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HomeMy WebLinkAboutContract 45026 C"'ITY OF FORT WORTH, TEXAS MY SECRETARY- - J0% STANDARD AGREEMENT FOR PROFESSIONAL No's This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (thy CITE , Fund Multatech EAnineen Inc., authorized to do; business in Texas an independent contractor ("Consultant"), for a PROJECT generally described as: SWS-050 Miscellaneous Dra,in,qg,e Studies, r'ticie i Scope of Services (1) Consultant hereby agrees to perform as, an independent contractor the services set forth in the Scope f Services attached hereto as Attachment 19A ., These services shall be performed in connection with SWS-050 Miscellaneous I rainq e Studies. (2) Additional services, if puny, will he requested in writing by the City. City shall not pay for any work performed by Consultant or its suhic nsultants subcontractors an ' or suppliers that has not been ordered in writing. It is specifically ,agreed that Consultant shall not be compensated for any alle ed additional work resulting from oral orders of an ► person. Article ii Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor, materials, Supplies, and equipment n cessar" to complete the services described in Attachment "'A". However the total fee paid by the City shall not exceed a total of 400J 000 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered ,shall be due within thirty 30 days of the uncontested performance of the particular services so ordered and receipt by City of Consultant tis invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related, to, done, or furnished in connection with the services for which payment is made, inc,luding any act or omission of the City in connection with such services. OFFICIAL RIECORD City of Fort rt Worth,,Texas Standard Agreement For Professional Services PMO Official Release Date: 1/28/2013 WOUN, *rX Page 1 of 8 VED CEIVE9 %T-2 lk 120,13: Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of one year and May be extended up to, two (2) additional one (11- year extensions for an a ed extension beginning upon the date of its execution, or until the completion f'the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agient, servant, or employee of the City. Consultant shall have exclusive control' of and the exclusive right to, control the details, of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between, City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or 'Dint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal, laws, and with all applicable rules and regulations promulgated, by the local, state and, national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its, officers,, agents, employees, contractors, and subcontractors for the accuracy and, competency of its services performed hereunder. (2), In accordance with Texas Local Government Code Section 271.904, the Consultant shall 1"ndemnify, hold harmless, and defend, the City against liabl"lity for any damage caused by or resulting from an act of negligence, 11 intenti:onal tort, intellectual property 1*nf'ringelment, or failure to pay, a subcontractor or suppilier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant's exercises control. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Offi cial Release Date, 1/28/2013 Paige 2 of 8 ........... ........................... Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has, been so obtained and approval given, by the, City prolvided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1 000,000 each occurrence $,1 000,000 aggregate Automobile Liability $1,000,000 each accident or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 dlisease - policy limit $1001,000 disease - each employee (2) Additional Insurance Requirements, a. Except for employer's liability insurance coverage under Consultant's orker's compensation insurance policy, the City, its officersy employees and servants shall be endorsed as an additional insured on Consultant 11 s insurance policies,. b. Certificates of insurance shall be delivered to the Transportation and Public Works Storm Water Division, Attention Steve Eubanks, F.E. CFMI 10,00 Throckmorton Street, Fort Worth, 'TX 76102, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non-renewal, and/or material change in policy terms or coverage. A t,en, days, notice shall be acceptable in the event of non payment of premium. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date",1/28/2013 Page 3 of 8 ............ e. Insurers must be authorized to do business, in the State of Texas and have a current A.M. Best rating of,A: V11 or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, city may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed' with a waiver of subrogation providing rights of recovery in favor of the, City. h. City shall not be responsible for the direct payment of insurance, premium costs for Consultant's insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the colursel of the Agreement, Consultant shall report, in a, timely manner, to City's officially designated contract administrator any known loss occurrence, which could give rise to a liability claim or lawsuit or which could result, in a prolplerty loss. k. Consultant's liability shall not be limited to the, specified amounts of insurance required herein. 1. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article Vill Transfer or Assignment City and Consultant each bind themselves, and their lawful successors, and assigns, to this Agreement. Consultant I its lawful' successors and assigns, shall not assign, sublet or transfer any interest in 'thils,Agreement without prior written consent of the City. Article Vill Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days" written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and doles, not City of Fort Worth,Texas St, ndiard,Agreement for Professional Services, PMO Official Release Late: 1/28/2013 Page 4 of 8 commence correction of such nonperformance with 5 days of'written notice and diligently complete the correction thereafter (2) If City, chooses to terminate this Agreement under Article 8, upon! receipt of notice of termination, Consultant shall discontinue services, rendered up to, the date of such termination and City shall compensate Consultant based upon calculations in Article 2 of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports,, whether partial or complete, prepared under this Agreement, including any original drawings or documen�ts, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared, by Consultant, shall be or become the property of the City, and shall be furnished to the City, prior to or at the time such, services are completed', or upon termination or expiration of this Agreement. Article IX Might to,Aut, (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to, conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of 'intended audits., (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect, that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after-final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub-consulltant involving transactions to the subcontract, and further, that City shall have, access during normal working hours to all sub_ consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sulb-consultant reas ble advance notice of intended audit,. (3), Consultant and, sub-consultants agree to photocopy such documents as may be requested, by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in -the Texas Administrative Code in effect as of the time copying is performed. City of Fort Worth,Texas Standard Agreement for Professional Services PMO Official Release Date*1/28/2013 Page 5 of 8 Article X M 1 ot 1 inority Business and Small, Business Enterprise (MBE)(SB,E) Participati"on In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participatio:n of minority business, enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SIBE goals established for this Agreement and its accepted written, commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the colmmiss,ion of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article X1 Observe and Comply Consultant shall at all times observe and compily with all federal, state,1 and local, laws and regulations and with all City o,rdiinainices and regulations, which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having Jurisdiction or authority for such einactmient., No plea of misunderstanding or ignorance thereof shall: be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from, and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article X1111 Venue and J�urisdi*cti"on If any action, whether real, or asserted, at law or in equity,, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas ,— Fort Worth Division. This Agreement shall, be construed in accordance with the laws of the State of Texas,. Article X111 Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and' that the normal rule of construction to the effect that any ambiguities are to be, resolved against the drafting party must not be employed ins the City,of Fort Worth,Texas Standard'Agreement for Professional Services PMO Official Release Date. 1/28/2013 Page 6 of 8 a interpretation of this Agreement or any amendments or exhibits hereto. Ace XIV Severability The provisions of this,Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected, thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid,, to the address of the other Party shown beliow.* City of Fort Worth Attn,- Steve Eubanks, P.E., CFM Storm Water M" anagement Division 10001 Throckmorton Street Fort Worth, Texas 76102 Consultant.- Multatech Engineering, Inc. Attn: Paul Padilla, P.E. 2821, West 7 Th Street, Suite 400 Fort Worth, T'x. 76107 Arti"cle, XVII Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth,Texas Standard Agreement for Professional Services PM O Official Release Date-1/28/2013 Page 7 of 18 Article XVII Counterparts This Agreement may be executed in one or more co:unter arts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument., Executed and eff ective this IthitQ:� /*�� day 0 2 01'e3-- BY: BY-' CITY OF FORT WORTH ENGINEER Mulita tic h Engineering; Inc., Fernando Costa Pa I Padilla, P.E. CPr Assistant City Manager VIesident Date: Date: 1. ......... APPROVAL RECOMMENDED: By.: Dougla Wiersig, P.D., P.E. Director I Transportation/Public VVorks, APPROVED AS TO FORM AND LEGALITY M&C, No.: C-26534 By.- VIX 1) A VIJV M&C Date- 7-23-2013, Michelle Kertz Assistant City Attorney ATTEST. Mk(ry J. Ka 'r City Secreta... AS rrICIAL RjEcORD City of Fort Wolrthi,Texas, sf.CRETARY Standard Agreement for Professional Services, �� PM'O Official Release Date, 1/28,/20 13 TX Page 8 of 8 WORTIA, Attachment " ll Scop�e of'Services fo r Miscellaneous Drainage Studies SWS-050 Preface In an on-going effort to better serve its citizens, the City of Fort Worth (CITY) has begun the initiative of identifying, quantifying, and mitigating local neighborhood flooding issues. 'The City of Fort Worth Stormwater Program (PROGRAM) is implementing this assessment through, they use of various studies, and desig n projects. Historically these, issues have been addressed on a somewhat isolated basis by fixing individual pieces of a system., The purpose, of these feasibility studies is to assess these issues, in a more holistic fashion. By analyzing the system in its entirety, the City can more, efficiently address the cause of flooding. By performing these studies in a methodical and oirgan�ized manor the City can prioritize areas of potential flooding by severi'ty as well as systematically assess the entire city., The result is a program that the City can rely on to produce functional, constructible projects that provide areal and tangible benefits to the citizens of Fort Worth,. These studies should be approached as if they were a preliminary or "conceptual" design project. It is the intent that these studies will flesh out potential barriers to construction such as utility conflicts, right-of-way requirements,1 excessive construction cost, and future pending development, to the extent that recommended projects, are known to be feasible�, affoirdabl1 e, and possibile for