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HomeMy WebLinkAboutIR 8584 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8584 To the Mayor and Members of the City Council March 30, 2004 .. oN - SUBJECT: Page 1 of 5 Federal Entitlement Grant Program The purpose of this informal report is to respond to questions raised during the Pre-Council meeting held on March 23, 2004. The attached information is being provided concerning the City of Fort Worth Federal Entitlement Grant Programs. The City of Fort Worth Entitlement Grant Programs consist of the Community Development Block Grant, Emergency Shelter Grant, Housing Opportunities for Persons with AIDS grant and the HOME Investment Partnership Program. Each of these grant funds are received by the City of Fort Worth as an annual allocation from the U.S. Department of Housing and Urban Development (HUD). Five areas will be outlined in this report. First, the proposed use of administrative funds. These funds allow for the retention of staff to manage the grant funds, oversee program implementation, research and apply for additional federal grant awards and provide technical assistance to the citizens of Fort Worth in relation to the grant programs. Second, funding for the implementation of Housing Programs and how it was prioritized. Third, a concern was raised on the level of funding for the Parks and Community Services Mobile Recreation Program. Fourth, a response to which counties are served by the AIDS Outreach Center is provided. Finally, budget amendments requested from Council discussions. �iministrative Funds � 1-he City of Fort Worth is mandated by HUD to maintain staff to ensure that all federal funds received are managed and utilized in compliance with the respective grant program requirements. Recent monitoring reviews from HUD as well as the external auditor have revealed the need to review current grant staffing levels. The proposed funding recommendations are reflective of the City being responsive to these recommendations. For the grant period of June 1, 2004 to May 31, 2005, the City's federal entitlement grant allocation is $12,300,000. Approximately, 16% of the total entitlement grants amount ($1,985,338) is allocated for the administration of the grant programs. The increase in administration is a result of: 1. Decrease in CDBG funding allocation of $121,000. If the allocation decreases, but the programs remain constant, it will have a net effect of increasing the percentage of funds allocated to administration; and, 2. The increase of activity to the NEZ program, as such, is not all program delivery costs. Any non-program delivery costs must be categorized as administration. The proposed $47,389 increase to Housing is to retain a position that was transferred to the Housing Department this current year to help address this concern. The responsibilities of this position are to review, certify and process tax abatement applications. Additionally, it provides technical assistance to citizens on the overall program; 3. Budget assumes an overall 8% increase for employee compensation and benefits; ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8684 To the Mayor and Members of the City Council March 30, 2004 et 16,AT&O to a Page 2 of 5 rFx raga SUBJECT: Federal Entitlement Grant Program 4. Additional $14,106 for the Community Relations Department to enhance the ability of the Central City Coordinator to address the needs of central city community groups in promoting civic engagement; and 5. Addition of one authorized position in response to Council's direction to develop, in coordination with Tarrant County, and implement a Ten-Year Strategic Plan to address homelessness ($60,000). CDBG 1. Contract and Grants Management—7.05 positions $ 500,000 These dollars are used to fund positions that provide general oversight including planning, administration, and monitoring of the two entitlement programs CDBG and HOME. This division also assists with the development of Section 108 applications, EDA grant applications, as well as applications that the City departments apply for in relation to federal grant funds. This section insures that the grant funds are serving the persons for which these funds are intended to serve. 2. Housing — 12.01 positions $ 826,520 These dollars are used to fund the Director's Office that includes the Planning, Model Blocks, Neighborhood Empowerment Zone and administrative staff and provides overall direction for the department. The Management and Budget Division is also included in this amount. The Management and Budget Division provides the actual development and oversight of the department's budget, and coordination of all administrative services to include personnel, purchasing, contract compliance and information systems for the department. 3. Planning — 1.10 positions $ 66,625 These funds are used to fund the Research & Economic Development Team along with the Development Review & Historic Preservation Team. The Research & Economic Development Team provides analysis of economic, demographic, land use, and other data for the CDBG and HOME grant programs. The Development Review & Historic Preservation Team prepares Section 106 Historic Preservation Clearance for the Environmental Review procedure required for the expenditure of CDBG funds. 4. Accounting — 0.50 position $ 24,612 These funds are used by the Accounting Division to provide financial support for the federal entitlement grants. 5. Internal Audit— 1.08 position $ 53,911 ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8584 To the Mayor and Members of the City Council March 30, 2004 0 AAR-24� T Page 3 of 5 rx 107% SUBJECT: Federal Entitlement Grant Program These funds are used by the Internal Audit Department to perform financial management on and off site reviews of agencies that receive federal entitlement grant funds from the city. 6. Business Assistance Center $ 30,923 These funds are used as a match to support the outreach efforts to market available forms of technical assistance to M/WBE businesses in CDBG eligible areas. 