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HomeMy WebLinkAboutIR 8231 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8231 To the Mayor and Members of the City Council February 22, 2000 1K SOLID WASTE TRANSFER STATION REQUEST FOR CX Subject: PROPOSALS BACKGROUND Landfills currently used by the City of Fort Worth are rapidly being filled up. Other landfill space close to the City is being depleted and no new landfills located close are expected to be developed. Landfills with long term disposal capacity exist outside of Tarrant County. The use of solid waste transfer stations is an effective method of reducing transportation and overall disposal costs at the more distant landfills. In 1995, the Citizens Solid Waste Advisory Committee examined this issue during the development of the "Fort Worth Solid Waste Management Plan: 1995-2015" and recommended that the City consider constructing and operating a transfer station. A transfer station is a facility in which waste from collection vehicles is unloaded and loaded into larger capacity tractor/trailer rigs designed for highway travel. The Committee concluded that a transfer station would: • Reduce hauling costs from the point of collection to the disposal site. • Provide the City with greater control over the collection and disposal of solid waste. • Provide the City with greater flexibility in selecting firms to provide collection and disposal services. The "Fort Worth Solid Waste Management Plan: 1995-2015" was reviewed by the City Council and a resolution was passed in April 1996 supporting the plan. The plan was subsequently reviewed by the Resource Conservation Council of the North Central Texas Council of Governments and determined to be in compliance with the State approved Regional Solid Waste Plan for North Central Texas. FEASIBILITY STUDY In July 1998, HDR Engineering, Inc. was engaged to provide ertirrngerviees .w. associated with the City siting, permitting, and developing a solid waste transfer s`ta­iion.',`) A "Transfer Station Feasibility Analysis" completed by HDR En ineering, Inc.,­ in, � January 1999 concluded that when existing landfills currently used y the' City' 'cl:ose,,`� solid waste will have to be hauled 30 to 50 miles one way depending in the landfills that, are used. The avoided costs to be derived from utilizing a trah§f6r station-"and' tractor/trailer rigs to transport the waste over that of transporting it in garbage collection vehicles is as much as $10 per ton. Based on the current amount of residential solid waste generated, the avoided costs could be as much as $2 million annually. ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8281 ox NpR7Eq� o To the Mayor and Members of the City Council February 22, 2000 �� Page 2 of 3 Subject: SOLID WASTE TRANSFER STATION REQUEST FOR PROPOSALS HDR examined four sites as part of its feasibility analysis for the City doing this project. Based on a number of site selection criteria, the closed Northside Landfill, located at 2500 Brennan Avenue, is considered to be the optimal location for the City to construct the transfer station. REQUEST FOR PROPOSALS During its September 20, 1999 meeting, the Government Relations Committee directed that before proceeding further with this project, staff develop a Request for Proposals (RFP) for the private sector to provide transfer station services. On November 2, 1999, the City Council approved an amendment with HDR to include this additional scope of work. An RFP has been developed that will solicit proposals from private companies to provide transfer station services. The services include transfer, long-distance hauling, and waste disposal. Firms will be requested to provide price proposals for two options, each guaranteeing a different volume of solid waste. Option one assumes that the City will guarantee delivery of 186,000 tons of solid waste per year to one facility. Option two assumes that the City will guarantee delivery of 93,000 tons of solid waste per year to each of two facilities. The City will determine which of these options provides the City with the greatest benefits before negotiating a final contract. The City Services Department Solid Waste Management Division will also be preparing a proposal that will be compared and evaluated with proposals received from private firms. The City's proposal will address option one - 186,000 tons of solid waste per year brought to a single transfer station owned and operated by the City of Fort Worth. Proposals will be evaluated to determine if Proposers meet minimum management and financial qualifications. Qualified proposals will then be evaluated based on the price proposed for the requested services - transfer, long-distance hauling, and disposal. The City will consider the cost of hauling waste to the transfer station(s) from collection routes in its cost evaluation. The cost of hauling waste to the transfer station(s) from collection routes will be calculated based on hauling times and distances. Following evaluation of proposals, the City will determine which Proposal will provide the City with the greatest benefits. if it is determined that a private firm will provide the greatest benefits, the City will negotiate with that firm for a long-term contract for transfer station services.. Fi.. ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No, 8231 To the Mayor and Members of the City Council February 22, 2000 of*ter Page 3 of 3 x Subject: SOLID WASTE TRANSFER STATION REQUEST FOR PROPOSALS TENTATIVE SCHEDULE The proposed schedule for this project is to issue the RFP by the end of February. Proposals will be received in May. They will be evaluated in May and June. The City Council would then determine by August whether to proceed with the City constructing the transfer station or contracting out for the required services. The overall objective is to have transfer station services, long-distance hauling, and disposal available by October 1, 2002. Bob Terrell City Manager 0/, ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS