HomeMy WebLinkAboutContract 63523CSC No. 63523
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by Genuine Parts Company dba
NAPA Auto Parts ("Vendor") and the City of Fort Worth ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A —
Seller's Quote and Salary Schedule; OFFICIAL RECORD
3. Exhibit B —
Cooperative Agency Contract Sourcewell 090624; and CITY SECRETARY
4. Exhibit C —
Conflict of Interest Questionnaire FT. WORTH, Tx
5. Exhibit D —
Service Center Operations
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor and City agree that Vendor will provide City with the services and
goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase
Agreement, including all exhibits thereto. If any provisions of the attached Exhibits conflict with the
terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation or ordinance
of City, the terms in this Cooperative Purchase Agreement shall control.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total annual payment made under this Agreement by City shall
be an amount up to Fourteen Million Eight Hundred Twelve Thousand Five Hundred Dollars
($14,812,500.00). Vendor shall not provide any additional items or services or bill for expenses incurred
for City not specified by this Agreement unless City requests and approves in writing the additional costs
for such services. City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant City
Manager below ("Effective Date") and expires on December 3, 2026, with up to three (3) one-year
renewal options at City's sole discretion.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents, papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement at no additional cost to City. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
To CITY:
City of Fort Worth
Attn: Valerie Washington, Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office at
same address
Provision and Operation of On Site Stores
To VENDOR:
Genuine Parts Company dba NAPA Auto Parts
Attn: Art Fischer, Vice President
2999 Wildwood Parkway
Atlanta, GA 30339
Email: art—fischer@genpt.com
Vendor shall staff and manage acquisition and inventory operations for the City Property Management
Department facilities listed in Exhibit D. City shall supply to the Vendor, space for the City's onsite
parts services including restrooms, water/sewer, lights, local telephone, heat, air conditioning, electricity,
janitorial services and other services deemed necessary by the City.
Obligations and Rights upon Expiration, Termination, or Non -Renewal
Vendor will have the option to require the City to purchase all non-NAPA inventory owned by
Vendor located in the fleet facilities with the following limitations. The limited option shall include:
(i) Non-NAPA parts acquired by the Vendor through an authorized stocking request to maintain
the City's requested stocking levels as agreed to by the parties and set forth in Vendor's system,
limited to the approved maximum stock level, and any additional parts which the City requested
to fulfill active work order needs; and
(ii) Verified Non-NAPA parts retained and managed by the Vendor from the parties' previous
parts supply agreement shall also be included in the parts the City may be obligated to purchase
upon the termination, expiration or non -renewal of this Agreement.
If Vendor requires City to purchase the Non-NAPA parts, the City shall purchase such Non-
NAPA parts at the Vendor's most recent acquisition cost.
The City will additionally have the option to purchase all NAPA branded inventory, owned by
Vendor and located in the fleet facilities at Vendor's current acquisition cost, which for NAPA branded
inventory means Vendor' s current NAPA Jobber net store acquisition cost, where ' NAPA Jobber"
means an auto parts store lawfully using the tradename or trademark " NAPA" with respect to which
Vendor maintains no ownership interest.
Vendor will provide the City with a listing of all NAPA and non-NAPA inventory owned by
Vendor and located in the fleet facilities each month along with a statement of the level of NAPA and
non-NAPA inventory.
Vendor will provide quarterly non-NAPA obsolescence parts recommendation with financial
implications. City shall determine non-NAPA parts inventory stock obsolescence consideration based
on the City's fiscal year quarterly basis. The recommended write- off will be administered by the 15th
of the month following the completion of the quarter.
In the event the City does not respond in writing of its disapproval within said period, the added
non-NAPA branded inventory will be considered acceptable, and the City may be obligated to purchase
such products at the termination, expiration or non -renewal of this Agreement pursuant to the terms and
conditions set forth in this section.
City will not be liable for any parts that exceed the maximum stocking level.
Timeliness and Performance
1. Vendor will provide the Services and reports within the timeframes stated in Sections 2a.-2c.
a. Vendor acknowledges and agrees that the failure of the Vendor to comply with the time
limits described in this Agreement may result in economic or other losses to the City
which shall be deducted from any funds owed to the Vendor by the City.
b. In the event of non- performance due to an event of Force Majeure, the City will excuse
the Vendor for failure to perform and reduce the liability associated with limited staffing
and parts acquisitions when it is inadvisable, commercially impractical or illegal.
2. Performance requirements cited below for each category are the City' s expectations to be met or
exceeded by Vendor for all parts ordered. It is the City' s desire that these guidelines be strongly
adhered to in order for the City to meet its objectives stated in this Agreement.
a. Light Vehicle/ Automotive Needs LIGHT DUTY PARTS
Within 24 hours
85%
Within 48 hours
95%
Within 72 hours
98%
On- Demand Inventory for locations having parts rooms on- site (James Ave., Westside,
Water and North Service Centers) must have fulfillment of request within thirty (30)
minutes.
On -Demand Inventory parts for locations without on- site parts room (Brennan Body
Shop), must not exceed a sixty (60) minute lead time for fulfillment.
b. Heavy Duty Vehicle/ HEAVY DUTY PARTS
Within 24 hours
60%
Within 120 hours
80%
Within 240 hours
90%
On- Demand Inventory for locations having Parts Rooms On -site (James Ave., Westside,
Water and North Service Centers) must have fulfillment of request within thirty (30)
minutes.
On -Demand Inventory for locations without Onsite Parts Room (Brennan Body Shop),
must not exceed a sixty (60) minute lead time for fulfillment.
c. Specialty/ OFF -ROAD VEHICLES AND EQUIPMENT
On -Demand Parts Orders 60%
Within 5 days 80%
Within 10 days or less 90%
3. Vendor will have a minimum of two (2) vehicles, adequately staffed with Vendor personnel,
available for pick-up and delivery of parts daily. Vendor's staff holidays, vacations, or other
personal time off should not affect these mandatory staffing requirements.
4. City retains the right to ask the Vendor to reallocate personnel staff to a busier area in times of
needs when drivers are not in need of driving services at any particular time.
5. Vendor will acknowledge that all Performance Standard Requirements stated above reference
complete Parts Orders, not itemized Parts within an order processed.
6. Vendor will be evaluated based on the percentage of completed Parts Orders fulfilled.
7. The Monthly On -Demand Inventory Report
a. Vendor's Monthly On -Demand Inventory Report will adhere to performance
requirements outlined in sections 2a.-2c.
b. Vendor will submit a reduction and/ or incentive payment plan during each quarter in
addition to the monthly invoice as well as assess the reduction and/ or incentive based on
the following:
i. Vendor will base the quarterly reduction and/ or incentive on total parts sales for
three consecutive monthly invoices.
ii. Vendor will separate all calculations of the reduction and/ or incentive by shop
type ( Heavy and Light).
iii. Vendor will include the parts orders total for each month.
iv. Vendor will include the parts filled on- demand total for each month.
v. Vendor will include the on- demand rate for each month.
vi. Vendor will base the quarterly reduction and/or incentive on the calculation of
total parts sales. Referencing Table B, the vendor shall use the On- Demand rate
to determine the reduction/ incentive rate aligned to the specific equipment
categories.
vii. Vendor will include a comment that states whether the invoice did not meet, met,
or exceeded the performance goal set in section Sections 2a.-2c.
Table B
Criteria Standards for Invoice Reduction/ Incentive Payment Plan
for Part Orders Issued to the City.