construction. These studies should stop short of providing the necessary design plans for construction. The proposed solutions provided by these studies will be extracted on a prio n s and allocated to, appropriate personnel: in the Capital Improvement ffi I zed basis division to become a separate design, project. To assist with this effort the City has hired a Program Management Team (PMT)l. The PMT will act as agents for the City to facilitate, rebate,d tasks for these studies. Task Order Execution: This is an IDIQ contract, for Miscellaneous Drainage Studies. This contract will be executed by multiple individual task orders. as orders will be initiated by the City and may iin�clude all or a portion of the items, listed below. Prior to the execution f' any task I orders the specific scope of services and associated fees will be provided to, the city. Objectives.ml • Assess existing infrastructure to determine deficiencies and identify flood risks. • Provide Recom mend ations to the City to significantly increase the level of service of the drainage system in order to reduce risks and *frequency of flooding in the Study Area. Protection of all properties from flooding in the 5-year storm is the primary minimurn target. Recommendations shall be affordable,, acceptable, and constructible., City of Fort Worth,Texas, Aftachment A Page 1 of 12 Attachment "A"' Scope &Servoices for Mi"scellaneous Drainage Studies SWS-050 • Develop project specific a,lt rn�a,ti s appropriate for study, needs (storm drain improvements, culvert crossings, neighborhood studies, open channel studies,, add, storage or conveyance capacity, etc..,.as appropriate for your study). • Consider ands utilize (where determined to be feasible) opplortuinities to blend features with other initiatives and plans, such as redevelopment, schools, multiuse facilities, etc... • Consider possibility of integrating proposed alternatives with other City CIP or rehabilitation projects from, other City departments. Avoid increases in flood risk elsewhere, inc,ludi'n�g both upstream and downstream systems. • Estimate impacts to water quality resulting -from proposed alternatives, in accordance with the City's Ml S4: permit. • Provide a conceptual design that demonstrates that the proposed plan is feasible, acceptable, and constructible. Involve the public to ensure acceptability of proposed improvements to the neighborhood Planning L l Fea�sibility Study: 45 The work described in this Scope of Services is a Planning Level exercise. "Planning, Level" refers to a level of detail and relatedi work effort specified within this study, scope, and is defined as, the "level of detail in investigation, analyses, and preliminary design necessary, to support the identification of plans and subsequent decisions regarding selection of alternatives and implementation of' projects,, including,ncluding, communication with the public." Upon implementation,, additional detail will be developed to support engineering design and construction. Basic Services Task 1 - Project Management The ENG,Ill'EER's project management activities shall include task leadership and direction,, telephone and written communication, bi-monthly study update meetings, study status reports, study schedule and updates, and personnel and data management among other general study management activities., Any delays to the study schedule shall be in writing to, the City of Fort Worth for review and air all. The ENGINEER shall attend the study kickoff meeting with a proposed schedule for task sequence and completion., The EN'GIN,EER's Project Manager shall schedule and leads all study City of Fort Worth,Texas, Attachment A Page 2 of 12 Attachment Scope of Services for Miscellaneous, Drainage Studies SWS-0150 meetings. Meeting notes, shall be submitted to the City of Fort Worth's Project Manager within five working days after each meeting. The ENGINEER shall attend a minimum of one, public meeting to present what possible, mitigation alternatives are being explored. The ENGINEER will provide to the City study information regarding proposed mitigation alternatives if applicable) for public outreach. The ENGINEER will fully document all relevant hardware, software, file structures, and data formats used during the study. Other than inter,miittent meet'i�ngs, all of the individual Task deliverables, shall be submitted with the draft and final report at the conclusion of the study. The ENGINEER shall update a Study Certification and Decision Log to be submitted at the completion of'the study. Task 11 u�nique acti�vitiels particular to a study that are beyond the standard scope sha,ll be, determined by the ENGINEER and IPMT/City- 'Task 1 Deliverables: 61 Documentation * Study Schedule * Support Data — Relevant meeting notes and email correspondence, study -co , , status updates, and action items for ENGINEER,, sub nsulta nts, and the City of Fort Worth. * Completed Study Certification and Decision Log upon, completion of the study. Task 2: Data Search, Collectiog, Field Reconnaissance, ,S,ystemma Conidition Assessment, SIUE, Investigation and Surveys Dataset Search and Collection The City, of Fort Worth will provide the ENGINEER with the following watershed data in GIS foirmat I in addition to the available mod'els and reports-, stream centerlines, street centerlines, 2011 aerial imagery, 2009 TN IS LI'DAR points in LAS format and associated 2009 ESRI terrain surface, 2007 sub basin delineations (may not be delineated for each site), citizen service requests if available) and zoning maps. Historical rainfall data and the as-built drawings, of the hyd:rau�lic structures may be available from the City. The ENGINEER shall submit a written request ,to l A for all relevant available data from the effective Flood Insurance Study (FIS i�ncluding but not limited to.