HomeMy WebLinkAboutContract 55856-SP15CSC No. 55856-SP15 Application No. 3199644
B U S I N E S S Master Agreement No. 500-0650038-000
ub O S E R V I C E S Supplement No. -015
Full Legal Name: City Of Fort Worth
Address: 200 Texas Street City: Fort Worth State: TX
Phone: (817) 392-6689 Fax: - DBA:
Supplement
Zip: 76102
Billing Address: 200 Texas Street City: Fort Worth State: TX Zip: 76102-
Replaces 55856-14
EQUIPMENTADDED:
Qty. Make Item Description (or Accessories)
1 Add punch to D56101 (IM C4500F)
1 Add Tall Cabinet to D55799 (IM C300F)
EQUIPMENT DELETED:
Qty. Make Item Description (or Accessories)
Workgroup - B&W Allowance 840,000 Excess Per Image Charge (WG B&W) $ 0.00600
Rental Payment* Workgroup - Color Image Allowance 250,000 Excess Per Image Charge (WG Color) $ 0.05300
$107, 045.11 Desktop - B&W Image allowance 633,000 Excess Per Image Charge (Desktop B&W) $ 0.00950
Desktop - Color Image Allowance 171,666 Excess Per Image Charge (Desktop Color) $ 0.08500
METERS READINGS VERIFIED Quarterly *plus applicable taxes
❑� Balance of applicable term. Termination date of this supplement coincides with the termination date set forth in the Master Agreement or previous
supplement.
mos. New term for equipment referenced above only. Such term begins upon supplement endorsement and acceptance by Owner. The term of the original
Agreement shall remain in full force and effect for the remaining original equipment.
You have requested this supplement to the Master Agreement (the "Supplement"). Which Supplement incorporates the terms and conditions of the Master Agreement (as amended),
and constitutes an agreement between you and us with respect to the Equipment reference herein, separate and distinct from the Master Agreement. "Master Agreement" refers to
the agreement between customer and Owner (or its predecessor) identified in Owner's records by the Master Agreement No. above. The parties agree that the original hereof for
enforcement and perfection purposes, and the sole "record" constituting "chattel paper" under the UCC, is the paper copy hereof bearing (i) the original or a copy of either your manual
signature or an electronically applied indication of your intent to enter into this Supplement, and (ii) our original manual signature. Except for the specific provisions set forth above, the
original terms and conditions set forth in the Master Agreement and any personal guaranty(s) shall remain in full force and effect and are incorporated herein by reference.
Print Name: Dianna Giordano Signature: X "�A`�
otanr,a emrdar,o (Jun n, zozs os.za co i)
Title: Assistant City Manager
Date: 06/17/2025 For: City Of Fort Worth
Print Name: Scott Hanson
Date: 06/10/2025
Signature: so�ttFianson
For: UBEO, LLC
The Customer hereby certifies that all the Equipment: 1) has been received, installed, and inspected, and 2) is fully operational and unconditionally accepted. All conditions and
terms of the agreement have been reviewed, acknowledged and are now irrevocable and unconditional.
Signature: X 11ar ,17, 2 025 0828CD„ Date: 06/17/2025
Print Name: Dianna Giordano For: City Of Fort Worth
Supplement - Cons Rev. 10/23/2020
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
TEXAS ADDENDUM
(STATE AND LOCAL GOVERNMENT)
AGREEMENT #
3199644
Addendum to Agreement # 3199644, between CITY OF FORT WORTH, as Customer and LIBEO, LLC, as
Owner. The words you and your refer to Customer. The words we, us and our refer to Owner.
The parties wish to amend the above -referenced Agreement by adding the following language:
You represent and warrant pursuant to Texas Government Code Section 2252.908 and Texas
Administrative Code Chapter 46 the following (select one of the applicable):
X You have received the required "disclosure of interested parties" from us that was
submitted by us to the Texas State Ethics Commission.