Light Duty Vehicles / LIGHT DUTY PARTS
On -Demand Reduction / Incentive Rate
0% - 50%
-1.5%
51% - 59%
-1.0%
60% - 84%
-0.5%
85%
0.0%
86% - 95%
0.5%
96% - 98%
1.0%
99% - 100%
1.5%
Medium Duty Vehicles / MEDIUM DUTY PARTS
On -Demand Reduction / Incentive Rate
0% - 50% -1.5%
51% - 59% -1.0%
60% - 84%
-0.5%
f 85%
0.0%
86% - 95%
0.5%
96% - 98%
1.0%
99% - 100%
1.5%
Heavy Duty Vehicles / HEAVY DUTY PARTS
On -Demand Reduction / Incentive Rate
0% -
50%
-1.5%
51 %
- 54%
-1.0%
55%
- 59%
-0.5%
60%
- 64%
0.0%
65%
- 74%
0.5%
75%
- 84%
1.0%
85% -
100%
1.5%
* The Criteria Standards for Invoice Reduction or Incentive Payments will be
based on a daily weighted average by shop and calculated once a month.
viii. Vendor agrees that if it is not operating at full staff, it will exercise the option of
a dedicated floater" to ensure the City' s day to day operations are not adversely
affected. A "dedicated floater" will be a Vendor's employee who works at one of
the City' s fleet facilities temporarily until the position is filled in order to provide
flexibility to locate a satisfactory replacement. If Vendor' s staffing falls below
the required number of positions, including the dedicated floater, then a penalty
for not having full staff on- site will commence as follows: after thirty ( 30) days
of losing a permanent employee at a position that puts the Vendor' s staff at or
below the required number of positions on- site, not including the "dedicated
floater, a five- hundred dollar ($500) per day charge will be assessed until such
time as Vendor fills the position.
ix. Vendor will have the right to choose staff personnel, however the City reserves
the right to interview any Vendor management personnel on -site.
x. The City reserves the right to request that Vendor personnel be removed from any
City facility at the City' s discretion based upon a determination by the City that
the Vendor staff personnel have committed a violation of law, have committed a
violation the City's policies or procedures, or a condition exists which in the City's
reasonable discretion represents a deterrent to work place safety or the workplace
environment. The City reserves the right to instruct the Vendor to remove said
personnel from active on -site duty until a thorough investigation by the Vendor's
Human Resources department can be conducted. The determination for removal
of Vendor's staff personnel from any City facility may then be reviewed and
determined by the Assistant Director, Senior Contract Compliance Specialist,
and/or Fleet Superintendent.
City is a government entity under the laws of the State of Texas and all documents held or
maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the
Agreement requires that City maintain records in violation of the Act, City hereby objects to such
provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect.
In the event there is a request for information marked Confidential or Proprietary, City shall promptly
notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A
determination on whether such reasons are sufficient will not be decided by City, but by the Office of
the Attorney General of the State of Texas or by a court of competent jurisdiction.
The Agreement and the rights and obligations of the parties hereto shall be governed by and
construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of
laws provisions. Venue for any suit brought under the Agreement shall be in a court of competent
jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any
state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are
hereby deleted from the Agreement and shall have no force or effect.
Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement
requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted
and shall have no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to
indemnify or hold Vendor or any third party harmless from damages of any kind or character, City
objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force
or effect.
The undersigned represents and warrants that he or she has the power and authority to execute
this Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
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By: Valerie Washington (Jun 24, 202516:51 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: 06/24/2025
APPROVAL RECOMMENDED:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
Denile Garcia
By: Denise Garcia (Jun 24, 2025 09:09 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: u/
Name: Marilyn Marvin By:
Title: Property Management Department Name: Jessika Williams
Director nnnn Title: Assistant City Attorney
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By: a M&C: 25-0343
Name: Jannette Goodall Date Approved: 4/22/25
Title: City Secretary Form 1295: N/A
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Genuine Parts Company dba NAPA Auto Parts
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By: Art Fischer(Jun 18,2025 16:21 EDT)
Name: Art Fischer
Title: Vice President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT A
SELLER'S QUOTE
Sourcewell Pricing for NAPA IBS Contract #090624-GPC
Sourcewell members that elect to use the Sourcewell NAPA IBS #090624-GPC Contract have
four options for pricing models based on our on -site vendor managed inventory model.
