
ofyour default, or (D) are judicially evicted. The reletting
charge is not a termination, cancellation or buyout fee and
does not release you from yourobligations underthis Lease,
including liability for future or past -due Rent, charges for
damages or other sums due.
The reletting charge is a liquidated amount covering only
part of our damagesforour time, effort, and expense in
finding and processing a replacement resident. These
damages are uncertain and hard to ascertain —particularly
those relating to inconvenience, paperwork, advertising,
showing apartments, utilities for showing, checking pros-
pects, overhead, marketing costs, and locator -service fees.
You agree that the reletting charge is a reasonable estimate
of our damages and that the charge is due whether or not our
reletting attempts succeed.
7.2. Early Lease Termination Option Procedure. In addition to
your termination rights referred to in 7.3 or8.1 below, ifthis
provision applies under Lease Details, you may opt to
terminate this Lease priorto the end ofthe Leaseterm ifallof
the following occur: (a) as outlined in Lease Deta ils, yo u give
us written notice of early termination, pay th e EarlyTermina-
t1on Option fee in full and specify thedate by which you'll
move out; (b) you are not in default at anytime and do not
hold over, and (c) you repay all rent concessions, credits or
discounts you received during the Leaseterm. Ifyou are in
default, the Lease remedies apply.
7.3. Special Termination Rights. Youmayhave therightunder
Texas lawto terminate this Lease early in certain situations
involving militarydeployment or transfer, family violence,
certain sexual offenses, stalking ordeath of a sole resident.
S. Delayof Occupancy.We are not responsible for any delay ofyour
occupancy caused by construction, repairs, cleaning, or a previous
resident's holding over.This Lease will remain in force subjectto
(1) abatement of Rent on a daily basis during delay, and (2) your right
to terminate this Lease in writing as set forth below. Rent abatement
and Lease termination do not apply if the delay is for cleaning or re-
pairs that don't prevent you from moving into the apartment.
8.1. Termination. lfwe give written notice to you ofa delay in
occu pan cy wh e n or after th is Lease begins, you may termi-
nate this Leasewithin 3 days afteryou receive written notice.
If we give you written notice before the date this Lease begins
and the notice states that a construction or other delay is
expected and that the apartment will be ready for you to
occupy on a specific date, you mayterminate this Lease within
7 days after receiving written notice.
After proper termination, you are entitled only to refund of
anydeposit(s) and any Rentyou paid.
Apartment Lease Contract 02023, Terns Apartment Association, Inc.
SUN/03/2025 03:30 PM
Page 2 of 6
9. Care of Unit and Damages. You must promptly pay or reimburse us
for loss, damage, consequential damages, government fines or charg-
es, or cost of repairs or service in the apartment community because
of a Lease violation; improper use, negligence, or other conduct by
you, your invitees, your occupants, or your guests; or, as allowed by
law, any other cause not due to our negligence or fault, except for
damages by acts of God to the extent they couldn't be mitigated by
youraction or inaction.
Unless damage or wastewaterstoppage is due to our negligence,
we're not liable for —and you must pay for —repairs and replace-
ments occurring duringthe Lease term orrenewal period, includ-
ing. (A) damage from wastewaterstoppages caused byimproper
objects in lines exclusivelyserving your apartment,, (B) damage to
doors, windows or screens, and(C)damage from windowsordoors
leftopen.
AL
i
10. Community Policies. Community Policies becomepartofthis
Lease and mustbe followed. We may make changes, including addi-
tions, to ourwritten Community Policies,and those changes can be-
come effective immediately ifthe Community Policies are distributed
and applicable to all units in the apartment community and do not
change the dollar amounts owed under this Lease.
10.1. Photo/Video Release. You give us permission to use any
photograph, likeness, image orvideo taken ofyou while
you are using property common areas or participating in
any event sponsored by us.
10.2. Disclosure ofinformation. At our sole option, we may,
but are not obligated to, share and use information related
to this Lease for law -enforcement, governmental, or business
purposes. At our request, you authorize any utility providerto
give us information about pending or actual connections or
disconnections of utility service to your apartment.
10.3. Guests. We may exclude from the apartment community
any guests or others who, in our sole judgment, have been
violating the law, violating this Lease or our Community
Policies, or disturbing other residents, neighbors, visitors,
or owner representatives. We may also exclude from any
outside area or common area anyone who refuses to show
photo identification or refuses to identify himself or
herself as a resident, an authorized occupant, or a guest of
a specific resident in the community.
Anyone not listed in this Lease cannot stay in the
apartmentfor more than_ 2 days inoneweek
without our prior written consent, and no more than twice
that many days in any one month. Ifthe previous space
isn'tfilled in,2 days total perweekwill be the limit.
10.4. Notice of Convictions and Registration. You must
notify us within 15 days if you or any ofyour occupants:
(A) are convicted of anyfelony, (B) are convicted of any
misdemeanor involving a controlled substance, violence to
another person, or destruction of property, or (C) register as a
sex offender. Informing us of a criminal conviction or
sex -offender registration doesn't waive any rights we may
have against you.
10.5. Odors, Noise and Construction. You agree that odors
and smells (including those related to cooking),
everyday noises or sounds related to repair, renovation,
improvement, or construction in or around the property
are all a normal part of a multifamily living environment and
that it is impractical for us to prevent them from penetrating
your apartment.
11, Conduct. You agree to communicate and conduct yourself in a law-
ful, courteous and reasonable manner at all times when interacting
with us, our representatives and other residents or occupants. Any
acts of unlawful, discourteous or unreasonable communication or
conduct byyou,your occupants or guests is a breach ofthis Lease.
You must use customary diligence in maintaining the apartment,
keeping it in a sanitary condition and not damaging or littering the
common areas. Trash must be disposed of at leastweekly. You will
use your apartment and all other areas, including any balconies, with
reasonable care. We may regulate the use of passageways, patios,
balconies, porches, and activities in common areas.
