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HomeMy WebLinkAboutIR 8326 INFORMAL REPORT TO CITY COUNCIL MEMBERS NO. 8326 0-YE40 Date: May 15, 2001 To the Mayor and Members of the City Council Al Page 1 of 4 rF V J L fe7% SUBJECT: FORT WORTH PUBLIC ART PROGRAM Purpose The purpose of the Public Art Program is to create an enhanced visual environment for Fort Worth residents, to commemorate the City's rich cultural and ethnic diversity, to integrate the design work of artists into the development of the City's capital infrastructure improvements, and to promote tourism and economic vitality in the City through the artistic design of public spaces. The program would create a City of Fort Worth art collection comprised of all public works of art located in the City of Fort Worth. The program would accomplish its purpose with funds dedicated from City of Fort Worth capital improvement funds from bond sales, General Fund and Water and Sewer operating budgets, and Grants awarded the City of Fort Worth. The proposed funding would also cover all subsequent conservation and administrative cost of all public art in the City collection. For purposes of this program, artwork would be defined as works in a variety of media, produced by professional artists, who are generally recognized by critics and peers as professionals of serious intent and recognized ability, in any permanent medium or material. Specifically, all Public Art Program monies would be applied to pay public art expenses, such as artist fees and costs related to the production of artwork and any other fees where collaboration is involved. The integration of the artists' concepts into the project design should be ensured, insofar as feasible, by the concurrent selection of the artists with the architect or project designer. If the public art is to be acquired as part of a general contract (i.e,, where the provider of the public art is a subcontractor), amounts appropriated for Public Art Program purposes may be used to pay that portion of the amounts due the general contractor for the cost of the public art. Funds appropriated for one capital improvement project, but subsequently deemed, in whole or in part, unnecessary or inappropriate for that project, may be expended on other public art projects approved under the annual Public Art Plan, subject to any bond, grant or legal restrictions. Also included in the Public Art Program allocation would be funds for curatorial services and the conservation of City art works. All such conservation projects would be included in the established Conservation Plan developed by a professional conservator. All maintenance would be based on a maintenance manual prepared by the artist for on-going maintenance of the work. Eligible conservation costs to be covered under the Conservation Plan would include, but not be limited to: 1) any fees or other costs for assessment of condition and conservation needed for a work of art included in the City Collection; 2) conservation of a work of art, including conservation fees and expenses; and 3) the preparation of a condition report and method of treatment. Oversight The Fort Worth Art Commission will provide recommendations to the City Council concerning the policies of the Public Art Program. It is recommended that the Commission be a nine-member volunteer committee, appointed by a majority vote of the City Council, with the following member composition: five art professionals, of which at least one must be a practicing artist and one a curator- two design professionals, and four community representatives. Ex-officio, non-voting members would include the Fort Worth City ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8326 -0.4 0TxJ?Z, Date: May 15, 2001 Z�A To the Mayor and Members of the City Council Ift: Page 2 of 4 U fs7o SUBJECT: FORT WORTH PUBLIC ART PROGRAM Manager or his/her designee, and the director or a designee of any City department with an eligible project included in the Plan. It is recommended that this Commission have the following advisory responsibilities, all of which are associated with making recommendations to the City Council regarding the Public Art Program: 1. Scope of services with a qualified entity to administer the program', 2. Public Art policies and procedures; 3. Artist selection juries and process; 4. Commission and placement of artworks,, 5. Maintenance and removal of artworks; 6. Annual Public Art Plan for the Fort Worth City Council and City Manager. Administration The Public Art Program would be administered by an appropriate, qualified entity to be selected by the Fort Worth City Council through a Contract for Services. The administrative duties of the selected entity would include the following: 1. Preparation of the annual Public Art Plan, in consultation with the Fort Worth Art Commission, the City Manager and/or his/her designee, the directors of all City departments with eligible projects included in that plan, and the Mayor and City Council, as appropriate. The Public Art Plan would include, but not be limited to, a prioritized list of public art projects to be commenced during the upcoming fiscal year and a budget to effect it. 2. Propose the annual Public Art Plan to the Fort Worth Art Commission and to the Mayor and Council Members and the City Manager. 