- LOMRs, hydrologic and hydraulic data, reports, working maps,, etc., as required by the study. The City shall determine the extent of the study. City of Fort Worth,Texas Attachment A Page 3 of 12 Attachment "A" Scope of Services for Miscellaneous Drainage Studies SW'S-0150 Any errors identified or revisions made, to the base data, watershed boundary, or other datasets shall be reported and discussed wilththe City's Project Manager. The ENGINEER will review and identify known flooding and drainage issues referred to as "hot spots III within the study area. The City will provide a�vai'la�ble drainage, complaints to the ENGINEER in GIB' format. Additional dioicumleinted "hot spots" shall be compiled into a GIS geoldatabase and returned to the City to update their records. The City of Worth's Storm Water Management Division shall assist the ENGINEER in locatling required data available from the City, but the ultimate responsibility for identifying data needs and for finding, collecting,,, devel,op:ing, analyzing, and creating all' necessary data s,h�alil, preside with the ENGINEER. If requ�ired data is unavailable, the ENGINEER shall inform the City in writing and discuss with the City's Project Manager for actions or determination. Field Reconnaissance The ENGINEER shall perform field reconnaissance to, become familiar with the study area, hydraulic and hydrologic structures, land use, vegetative and land cover, special features and problems within the watershed. Be aware that not all stormwater conveyance features are contained within City easements therefore property owner permission must be obtained by the ENGINEER to access private property., The ENGINEER shall document the reconnaissance findings with labeled digital photographs. The ENGINEER shall document physical characteristics of the watershed relevant to I - specific features of all major detention ponds and analysis, in�cl�ud,i�ngi but not limited to. outlet discharge structures, vegetative and built structure conditions, types and number of hydraulic structures, structure condition, hydraulic structures, any locations, and descriptions of stream cross-sect,ions to be surveyed (including bridge railings and obstructed flow areas); etc. Photos shall be taken of all relevant physical infrastructure observed in the field. System Conditions Assessment if applicable) All stormwater features analyzed in the study shall be assessed for structural conditions. Pipe features shall be documented with either photographic evidence or CCTV inspection. If available, the El G,INEER may obtain CCTV from a recent previously performed insplection in lieu of performing new inspections. Pipes shall be ranked as good, fair, or poor. Inlets and manholes shall also be documents and noted as good, fair, or poor. An exhibit indicating location and condition of all' features, associated photos or video, and any -field notes shall be submitted to the City. City of Fort Worth,Texas Attachment A Page 4 of 12 Attachment "A" Scope of Services for Miscellaneous Drainage Studiles SE'S-050 Subsurface Utility Erigineering Investigation (SUE) ENGINEER will perform a Level D, SUE analysis for the study area in the vicinity of any proposed alternatives. Level D, SUE is defined as: Quality Level D 0 Conduct appropriate investigations (e.g., owner records,, County/CITY records, personal interviews,, visual inspections, etc,.), to hellp identify utillitly owners that may have facilities within the project limits or that may be affected by the project. Collect applicable C ie records (e.g., utility owner base maps, as built 17 or record drawings, permit records, field notes, geographic information system data, oral histories, etc.), on the existence and approximate location of existing in utilities. • Review records for.- evidence or indication of additional available records, duplicate or conflicting information; need' for clarificat,ion. • Develop SUE plan sheets and transfer, information on, all involved utilities to appropriate design plan sheets, electronic files, sand or other documents as, re uired. Exercise professional'judgment to, resolve conflicting information. For information depicted, indicate: utility type and ownership, date of depiction,; quuality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cabilels; and encasement., The purpose of this analysis, is identify potential utility conflicts so that proposed alternatives will either avoid them completely or adequiately account for them in the construction cost estimate. F:iieild Surveys All stormwater conveyance elements pertinent to the study should be surveyed. Features to be surveyed include (but are not limited to storm drain curb inlets,1 grate inlets,, manholes, pipe inverts for all pipes entering or exiting a junction, curb and gutter elevations, culvert crossings, or a,ny other storm drain appurtenances. Al!l storm drain pipe that, is analyzed shall be surveyed to measure piiple invert elevations, size of pipe and material of pipe, etc. Benchmarks shall be located and recorded for survey control. Available, elevation reference marks shall be located and recorded at surveyed elements. The ENGINEER shall establish primary and, secondary control poi�nts, for survey. Field surveys of stream cross sections if needed) shall be representative of natural i I ground of the channel and overbanks. Surveys of bridges, culvert, dams or other City of Fort Worth,Texas Attachment A Page 5 of 12 Attachment "A" Scope of Services, for scellianeous Drainage Stud'ies SWS-050 hydraulic structures shall be representative of the, hydraulic structure)I s geometry. A typical ground cross-section shall be surveyed upstream of the structure. Measurements and survey points defining the geometry of the hydraulic, structu�re shall all be recorded in field notes which will be include in the project deliverables. Field survey notes shall represent graphically and clearly, in plan and profile view, what was surveyed, photographed, and recoirded. All of the sketches should depict the � I upstream face of the structure as well as the direction of flow., The ENGINEER shall submit the survey data as text files, and in a GIS shapefile format. Finished Floor Elevaltions, The ENGINEER shall survey the finished floor ell ations and lowest adjacent grades of buildings and residential homes within identified flood prone