11.1. Prohibited Conduct. You, your occupants, and your guests
will not engage in certain prohibited conduct, including the
following activities:
(a) criminal conduct; manufacturing, delivering, or
possessing a controlled substance or drug parapher-
nalia; engaging in or threatening violence; possessing
a weapon prohibited by state law; discharging a firearm
in the apartment community; or, except when
allowed by law, displaying or possessing a gun, knife,
or other weapon in the common area, or in a way that
may alarm others,
(b) behaving in aloud, obnoxious or dangerous manner;
(c) disturbing orthreatening the rights, comfort, health, safety,
or conven ience of oth ers, including us, ou r ag ents, or our
representatives;
(d) disrupting our business operations;
(e) storing anything in closets containing water heaters or
gas appliances;
(f) tampering with utilities or telecommunication
equipment;
(g) bringing hazardous materials into the apartment
community;
(h) using windowsforentry orexit;
(i) heating the apartment with gas -operated appliances;
(j) making bad -faith orfalse allegations against us or our
agentsto others;
(k) smoking of any kind,that is not in accordance with this
Lease;
(1) using glass containers in or near pools; or
(m) conducting any kind of business (including child-care
services) in your apartment or in the apartment
community —except for any lawful business
conducted "at home' by computer, mail, ortelephone if
customers, clients, patients, employees or other
business associates do not come to your apartment
for business purposes.
12. Animals. No living creatures ofanykind are allowed, even tempo-
rarily, anywhere in the apartment or apartment community un-
less we've given written permission. If we allow an animal, you must
sign a separate Animal Addendum and, except as setforth in the ad-
dendum, pay an animal deposit and applicable fees and additional
monthly rent, as applicable. An animal deposit is considered a gener-
al security deposit. You represent that any requests, statements and
representations you make, including those for an assistance or su p-
port animal, are true, accurate and made in good faith. Feeding stray,
feral or wild animals is a breach ofthis Lease.
12.1. Removal of Unauthorized Animal. We may remove an
unauthorized animal by (1) leaving, in a conspicuous
place in the apartment, a written notice of our intentto
remove the animal within 24 hours; and (2) following the
procedures of Par.14. We may: keep or kennel the animal;
turn the animal over to a humane society, local authority
or rescue organization; o r return the animal to you if
we consent to your request to keep the animal and you
have completed and signed an Animal Addendum and
paid all fees. When keeping or kenneling an animal, we
won't be liable for loss, harm, sickness, or death of the
animal unless dueto our negligence. You must payfor
the animal's reasonable care and kenneling charges.
12.2. Violations of Animal Policies and Charges. Ifyou or
any guest or occupant violates the animal restrictions of
this Lease or o u r Co mmu n ity Policies, you'll be subject to
charges, damages, eviction, and other remedies
provided in this Lease, including animal violation charges
listed in Lease Details from the date the animal was
brought into your apartment until it is removed. [fan
animal has been in the apartmentat anytime during
your term of occupancy (with or without our consent),
we'll charge you forall cleaning and repair costs,
including defleaing, deodorizing, and shampooing. Initial
and dailyanimal-violationcharges and animal -removal
charges are liquidated damages for ourtime,
inconvenience, and overhead in enforcing animal
restrictions and Community Policies,
13. Parking.You may not be guaranteed parking. We may regulate the
time, manner, and place of parking of all motorized vehicles and
other modes of transportation, including bicycles and scooters, in
this Lease. In addition to other rights we have to tow or boot vehicles
understate law, we also have the right to remove, at the expense of
the vehicle owner or operator, any vehicle that is not in compliance
with this Lease.
14. When We May Enter. Ifyou or any other resident, guest or occupant
is present, then repair or service persons, contractors, law officers,
government representatives, lenders, appraisers, prospective resi-
dents or buyers, insurance agents, persons authorized to enter under
your rental application, or our representatives may peacefully enter
the apartment at reasonable times for reasonable business purposes.
If nobody is in the apartment, then any such person may enter peace-
fully and at reasonable times (by breaking a window or other means
when necessary) for reasonable business purposes ifwritten notice of
the entry is left in a conspicuous place in the apartment immediately
after the entry. We are under no obligation to enter only when you
are present, and we may, but are not obligated to, give prior notice or
make appointments.
Apartment Lease Contract C2023, Texas Apartment Association, I ac.
3UN/0312025 03:30 PM
Page 3 of
15. Requests, Repairs and Malfunctions.
15.1. Written Req uests Req u 1 red. Ifyou or any occupant ne eds
to send a request —far example, for repairs, installations,
services, awnership disclosure, orsecurity-related matters —
it must be written and delivered to our designated
representative in accordance with this Lease (except for
fair -housing accommodation or modification requests or
situations involving imminent danger or threats to health or
safety, such as fire, smoke, gas, explosion, or crime in
progress). Our written notes regarding you r oral request do
not constitute a written request from you. Our complying
with or responding to any oral request doesn't waive the strict
requirement for written notices under this Lease. A request
for maintenance or repair by anyone residing in your
apartment constitutes a request from all residents. The time,
manner, method and means of performing maintenance
and repairs, including whether a which vendors to use,
are within aursale discretion.
15.2. Your Requ ire merit to Notify. You must promptly notify us in
writing of air conditioning or heating problems, water leaks or
moisture, mold, electrical problems, malfunctioning lights,
broken or missing locks or latches, or any other condition that
poses a hazard or threat to property, health, or safety. Unless
we instruct otherwise, you are required to keep the
apartment cooled or heated according to this Lease. Air
conditioning problems are normally not emergencies.
15.3. Utilities. We may change or install utility lines or
equipment serving the apartment ifthe work is done
reasonably without substantially increasing your
utility costs. We mayturn off equipment and interrupt
utilities as needed to perform work or to avoid
property damage or other emergencies. If utilities
malfunction or are damaged by fire, water, or similar
cause, you must notify o u r representative immediately.