The Agreement is for less than $1,000,000 and a Customer's Counsel's Opinion has been
provided to us confirming the following applies: (a) your governing body has legal
authority to delegate to its staff the authority to execute the Agreement; (b) your governing
body has delegated to its staff the authority to execute the Agreement; and (c) your
governing body did not participate in the selection of the business entity with which the
Agreement is entered into.
By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes
Owner to make such changes. In the event of any conflict between this Addendum and the Agreement, this
Addendum shall prevail. In all other respects, the terms and conditions of the Agreement remain in full force
and effect and remain binding on Customer.
UBEO, LLC
Owner
Scott Hanson
Signature
Scot Hanson
Scott Henson (Jun 10, 2025 11:20 CDT)
Title
06/10/2025
Date
CITY OF FORT WORTH
Customer
X���y�'�/' �'
Dianna Giordano (Jup�' n/ 17.202508:28 CDT)
Signature
Assistant City Manager 06/17/2025
Title Date
NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED
TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
A634 REV 03/17
Docusign Envelope ID: 6F34AD3E-65DF-407E-8BEF-191D34C7CO26
CERTIFICATE OF INTERESTED PARTIES
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
UBEO LLC
Grapevine , TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
FORM 1295
1 of 1
i
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2025-1320075
Date Filed:
06/05/2025
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and ro
p vide a
description of the services, goods, or other property to be provided under the contract.
3199644
Office Equipment
Nature of interest
4
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
X
71
6 UNSWORN DECLARATION 1u
My name is _ C Jam® + tAn Vl an n
, and my date of birth is
My address is &o/ we 1-t- ` ZOP *oeuiv7e, 7 S�, usg
(st et) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in a rral� County, State of— exa J on the1day of y (,L/�e , 20
Signed by: (month) (year)
&�di��kftited agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1,0.e02d6221
embank,
EQUIPMENT FINANCE
CONSENT TO ASSIGNMENT
AGREEMENT #
3199644
Re: Agreement # 3199644 between UBEO LLC ("Assignor") and CITY OF FORT WORTH ("Customer"), dated
("Agreement").
Customer hereby consents to the assignment of the above -referenced Agreement to U.S. Bank Equipment
Finance, a division of U.S. Bank National Association ("Assignee") and, effective as of the date of this
Consent to Assignment, and until further notice from Assignee to the contrary, agrees to recognize Assignee
as the sole and exclusive holder of the Agreement, with all rights, benefits and privileges attendant thereto, but
none of the obligations of Assignor under the Agreement.
Customer hereby consents to the assignment of the Rental Payments portion in the above -referenced
Agreement and all other amounts now or hereafter becoming pursuant to the Agreement to U.S. Bank
Equipment Finance, a division of U.S. Bank National Association ("Assignee").
Customer agrees to direct remittance for any charges relating to Excess Images to UBEO LLC ("Assignor")
Customer agrees that the rights of Assignee will not be subject to any claims, defenses or set offs that
Customer may have against Assignor.