The City of Fort Worth has elected to follow Sourcewell Membership Pricing Option 4: Not -to -Exceed 11 %
Markup Model.
PRICING OPTION # 4 (Not -to -Exceed 11% Markup Model). NAPA shall bill Participating
Entity for the following categories: (a) Products, (b) Third Party Services, and (c) Operational
Expenses (as defined below). These categories and the pricing for such categories are further
defined as follows and in the Pricing Plan Summary below:
a) Product Price. The pricing of NAPA Products shall be Current NAPA Jobber Acquisition Cost, which
means NAPA's current gold price as set forth on NAPA's Confidential Jobber Cost and Suggested
Resales price list, plus an eleven percent (11 %) markup. The pricing of Non-NAPA Products shall
be NAPA's current product acquisition cost plus an eleven percent (11 %) markup.
b) Third Party Services Price. Third Party Services are those services not traditionally performed by
NAPA but requested by Participating Entity, such as windshield repair, towing etc., and
Participating Entity shall pay NAPA's cost plus an eleven percent (11 %) markup for any Third Party
Services.
c) Operational Expenses. Participating Entity shall reimburse NAPA for any and all costs and
expenses associated with the operation of the On Site Store(s), including, but not limited to,
vehicle gas and maintenance costs, salary and benefits payable to NAPA employees at the On
Site Store(s), worker's compensation benefits and insurance, unemployment insurance, personal
property insurance for the On Site Store(s) and Inventory, any deductible for losses covered under
the personal property, automobile liability, or general liability insurance policies of NAPA, all
equipment supplied by NAPA, Corporate Allocation Expenses (as defined below), inventory
investment expense, obsolescence expense, pension funding costs, accounting fees, general
office expenses, and shared service expenses. NAPA shall provide an expense statement of the
parts operations to the Participating Entity on approximately the 15 of each month for each On
Site Store. An example of an expense statement reflecting such costs and expenses is attached
hereto as Exhibit _. Participating Entity acknowledges and agrees that the costs and expenses
reflected on the expense statement set forth on Exhibit _are subject to change based on actual
monthly costs, expenses or Corporate Allocation Expenses incurred relative to the operation of
the On Site Store(s). Participating Entity acknowledges that in order to achieve economies of
scale, NAPA utilizes certain headquarter and corporate personnel to assist in the performance of
this Agreement in order to have fewer employees performing routine general administrative tasks
such as paper work and filing at the On Site Store(s), allowing NAPA counter personnel to focus
more attention on serving the On -Site Store operations, and maximizing on -site cost efficiency.
As a result, each On Site Store location is charged certain corporate allocation expenses for
various line items shown on Exhibit _ ("Corporate Allocation Expenses") which are calculated as a
percentage of total Product sales for each month. As such, there is not a supportive invoice for
such expenses other than a monthly allocation rate statement.
SALARYSCHEDULE
(Pages Follow)
*
EXHIBIT B
Sourcewell Cooperative Contract No. 090624-GPC
(Pages Follow)
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090624-GPC
Sourcewell Pa'
MASTER AGREEMENT # 090624
CATEGORY: Vendor Managed Inventory Logistics Management Solutions for Fleets and Facilities
SUPPLIER: Genuine Parts Company dba NAPA Integrated Business Solutions
This Master Agreement (Agreement) is between Sourcewell, a Minnesota service cooperative located at 202
12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Genuine Parts Company dba NAPA
Integrated Business Solutions, a Georgia Corporation, located at 2999 Wildwood Parkway, Atlanta, GA 30339
(Supplier).
Sourcewell is a local government and service cooperative created under the laws of the State of Minnesota
(Minnesota Statutes Section 123A.21) offering a Cooperative Purchasing Program to eligible participating
government entities
Under this Master Agreement entered with Sourcewell, Supplier will provide Included Solutions to Participating
Entities through Sourcewell's Cooperative Purchasing Program.