15.4. Your Remedies. We'll act with customary diligence to
make repairs and reconnections within a reasonable
time, taking into consideration when casualty -insurance
proceeds are received. Unless required by statute after
a casualty loss, or d uring equipment repair, your Rent
will not abate in whole or in part. "Reasonable time"
accounts for the severity and nature ofthe problem and
the reasonable availability of materials, labor, and
utilities. If we fail to timely repair a condition that
materially affects the physical health or safety of an
ordinary resident as required by the Texas Property Code,
you maybe entitled to exercise remedies under §92.056
and § 92.0561 of the Texas Property Code. If you follow
the procedures under th ose sections, the following
remedies, among others, may be available to you:
(7) termination ofthis Lease and an appropriate refund
under 92.056(f); (2) have the condition repaired or
remedied according to § 92.0561, (3) deduct from the Rent
the cost ofthe repair or remedy according to § 92.0561;
and 4) judicial remedies according to § 92.0563.
16. Our Rig ht to Term! nate for Apartment Com mu nity Da mag a or
Closure. If, in our solejudgment, damages to the unit or building are
significant or performance of needed repairs poses a dangerto you,
we may terminate this Lease and your right to possession by giving
you at least 7 days' written notice. If termination occurs, you agree
we'll refund only prorated rent and all deposits, minus lawful deduc-
tions. We may remove and dispose ofyour personal property if, in
our solejudgment, it causes a health or safety hazard or impedes our
abilityto make repairs.
16.1. Property Closure. Wealso have the right to terminate
this Lease and your right to possession by giving you at
least 30 days' written notice of termination if we are
demolishing your apartment or closing it and it will no
longer be used for residential purposes for at least 6
months, or if any part ofthe property becomes subject to
an eminent domain proceeding.
17. Assignmentsand Subletting, You may not assign this Lease orsub-
let your apartment. You agree that you won't rent, offer to rent or
license all or any part ofyour apartment to anyone else unless other-
wise agreed to in advance by us in writing. You agree that you won't
accept anything ofvalue from anyone else for the use of any part of
your apartment. You agree not to list any part ofyour apartment on
any lodging orshort-term rental website orwith any person or ser-
vice that advertises dwe I lines for rent.
18. Security and Safety Devices. We'll oav for mission security de-
vices that are reau€red by law. You'll oavfor: (Al rakevina that
pu reauest (unless we failed to rekev afterthe orevious resi-
dent moved outland IBl repairs or replacements because of
misuse ordamaae by you or your famliv. vour occupants. or vour
u9 ests.Youmustpayimmediate€yaftertheworkisdoneunlessstate
law authorizes advance payment. You must also pay in advance for
any additional or changed security devices you request.
Texas Property Code secs. 92.151, 92.153, and 92.754 require, with
some exceptions, thatwe provide atno costtoyou when occupancy
begins: (A) a windowlatch on each window; (8) a doorviewer(peep-
hole"window) on each exterior door; (C) a pin lockon each sliding
door; (D) eithera door -handle latch or a securitybar on each sliding
door; (E) akeyless boltingdevice (deadbolt) on eachexterior door;
and (F) eithera keyed doorknob lock ora keyed deadbolt lock on
one entry door. Keyed locks will be rekeyed afterthe prior resident
moves out. The rekeying will be done either before you move in or
within 7days afteryou move in, as required bylaw. if we fail to in-
stall orrekeysecurity devices as required bylaw, you have the right
to doso and deduct the reasonable costfrom your next III
mentunder Texas PropertyCode sec. 92.165(1). We may deactivate
or notinstall keyless baiting devices on yourdoors if (A)you ar an
accupontin the dwelling is over55 or disabled, and(B) the require-
ments of Texas Property Code sec. 92.753(e) or (f) aresatisfied.
18.1. Smoke Alarms and Detection Devices. We'll furnish
smoke alarms or other detection devices required by law
or city ordinance. We may install additional detectors
not so required. We'll test them and provide working
batteries when you firsttake possession ofyour
apartment. Upon request, we'll provide, as required by
law, a smoke alarm capable of alerting a person with a
hearing impairment.
You must payforand replace batteriesas needed,
unless the law provides otherwise. We may replace dead
or missing batteries at your expense, without prior notice
to you. Neitheryou noryour guests oroccupanta may
disa b le a larms or detectors. Ifyou damage or disable the
smoke alarm or remove a battery without replacing it
with a working battery, you maybe liable to us under
Texas Property Codesec. 92.24511 for $100 plus one
month'sRent actual damages, and attorney's fees.
18.2. Dutyto Report.You must immediately reportto us any
missing, malfunctioning or defective security devices,
smoke alarms or detectors. You'll be liable if you fail to
report malfunctions, orfail to reportany loss, damage, or
fines resulting from fire, smoke, or water.
19. Resident Safety and Loss. Unless otherwise required bylaw, none
ofus, ouremployees, agents, ormanagementcompanies are liable
to you,yourguests or occupants for any damage, personal injury,
loss to personal property, orloss ofbusiness ar personal income,
from anycause, including but notlimited to. negligentorintention-
alacts ofresidents, occupants, or guests; theft burglary, assault;
vandalism or other aim es; fire, flood, water leaks, rain, hail, ice,
snow, smoke, lightning, wind, explosions, interruption of utilities,
pipe leaks or otheroccurrencesunless such damage, injury orloss is
caused exclusively by ournegligence.
We do not warrant security ofanykind. You agreethat youwill not
rely upon any security measures taken by us for personal security,
and that you will call 911 and local law enforcement authorities if any
security needs arise.
You acknowledge that we are not equipped or trained to provide
personal security services to you, your guests or occupants. You rec-
ognize that we are not required to provide any private security ser-
vices and that no security devices or measures on the property are
fail-safe. You further acknowledge that, even if an alarm or gate ame-
nities are provided, they are mechanical devices that can malfunc-
tion. Any charges resulting from the use of an intrusion alarm will be
charged to you, including, but not limited to, any false alarms with
police/fire/ambulance response or other required city charges.