UBEO LLC
Assignor
SGOff Hanson
Scott Hanson (Jun 10, 202511:20 CDT)
Signature
VP/GM
Title
06/10/2025
Date
CITY OF FORT WORTH
Customer
X Dianna Giordano (Jun 17, 2025 08:28 CDT)
Signature
Assistant City Manager 06/17/2025
Title Date
NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED
TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
A562 REV 04/16
Modified - City of Fort Worth - 8.30.23
B U S I N E S S
u O S E R V I C E S
Additions
Request# Department Address
208362 CTPE 100 Texas St
216604 Water 2201 W Daggett
Deletions
Request# Department Address
No Deletions
Summary of Changes for UBEO 18 Month Supplement
Current Monthly Payment: $ 106,995.11
Description Device ID Monthlv Pavment Added
Add punch to D56101 (IM C4500F) NA $ 45.00
Add Tall Cabinet to D55799 (IM C300F) NA $ 5.00
Description
Total Additions $
Device ID
Total Deletions $
New Monthly Payment Effective 4/1/2024: $
50.00
Monthlv Pavment Deleted
107,045.11
Month 1
$
104,788.11
(60 month agreement) Invoiced
Month 25
$ 106,506.11
(36 Month supplement) Invoiced
Month 2
$
105,796.11
(59 month supplement) Invoiced
Month 26
$ 106,506.11
(36 Month supplement) Invoiced
Month 3
$
105,796.11
(59 month supplement) Invoiced
Month 27
$ 106,506.11
(36 Month supplement) Invoiced
Month 4
$
105,800.11
(57 month supplement) Invoiced
Month 28
$ 106,506.11
(33 Month supplement) Invoiced
Month 5
$
105,800.11
(57 month supplement) Invoiced
Month 29
$ 106,506.11
(33 Month supplement) Invoiced
Month 6
$
105,800.11
(57 month supplement) Invoiced
Month 30
$ 106,506.11
(33 Month supplement) Invoiced
Month 7
$
105,825.11
(54 month supplement) Invoiced
Month 31
$ 106,744.11
(30 Month Supplement) Invoiced
Month 8
$
105,825.11
(54 month supplement) Invoiced
Month 32
$ 106,744.11
(30 Month Supplement) Invoiced
Month 9
$
105,825.11
(54 month supplement) Invoiced
Month 33
$ 106,744.11
(30 Month Supplement) Invoiced
Month 10
$
105,722.11
(51 month supplement) Invoiced
Month 34
$ 107,697.11
(27 Month Supplement) Invoiced
Month 11
$
105,722.11
(51 month supplement) Invoiced
Month 35
$ 107,697.11
(27 Month Supplement) Invoiced
Month 12
$
105,722.11
(51 month supplement) Invoiced
Month 36
$ 107,697.11
(27 Month Supplement) Invoiced
Month 13
$
105,621.11
(48 month supplement) Invoiced
Month 37
$ 108,222.11
(24 Month Supplement) Invoiced
Month 14
$
105,621.11
(48 month supplement) Invoiced
Month 38
$ 108,222.11
(24 Month Supplement) Invoiced
Month 15
$
105,621.11
(48 month supplement) Invoiced
Month 39
$ 108,222.11
(24 Month Supplement) Invoiced
Month 16
$
105,949.11
(45 month supplement) Invoiced
Month 40
$ 107,662.11
(21 Month Supplement) Invoiced
Month 17
$
105,949.11
(45 month supplement) Invoiced
Month 41
$ 107,662.11
(21 Month Supplement) Invoiced
Month 18
$
105,949.11
(45 month supplement) Invoiced
Month 42
$ 107,662.11
(21 Month Supplement) Invoiced
Month 19
$
105,874.11
(42 Month Supplement) Invoiced
Month 43
$ 106,995.11
(18 Month Supplement) Invoiced
Month 20
$
105,874.11
(42 Month Supplement) Invoiced
Month 44
$ 106,995.11
(18 Month Supplement) Invoiced
Month 21
$
105,874.11
(42 Month Supplement) Invoiced
Month 45
$ 106,995.11
(18 Month Supplement)
Month 22
$
106,201.11
(39 Month Supplement) Invoiced
Month 46
$ 107,045.11
(15 Month Supplement)
Month 23
$
106,201.11
(39 Month Supplement) Invoiced
Month 47
$ 107,045.11
(15 Month Supplement)
Month 24
$
106,201.11
(39 Month Supplement) Invoiced
Month 48
$ 107,045.11
(15 Month Supplement)
Month 46-60 (without
any equipment
additions or deletions) $
107,045.11
Total 60 month Stream of Payments
$
6,396,033.60
[Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED
AND AGREED:]
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
J� -
Name:
Kevin Gunn
Title:
Director, IT Solutions
Approved as to Form and Legality:
M Kown 4ndei s, 11
By: M. Kevin Anders, II (Jun 16, 202509:55 CDT)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
Contract Authorization:
M&C: 21-0235
Approved: 4/6/2021
1295: 2021-703506
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Cynth%Tyree �(Jun 1 , 202512:03 CDT)
Name: Cynthia Tyree
Title: Asst. Director, IT Solutions
City Secretary:
r � A
By: (I
gm n,
Name: Jannette Goodall
Title: City Secretary
FOpTnnn
p F,eo -Vo
nnnnn�zasda
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review
Page 1 of 2
A CITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORTWORTH
REFERENCE **M&C 21- 13P UBEO MANAGED
DATE: 4/6/2021 NO.: 0235 LOG NAME: PRINT SERVICES ITS
ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with UBEO, LLC, for Printers and Multi -
Functional Device Leases and Managed Services Using Cooperative Contract DIR-TSO-
4435 in the Combined Amount Not to Exceed $7,500,000.00 over a Five Year Term for
Ongoing Operations and a One -Time Amount of $42,680.00 for the Relocations of
Devices
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with UBEO, LLC, for
printers and multi -functional device leases and managed services using cooperative contract DIR-
TSO-4435 in the combined amount not to exceed $7,500,000.00 over a five year term and a one-time
amount of $42,680.00 for the relocations of devices.