areas. The ENGINEER shall meet with the City I si Project M'an�ag�er and discuss, which buildings and homes will be surveyed prior to a final scope of work. Finished floor elevations shall be a separate budget item from the field surveys. as 2 unique activities particular to a study that are beyond the standard scope shall, be determined by the ENGINEER and PMT/City Task 2 Defiverables: 0 Documentation • Data Collect.ion ­ Summary of Data Collection eff orts and methodology inclu,ding, a list of all data collected and sources,. • Location map of flooding "hot spots"" within the immediate study area. • Field Reconnaissance — Summary of Field Reconnaissance efforts includingi: • Annotated photo log of study photos • Photo exhibit showing approximate location and direction, of photos, taken in the, field., Also *Identify any special al physical characteristics relevant to analysis. ■ Field notes r sketches of observations and measurements taken in the field. • Field Surveys — Summary of field survey efforts includIng daturns and benchmarks, use coordinate system used, grid to surface conversion factors. Project Control Exhibit showing location of ;ill control points, benchmarks, and elevation reference marks. ■ Data sheets for benchmarks Overall survey exhibit showing locations of all surveyed elements. City of Fort Worth,Texas Attachment A Page 6 of 12 Attachment "A" Scope of Services fo,r Ml*scellaneous Drami'nage Studi*es SWS-050 o Finished Floor Elevations — Summary f' finished floor elevation survey efforts including homes and structures surveyed, finished floor elevations,, and lowest, ad*acent g�rude. J ■ Exhibit indicating which buildings were surveyed and where shots were taken,. ■ Table indicating finished floor elevation and lowest adjacent grade for each building surveyed. Digital Data • Data Collection — Data collected from the City and other sources for the study. • Field Reconnaissance — Labeled digital photos • Field' Surveys ■ Text Files: Survey text files in ASCII format of primary control points,, secondary control l points, elievatioln reference marks, surveyed hydraulic structures and stream cross-sections. ■ Field Notes: Field notes in PDF format of surveyed hydraulic structures and stream cross-sections. ■ GIS Files: Shapefiles of survey data of primary control: points, benchmarks, elevation reference marks, and topo survey shots. ■ CAD files with all survey points • Finished Floor Elevations ■ Text Files: Survey text files in ASCII format of finished floor elevations, and lowest adjacent grade. ■ Field Notes: F'ield notes in PDF format taken during survey, efforts. ■ CIS Files.- Shapefiles of survey data of finished -floor elevations, and lowest adjacent grade,. ■ CAD files with finished floor survey points One set of CD,/D,VD,s containing electronic versions, of all information (intermediate and final data and photos) gathered in this Task. Task 3: Existing System Hydrolog- ic and Hydraw ll"Ic Analys'i's the ENGINEER shall perform hydrologic and hydraullic analysis of the drainage system in the study area. The hydrologic analysi's shall include quantification of runoff rates for both existing land use conditions as welil as fully developed land use conditions for the watershed. The hydrologic analysis shall be based on the City of Fort Worth iSWM Criteria Manual for Site Development and Construction, August 201,2 and rainfall, depths provided in Table 5.151 of' the iSWM Hydrollogy Technical Manual, April 2010. The hydraulic analysis shall be performed on the existing drainage system using methods consistent with the City of Fort Worth iSWM Criteria Manual for Site Development and Construction, August 2012.� These analyses shall be performed for the 2-, 5-, 10-, 25-, City of Fort Worth,Texas Attachment A Page 7 of 12 Attachment, "A" Scope of Services for Miscellaneous Drainage Studies SWS-050 50-1 100-, and 500-year storm events. More detail describing the methods, tools, parameters, etc. to be, used for this study described below. Task 3 shall be based on the study area needs and modeling/analysis, requirements as determined by t ENGINEER and the PMT/City. • Hydrology • Hydraulics • Methods & Simulation 'Task 3 Defiverablesi: Written summary of existing drainage system analysis, in�clud�ing methods, parameter selections, analysis tools used, other associated, calculations, system capacity (Level of Service , analysis, results and conclusions. Exhibits showing the location of existing infrastructure. Tables showing results from the analysis for all storm events Final G S data developed as part of this analysis Digital copies of project models or spreadsheet calculations. Task 4: Flood Hazard Identification Based on the results of Task 3 and/or in response to known or observed flooding, the ENGINEER shall identify and document flood hazards in the study area. ENGINEER shall provide, written summary describing the flooding. Exhibits showing the flood hazards discussed in the summary shall also be provided. This assessment should,, at a m,inii,mu,m consider the foillowing. • Number, location, and type (residential, commercial, institutional„ etc...,) of structures with significant risk of f'lood�ing • Severity of flooding • Frequency of flolod�ing • Caiise ourc,e of flooding • Level of Service/Level of Protection provided by the drainage system • Estimated annualized cost of damages, due to flooding. Task 4 results, of the existing conditions and/or future conditions analysis, model results, inu�n�daltion, mapping, affected properties/parcel,s, extent of roadway overtopping hazard, etc. shall be determined by the ENGINEER and City/PMT to evaluate next steps. a Task 4 Delliverables. City of Fort Worth,Texas Attachment A Page 8 of 1,2 Attachment "A" Scope of Services for Miscellaneous Drainage Studies SW -0'50 i Docu!mentatilo n • Written summary of identified flood hazards and ass dated characteristics • Overall study area flood hazard map ol Additional detailed exhibits as needed M Task 5: Alternative Analysis and Miti at Strategiess The ENGINEER wi�lli evaluate multiple alternative solutions to