20. Condition ofthe Premises and Alterations.
20.1. As -Is. We disclaim allimpliedwarranties.You accept the
apartment, fixtures, and furniture as Is, except for
conditions materially affecting the health or safety of
ordinary persons. You'll be given an Inventory and
Condition Format or before move -in. You agree that
after completion ofthe form orwithin 48 hours after
move -in, whichever comes first, you must note on the
form all defects or damage, sign the form, return it to
us, and the form accurately reflects the condition ofthe
premises for purposes of determining any refund due to
you when you move out. Otherwise, everything will be
considered to be in a clean, safe, and good working
condition. You must still send a separate requestfor any
repairs needed as provided by Par.15.1.
20.2. Standards and Improvements. Unless authorized by
law or by us in writing, you must not perform any repairs,
painting, wallpapering, carpeting, electrical changes, or
otherwise alter our property. No holes or stickers are
allowed inside or outsidethe apartment. Unless this Lease
states otherwise, we'll permit a reasonable number of small
nail holes for hanging pictures on sheetrock walls and in
grooves of wood -paneled walls. No water furniture, washing
machines, dryers, extra phone ortelevision outlets, alarm
systems, cameras, two-way talk device, video or other cloor-
Apartment Lease Contract ®2023, Texas Apartment Association, Inc. Page 4 of 6
JUN/03/2025 03:30 PM
bells, or lock changes, additions, or rekeying is permitted
unless required bylaw or we've consented in writing. You may
install a satellite dish or antenna, but only if you sign our
satellite dish or antenna lease addendum, which complies
with reasonable restrictions allowed by federal law. You must
not alter, damage, or remove our property, including alarm
systems, detection devices, appliances, furniture, telephone
and television wiring, screens, locks, or security devices. When
you move in, we'll supply light bulbs for fixtures we furnish, in-
cluding exterior fixtures operated from inside the apartment;
after that, you'll replace them at your expense
with bulbs ofthe same type and wattage. Your improvements
to the apartment (made with or without our consent) become
ours unless we agree otherwise in writing.
21. Notices. Written notice to or from our employees, agents, or
management companies constitutes notice to or from us. Notices to
you or any other resident ofthe apartment constitute notice to all
residents. Notices and requests from any resident constitute notice
from all residents. Only residents can give notice of Lease termination
and intent to move out under Par. 7.3. All notices and documents will
be in English and, at our option, in any other language that you read
orspeak.
21.1, Electronic Notice. Notice maybe given electronically by
us to you if al lowed bylaw. If allowed bylaw and in
accordance with this Lease, electronic notice from you to us
must be sent to the email address and/or portal specified in
this Lease. Notice may also be given by phone call or to a
physical address ifallowed in this Lease.
You represent that you have provided your current email
address to us, and that you will notify us in the event your
email address changes.
22. Liability. Each resident isjointly and severally liable for all Lease
obligations. If you or any guest or occupant violates this Lease or our
Community Policies, all residents are considered to have violated this
Lease.
22.1. Indemnification byYou.You7ldefend indemnifyandhoid us
and our employees, agents, and managementcompany
harmless from alifiability arising from yourconduct or
requests to ourrepresentatives and from the conduct ofor
requests byyourinvitees, occupants orguests.
23. Default by Resident.
23.1. Acts of Default. You'll be in default if: (A) you don't
timely pay Rent, including monthly recurring charges, or
other amounts you owe; (B) you or any guest or
occupant violates this Lease, our Community Policies,
or fire, safety, health, criminal or other laws, regardless of
whether or where arrest or conviction occurs; (C) you
give incorrect, incomplete, orfalse answers in a rental
application or in this Lease; or (D) you or any occupant is
charged, detained, convicted, or given deferred
adjudication or pretrial diversion for (1) an offense
involving actual or potential physical harm to a person, or
involving the manufacture or delivery of a controlled
substance, marijuana, or drug paraphernalia as defined
in the Texas Controlled Substances Act, or (2) any sex -
related crime, including a misdemeanor.
23.2. Eviction.lfyoudefault, including holding over, wemay
end your righrof occupancy bygiving you of least a 24-
hour written notice to vacate. Termination of your possession
rights doesn't release yo u from liability for future Rent or
other Lease obligations. Aftergiving notice to vacate or
filing anevictionsuit wemaystilfaccept Rent orother
sums due; the filing or acceptance doesn't waive or
diminish our right ofeviction or any other contractu at or
statutory right. Accepting money at any time doesn't waive
our right to damages, to past orfuture Rent or other sums,
or to our continuing with eviction proceedings.In an eviction,
Rent is owed for the full rental period and will not be
prorated.
23.3. Acceleration. Unless we elect not to accelerate Rent, all
monthly Rent for the rest of the Lease term or re ewa I
period will be accelerated automatically without notice
or demand (before or after acceleration) and will be
immediately due if, without our written consent: (A) you
move out, remove property in preparing to move out,
oryou or any occupant gives oral or written notice of
intent to move out before the Lease term or renewal
period ends; and (B) you haven't paid all Rent for the
entire Lease term or renewal period. Remaining Rent will
also be accelerated if you're judicially evicted or move
out when we demand because you've defaulted.
If you don't pay the first month's Rent when or before this Lease
begins, a II future Rentfor the Lease term will be automatically
accel erate d with out notice and become iminediatelydue. We
also may end your right of occupancy and recover damages,
future Rent, attorney's fees, court costs, and other lawful charges.
23.4. Holdover. You and all occupants must vacate and surrender
the apartment by or before the date contained in: (1) your
move -out notice (2) our notice to vacate, (3) our notice of
non -renewal, or (4) a written agreement specifying a different
move -out date. If a holdover occurs, then you'll be liable to us
for all Rent for the full term ofthe previously signed lease of a
new resident who can't occupy because ofthe holdover, and
at our option, we may extend the Lease term and/or increase
the Rent by 25% by delivering written notice to you or your
apa rtment wh ile you continue to hold over.