3. Administer all aspects of the Public Art Program, including, the following: 1) the establishment of program policies and guidelines; 2) the development of program budgets, artist selection processes and juries; 3) public education and all other aspects of carrying out the Program. 4. Report annually to the Fort Worth Art Commission and Fort Worth City Council and City Manager regarding prior year activities related to the Public Art Plan. 5. Provision of staff support to the Fort Worth Art Commission. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS NO- 8326 Date: May 15, 2001 To the Mayor and Members of the City Council Page 3 of 4 Lei", fa?*3 SUBJECT: FORT WORTH PUBLIC ART PROGRAM 6. Development of policies and procedures, in consultation with appropriate City representatives, for approval by the City Council, to ensure that public projects into which public art is to be incorporated can be designed, bid and constructed in such a manner that the incorporation of public art does not adversely impact the design or construction of those projects. 7. Conduct a survey of the condition of the public art collection every two years. The survey would include a report on the condition of each artwork, prioritized recommendations for the restoration, repair and maintenance of the artwork and estimated cost for that restoration / repair and maintenance. The resulting report must be reviewed by the Fort Worth Art Commission and approved by the Fort Worth City Manager. The Commission is responsible for administration of the Public Art Program and would also be responsible for conducting an Insurance and Conservation Survey in conjunction with the city's risk management function, to be updated at least once every five years, on the condition of the artwork in the City collection. 8. Conduct an evaluation of the Public Art Program five years after adoption of the enabling ordinance Or*` for that Program, and present results to the Fort Worth City Council and City Manager. 9. On-going art conservation shall be the responsibility of the entity having responsibility over the public art project or work of art included in the City collection. Any additions to the established Conservation Plan, for any artwork requiring extraordinary operations or maintenance costs, would be reviewed by the City Manager or his designee prior to recommendation for inclusion to the City Council. Funding The approved percentage for the Public Art Program would be added to the total cost of each proposition in future City of Fort Worth General Fund bond programs. The same percentage will be allocated from funds included in the operating budget of the Water and Sewer Fund for cash financing of capital projects. The money would be used for artist fees and costs related to the production of artwork. Funds cannot be used for professional graphics, mass produced work or work not produced by an approved artist. The allocation would be calculated based on the total of all engineering, design and construction costs, minus all costs for demolition and real property acquisition. The appropriation for the Public Art Program would be calculated only on the original appropriation for design and construction services, not on any subsequent amounts appropriated for amendments and change orders. The appropriations for the Public Art Program would be made at the same time that the City appropriates funds for eligible projects. All monies appropriated for Public Art Program purposes would then be transferred and appropriated into a special, interest-bearing Public Art project account, which would be maintained in a separate project fund. As a project account, any funds not expended at the conclusion of the fiscal year would roll forward into the following fiscal year. The City Manager, or his/her designee, would establish the appropriate accounting procedures for the Public Art Program and would report to the City Council periodically regarding the amounts appropriated, encumbered and expended under the Program. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8326 d6-OT140 Date: May 15, 2001 ? "�r To the Mayor and Members of the City Council Page 4 of 4 e 'X J�16 rays SUBJECT: FORT WORTH PUBLIC ART PROGRAM Once a project is completed, funding for maintenance costs would be included in subsequent General Fund operating budges. Each City department would also include in all appropriate application to a granting authority a request that a certain percentage of the grant amount be authorized for public art and conservation projects per the established Public Art Plan. All eligible projects financed with grants or contributions from private entities or public agencies would be subject to this ordinance unless expressly prohibited and/or not considered an authorized expenditure by the granting or contributing entity. If public art and conservation projects were expressly excluded, then only the City-funded portion of the eligible project would be subject to the terms of the enabling Public Art ordinance. The Public Art policy would be applicable for all grants of $100,000 or more. However, artist involvement would be optional for City grants of less than $100,000. If Council endorses this concept, the next steps will be: 1. Revision of the Fort Worth Art Commission Ordinance 2. Enactment of a Policy Statement 3. Creation of an Implementation Plan Gary Jackson City Manager ISSUED By "rHE CITY MANAGER FORT WORTH, TEXAS