HomeMy WebLinkAboutContract 52599-R6CSC No. 52599-R6
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
June 9, 2025
Texas Excavation Safety Services, Inc. d/b/a Texas 811
Attn: Chris Stovall
1410 E. Renner Rd., Suite 100
Richardson, Texas 75082
Re: Contract Renewal Notice — R6
Contract No. CSC No. 52599
Renewal Term: June 30, 2025 to July 1, 2026
Renewal Amount: Up to $225,000.00
The City of Fort Worth has been a member of the Texas 811 program under City Secretary
Contract No. 52599 since 2019.On May 13, 2025, the Fort Worth City Council authorized funding for up
to six additional terms (M&C 25-0406). This letter is to inform you that the City is renewing its
membership in the Texas 811 program for 2025-2026 cycle. All other terms and conditions of the
membership, as amended, remain unchanged. Please acknowledge the City's continued
membership in the Texas 811 program by signing and returning the second page of this letter
to the undersigned.
Please log onto PeopleSoft Purchasing at httD://fortworthtexas.Qov/purchasinQ to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Regina Jones
Contract Compliance Specialist
817-392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
op�i
By: 06/24/2025
Name: Jesica McEachem
Title: Assistant City Manager
APPROVAL RECOMMENDED:
Chris-i-ooher f artier
By:
Christopher Harclrer (Jun 23, 2025 08:27 CDT)
Name: Chris Harder
4Il4
Title: Water Director aFFOR>nap
�md
ATTES�
aaa� nEop544p
By. 06/24/2025
Name: Jannette Goodall
Title: City Secretary
Texas Excavation Safety Systems, Inc. d/b/a
Texas811
Fa07-
By: ...: -
Name: Chris Stovall
Title: President & CEO
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Reg&a
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By: Douglas Black (Jun 24, 2025 10:52 CDT)
Name: Doug Black
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0406
Date Approved:5/13/25
Form 1295 Certification No.: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 5/13/2025 REFERENCE
NO..
CODE: P TYPE
Official site of the City of Fort Worth, Texas
FoR , H
**M&C 25- LOG NAME: 60PHONE-CALL
0406 NOTIFICATION SERVICES
CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize a Sole Source Agreement with Texas Excavation Safety Systems,
Inc. d/b/a Texas 811 for Underground Construction One -Call Notification Center Services
for the Water Department in an Annual Amount of $225,000.00 with Five (5) One -Year
Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize Execution of a Sole Source Agreement with Texas
Excavation Safety Systems, Inc., d/b/aTexas 811 for underground construction one -call notification
center services for the Water Department in an annual amount of $225,000.00 with five (5) one-year
renewal options for the same annual amount.
DISCUSSION:
The purpose of the Mayor and Council Communication is to authorize execution of a Sole Source
Agreement with Texas Excavation Safety Systems, Inc., d/b/a Texas 811 for underground construction
one -call notification center services for the Water Department in a annual amount of $225,000.00.
Established under the Underground Facility Damage Prevention and Safety Act (Texas-1997), a "one -
call" underground construction safety and underground facility damage prevention notification system
provides excavators and other underground construction operators, such as those conducting
underground boring activities, with the capability of making only one call prior to excavation, whereby
all subscribing utility companies with underground lines in the area receive notice of a planned
excavation. An underground utility owner/operator is then given the opportunity to physically locate
and mark the location of its underground lines, to help an excavator or underground construction
operator avoid accidental damage.
The City of Fort Worth Water Department has utilized a one -call notification service since 2009. Over
the last 12 months, there have been 162,501 locate requests. Texas 811 is the sole provider in the
state. The City maintains over 8,000 miles of water mains and sewer mains. Protecting this
infrastructure from damage caused by excavation and underground construction activity is essential to
public health and safety. Utilizing a one -call notification center services has been beneficial in
minimizing conflicts and associated damage to water and sewer assets from excavation and
underground construction activity.
BID ADVERTISEMENT - This procurement is exempt from the competitive bidding requirements as
provided for under Section 252.022(7) of the Texas Local Government Code because Texas 811 is the
sole provider of one -call notification center services in Texas.
PRICE ANALYSIS - The Water Department staff reviewed the proposed price and certified that it is
fair and reasonable.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the M/WBE or BDE
Ordinance, because the M/WBE Waiver is based on the sole source information provided to the
M/WBE Office by the Purchasing Division Buyer.
AGREEMENT TERMS - Upon City Council approval, this Agreement will begin on July 1, 2025.
RENEWAL OPTIIONS - This Agreement may be renewed for up to five (5) successive one-year terms
at the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient fund to satisfy the City's obligation during the renewal term.
apps.cfwnet.org/council_packet/mc_review.asp?ID=33268&counciIdate=5/13/2025 1/2
M&C Review
Funding is budgeted in the Other Contractual Services account within the Water & Sewer Fund for
the Water Department, as appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as appropriated, of the Water and Sewer Fund and that prior to an
expenditure being made, the Water Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Jesica McEachern (5804)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Chris Harder (5020)
ATTACHMENTS
60PHONE-CALL NOTIFICATION SERVICES funds availabilitv.rndf (CFW Internal)
Executed (SS One Call Notification Services)Waiver-NS.odf (CFW Internal)
FID TABLE TEXAS 811 FY25.xlsx (CFW Internal)
apps.cfwnet.org/council_Packet/mc_review.asp?ID=33268&councildate=5/13/2025 2/2