23.5. Other Remedies. We may report unpaid amounts to
credit agencies as allowed by law. If we or our debt
collector tries to collect any money you owe us, you
agree that we or the debt collector may contact you by
any legal means. Ifyou default, you will pay us, in addition
to other sums due, any rental discounts or concessions
agreed to in writing that have been applied to your account.
We may recover attorney's fees in connection with enforcing
our rights under this Lease. All unpaid amounts you owe bear
interest at the rate provided by Texas Finance Code Section
304.003(c) from the due date.You must pay all collection -
agency fees ifyou fail to pay sums due within 10 days after
you are mailed a letter demanding payment and stating that
collection -agency fees will be added ifyou don't pay all sums
by that deadline. You are also liable for a charge (not to
exceed $150) to cover our time, cost and expensefor any
eviction proceeding against you, plus our attorney's fees and
expenses, court costs, and filing fees actually paid.
24. Representatives'Authorityand Waivers. Our representatives (in-
cluding management personnel, employees, and agents) have no
authority to waive, amend, orterminatethisLease oranypartofit
unless in writing and signed, and no authoritytomake promises, rep-
resentations, oragreements thatimpose securityduties or other ob-
ligations on us or ourrepresentatives, unlessin writing and signed.
No action or omission by us will be considered a waiver of our rights or of
any su bsequentviolation, default, ortime or place of performance. Our
choice to enforce, notenforce ordeloyenforcementofwritten-no-
tice requirements, rental due dates, acceleration, liens, or anyother
rfghtsisn'tawaiver under any circumstances. Delay in demanding
sumsyou owe is not awaiver. Except when notice ordemand is required
by law, you waive any notice and demand for performance from us ifyou
default Nothing in this Lease constitutes a waiver of our remedies for a
breach u nderyour prior leasethat occurred before the Leaseterm begins.
Your Lease is subordinate to existing and future recorded mortgages, un-
less the owner's lender chooses otherwise.
All remedies are cumulative. Exercising one remedy won't constitute
an election or waiver of other remedies. All provisions regarding our
nonliability or nonduty apply to our employees, agents, and manage-
ment companies. No employee, agent, or management company is
personally liable for any of our contractual, statutory, or other obliga-
tions merely by virtue of acting on our behalf.
25. Move -Out Notice. Before moving out, you mustgiveourrepresen-
tative advance written move-outnotice as stated in Par.4, even if
this Lease has become a month -to -month lease. The move -out date
can't be changed unless we and you both agree in writing.
Yourmove-outnotice must comply with each ofthe following.
(a) Unless we require more than 30 days'notice, ifyou give
notice on the first day ofthe month you intend to move
out, move out will be on the last day ofthat month.
(b) Yourmove-outnotice must not terminate this Lease
before the end ofthe Lease term or renewal period.
(c)[fwe require you to give us more than 30 days'written
notice to move out before the end ofthe Lease term, we
will give you 1 written reminder not less than 5 days nor
more than 90 days before your deadline forgiving us
your written move -out notice. If we fail to give areminder
notice, 30 days' written notice to move out is required.
(d) You must get from us a written acknowledgment ofyour
notice.
26. Move -Out Procedures.
26.1. Cleaning. You must thoroughly clean the apartment, including
doors, windows, furniture, bathrooms, kitchen appliances,
patios, balconies, garages, carports, and storage rooms. You
must follow move -out cleaning instructions ifthey have been
provided. If you don't clean adequately, you'll be liable for
reasonable cleaning charges —including charges for cleaning
carpets, draperies, furniture, walls, etc. that are soiled beyond
Apartment Lease Contract 02023, Texas Apartment Association, Inc.
JUN/03/2025 03:30 PM
Page 5 of 6
normal wear (that is, wear or soiling that occurs without
negligence, carelessness, accident, or abuse).
26.2. Move -Out Inspection. We may, but are not obligated to,
provide a joint move -out inspection. Our representatives
have no authorityto bind or limit us regarding deductions for
repairs, damages, or charges. Any statements or estimates by
us or our representative are subject to our correction, modi-
fication, or disapproval before final accounting or refunding.
27. Surrender and Abandonment. You have surrendered the apartment
when: (A) the move -out date has passed and no one is living In the
apartment In our reasonabiejudgment; or(B) apartment keys and ac-
cess devices listed in Par.2.1 have been turned in to us —whichever
happens first.
You have abandoned the apartment when all of the following have
occurred: (A) everyone appears to have moved out in our reasonable
judgment; (B) you've been in default for nonpayment of Rent for 5
consecutive days, or water, gas, or electric service for the apartment
not connected in our name has been terminated or transferred; and
(C) you've not responded for 2 days to our notice left on the inside of
the main entry door stating that we consider the apartment aban-
doned. An apartment is also considered abandoned 10 days after the
death of a sole resident.
27.1. The Ending of Your Rights. Surrender, abandonment, or
judicial eviction ends your right of possession for all purposes
and gives us the immediate rightto clean up, make repairs in,
and relet the apartment; determine any security -deposit
deductions; and remove orstore property left in the apartment.
27.2, Removal and Storage of Property. We, orlaw officers, may —
but have no duty to —remove or store all property that in our
sole judgment belongs to you and remains in the apartment
or in common areas (including any vehicles you or any
occupant or guest owns or uses) after you're judicially evicted
or ifyou surrender or abandon the apartment.
We're notlfable forcasualty, loss, damage, ortheft. You
must pay reasonable charges for our packing, removing and
storing any property.
Exceptfor animals, we may throwaway or give to a charitable
organization all personal property that is:
(1) left in the apartment after surrender or abandonment; or
(2) left outside more than hour after writ of possession is
executed, following judicial eviction.
