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HomeMy WebLinkAboutIR 8589 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8589 Date: 04/13/04 r/ To the Mayor and Members of the City Council Page I of 2 SUBJECT: Update on ISO Rating and Implementation of 4-Person Staffing at ye T'S 3-Person Stand Alone Fire Companies The City Council requested a status report on the following two issues: Insurance Service Organization (ISO) rating process related to year 2000 evaluation of the fire department; and an implementation schedule to upgrade the 3-person stand alone fire companies to 4-person staffing. STATUS OF INSURANCE SERVICE OFFICE (ISO) RELATED TO THE FIRE DEPARTMENT ISO is an independent statistical, rating and advisory organization that serves the property/casualty insurance industry. ISO collects information on a community's public fire protection and analyzes the data using the Fire Suppression Rating Schedule (FSRS), ISO then assigns a Public Protection Classification (PPC) from 1 to 10. Class 1 represents exemplary public protection and Class 10 indicates less than minimum recognized protection. ISO evaluates three areas to determine the PPC of a city. Those areas are: Fire Alarms, Fire Department, and Water Supply. (See attachments) ISO conducted their assessment of the fire protection capabilities of the City of Fort Worth during FY 1999-00 and issued a final report in August 2001. Out of a possible 106.5 points, the preliminary rating for the fire department was 76.28. After correcting the calculation to the water supply portion of the grade, the total score was adjusted to 77.96. This score placed the City of Fort Worth in a Public Protection Class 3. According to ISO representatives the PPC rating does not expire. However, there are three ways that a c4 can be re-evaluated: 1) A written request can be made by either the Mayor, City Manager, or Fire Chief; 2) By Community Survey Questionnaire, sent to the jurisdiction, by ISO representatives approximately every 30 months; or 3) By a Frequency Survey, which is driven by population growth of the city; and conducted on 10-15 year time frame. On July 3, 2001, the Fire Department met with ISO representatives, the Texas Department of Insurance, Fort Worth Water Department, the Organizational Analysis Unit of the City Manager's Office, and the Fire Fighter's Association to discuss ways to improve the total grade. The following three areas were identified as having the greatest potential for improving the total grade: Equipment carried on engine companies, Compressed Air Foam Systems (CAFS) Staffing To address these recommendations the following actions are in progress: Add a fourth person to the five stand-alone, three-person companies ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS , INFORMAL REPORT TO CITY COUNCIL MEMBERS NO- 8589 et Date: 04/13/04 ;M To the Mayor and Members of the City Council 05 Page 2 of 2 SUBJECT: Update on ISO Rating and Implementation of 4-Person Staffing at 3-Person Stand Alone Fire Companies Submit a Decision Package to purchase all of the appropriate tools and equipment beginning fiscal year 04-05 Work through details to purchase Compressed Air Foam Systems (CAFS) for apparatus. The funding for CAFS is in the 2004 CIP. After the five stand-alone, three-person companies are upgraded; that will leave 16 three-person companies at double company stations, which need to be upgraded. According to ISO representatives, to determine potential areas that may lead to lowering the PPC a "Class Details" meeting can be requested by the City. UPDATE ON 4-PERSON STAFFING Pursuant