7. HRC — Central City Coordinator— 1.00 position $ 48,800 These funds are being used to assist in addressing the needs of residents and promote civic engagement in central city neighborhoods. 8. Homeless Coalition Coordinator— 1.00 position $ 60,000 These funds will be used to support the position, which will focus specifically on the development, coordination of homeless strategies that will be developed in the 10-year homelessness plan. ,tal CDBG $1,611,391 HOME 1. Housing Department—6.5 positions $ 334,227 These funds will cover the cost of planning, administering, operating and monitoring HOME funded programs to ensure compliance with HUD and City policies and regulations. ESG 1. Contract Management— 0.40 positions $ 14,670 These funds will cover the cost of planning; administering, operating and monitoring ESG funded programs to ensure compliance with HUD and City policies and regulations. HOPWA 1. Contract Management— 0.75 positions $ 25,050 These funds will cover the cost of planning; administering, operating and monitoring HOPWA funded r'grams to ensure compliance with HUD and City policies and regulations. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8584 To the Mayor and Members of the City Council March 30, 2004 Page 4 of 5 14 ex f87% SUBJECT: Federal Entitlement Grant Program Funding in Support of Housing Programs The current CDBG budget includes $400,000 for the implementation of the Housing Rehabilitation Loan Pool. This fund has been established to be leveraged with additional outside sources to expand the city's ability to address this housing need. A mufti-bank community development corporation will administer the loan pool. To date the city has received $1 million in commitments from two lenders. In order to implement the program, a funding contribution and commitment from one additional lender to serve as one of the initial incorporators is required. Consequently it is anticipated that the previously mentioned $400,000 will not be spent in the current fiscal year. The Department requested an additional $500,000 initially, however the request was revised down to $300,000, which is included in the proposed budget. For the next program year the department will have $1,700,000 in funding for the Housing Rehabilitation Loan Pool. There was an additional request of $500,000 for the implementation of a Housing Development Fund. It was anticipated that these funds would support the $2 million in funding from Fannie Mae. While the requested $500,000 was not included in the CDBG budget, $739,592 was included in the HOME program budget. Funding for Mobile Recreation Program In 1999, the City Council approved a funding policy that reduced all public service programs annually by ten percent, with exceptions provided to child care and senior citizen programs. The Mobile Recreation Program falls under the public service category, and, as such, the proposed funding reflects a ten percent reduction per Council policy. The program is offered during the summer months, Monday — Friday from 9:00 a.m. — 3:00 p.m. This program is free, structured seven-week day camp program provided in an outdoor setting for approximately 300 children ages 5-13 years. The program is a collaboration with the Fort Worth Independent School District (FWISD) and utilizes schools in the area. This program primarily serves children within Council District 9. In 2003, the program served 456 children, of which 70% were Hispanic. The children begin their day at a city park and walk to a nearby school for lunch and afternoon activities. A variety of recreational, and educational activities are provided to each child. All activities are designed to help build character, confidence and self-esteem in each child. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8684 To the Mayor and Members of the City Council March 30, 2004 TZ Page 5 of 6 SUBJECT: Federal Entitlement Grant Program Funding for AIDS Outreach Center The City of Fort Worth is required to utilize Housing Opportunities for Persons With AIDS funding to serve individuals who have been affected by the HIV/AIDS virus in a four county area. These include Tarrant, Johnson, Parker, and Wise counties. While the majority of the clients seeking the services of AIDS Outreach Center are primarily from Tarrant County, the agency is willing to serve all HOPWA program eligible clients within our service area. Requested Budget Amendments Discussions with City Council members resulted in the following requested amendments to the proposed CDBG budget: 1. Increase Mobile Recreation Program by $20,519; fi 2. Include $30,000 for the Day Resource Center; and 3. Include $30,000 for the Supplemental Homeless Intervention/Prevention Program If Council wishes to fund these proposed program amendments they can be accommodated by (1) reduction in other programs, or (2) use of Unprogrammed Funds. On April 6, 2004 a Public Hearing will be held on the Federal Entitlement Grant Application submission. During the staff presentation we will seek council direction on these program amendments. The associated Mayor and Council Communication will require action on April 13, 2004. In order to access these federal funds the City must submit its application no later than April 15, 2004. Should you have any questions or need additional information, please contact Deidra Emerson at 392-7563. a s n a o mtyanagoe Attachments CDBG Budget rr" ', HUD Monitoring Letter Reports from External Auditors ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS Q N W co c� d a P p ux T Q a' rn N na ob -- W C9 p D m cp�m u'1 449 ey LU 0 O 0 0 ..f_m � M W aCL D `y- LJO ti ry 0 p m OEM � m h- M F to Q'' L w � O 0 n ::) � 6 O O PC' W Cv *pY vt CY lJ CL 0 d CUo Sid a °o ti a�a�omrno� a 5-LLJ Ltl aroiEl m Lu w w r ¢ ui �. a -- � � M � � M C7 U rr> �z ro X d O O x O O O y d d O �LL c"h U]t+Y r u1 Ip n tp . 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