An animal removed after surrender, abandonment, or eviction
may be kenneled or turned over to a local authority, humane
society, or rescue organization.
ilitP 04t41eiiWJ;�k[i i('tl'iY(w :;I(WMA.31el,6
28. TAA Membership. We, the management company representing us,
or any locator service that you used confirms membership in good
standing of both the Texas Apartment Association and the affiliated
local apartment association forth e area where the apartment is
located at the time of signing this Lease. If not, the following applies:
(A) this Lease is voidable at your option and is unenforceable by us
(except for property damages); and (B) we may not recover pastor
future rent or other charges. The above remedies also apply if both
ofthe following occur: (1) this Lease is automatically renewed on a
month -to -month basis more than once after membership in TAA and
the local association has lapsed; and (2) neither the owner northe man-
agement company is a member ofTAA and the local association during
the third automatic renewal. A signed affidavit from the affiliated local
apartment association attesting to nonmembership when this Lease
or renewal was signed will be conclusive evidence of nonmembership_
Governmental entities may use TAA forms ifTAA agrees in writing.
Name, address and telephone number of locator service (if applicable)
29. Severabi lity and Survivability. If any provision of this Lease is inval-
id or unenforceable under applicable law, it won't invalidate the re-
main der ofthisLease or change the intent of the parties. Paragraphs
10.1, 10.2,16, 22.1, 27, 30 and 31 shall survive the termination of
this Lease. This Lease binds subsequent owners.
30. Controlling Law. Texas law governs this Lease. All litigation arising
under this Lease and all Lease obligations must be brought in the
county, and precinct if applicable, where the apartment is located.
31. Waivers. By signing this Lease, you agree to the following:
31.1. Class Action Waiver. You agree that you will not participate
in any class action claims against us or our employees, agents,
or management company. You must file any claim against us
individually, and you expressly waive yourright to bring,
represent, join or otherwise maintain a class action,
collective action arsfmilar proceeding against us in
any forum.
YOU UNDERSTAND THAT. WITHOUT THIS WAIVER, YOU
COULD BE A PARTY IN A CLASS ACTION LAWSUIT. BY
SIGNING THIS LEASE. YOU ACCEPT THIS WAIVER AND
CHOOSE TO HAVE ANY CLAIMS DECIDED INDIVIDUALLY.
THE PROVISIONS OF THIS PARAGRAPH SHALL SURVIVE
THE TERMINATION OR EXPIRATION OF THIS LEASE
31.2. Force iire. lfwe are prevented from completing substan-
tial performance of any obli gation underthis Lease by
occurrences that are beyond our control, including but
not limited to, an act of God, strikes, epidemics, war, ads of
terrorism, riots, flood, fire, hurricane, tornado, sabotage or
governmental regulation, then we shall be excused from any
further performance of obligations to the fullest extent
allowed by law.
32. Special Provisions. The following, or attached Special Provisions and
any addenda or Community Policies provided to you, are part ofthis
Lease and supersede any conflicting provisions in this Lease.
Checks will be accepted after the 5th
of the month. No Smokinq, No Pets, No
Satellites, No Furniture dumping on the
propertV. Patio Furniture on1V. A $250.
00 disposition fee is due once Eviction
is filed.
Before submitting a rental application or signing this Lease, you
should review the documents and may consult an attorney. You are
bound bythis Lease when it is signed. An electronic signature is
binding. This Lease, including all addenda, is the entire agreement
between you and us. You agree that you are NOT relying on any
oral representations.
Resident or Residents (all sign below)
(Name signed
(Name of Resident) Datesigned
(Name of Resident) Datesigned
(Name of Resident) Datesigned
(Name of Resident) Datesigned
(Name of Resident) Datesigned
OwgdrorOwnerlese auve(signing n J�a
Apartment Lease Contract, TAA Oficial Statewide Form 23-A/B-1B-2 Revised Octot�r2023
SUN/03/2025 03:30 PlA
Page 6 of 6
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/25/24 M&C FILE NUMBER: M&C 24-0552
LOG NAME: 192024-2025 ACTION PLAN
SUBJECT
(ALL) Conduct Public Hearing and Approve the City of Fort Worth's 2024-2025 Annual Action Plan for the Use of Federal Grant Funds in the
Amount of $13,036,747.00 to be Awarded by the United States Department of Housing and Urban Development from the Community
Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with
AIDS Program, Authorize Collection and Use of Program Income, Authorize Execution of Related Contracts, Adopt Appropriation Ordinance, and
Authorize Waiver of Indirect Costs
(PUBLIC HEARING - a. Report of City Staff: Sharon Burkley; b. Public Comment c. Council Action: Close Public Hearing and Act on M&C)
RECOMMENDATION:
It is recommended that City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2024-2025 Annual Action Plan for use of federal grant funds to
be awarded by the United States Department of Housing and Urban Development in the amount of $13,036,747.00 from the Community
Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons
with AIDS grant programs;
2. Approve the City's 2024-2025 Annual Action Plan for submission to the United States Department of Housing and Urban Development,
including allocations of grant funds to particular programs and activities as detailed below;
3. Authorize the collection and use of an estimated $50,000.00 of program income which is expected to result from activities using prior years'
Community Development Block Grant funds for the City's Priority Repair Program;
4. Authorize the collection and use of an estimated $50,000.00 of program income which is expected to result from activities using prior years'
HOME Investment Partnerships Program grant funds for the City's Homebuyer Assistance Program, and authorize the use of 10 percent of
the program income for administrative costs;
5. Authorize the City Manager or his designee to execute contracts for one-year terms with the agencies listed in Tables 1, 2, and 3 below for
Program Year 2024-2025 for Community Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Persons
with AIDS grant funds, contingent upon receipt of funding, and satisfactory completion of all federal regulatory requirements;
6. Authorize the City Manager or his designees to extend the contracts for up to one year if an agency or department requests an extension and
such extension is necessary for completion of the program, or to amend the contracts if necessary to achieve program goals provided any
amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use
of federal grant funds;
7. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in the
total amount of $13,136,747.00 consisting of $7,006,875.00 in Community Development Block Grant funds, $2,763,144.00 in HOME
Investment Partnerships Program funds, $614,768.00 in Emergency Solutions Grant funds, and $2,651,960.00 in Housing Opportunities for
Persons with AIDS grant funds, plus estimated program income in the amount of $100,000.00, all subject to receipt of such funds; and
8. Authorize a waiver of the Neighborhood Services Department indirect cost of 28.10%, estimated total of $341,260.45.
DISCUSSION:
The City's 2024-2025 Annual Action Plan summarizes the major housing and community development activities and proposed expenditures for the
program year beginning October 1, 2024 and ending September 30, 2025 for use of federal grant funds totaling $13,036,747.00 from the United
States Department of Housing and Urban Development (HUD) from the Community Development Block Grant (CDBG), HOME Investment
Partnerships Program (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) grant programs.