reduce, the risk of flooding! and identify potential mitigation strategies within the study area to meet the objectives of the study. Identify potential mitigation strategies in areas that have the most straightforward implementation. The ENGINEER vial screen the evaluated alternatives and will recommend to the City only alternatives that are feasible for construction. This plan may involve acquisition of property options. Performance of this task shall' include: • ENGINEER shall evaluate potential, improvements to the drainage system sufficient to meet current City of Fort Worth design trite ria. In the event that a complete solution is determined to be not feasible then the ENGINEER will evaluate solutions, that provide an improved level of service/level of protection greater than the performance of the existi gi system. • Planning Level Layout Plans — ENGINEER will produce c,on�ceptual layouts of the concepts proposed in Task I. Concepts will be for the mitigation strategies as described in the objective of the study. Planning Level Cost Estimates NGINEER will identify planning level cost estimates based upon the conceptual layout plans. The cost estimates should focus on the major cost items, inclulding property acquisition, utility relocation, all associated appurtenances, etc. The cost estimates shall have appropriate contingencies as a conceptual, planning level exercise. Screening of Concepts GINNED will perform an initial feasibility assessment of each concept. This assessment shall be based upon the estimated cost, potential benefit, and constructability. The consultant w,ill, present this assessment to City/PMTto jointly decide on the elimination of certain concepts. The EN IN will refine,, revise, and potentially add concepts based upon the work session with City staf. If all concepts are eliminated, the study will be concluded at this point. Task 5 Deliverables: City of Fob Worth,Texas Attachment A Page 9 of 12 Attachment "A" Scope of Services for Miscellaneous Drainage Studies, SS-050 1. Written summary of alternatives and mitigation strategies evaluated I including list of affected properties. 2, Written, summary of feasibility of alternatives and documented decisions points leading to the elimination or recommendation of particular alternatives. 3. Rough, conceptual layout plans-. Concept plans should include affected properties (da�t , mitigation, strategy features, with plost, project inundation mapping or other model results 4. Planning level Opinion of Probable Costs.- The cost estimates will be refined, to include more detail, although they should still be considered planning level. 5. Presentation of Alternatives, - The concepts will be presented at a scale necessary to illustrate to the City and to the public. Presentation will include plan view and cross section, including architectural renderings that illustrate how the features fit into the surrounding environment. 6. Power Point Presentation — The ENGINEER will develop a power point presentation of the alternatives for presentation at a public meeting., Task 6: Cons tructab"llitv Revi'ew,: The ENGINEER will perform a constructability review of each recommended mitigation, strategies. This review shall identify and assess implementation risks associated, with each alternative concept. The ENGINEER will, consider cost and funding, coordination with other agencies, coordination with other City construction projects, construction disruption, right-of-way acquilsition, community acceptancey utilities, and other items necessary to consider implementation risk. If necessary, the consultant will identify areas of additional study required to mitigate uncertainty. The ENGINEER shall coordinate a construct ability review meeting with the City) PM'T,: and other affected City departments, (I.e. Streets, Water, Parks, etc.a.). The ENGINEER will make revisions to the selected alternatives based on C1ty/PMT input from this meeting. Task 6 Defiverables.- • Written summary of items discussed and decisions made in this review meeting. • Planning level estimate of construction schedule Task Z. Water Qual"Ity Assessment The ENGINEER shall perform, an initial assessment, of water quality impacts of any proposed improvements. This must be included as it is required to comply with the pity's MS4 and NPIDES permits. The genera] direction given by the MS4 permit is that all new flood control projects (storm drain systems included) must provide erosion, prevention and pollutant removal capabilities. Retro fitting of existing system City of Fort Worth,Texas Attachment A Page 10 of 12 Attachment "A"' Scope of Se Ice for Miscellaneous Drai"nage, Studies SWS-050 infrastructure may be proposed if practicable. This assessment is not intended to be a full design of water quality features. This assessment is intended to directly answer a few key questions for the City and' to provide a concept of potential water quallity improvement features or Best Marnagement Practices (BMPs) that coullid be, installed at a later date. Task 71Defiverables: • Written summary describing potential BMPs or olthleir features that may improve or mitigate water quality in t'hel study area. • Written summary directly answering the City's water quality questionnaire, (to be previle d at a, later date) • Exhibits indicating, location and type of features to be implemented. Task 8: PubII*c Outreach/lInvolvement The ENGINEER shall work with, the, PMT/Cilty to perform public outreach tasks, in addition to public mlee tin gs, according to the direction of the PROGRAM's public outreach goals. This effort may involve, developing informational materials to d'istribute to, citizens, additional public meetings, or other assistance to the PIROGRAM's public outreach personnel. Task 8, Defiverables.