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Home My WebLink AboutContract 59549-NR1CSC No. 59549-NRl CITY OF FORT WORTH CONTRACT NON -RENEWAL NOTICE June 9, 2025 Netsync Network Solutions, Inc. Attn: Legal Department 2500 West Loop South Suite 410 Houston, Texas 77027 Re: Contract Non -Renewal Notice City Secretary Contract No. 59549 (the "Contract") Agreement Term: June 1, 2024 to May 31, 2025 The above referenced Contract with the City of Fort Worth expired on May 31, 2025 (the "Expiration Date"). This letter is the City's official notice of non -renewal of the contract. Please return this signed acknowledgement letter, acknowledging receipt of the Contract Non - Renewal Notice. Failure to provide a signed acknowledgment does not affect the non - renewal. If you have any questions concerning this Contract Non -Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz IT Finance Contracts(&,fortworthtexas.2ov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Non -Renewal Document Ref: JAQOP-KUXVE-FRGCG-BTPNF Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Dianna Giordano (Jun 17, 2025 08:30 CDT) Name: Dianna Giordano Title: Assistant City Manager 06/17/2025 Date: Netsync Network Solutions, Inc. By: Ntc,o& IVorWhotIm Name: Nirnle Norrlhougi n Title: General Counsel CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: /-� By: r ;7 Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality Al ke vier Aiv(v�f,11 By: M. Kevin Anders, 11 (Jun 16, 2025 09:40 CDT) Name: M. Kevin Anders, II Title: Assistant City Attorney Contract Authorization: M&C: 23-0061 Approval Date: 2/14/2023 Form 1295: 2022-962856 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Robert. 202508:48 CDT) Name: Bobby Lee Title: Sr. IT Solutions Manager City Secretary: By: Name: Jannette S. Goodall Title: City Secretary q o�FONT4IlC f„oeao,, kca per. 09dd u= es aAaaG aEa 6gdoo OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Non -Renewal Document Ref: JAQOP-KUXVE-FRGCG-BTPNF Pale 2 of 2 CERTIFICATE of SIGNATURE REF. NUMBER DOCUMENT COMPLETED BY ALL PARTIES ON JAQOP-KUXVE-FRGCG-BTPNF 10 JUN 2025 20:17:07 UTC SIGNER TIMESTAMP SIGNATURE NICOLE NORDHOUGEN SENT 10 JUN 2025 14:13:03 UTC , `� Alh" EMAIL VIEWED �f �}fj NICOLE@NETSYNC.COM 10 JUN 2025 20:16:42 UTC SIGNED IP ADDRESS 10 JUN 2025 20:17:07 UTC 184.99.158.224 LOCATION FARGO, UNITED STATES RECIPIENT VERIFICATION EMAIL VERIFIED 10 JUN 2025 20:16:42 UTC ® Signed with PandaDoc PAGE 1 OF 1 �1 5/17/23, 2:21 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH"11_ DATE: 2/14/2023 REFERENCE **M&C 23- LOG NAME: 041NFRASTRUCTURE NO.: 0061 MULTI -COOP CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Non -Exclusive Purchase Agreements for Information Technology Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, ePlus Technology, Inc., and World Wide Technology LLC using Multiple State of Texas Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System Cooperative Contracts With a Combined Annual Amount Up to $11,200,000.00, and Four One -Year Renewal Options with State of Texas Department of Information Resources and OMNIA Partners in the Amount of $10,000,000.00 for the First Renewal and $6,200,000.00 for the Remainder Renewals for the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council to authorize non-exclusive purchase agreements for Information Technology Infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, ePlus Technology, Inc. and World Wide Technology LLC using Multiple State of Texas Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System Cooperative Contract with a combined annual amount up to $11,200,000.00, and four one-year renewal options with Texas Department of Information Resources and OMNIA Partners in the amount of $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for the Information Technology Solutions Department. DISCUSSION: The Information Technology Solutions Department (ITS) will use these agreements to purchase equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, ePlus Technology, Inc and World Wide Technology LLC. to support the City's information technology infrastructure. This infrastructure includes equipment and software supporting the City's servers, data storage, virtual desktop environment, and network and telephone systems. These agreements will be used to support the refreshes for the equipment that has reached the end of life cycle as well as new projects for City departments using the following cooperative contracts: Vendor Presidio, Netsync and WWT Presidio, Netsync and WWT Presidio, Netsync and WWT Co-op Expiration RFO Responses Date Published Due DIR-TSO- 4167 DIR-TSO- 3763 7/3/2023 1 /10/2024 12/20/2017 2/5/2018 9/12/2016 DIR-TSO- 12/17/2023 3/20/2018 4299 WWT and DIR-TSO- 10/2/2024 1/12/2018 ePlus 4160 10/13/2016 5/4/2018 2/26/2018 apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30688&cou nciIdate=2/14/2023 1 /3 5/17/23, 2:21 PM M&C Review Vendor Co-op Expiration RFO Responses Date Published Due Presidio and DIR-TSO- ePlus 4288 2/21/2025 2/26/2018 4/9/2018 WWT DIR-CPO- 1/23/2025 3/15/2019 4/25/2019 