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HomeMy WebLinkAboutIR 8378 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8378 January 15, 2002 moo To the Mayor and Members of the City Council Page 1 of 3 +a7s SUBJECT: City Hall in the Community-- Meetings for 2002 At the December 4, 2001 Pre-Council meeting, the City Council gave staff direction for the 2002 City Council community meetings. The purpose of this Informal Report is to provide more information and details about the meetings. The guiding principles for the 2002 community meetings are: ➢ To have residents interact with and be heard by the.City Council ➢ To include a component of staff/citizen interaction > To maximize attendance by combining meetings In 2002 we will hold six (6) community meetings with the Mayor and City Council present. The format will include direct interaction with the City Council and department staff. The following dates are proposed. An explanation of the meetings follows. • Youth Town Hall, Saturday, March 2, 2002 • 'City Hall Out South", Monday, March 18, 2002 �' • "City Hall Out West", Thursday, April 25, 2002 • "City Hall Out North", Thursday, June 20, 2002 • "City Hall Out East", Thursday, August 29, 2002 • Citywide Forum on the Comprehensive Plan, Monday, October 14, 2002 Youth Town Hall The Youth Town Hall will be held at City Hall on Saturday, March 2, 2002, from 9:30 am — 12:30 pm. A Saturday meeting will allow any young person to attend who would like to. The format for the Youth Town Hall meeting will be similar to the one held in May of 2001. The event will begin with group discussions so that students can meet directly with City Council representatives. Students will be divided into small groups and assigned to a room. The City Council and City staff will be assigned to a group of students to meet with them for 45 minutes. After this first small group discussion, the City Council members will rotate to another group so -that they will have the opportunity to interact with more students. After the two small group meetings, everyone will return to the Council Chamber, at which time the students will be given a chance to address the City Council. Topics for discussion would focus around issues that City Councit policy can impact. The goal for attendance would be 20 students per City Council District. The Neighborhood Office will be in charge of organizing and coordinating the Youth Town Hall meeting, with assistance from Our City Our Children. City Cable staff will be present to tape the meeting to televise the following week. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8378 January 15, 2002 To the Mayor and Members of the City Council Page 2 of 3 SUBJECT: City Hall in the Community— Meetings for 2002 "City Hall in the Community" Meetings We will have four (4) community meetings located in different regions of Fort Worth. We are taking City Hall "out into the community". "City Hall in the Community" will include interaction with the City Council and information about all of the City services that are important to neighborhoods. The following is a list of regions of Fort Worth, the tentative dates, with a possible location: • "City Hall Out South", Monday, March 18, 2002, (Southwest High School) • "City Hall Out West", Thursday, April 25, 2002, (Arlington Heights High School) • "City Hall Out North", Thursday, June 20, 2002, (Diamond Hill Jarvis High School) • "City Hall Out East", Thursday, August 29, 2002, (Eastern Hills High School) All four meetings will be publicized together, starting in late January. This will give neighborhood associations time to put the information in their newsletters and promote all of the meetings. Residents are welcome to attend any or all of the meetings. Each "City Hall in the Community" meeting will begin at 6:30 pm with an Open House of City services and programs. Department heads and key staff will operate the booths. During this hour, residents will be able to speak to key staff about their specific concerns or questions. Departments will also have the chance to provide information on changes in services, new programs or updates. Some examples of these are: Commercial Corridors update, changes in Code Compliance, trends in crime, update on capital improvement projects, the City's Strategic Goals and the Comprehensive Plan. During the Open House, residents who would like to address the City Council will be asked to fill out an appearance card. At 7:30 pm everyone will be asked to move into the main meeting room. The City Council will be seated in an area together as well as staff. A moderator will welcome everyone and begin calling residents up to address the City Council. Any Council member will have the opportunity to respond or ask staff to respond. This meeting will last one hour. Participants will be asked to fill out an evaluation form so that staff has continuous feedback to make improvements. The Neighborhood Office will be in charge of organizing and coordinating these meetings. City Cable staff will be present to tape the meeting to televise the following week. ISSUED BY THE CITY MANAGER FORT WORTH, "TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8378 I oft, January 15, 2002 "to To the Mayor and Members of the City Council Page 3 of 3 SUBJECT: City Hall in the Community— Meetings for 2002 Community Forums Council members may request to have a Community Forum in their respective council district. Upon the request of a Council member, the Neighborhood Office will organize the Community Forum and customize the participation by staff based on the Council member's request. The Neighborhood Office will be in charge of organizing and coordinating these meetings. Community Forums will not be televised on city cable. Citywide Forum on the Comprehensive Plan The sixth community meeting will be a Citywide Forum held on October 14, and will be focused on the Comprehensive Plan. The Forum will be from 6.-00 pm - 8:00 prn at the newly renovated Fort Worth Convention Center. Beginning at 6:00 pm, residents will sigrf-in and be given a "floor plan" of the room. Tables will be organized into clusters based on the parts of the Comprehensive Plan, which correspond to the City's mission: Focusing on the Future, Building Strong Neighborhoods, Developing a Sound Economy, and Providing a Safe Community. Comment cards will be available at all of the tables, Residents will have the opportunity to ask questions and to review policies, programs and projects of various City departments and cooperating agencies. Public comments will be received at all of the tables. City Council members will be asked to visit the various tables to hear from and interact with residents regarding the Comprehensive Plan. At 7:00 pm, the Mayor, City Council and Chair of the City Plan Commission will bdefly address the attendees to highlight the City's accomplishments in the Comprehensive Plan for last year and share the City's strategic goals and initiatives for the next year. City staff will give a bdef overview of the Comprehensive Plan and explain the review process. At the conclusion of the presentations, attendees will have the opportunity to continue to visit the various tables,. ask questions and give wdtten input on any of the subject areas of the Plan. The Planning Department will be in charge of organizing and coordinating the Citywide Forum, with assistance from the Neighborhood Office. The Citywide Forum on the Comprehensive Plan will not be televised on city cable. Gary AN. Ja n WS01 City Manager ISSUED BYTHE CITY MANAGER FORT WORTH, -I-EXAS '