-I Supporting mate ria Is/d ocu ments/effo rts, as needed by the PROGRAM'S public outreach personnel., Task 9: Final R The ENGINEER shall prepare a final report summarizing all worl erformed in this study including all data collected, all data sources used, all methods used for hydrologic and' hydraulic analysis, all results and findings of analysis of existing systems,, all results and findings of analysis of proposed alternatives, citizen input from public meetings, feasibility determinations, conistructablili�ty determ,inatiions, and any other rellevant information pertaining to the work performed or final recommended improvements., Task 9 Defiverables: Final Report—4 copies * Written Report * All necessary exhibits * All' associated I app,endicies City of Fort Worth,Texas Attachment A Pagle 1,1 of 12, Attachment "A"' Scope of Serv"ices fo�r MI's cellar eous DraMage Stun i*es SS-050 o All associated digital data, including final models. T'asklO-.-. Q all Assurance and Qualls Control (Q a/ The ENGINEER shall' implement Qa/Qc procedures, at a minim urn, at the completion of each task in this scope. The Qa shall be performed by experts knowledgeable in the subject field of the item being reviewed'., The Q,a/Qc reviews will check for things like missing data, quality of survey data, review of project models and/or calculations for appropriate application, and mistakes, review of cost estimates, public outreach strategies, water quality strategies, review of report and exhibits, etc. Task 10 Defiverables: Provide written Qa/Qc plan, and any ava,ilable checklists in an appendix to the report at all milestone submittals., City of Fort Worth,Texas Attachment A Page 12 of 12 EXHIBIT 114,111 (SUPPLEMENT TO ATTACHMENT A) SWS-,050 MI*scellaneous Drai*nage Studies SOFTWARE AND DATA FILE STANDARDS The following standards and specifications for hardware, software, file structure, and data format are: specified for consistent data man,ageme�nt and model development. Any other hardware, software, file structure, and data formats must be compatible with the applications currently used by the City, and require the approval of the City. Software.- Operating Systems. Microsoft Windows XP Professional S (312-bit) or later version Office Prod uctivity.- Microsoft Office 2003, or later Document Imaging.- Adobe Acrobat 7.0 or later GI S Packages: E'SRI ArcGIS Desktop 9.2 or later GIB" Extensions.- Spatial Analyst, 31D Analyst Hydrologic Model IS Preprocessor- HEC-GeoHMS 1.11 or later Hydraulic Model GIS Preprocessor,: HEC-GeoR,AS 4.1 or later Hydrologic odell EC-HIVIS 3.0.1 or later Hydraulic Model- HE,C-RAS 31.1.3 oir later FE,MA Preparation Software: CHECK-RAS 1.4, RASP T 2,.,5 or later Others if specified, must be agreed upon by the City InfoWorks SD version 11'.0 or later Info orbs ICM versions 2.5 or later XPSWMM 2011 or later X Data File Formats. Reports.- Reports will be provided in Microsoft Word' 2003 format or later, with all images, maps, graphs, tables, etc., embedded in the, document so that an exact duplicate of hard copy reports can easily be created. Also, a duplicate PDF version of the report shall be created' for archival purposes. Graphs and Tables: Tabular information will be provided in Excel 20013 format or later) and' in Access 2003 database format or later) when a small database is required. If an enterprise database is deemed necessary, Oracle 91 or later shall be used. ASCII Text Files: All ASCII text files (other than model inputs and outputs) will be encoded using ANSI-encoding and will have the file extension ".TXT". Text files containing comma-delimited Information will have the file extension ti.CSV)J. Digital Photographs: All photographs taken for the project will be in digital' form, at least 1600 X 1200 resolution, full color, and saved in the EXHIBIT'14A-111) Page 1 of 3 JP,G file format. Dates and times will be saved in the image, and file names will be descriptive (i.e. WMS—XS-2034,3—US,.JPG, not 1MG014.JPG). Photos of the channel or cross-s,ectio�ns shall be labeled as to direction of flow. Scanned Documents: Scanned documents will be pro rid ed in Adobe PD�F format, with the entire document appearing in a single file (not individual PDFs for individual pages or, for chapters). Bookmarks to chapter beginnings and other important pages, will' he provided in the P,DF. GiS Spatial Data File Formats.-, All IS vector data layers (points, lines, polygons,1 etc.) shall be provided, in one of' the following 'three ArcGIS compatible formats: personal r file geodlatabase (preferred), shapefile, or coverage. Cointin,uous surface model data (i.e. BEMs or D'TMs) shall be in ESRI's GRID or TIN format. The City will provide the elevation, data for each study area plus a 500 foot buffer in the LI,DAR LAS binary file format,. Aerial photography or other raster imagery will be, provided in, a common GIS image format (preferably Gle TIFF), with appropriate header information and a world file for geloirefe ranch g. If large amounts of raster images are required for the project,, and image catalog will be created and provided to the city. All GIS data, and' other files containing, coordinates, shall use the State Plane coordinate system set, to the Texas North Central (4202) zone. the horizontal datum shall be the North American Datum, of 1983 (N,AD,83) and the vertical datum shall be the North American Vertical, Datum of 1988 (NAVD88), both the horizontal and vertical units shall be in feet. All surveyed data shall be captured or converted to grid coordinates. If conversion is required, the surface to, grid conversion factor shall also be provided. All GIS datasets shall have the projection defined either internally (g,eodatabases) or with a projection file (sihapelfiles). A FGIDC compliant metadata file shall be provided for each GIS dataset. 'This metadata, will be compatible with ArcCatalog and saved in X format. Data accuracy shall be reported and checked using NS,SD,A standards instead of other older standards, like NMAS or ASP S. All submitted data files must, not contain any server link references, to, the server network and file folders. 