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Home My WebLink AboutContract 62251-A1CSC No. 62251-A1 AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 62251 WHEREAS, the City of Fort Worth (CITY) and RJN Group, Inc. (ENGINEER) made and entered into City Secretary Contract No. 62251, (the CONTRACT) which was administratively authorized on the 4th day of November, 2024, in the amount of $92,062.50 and WHEREAS, the CONTRACT involves professional services for the following project: Citywide Wastewater Collection System Flow Monitoring Maintenance Contract- FY 2025; and WHEREAS, it has become necessary to execute Amendment No.1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional professional services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $ 0. 00. 2. There is no fee increase to Article II of CONTRACT. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Citywide WW Collection System Flow Monitoring Maint. Contract FY 2025 Prof Services Agreement Amendment Template Revision Date: 12/08/2023 Page 1 of 2 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth ) Jesica McEachern Assistant City Manager DATE: 06/ 18/2025 oangno qO� FON T�Ydd pro 0Ao p!`g 9-i0 ATTEST: ((� � ddQn nE4p5ao Jannette Goodall City Secretary APPROVAL RECOMMENDED: chntOljhel �G d6- Christopher Harder (Jun 9, 2025 08:30 CDT) Christopher Harder, P. E. Director, Water Department Contract Compliance Manager: ENGINEER RJN Group, Inc. _( .'-&-N Daniel Jac son, P.E Senior Vice President DATE: 5/28/25 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. John Kasavich, P.E. Project Manager APPROVED AS TO FORM AND LEGALITY: Douglas Black (Jun 9, 202515:44 CDT) Douglas W. Black Sr. Assistant City Attorney M&C No.#: N/A M&C Date: N/A Form 1295: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Citywide WW Collection System Flow Monitoring Maint. Contract FY 2025 Prof Services Agreement Amendment Template Revision Date: 12/08/2023 Page 2 of 2 Engineering Infrastructure for Tomorrow April 09, 2025 John Kasavich, P.E. Engineering Manager City of Fort Worth Water Department 200 Texas Street Fort Worth, Texas www.rjn.com Subject: Amendment No. 1 Request for General Professional Services for Fort Worth Citywide Collection System Flow Monitoring Maintenance Contract — FY2024 (City Secretary No. C-62251) Mr. Kasavich: Please find attached our proposed Amendment No. 1 to the existing Citywide Wastewater Collection System Temporary Flow Metering Project Agreement, City Secretary Contract No. 62251, dated November 4, 2024, and runs through March 31, 2025. RJN started work immediately upon receiving the contract. Amendment No. 1 is seeking to reallocate $33,387.50 of unused funds to better support the FWWD Staff for this important multi -year City-wide Flow Monitoring Program this fiscal year. New billing items have been added to support unforeseen tasks that have arisen during the project. This letter provides justification for this request and briefly summarizes the scope of work anticipated to be performed. The supporting revised LOE spreadsheet reflecting Add/Deduct Costs is attached for your review. Meter sites FTW-18, FTW-22, FTW-24, FTW-25, and FTW-26 have had equipment issues for the life of the contract. This decreases the units for Pay Item 1 and BA#1 by 16 units. The funds from a reduction of just 16 units will fund the proposed new pay items outlined below as well as extend the contract time for Pay Items 1 and BA#1 through the month of April. FY 2025 Program Year () RJN will continue the field maintenance, data processing, and data hosting of the City's fifteen (15) current noncontact flow monitors. The prior pay Item #1 and Pay Item BA#1 are included. There are eight additional pay items included to establish pricing in the event they are needed during the next four months. New Pav Items Flow Meter Removal: Should any equipment need to be removed, the effort associated with that removal and equipment cleaning will be covered under this pay item. Equipment Shipping: RJN will package and ship the non -operational equipment to McCrometer for servicing. It is estimated that the cost of shipping will be $275 per RA. McCrometer RA: The cost of McCrometer to diagnose the issue with the non -operational equipment. Any additional cost associated with making the two (2) metering equipment operational is not included 6701 Brentwood Stair Rd, Suite 100W • Fort Worth, Texas 76112 • 817.451.3500 in this Amendment request and will be presented to the City in the event it becomes necessary to fund through other means. Flow Meter Installation: In the event that a flow meter needs to be installed the effort associated with that installation will be covered under this pay item. Equipment Repair: Pay items 2, 3, 4, and 5 cover repair/replacement costs for known problems. Quotes from McCrometer have been provided as part of this proposal Contract Item Fee Original Contract Amount $ 92,062.50 Amendment No.1 $ (982.50) Amended Contract Value $ 91,080.00 Fund Reallocation $ 33,387.50 Meter Site Maintenance $ 11,880.00 Additional Data Management $ 2,850.00 Equipment Repair $ 10,419.74 Flow Meter Removal $ 1,200.00 Shipping Costs $ 550.00 McCrometer RA $ 5,037.76 Flow Meter Installation $ 1,450.00 We appreciate the opportunity to continue working with the City of Fort Worth on this important project. Please feel free to contact Tristan Nickel at 817-451-3500 if you would like to discuss this proposal or have any questions. Sincerely, Tristan Nickel, PE, AWAM N. TX/AR Regional Manager ■■ Flow Monitoring Support Services, City of Fort Worth Page 2 Pay Item Contract Quantity Rate Pay Item 1: Meter Site Maintenance, as Required Including Scheduled Calibrations (bi-weekly for the first 60 days and then quarterly thereafter) - Monthly Servicing Fee [monthly fee per meter, assumed up to 15 NON- 75 $ 990.00 CONTACT (select meter type provided) meters deployed during a 4 month period (April 2025 to July 2025] (15 units at $1,035 per each per month per contract period (4 Mos.)) Pay Item BA#1: Additional Data Management, Analysis and Reporting - Monthly Data Management, Analysis, and Reporting Fee (monthly fee per meter, up to 20 meters deployed during a 12 month period) as noted in Section 75 $ 237.50 30.0 "Scope of Work". This is an ADD/DEDUCT item. (15 units at $245 per each per month per contract period (4 Mos.)) Totals Available Funds $ 34,370.00 New Pay Items IPay Item 1 April: Meter Site Maintenance 12 $ 990.00 Pay Item BA#1 April: Additional Data Management 12 $ 237.50 Pay Item 2: Flodar Repair. (1 unit at $6,536.74 per each) 1 $ 6,536.74 Pay Item 3: Flodar Cable + HUB (1 unit at $628.00 per 1 $ 628.00 each) Pay Item 4: AV Sensor Assably. (1 unit at $1,984.00 per 1 $ 1,984.00 each) Pay Item 5: Area Celocity Analyzer Module (1 unit at 1 $ 1,271.00 $1,271.00 per each) Pay Item 6: Shipping Costs to ship non -operational equipment to McCrometer for evaluation. (Shipping Costs 2 $ 275.00 estimated at $275 per RA) Pay Item 7: McCrometer RA, the cost incured from McCrometer for them to diagnose equipment issues. 2 $ 2,518.88 ($2,518.88 per unit for 2 units) Pay Item 8: Flow Meter Removal, includes cleanup of 2 $ 600.00 meter and sensors. (2 units at $600 per each) Pay Item 9: Flow Meter installation. (Includes initial site calibration, coordination with the telemetry service provider, 2 $ 725.00 and a final confirmation inspection within 7 days of installation) ($725 per unit for 5 unit) Totals Contract Balance Remaining $ 982.50 Contract Fee I Units to Date I Fee to Date $ 74,250.00 47 $ 46,530.00 $ 17,812.50 47 $ 11,162.50 $ 92,062.50 $ 67,692.50 $ 11, 880.00 $ 2,850.00 $ 6,536.74 $ 628.00 $ 1,984.00 $ 1,271.00 $ 33,387.60 1