DISCUSSION:
The City currently leases multi -functional devices and desktop printers from UBEO, LLC under a
Lease Agreement that was awarded in 2008 (M&C P-10860, October 7, 2008). After a thorough
assessment, IT Solutions staff determined the most efficient and cost-effective solution is to execute a
new agreement to allow for continued services.
The City will lease copiers and multi -functional devices for a period of 60 months, with an approximate
effective date of June 15, 2021. As a part of the Print Management Program refresh, the 1,153
devices currently in use will be upgraded to new, state of the art equipment prior to the start of the
next term. City departments will use the machines for various document duplication tasks, including
but not limited to copying, scanning, and faxing. The cost of the lease covers the device, maintenance,
service, and all supplies with the exception of paper. It is anticipated that the annual cost will not
exceed $1,500,000.00 to include the monthly lease charges, printing costs and overages, short term
leases, and additional services as needed.
In addition to ongoing operating services, Ubeo, LLC will provide the City with moving services as
departments are transitioned from existing locations to the new City Hall. Based on the current number
of devices in service and available square footage of the new building, staff project a one-time cost of
$42,680.00 to relocate approximately half of the utilized devices.
DIR-TSO-4435 is currently set to expire on September 25, 2024. In the event that the cooperative
contract is renewed, extended, or a new agreement is executed, the Lease Agreement will continue
for the remainder of the 60-month term. In the event that the cooperative contract is not renewed or
replaced, the Lease Agreement will be terminated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. The contract was competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
SUCCESSOR CONTRACT - In the event that a cooperative contract is not renewed, staff would
cease purchasing at the end of the last Purchase Agreement coinciding with the valid cooperative
contract. If the City Council were to not appropriate funds for a future year, staff would stop making
http://apps. cfwnet.org/council_packet/mc_review.asp?ID=28785 &councildate=4/6/2O21 3/4/2025
M&C Review
Page 2 of 2
purchases when the last appropriation expires, regardless of whether the then -current Purchase
Agreement has expired. The City initially use these cooperative contracts to make purchases
authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is
extended, this M&C authorizes the City to purchase similar services under the extended contracts. If a
cooperative contract is not extended, but a new cooperative contract is executed with the respective
vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the
City to purchase the services under the new cooperative contract.
M/WBE OFFICE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE AMENDMENT - An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council's approval, the agreements will begin upon execution and
expire in accordance with DIR-TSO-4435 or applicable successor contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of the agreement. Prior to any expenditure being incurred,
the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account I Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
SAMs.Ddf (CFW Internal)
Ubeo 1295 Form.Ddf (CFW Internal)
Program Activity Budget Reference # I Amount
Year (Chartfield 2)
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Jay Chapa (5804)
Valerie Washington (6192)
Reginald Zeno (8517)
Kevin Gunn (2015)
Cynthia Garcia (8525)
Ashley Kadva (2047)
http://apps. cfwnet.org/council_packet/mc_review.asp?ID=28785 &councildate=4/6/2O21 3/4/2025