to the City Council discussion on March 30, 2004, the remaining five, 3-person fire companies, as well as those companies budgeted and slated to be upgraded in July 2004 are being staffed to 4-person companies using overtime funding. The companies upgraded are: 13,15,18,19,28,29,30,44. This occurred almost immediately after the March 30th Council meeting and as soon as the staffing could be coordinated by the department. This immediate implementation will have an impact on this year's overtime budget; however, the Fire Department will attempt to minimize the overall budget impact. This 4-person staffing level of the remaining five, 3-person fire companies will require the full year appropriation of approximately $125,000 to be added to the fire department's budget in the next fiscal year. This alternative staffing effort using existing vacation relief and overtime should save the City about $800,000 next fiscal year compared to using the traditional staffing model of hiring full-time personnel. CONCLUSION The upcoming budget discussions will include proposals in the form of decision packages for the purchase of the needed tools and equipment, continued funding of current fire company staffing, and upgrading remaining three person companies. Also, the Fire Department recommends that a written request be made to ISO representatives asking for a Class Details meeting to determine potential areas that may lower the PPC rating. Unless the City Council has any objections, this request will be prepared and delivered to ISO representatives in the near future. Additionally, on a future date the services of a consultant may be needed to assist in the ISO evaluation process. Please let me know if you have any questions. 6 4e. o n City Manager ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS , /ri /DJ �1Hrrv'I I i , i i�ir.1J�'+�V � / f�iJ%/�% %// /r /i/// ✓' WV � HIS /p AN /f D / / z r d er arr r, r; / Y,w,�«M.,.,,,,ice yew,�✓rw,N 1 1 1 1 1 I , ■ t � /iDr/ rD r r '/rte l rr//G��/�/+✓i // of i„ ✓/i j /r � //�/%/� /i�`/�/��if�i��lllof N�i�idVll���l�r �✓i�/H/rrr�mtutor/ n �iii'j � � ' ' j / r r / /n/ py�� i /( 1 91J �j➢ ,�. �! J� t!,„Y/hl/�/ I(�//��/�i r'.,i� �/�1D///� �j i�.//�. ', S rdiq %. rF,%li"f/r/r/rii/1!/ifj„ire„. j/ r.��..,, -r/r✓�, ,, ;. � /aNIr�N��YII'P(pl>,IaUI fp;, �� %,�'r i / ,a=, -,,., r/y/� ,, s ,,",„'�ww� ,��%/r�/�� � / l; lr;.. hr��lri 11ii Hwy /�,�W,Y�„f/f., alt- %� /, /r /o✓i/,,., ,y, ;��/;o /yi%✓ r%'�%�r� l�/ /1„r ,/ �jG/,'w�J� W°:!l� i.; �r �, al �rII '/%/F, ir,; `iron/%E ,.,,'. ;. /r,' ;, %/;,frr> /r%. � /�.. ( irr,r � ,: ✓r,� Y 5., / l4'�� Y r!>t'Y/�� ,., ,�, r »/ .. /r .�nf ,�f%'i0/.. dl'.. l�ir�. ,�.��1' ,N,�/�/ //✓r0/ �. El i ”,` , „„,F,', r �//l�ir;° � ,�!/;,�rll��/I J r�;, i a.✓';l/i 6W s�,9� � ,/J,, � lJ .J ��f%%pI,/:rrr�, r//�//„/G�/i�/; " �`` �O iii„,F l ��j� � ;;° �'l��%�%�/ri ���/�l//l�i�-. w, ice,.r hr w m P✓rS, ,/A''l�r/! l, „���,,,/'�` �i,,�2, �r/,,,.. ,,,,Ik,l. r w f Mr I J �lr/ / t r AY r ' • • • , k -(A char es. Staft 11*orrl ISO "S -,C 10F2 r C a�I 1� t', i Il t1F�111 CC FUA U i r b% , W ('o I r��I ()UttC�IC h F`1001-�It I I ',C1d (I UCSt I()III'la Irk:4 tit 1 t1j" �,%� �Tj I e I I I I �j t k I,,, T I j PCI, rllc�nth to&,�Cs, I T, I, rt T t'l%"C N, I F I J 'I t i,, �an(I the TwLI] t i)r k2 �lLW'I'( I L Os� 0 1't h(11,1,2 t>f ni, „Idop� 1'~ ()'-s j%CC,,-duJnons resuk t in an ln-,prokcd 11P( ratinlo. PImined Cleld A Cc,MlMfflit, cltn attic) j P(.' br, with P,1pulm I ons of,25.Of)it or Illorc apprk).X Ml I I ever" iriv ISO ofaw, sil,"I10 wanTt.Cliangca 10 ycar�, and communitics a,0h popukinons urider 25,000 k2%er�, 1� scan,. I SO will surl.T:N a Corrmi,(Init� mother SPI G' I' (1-ASSIFI(ATIONS ii'li,s pt,Nlc fire �)rkjl"Ilwl charive,� mr xhc�,� ISO lyUhh.41CS cla,,,Isfficatlons in one ofthree l� ass. A sin,gIc 11 C()NWiUnlr\ I-Cquests �a 1-c*survcv, C 1j","i hl::it loll. n,:h ns 6, nwaris that all Prorcrties within 3 lurn,,fiction arcchgibiC for that classii1cation, A-spht-clas- ISO notifies each cornfriunity of its e%alualion hct'Orc sit'icilion, Such as 6 9, nie,,ins sorric properties are eliuiblc pubitshing tile classiflcwhln. ISO distributes the rk,,-hed for C 1,1 s 6. but other properties are Clas,s 9, because they PUNIL: protection claSSO"Wation to part.Icip"'It i fill, irlstff3n(e ;m: more duin 1,000 feet from a fire hydrant. When some I i propcmcs ate more than a specified distance(usually five conip�oilcs in sufficient tinic(7 5 daN ,)for them to update 0%:ir autoniatcd policy-renewal systews. Insurens, may use road milesi fronn the tei.:ognized, responding fire�,Aatlon, the ne\ c:Iassificatloil for new policies or rend ,air,occurring theN Irc 0xss 10. on or after the publication (late, Busincsses and honieoe%ri- cr,4 may coniaL l their insurance agent or cortiparly %ti Ith ,,liccifiC questions. RVENAH, ATING A CO'N1111 NYI X 'S ITU FOR,MORE INFORMATION ABOUT ISO, \Vhk,n a fire dCpaorwit changes, its fir-c-pi-wctrion bound- VISIT OUR SITE ON THE WORLD WIDE WEB. aric.� or IS0 rh(.-Corn- & s: 1u: fire-service deliver, systerris to ensur", that the Wwwolsoocom .................. Quo ...................r.............. ................................................................................. field Grading Public Proleown Classification Letter of Notification Publication Survey Compceted Notiticition to insurance Companies to Community Date {t09 days before (75 days tefore publication date) (approxiomtely 30 days publication date l before publication date) Nea,c "'Ce the Tlcm ratge tor,MOrC '"'0 Produ4lt Sp�otlight,P:at,,, a 3 9 /i � � I m ». � ,, i ,• m � as ., ,r4':,m r^d. f r l ry. r j}',j ,a I S ?..r Lisle, Illinois Atlanta, Georgia Phore; 630-955-1080 Phone: 770-923-9898 Fax: 630-955-1230 Fax: 770-923-9661 E-mail: info.lisleUiso.corn E-rn,-v- info.atlanta @iso.com Servinrg: lndi na, lov,,za Alabama, F10 da,Georgia, Kenlucky, Ksans,,s°s, t+ irrnesct a, Louisiana, Miss ssippi, North Carolina, t,wizs,souri,Ne bassa„sa,North Dakota. Puerto Rico, South Carolina, Oh n.), Oklahoma,South Dakota, Tennessee,Virginia, Nest Virginia Texas, tJ'u sc, ri s,f P°de”R i}ih°� air l( r-'t,l r,Pt, �.i �"_�� rk 1�C��i r t$_.uarr�,r�•.9 Quincy, Massachusetts San Francisco, California Phone: 617-770-3555 Phone: 415-439^-4660 Fax; 617-773-6217 Fast: 415-398-8064 E-mail; info.quincy1fNso.com E-mail: info.sanfrandscos @ i,so.com SerOrg: Connecticut, Maine, Serving: Alaska,Arizona, California, Colorado, Eta sr chuse� ts, New Hampshire, Hawaii, Idaho. Montana, Nevada, Rhode lslano.Vermont New Mexico, Oregon, Utah, Washington,Wyoming Trenton, New Jersey Phone; 609-799-18,00 Fax: 609-799-3726 i"dT @rtii""nP°irrC,_ E-mail: into.trentongis,o.com PP°aur.e. 212-898-6773 Seriwg: Delaware, DistricT of Col0.dr1'bia, (--ibi;,0 Toll Free: 00 800 48977489 Maryland, New Jersey, Fax: 212-898-6651 New York(Upstate), Pennr•yivanie E-rratail: info.global4iso.com stirring: Alf other court.ries and terntones New York City Phone: 212-898-6755 Fax: 212-898-5880 E-mail_ info.nycgiso.com Serving= New York City. Long Island Or: Phone: 1-800-888-4150 (1-800-888-4476) Fax: 212-896-5913 E-mail: info @iso,com dor4d Wide Web: www.iso.com i Write: ISO • Customer Service Division 7 World Trade Center* New York, NY 110048 -