It also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds, the primary purpose of which is
to benefit low -and moderate -income persons in Fort Worth. ESG funds primarily benefit persons experiencing homelessness, and HOPWA funds
primarily benefit low -and moderate -income persons with HIV/AIDS.
A Request for Proposals from social service agencies and nonprofit organizations seeking grant funding was published on February 1, 2024. All
proposals were received on March 15, 2024. Staff reviewed all proposals and developed recommendations for the allocation of estimated funding
from HUD based on the capacity of applicant organizations, grant experience, fiscal stability, and compliance with applicable federal regulations.
One public hearing was held on April 10, 2024, to provide citizens the opportunity to participate in the development of the Annual Action Plan.
Recommendations for award amounts were considered and adopted by the Community Development Council on May 8, 2024.
A 30-day public comment period was held from May 15, 2024 to June 14, 2024. Notice of this public comment period was published in La Vida
News on May 9, 2024; in the Fort Worth Star -Telegram on May 13, 2024; in Wise County Messenger on May 16, 2024; and in the Cleburne
Times Review and the Weatherford Democrat on May 18, 2024.
Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. The City held two
public hearings as a part of the HUD required citizen participation process. The first public hearing was held by staff on May 29, 2024, and the
second public hearing is scheduled for the City Council on June 25, 2024.
A summary of staffs final funding recommendations is provided below in Tables 1,2, and 3. A PowerPoint presentation listing funding
recommendations is also attached. The 2024-2025 Annual Action Plan will be submitted to HUD by August 15, 2024.
Indirect costs totaling approximately $341,260.45 could be charged to the CDBG grant, as the Neighborhood Services Department indirect cost
rate is 28.10% in the City's most recent Cost Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further
support the programs and services to assist low -to -moderate income citizens. This amount is calculated based on the estimated salary expenses
and other administrative costs for the CDBG program totaling $1,214,450.00. This amount multiplied by the indirect cost rate of 28.10% equals
$341,260.45.
COMMUNITY DEVELOPMENT BLOCK GRANT
For Program Year 2024-2025, it is recommended that the amount of $7,006,875.00 in CDBG funds and an estimated amount of $50,000.00 in
CDBG program income totaling $7,056,875.00 be allocated as follows:
• Public Service Agencies - $1,051,031.00: Includes social services for low- and moderate -income persons, persons with disabilities, and
disadvantaged persons
• Housing Programs - $2,930,000.00: Includes funding for the City's Priority Repair Program, Cowtown Brush -Up, and accessibility
modifications for seniors and persons with disabilities
• Major Projects - $644,469.00: Includes funding for multifamily rental rehabilitation
• Program Delivery - $980,000.00: Includes program delivery costs for housing programs
• Administration - $1,401,375.00: Includes costs for administering the CDBG grant, including allocations for the Financial Management
Services Department
• Estimated Program Income - $50,000.00: Includes up to $50,000.00 in funding for the City's Priority Repair Program. Any CDBG program
income over the estimated amount not used for the Priority Repair Program will be allocated to priority activities in the City's Consolidated
Plan, subject to the City Council approval.
HOME INVESTMENT PARTNERSHIPS PROGRAM
For Program Year 2024-2025, it is recommended that the amount of $2,763,144.00 in HOME funds and an estimated amount of $50,000.00 in
HOME program income totaling $2,813,144.00 be allocated as follows:
• Homebuyer Assistance Program - $72,358.00: Includes funding for down payment and closing cost assistance for low- and moderate -
income homebuyers
• Community Housing Development Organizations (CHDOs) for affordable housing projects - $414,471.60: These funds will be used by
Housing Channel for an affordable housing development in southeast Fort Worth called Mason Heights. Funds will be used for the
acquisition of land and new construction of 248 residential units comprised of the following: 125 Single Family attached townhomes, 106
Single Family detached homes, and 17 cottages. An estimated 104 units (approximately 42%) will be sold to low to moderate income
households at or below 80% Area Median Income (AMI). This funding is part of a multi -year commitment to Housing Channel for a total of five
years.
• Major Projects - $2,000,000.00: Includes $1,000,000.00 allocated to the affordable housing project to be developed by Fort Worth Housing
Solutions (FWHS) as a part of its Choice Neighborhood Initiative (CNI) grant and $1,000,000.00 allocated to the multifamily housing project,
Columbia Renaissance - Phase III
• Administration - $276,314.40: Includes costs for administering the HOME grant
• Estimated Program Income - $50,000.00: Includes funding for the Homebuyer Assistance Program and HOME grant administrative costs.
HUD allows the City to use 10 percent of any HOME program income towards the cost of administering the HOME grant. HOME program
income over the estimated amount not used for the Homebuyer Assistance Program will be allocated to priority activities in the City's
Consolidated Plan, subject to City Council approval.
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS
For Program Year 2024-2025, it is recommended that the amount of $2,651,960.00 in HOPWA funds be allocated as follows:
• Public Service Agencies - $1,626,781.00
• Neighborhood Services Department - $945,620.00
• Administration - $79,559.00
EMERGENCY SOLUTIONS GRANT
For Program Year 2024-2025, it is recommended that the amount of $614,768.00 in ESG funds to be allocated as follows:
• Public Service Agencies - $568,660.00
• Administration - $46,108.00
CONTRACT RECOMMENDATIONS
The Community Development Council and Neighborhood Services Department staff recommend that contracts be executed with the public service
and CDBG subrecipient agencies for the amounts shown in the following tables:
Community Development Block Grant Contracts
TABLE 1: CDBG AGENCIES
AGENCY
CONSOLIDATED
PROGRAM
AMOUNT
PLAN GOAL
Housing Channel
Affordable Housing
Housing Counseling &
$111,000.00
Education
Meals -On -Wheels, Inc. of Tarrant
Aging In Place
Nutrition Program
$75,000.00
County
Increasing Access to
Sixty and Better, Inc.