10 File Structure anid File Names. All files created in this project will be descriptively named, within the limits of the software. Underscores, will be used in place of spaces in file names. File structure should look like the following., EXHIBIT"A-1" Page 2 of 3 F:a 0 OR IMP 70 L�,)01-Report correspondence Data-Collected Figures is Photos Tables B 02-Su�rve!y Field._Notes Photos spatial-Data Text Files C-TJ rLL�03-Models Hydraulic_Model Hydrology_Models 0!4-Spatial-Data Hydraulic Hydrology 05-Profiles 06-Flooldl-Maps EXHIBIT"A-111 Page 3,of 3 ATTACH MENT "B" COMPENSATION AND SCHEDULE: Miscellaneous Dra'in�age Studli*es FY' 2013 - (S WS-050) 1. Compensation a. For all engineering services prolvided hereunder, incl'uding but not limited to, all expenses for and provisions o!f'playroill, ,supervision, overhead, profit, insurance, benefit, local, travel, tools, equipment, materials and incidentals, the City agrees to pay the Engineer a fee in the amolun't equal to the hourly rates, as described in Exhibit "B-2", 'times the hours invoiced and approved for payment by the City for each Work Order (WO) request of portion thereof performed by the ENGINEER. b. The Engineer shall' be compensated a total lump sum fee of-$400,000 as summarized in Exhibit "13-3A Payment of the total fee shall be considered full compensation, for the services described in Attachment "K and Exhibit "A-1" for all labor materials, supplies and equipment necessary to complete the project. c. The ENGINEER shall be paid in monthly partial payments as described in EXHIBIT "B-l" upon receipt of invoices submitted by the ENGINEER, based on an estimate of the percentage of completion: of the project, not to exceed the milestone limits described in EXHIBIT "13-171. Attachment" ,, Page 1 of 1 EXHIBIT B-1 (SUPPLEMENT TO ATTACHMENT B) METHOD OF PAYMENT' Miscellaneous Drainage Studies FY 2013 —SWS-050 1'. Method of Payment Payment shall be made monthly upon receipt and approval by the CITY of an 'Invoice from the ENGINEERy for services performed during the period covered by said invoice. The invoice shall include dates of service and hourly totals for each contract rate as well as extended: totals for each project by Department of Engineering project, number, fund code,, ands project name as shown on the "Authorization to Begin Work"O Exhibit B-1 Page 1 of 1 EXHIBIT B-2 (SUPPLEMENT TO,ATTACHMENT B) 2013 HOURLY RATE SCHEDULE Miscellaneous Drainage Studies FY 2013 —SWS-050 SCHEDULE OF CHARGES AlE BILLABLE HOURLY RATES POSITION LOW HIGH' PRINCIPAL $150.0!O $250.00 SENIOR ENGIINEER/ARCH'IITECT 100.010 200.00 SENIOR DESIGNER 100.00 1610.00 PROJECT MANAGER 801.010, 160.00 ENGINEER/ARCHITECT 80-00 160.00 DESIGN TECHNICIAN 50-00 125.00 EN!GINEER-IN-TRAIN IN` G (EIT)/lNTERN ARCHITECT 55-00 115-00 CONTRACT ADMINISTRATOR 75.00 1015-00, CADD/TECHNICIAN" 40-100 100.00 WORD PROCESS I NG[SECRETARIAL 40.010 75.00 Exhibit B-2, Page I of 1 EXHIBIT B-3 (SUPPLEMENT TO, ATTACHMENT Bi) SUMMARY OF TOTAL PROJECT FEES Engineering Design Services Associated with STORM WATER ENGINEERING ON-CALL SERVICES FY 2013 — SWS-050 Consulting Firm Scope of Services, Fee Amount Percentage MULTATECH Engineering and $336,000 84% Engineering, Inc., Studies SUMMARY OF SBE, FEE NVB,E Professional Services Scope of Servic MI es Total Fee SBE Fee Percentage Surveying Services $400,000.00 $16410:00.00, 16% Shield Engineering Group, PLLC Exhibit B-3 Page 1 of I ................................... EXHIBIT B-3A (SU L E ENT TO ATTACHMENT B) SUMMARY OF TOTAL PROJECT FEE AND BREAKDOWN OF STUDY FEE (LESS SURVEY FEE) Engineering Planning Services Associated with STORM WATER, ENGINEERING ON-CALL SERVICES FY 2013—SWS-05O A. SUMMARY OF TOTAL Services Description Toltal 000.00 ........ ..... ......�eennq Se_mices ............ $3361 Pr9jectjotal 7- $401010010.001 ................................................... Exhibit B-3A Page 1 olf'l &C Review Page I of Of d l site of the City of rt Wor ,Taxes LITY %L'o"OUNCIL AGENDA FO IR O RIMMMMUNEWAAMW WWWANWINMEM COUNCIL ACTION: Approved on 7/23/2013 � f"Yv 'u,u! 'a 'JGJw''u �rRII', !Iui G✓ �r�ilWiirer�urw�J++`uo�"!u �'G�t�umWtu+�Y �" r ( '� DATE 7/23/2013 REFERENCE **C-26354 LOG NAME: 20SWllMISCD ICI o.. RA I N ST l LEI E.� PUBLIC CODE: C TYPE# CONSENT HEARING: NO SUBJECT Authorize Execution of a, Professional Services Agreement with Multateoh Engineering, I no., in the Amount of$400,000.00 for Miscellaneous Drainage, Studies GALL COUNCIL DISTRICTS i F !I 'Y �' 4rY( 1Yll uGi''aiWS�r," uh+lGiaWolGkifSRPYi�E'm' 7'I',GrNa'RS'fila'�^?P+I 'r,Gd riGtlrfi;%N'WCa!`�'i4^^ ^M�!"rrfl (dVi'!?F�nii' i �a 11u'N'1�""dldlulr"Ilr; r , 1`rs0`1GG�"' *„. `p1!'m It is recommended that the City Council authorize the execution of a Professional Services Agreement with M,ultatec'h Engineering, Inc., in the amount of$400,0100.00 for miscellaneous drainage studies. The Agreement recommended by this Mayor and Council Communication unication will provide for the expedited evaluation of miscellaneous drainage problems identified from time to,time around the City, Each study will evaluate the severity of each problem and develop solutions which can be implemented ented in a future capital project. Request for Qualifications F was published for these services in the Fort Worth Star-Telegram on November 1T 2011 and December 1, 2011. Forty three consultants responded and sixteen consultants were selected to, perform work. Multatech Engineering, Inc., was selected as the most qualified consultant for this work. MuI lltateoh Engineering, Inc., proposes to perform the scope of work for this contract on a time and materials basis for a not-to-exceed fee in the amount of 0,000.00. MNVBE Office- I' ultateoh Engineering, Inc., is in compliance with the City s, B E ordinance by committing mitting to, 16 percent SBE participation on this project. The City's SBE goal for this project is 1 percent. This design work is located in ALL COUNCIL DISTRICTS. FISCAL INFO T"ION/CE,RTIFIC TIOI The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Stor water Utility Fuindl. To Fu�und , 000unVCelntera FROM F und/Acco nt]Centers PE69 531200 0209202 $400,0010,001 `ubirr itted for Cit Manager's offiee Fernando Costa 6122 on inatir a artmeunt Head: Douglas W. W"iersi (7801) Additional Inforrn Lion Contact: Steven Eubanks (7857) ATTACHMENTS S tt p s.o yet or oo ol_p i t _ ?11 18 641&oo icl t =7/23/20 .3 7'/25/ 13