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Home My WebLink AboutContract 63067-T1CSC No. 63067 CSC No. 63067-T1 CITY OF FORT WORTH CONTRACT TERMINTION NOTICE June 23, 2025 Presbyterian Night Shelter of Tarrant County, Inc. Attn: Daryl R. Davis, II 1208 E. Presidio St. Fort Worth, TX 76102 Re: Contract Termination Notice Contract No. CSC No. 63067 (the "Contract") Pursuant to the Contract, Contractor has the right to terminate the agreemnt for any reason. This letter is to formally memorialize that Presbyterian Night Shelter of Tarrant County, Inc. is exercising its right to terminate the Contract for its convenience, immediately upon the end of the termination notice period stated in the Contract. For our records, please return this signed acknowledgement letter acknowledging receipt of the Contract Termination Notice. If you have any questions concerning this Contract Termination Notice, please contact me at the telephone number listed below. Sincerely, Tony Hiller Code Compliance Superintendent 817-392-6981 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Presbyterian Night Shelter of Tarrant County, Inc. Contract Termination Page 1 of 2 CSC No. 63067 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Data &tvaMoAr NameRDMAr 3, 2025 It:19 CDT) Title: Assistant City Manager APPROVAL RECOMMENDED: By: �� NameMBKR#P 1; 3, 2025 16:02 CDT) Title: Code Compliance Director CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ,A WAm, Name: Antho4 Hiller Title: Code Compliance Superintendent APPROVED AS TO FORM AND LEGALITY: ATTEST: p ....*& By: 4ma4oa, Akz- u a Name: Amarna Muhammad PV8 8=4 Title: Assistant City Attorney q aa4��'EXA5o4 /, URuaao By: CONTRACT AUTHORIZATION: Name: ette Goodall M&C: 25-0154 Title: City Secretary Date Approved: 2/25/2025 Form 1295 Certification No.: 2025-1253561 Presbyterian Night Shelter of Tarrant County, Inc. By: h� Q Name: al R. Davis, II Title: VP of Work Force & Career Dev. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Presbyterian Night Shelter of Tarrant County, Inc. Contract Termination Page 2 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 2/25/2025 REFERENCE NO.: EC CC EXHIBIT D M&C 25-0154 **M&C 25- 0154 CODE: G TYPE: CONSENT Official site of the City of Fort Worth, Texas F_0RTWORTH 13 PRFP 24-0292 LOG NAME: PRIVATE LOT MOWING PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with Multiple Vendors, for Private Lot Mowing Services in an Annual Amount Up to $400,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the Same Annual Amount for the Code Compliance Department RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with multiple vendors for private lot mowing services in an annual amount up to $400,000.00 for the initial term and authorize four one-year renewal options for the same annual amount for the Code Compliance Department. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to authorize the execution of annual agreements with additional vendors for private property mowing services as part of the Nuisance Abatement Division's services. These services include mowing and disposal of nuisance vegetation on privately owned properties that are determined to be in hazardous condition. Code Compliance bills the property owner for these services and will exercise liens for non-payment if necessary. These services will be utilized throughout the City. To procure these services, the Purchasing staff issued Request for Proposals (RFP) No. 24-0292. The RFP consisted of detailed specifications describing the responsibilities and requirements to provide these services. The RFP was advertised in the Fort Worth Star -Telegram on September 25, 2024, October 2, 2024, October 9, 2024, October 16, 2024, October 23, 2024, and October 30, 2024. The City received eight (8) responses. Two proposals were deemed non -responsive by the Diversity and Inclusion Department (DVIN) for the reasons cited below: Abescape Group - Abescape Group is not Minority/Woman Owned Business Enterprise (MWBE) certified and no Utilization Form or any other MWBE forms were submitted. Climbing Globally Solutions, LLC is MWBE certified and although they are outside of the 6-county marketplace they have been approved for Significant Business Presence to count toward the MWBE goal, however, no Utilization Form or other MWBE documents were submitted. An evaluation panel, consisting of members of the Code Compliance, DVIN, and the Environmental Services Departments reviewed and scored the submittals using the Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below: Non -Exclusive Contractor Services Agreement Presbyterian Night Shelter of Tarrant County, Inc. Proposer Carl's Impressive Lawncare, LLC T.awn Patrol Service_ Inc Presbyterian Night Shelter of Tarrant County, Inc. BEA-SON Tractor Mowing [Emerald Green Property Management Ll.e.cin'c T,anciccarir8 Service. �I Evaluation Factors 11 TotalIRank I Ilallbll c II d II II I II 24 II 12 II 12 II 40 II 88 II 1 1� 7s k R A523 11 2J 2+ 121� 1.25 �5.99 6k.74 1 3 J6.74.75 L8.5d * BEA-SON Tractor Mowing, Emerald Green Property Management, and Leon's Landscaping did not achieve the minimum 50\% of the technical points available (30 points) to move forward and therefore did not receive cost points, or a ranking. Best Value Criteria: a.) Proposer's Qualifications and Experience b.) Proposer's Availability of Resources (Equipment and Personnel) c.) Proposer's Ability to Meet the Needs of the City d.) Cost of Services After evaluation, the panel concluded that Carl's Impressive Lawncare, LLC, Lawn Patrol Service, Inc., and Presbyterian Night Shelter of Tarrant County, Inc. present the best value for the City. Therefore, the panel recommends that the City Council authorize agreements with Carl's Impressive Lawncare, LLC, Lawn Patrol Service, Inc., and Presbyterian Night Shelter of Tarrant County, Inc. Staff certifies that the recommended vendor's bids met specifications. No guarantee was made for a specific amount of services or goods that would be purchased. FUNDING: The maximum amount allowed under this agreement will be up to $400,000.00; however, the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the General Operating & Maintenance category in the General Fund for the Code Compliance Department. DVIN-BE: The Business Equity Division placed a 5.2\% business equity goal on this contract. Carl's Impressive Lawn Care, LLC, submitted a Prime Waiver Form, which is in accordance with the City's Business Equity Ordinance. Prime Company, LLC will be self -performing the entire scope of the contract. Lawn Patrol Services, Inc. submitted a Prime Waiver Form, however, will be exceeding the goal as a Business Equity Prime, and self -performing the entire scope of the contract, which is in accordance with the City's Business Equity Ordinance. Presbyterian Night Shelter of Tarrant County, Inc. submitted a Prime Waiver Form, which is in accordance with the City's Business Equity Ordinance. Prime Company, Inc. will be self -performing the entire scope of the contract. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for up to four (4) additional, one-year terms. This action does not require specific City Council approval provided the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Non -Exclusive Contractor Services Agreement Presbyterian Night Shelter of Tarrant County, Inc. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendation and award of the contracts. Prior to any expenditure being incurred, the Code Compliance Department has the responsibility to validate the availability of funds. BQN\\ TO FROM Fund Department ID 1 Account 1 Project 1 Program ID Fund I Department ID I Account I Project I Program ID Submitted for Citv Manaeer's Office bv: Orieinatine Department Head: Additional Information Contact: ATTACHMENTS Activity Budget Reference # Amount Year I (Chartfield 2) Activity Budget Reference # Amount Year I (Chartfield 2) Reginald Zeno (8517) Valerie Washington (6192) Reginald Zeno (8517) Brian Daugherty (6322) Brandy Hazel (8087) Eugene Chandler (2057) Non -Exclusive Contractor Services Agreement Presbyterian Night Shelter of Tarrant County, Inc.