4444 Netsync and TIPS 5/31/2023 1/9/2020 2/21/2020 ePlus 200105 OMNIA WWT R210407 5/31 /2026 12/1 /2020 1 /19/2021 On September 28, 2021, City Council approved Mayor & Council communication (M&C) 21- 0753 authorizing similar agreements for information technology infrastructure purchases. Due to several larger projects, Infrastructure refresh, Future City Hall, planned American Rescue Plan Act spend, and ongoing City growth, additional spending authority is being requested. To avoid any confusion, approval of this M&C will eliminate prior spending authority and contracts authorized under Mayor and Council Communication P-12248, 19-0123, 19-0270, 20-0650 and 21-0753. Approval of this M&C will allow a total of $11,200,000.00 in expenditures for the initial year, $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for projects such as safety and security, new building projects, building upgrades, building renovations and building expansion projects. These agreements and spending authority will be made available to Radio Services, Desktop, Hardware and Security divisions to purchase hardware and software for City departments as requested. On May 24, 2022 Mayor and Council Communication (M&C) 22-0366 and 22-0367 were approved to allocate American Rescue Plan Act (ARPA) Subtitle M (Coronavirus State and Local Fiscal Recovery Funds) to the Information Technology Solutions (ITS) Department providing up to $3,675,000.00 and $3,595,000.00 in support of infrastructure, data protection initiatives, information security and cyber security. The Information Technology Solutions Department (ITS) will use these agreements to purchase equipment and services to support the City's information technology infrastructure based on initiatives identified in (M&C) 22-0366 and 22-0367. ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10\% of the business. No specific contract amount is guaranteed. PRICE ANALYSIS - The Texas Department of Information Resources Contracts (DIR), OMNIA Partners (OMNIA) and The Interlocal Purchasing System Cooperative Contracts offer discounted pricing. Staff has reviewed the pricing and determined it to be fair and reasonable. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. DIR, OMNIA and TIPS Contracts are competitively bid to increase and simplify the purchasing power of government entities. M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SUCCESSOR LANGUAGE: The City will initially use these contracts to make purchases authorized by this M&C. The Cooperative Contracts are set to expire on various dates. If the contracts are extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If the contracts are not extended, but DIR, OMNIA and/or TIPS executes new cooperative contracts with substantially similar terms, this M&C authorizes the City to purchase the same equipment and supplies under the new contracts. If this occurs, in no event will the City continue to purchase goods and services under the new agreements past 2027 without seeking Council approval. AGREEMENT TERM: Upon City Council's approval, these agreements will be executed and continue for a term of 12 months in accordance with approval date of this request. The agreements will renew apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30688&cou nciIdate=2/14/2023 2/3 5/17/23, 2:21 PM M&C Review on an annual basis thereafter. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. RENEWAL TERMS - The Texas Department of Information Resources Contracts (DIR) Agreement may be renewed annually for four (4) one-year terms for the same annual amount. The Interlocal Purchasing System Cooperative Contracts may be renewed for one-year for the same annual amount. The OMNIA Partners may be renewed for three (3) one-year terms the the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital and operating budgets, as previously appropriated, in the ITS Capital Projects Funds for the Technology Infrastructure -IT and the General Fund to support the approval of the above recommendation and exection of the purchase agreements. Prior to any expenditure being incurred, the Information Technology Services Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for City Manaqer's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Reference # Year (Chartfield 2) Valerie Washington (6192) Kevin Gunn (2015) Kevin Gunn (2015) 041NFRASTRUCTURE MULTI -COOP funds availabilitv..pdf (CFW Internal) FID Template Multi Coop Dec2022.xlsx (CFW Internal) Form 1295 Certificate 100986599 - NETSYNC.pdf (CFW Internal) Form 1295 Certificate 100987319 CoFW DIR-TSO-4167 Presidio.pdf (CFW Internal) Form 1295 Certificate 100987322 CoFW DIR-TSO-3763 Presidio.pdf (CFW Internal) Form 1295 Certificate 100987323 CoFW DIR-TSO-4299 Presidio.pdf (CFW Internal) Form 1295 Certificate 100987325 CoFw DIR-TSO-4288-Presidio.pdf (CFW Internal) Form 1295 Certificate Citv of Ft Worth 2022-96353WWT.pdf (CFW Internal) Form 1295 Certificate of Interested Eplus.pdf (CFW Internal) Amount apps. cfwnet.org/counci I_packet/mc_review.asp? 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