Aging In Place
Basic Needs for Senior
$50,000.00
Adults
AB Christian Learning Center
Children and Youth
Out of School Time
$90,000.00
Services
Program
Boys & Girls Clubs of Greater
Children and Youth
Youth Development at
$80,000.00
Tarrant County, Inc.
Services
Eastside Branch
Camp Fire First Texas
Children and Youth
Teens In Action
$78,300.00
Services
Girls Incorporated of Tarrant County Children and Youth
Girls Inc. of Tarrant
$100,000.00
Services
County
Junior Achievement of the
Children and Youth
Cradle to Career
$50,000.00
Chisholm Trail, Inc.
Services
Initiative
United Community Centers, Inc.
Children and Youth
Holistic Educational
$90,000.00
Services
Literacy Program
Economic
Easter Seals North Texas, Inc.
Empowerment and
Employment Services
$60,000.00
Financial Resilience
Economic
Culinary Workforce
Taste Project
Empowerment and
Development Program
$25,000.00
Financial Resilience
Economic
Tarrant County
The Ladder Alliance
Empowerment and
Workforce Development
$81,731.00
Financial Resilience
The Women's Center of Tarrant
Economic
Empowerment and
Employment Solutions
$60,000.00
County, Inc.
Financial Resilience
Economic
Your Harvest House, Inc.
Empowerment and
Client Aid Services
$25,000.00
Financial Resilience
Healthy Living and
Increasing Health Equity
Cancer Care Services
Wellness
by Decreasing Health
$50,000.00
Disparities
Tarrant Area Food Bank
Healthy Living and
Home Delivery
$25,000.00
Wellness
CDBG Public Services Agencies
Total
$1,051,031.00
Rehabilitation, Education and
Accessibility
Advocacy for Citizens with
Improvements
Project Ramp
$165,000.00
Handicaps dba REACH, Inc.
Fort Worth Area Habitat for
Housing Preservation
Humanity, Inc. DBA Trinity Habitat
and Rehabilitation
Cowtown Brush Up
$455,000.00
for Humanity
CDBG Subrecipient Agencies Total
$620,000.00
TOTAL CDBG CONTRACTS
$1,671,031.00
Housing Opportunities for Persons with AIDS Contracts
TABLE 2: HOPWA AGENCIES
AGENCY CONSOLIDATED PLAN PROGRAM AMOUNT
GOAL
The Housing Assistance
Program - Administration,
Tenant -Based Rental
AIDS Outreach Homelessness Prevention Assistance (TBRA),
Center, Inc.
and Special Needs Support Short -Term Rent,
Mortgage, and Utility
Assistance (STRMU),
Supportive Services
HOPWA Program -
Administration, Tenant -
Based Rental Assistance
Tarrant County
Homelessness Prevention (TBRA), Short -Term Rent,
Samaritan Housing,
and Special Needs Support Mortgage, and Utility
Inc.
Assistance (STRMU),
Supportive Services,
Facility -Based
Operations (FBO)
ITOTAL HOPWA CONTRACTS
Emergency Solutions Grants Contracts
TABLE 3: ESG AGENCIES
AGENCY
CONSOLIDATED PLAN GOAL
The Presbyterian Night Shelter
Homelessness Prevention and
of Tarrant County, Inc.
Special Needs Support
Lighthouse for the Homeless
Homelessness Prevention and
dba True Worth Place
Special Needs Support
SafeHaven of Tarrant County
Homelessness Prevention and
Special Needs Support
Center for Transforming Lives
Homelessness Prevention and
Special Needs Support
The Salvation Army
Homelessness Prevention and
Special Needs Support
ITOTAL ESG CONTRACTS
$326,781.00
$1,300,000.00
$1,626,781.00
PROGAM
AMOUNT
Shelter
$127,345.00
Operations/Services
Day Shelter
$138,851.00
Operations/Services
Shelter
$75,000.00
Operations/Services
Rapid Re -Housing
$75,901.00
Homelessness
$151,563.00
Prevention
$568,660.00
All figures have been rounded to the nearest dollar for presentation purposes.
Each of these grants is an entitlement grant rather than a competitive grant received from the United States Department of Housing and Urban
Development (HUD). Entitlement grants provide funds to agencies based on a formula, prescribed in legislation or regulation, rather than based on
review. These specific grants are allocated to the City of Fort Worth based on population size and per capita income each year. The grants have
been consistently awarded to the City since 1974 with the inception of the Community Development Block Grant (CDBG) through the Housing and
Community Development Act of 1974. The Emergency Shelter (renamed Solutions) Grant (ESG) was authorized in 1987 through the McKinney-
Vento Homelessness Assistance Act. The HOME Investment Partnerships Program (HOME) and the Housing Opportunities for Persons with AIDS
(HOPWA) Program were authorized through the Cranston -Gonzales National Affordable Housing Act of 1990. With these grants, administrative
and program delivery allocations support approximately 72 FTE positions in the Neighborhood Services Department, which is funded nearly 70%
with various grants including these entitlement grants.
Positions funded with HUD Entitlement grants are subject to grant availability. In the event of a grant award being decreased or eliminated,
Neighborhood Services Department would review programs and services funded by the grants and determine a level of service and staffing that
aligns with the available funding. Alternatives to consider may include staff and program reductions or eliminations.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, of the Grants Operating Federal Fund. The Neighborhood Services Department
(and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being
incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. These are reimbursement grants.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Kacey Bess 8187
Additional Information Contact: Sharon Burkley 5785
Rhonda Hinz 2573