HomeMy WebLinkAboutContract 58369-R1CSC No. 58369-Rl
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 17, 2025
Industrial Power, LLC
Attn: Bailey Bible
712 N. Beach St.,
Fort Worth, Texas 76111
Re: Contract Renewal Notice
CSCO No. 58369 (the "Contract")
Renewal Term No. 1: September 1, 2025 to August 31, 2027
The above referenced Contract with the City of Fort Worth expires on August 31, 2025
(the "Expiration Date"). Pursuant to the Contract, the Contract may be renewed at the City's sole
option. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional two-year period, which will begin immediately after the Expiration Date. All other terms
and conditions of the Contract remain unchanged. Please return this signed acknowledgement
letter, along with a copy of your current insurance certificate, to the address set forth below,
acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/Durchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
W+oaa &/,���,W
Sr. Contract Compliance Specialist
City of Fort Worth, Property Management Department
Alyssa Wilkerson
(817) 392-6649
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal 1 Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WO TH
V W--
By. Valerie Washington (Jun 24, 202510:20 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: 06/24/2025
APPROVAL RECOMMENDED:
By:
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
Industrial Power, LLC
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By: '�Fad5z�&
Name: Bailey B' le
Title: Municipal Account Manager
Date: 6/17/25
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Denise Garcia
By: Denise Garcia (Jun 24, 2025 09:27 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Amarna Muhammad
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0302
M&C Approved: 04/26/2022
Form 1295 Certification No.: 2022-852145
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal 1 Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/26/22 M&C FILE NUMBER: M&C 22-0302
LOG NAME: 13P22-0028 AUTO BODY COLLISION REPAIRS LSJ PMD
SUBJECT
(ALL) Authorize a Purchase Agreement for Auto Body Collision Repairs with Industrial Power, LLC for an Annual Amount Up to $1,374,000.00 for
the Property Management Department and Authorize Four Annual Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement for auto body collision repairs with Industrial Power, LLC for an annual
amount up to $1,374,000.00 for the Property Management Department and authorize four annual renewal options for the same annual amount.
DISCUSSION:
The Property Management Department approached the Purchasing Division to finalize an annual agreement for auto body collision repairs. The
agreement will be utilized to maintain, repair and service City owned vehicles and equipment. In order to procure the service, staff issued Invitation
to Bid (ITB) No. 22-0028. The ITB consisted of detailed specifications describing the contractor's responsibilities and requirements for repairing
the vehicles and equipment.
The ITB was advertised in the Fort Worth Star -Telegram for seven consecutive Wednesdays beginning on November 24, 2021, through January 5,
2022, and one response was received.
An evaluation panel comprised of representatives of the Property Management Department reviewed and scored the submittals using the Best
Value criteria which included:
(a) Availability of resources with qualified personnel to perform services
(b) Contractor's approach to provide services within the turn -around time list in section 11.10.2
(c) Experience working with government/similar size organization
(d) Cost of service
The individual scores were averaged for each of the criteria and the final scores are listed in the following table. Points for pricing is determined as
follows: Bidder must receive at least 50% or more of the total available points for technical criteria.
(Bidders
al
(Industrial Power, LLC 8.5
Evaluation Factors
bj ` dj Total Score
9.5118I 50I 86
Staff recommends awarding a one-year agreement to Industrial Power, LLC based on best value criteria, in an annual amount up to $1,374,000.00
for Property Management Department and four annual renewal options for the same amount. No guarantee was made that a specific amount of
these services will be purchased.
Funding is budgeted in the Fleet Service Outside Rep & Maintenance account for the PM Fleet Parts & Fuel Inventory Department's Fleet &
Equipment Service Fund.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in
accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as
previously appropriated, in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management Department has
the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Dana Burghdoff 8018
Oriainatina Business Unit Head: Anthony Rousseau 8338
Steve Cooke 5134
Additional Information Contact: Cynthia Garcia 8525
LaKita Slack -Johnson 8314