Article 1:
General Terms
The General Terms in this Article 1 control the operation of this Master Agreement between Sourcewell and
Supplier and apply to all transactions entered by Supplier and Participating Entities. Subsequent Articles to this
Master Agreement control the rights and obligations directly between Sourcewell and Supplier (Article 2), and
between Supplier and Participating Entity (Article 3), respectively. These Article 1 General Terms control over any
conflicting terms. Where this Master Agreement is silent on any subject, Participating Entity and Supplier retain
the ability to negotiate mutually acceptable terms.
1) Purpose. Pursuant to Minnesota law, the Sourcewell Board of Directors has authorized a Cooperative
Purchasing Program designed to provide Participating Entities with access to competitively awarded
cooperative purchasing agreements. To facilitate the Program, Sourcewell has awarded Supplier this
cooperative purchasing Master Agreement following a competitive procurement process intended to meet
compliance standards in accordance with Minnesota law and the requirements contained herein.
2) Intent. The intent of this Master Agreement is to define the roles of Sourcewell, Supplier, and Participating
Entity as it relates to Sourcewell's Cooperative Purchasing Program.
3) Participating Entity Access. Sourcewell's Cooperative Purchasing Program Master Agreements are available
to eligible public agencies (Participating Entities). A Participating Entity's authority to access Sourcewell's
Cooperative Purchasing Program is determined through the laws of its respective jurisdiction.
4) Supplier Access. The Included Solutions offered under this Agreement may be made available to any
Participating Entity. Supplier understands that a Participating Entity's use of this Agreement is at the
Participating Entity's sole convenience. Supplier will educate its sales and service forces about Sourcewell
eligibility requirements and required documentation. Supplier will be responsible for ensuring sales are with
Participating Entities.
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5) Term. This Agreement is effective upon the date of the final signature below. The term of this Agreement is
four (4) years from the effective date. The Agreement expires at 11:59 P.M. Central Time on December 3,
2028, unless it is cancelled or extended as defined in this Agreement.
a) Extensions. Sourcewell and Supplier may agree to up to three (3) additional one-year extensions beyond
the original four-year term. The total possible length of this Agreement will be seven (7) years from the
effective date.
b) Exceptional Circumstances. Sourcewell retains the right to consider additional extensions as required
under exceptional circumstances.
6) Survival of Terms. Notwithstanding the termination of this Agreement, the obligations of this Agreement will
continue through the performance period of any transaction entered between Supplier and any Participating
Entity before the termination date.
7) Scope. Supplier is awarded a Master Agreement to provide the solutions identified in RFP #090624 to
Participating Entities. In Scope solutions include:
1. Sourcewell is seeking proposals for Vendor Managed Inventory and Logistics Management Solutions for
Fleets and Facilities, including, but not to be limited to:
3. Vendor Managed Inventory solutions, such as:
i. Parts, fluids, equipment, and supplies for vehicle, truck, fleet, and warehouse operations;
ii. On and off -site storage, service, and parts room operation, management, and staffing;
iii. Performance reporting, and data and technology analysis;
iv. Fleet and facility software integration and data exchange;
V. Emergency response services;
vi. Parts replacement and warranty management;
vii. National distribution system services;
viii. Stock and non -stock parts sourcing of original equipment and aftermarket parts, fluids,
equipment, and supplies; and,
ix. Parts research, acquisition, and delivery.
b. Logistics Management Solutions, such as:
i. Warehouse management services;
ii. Warehouse and transportation coordination for in and outbound supplies;
iii. Shipment optimization;
iv. Freight management;
V. Load scheduling and delivery confirmation;
vi. Customs management for international shipments;
vii. Coordination of just -in -time replenishment of parts; and,
viii. Web -based solutions and knowledge -based professional services.
c. Training, consultative, and administrative or technical support services related to the delivery of
the solutions offered under Section 1. a. or b. above
8) Included Solutions. Supplier's Proposal to the above referenced RFP is incorporated into this Master
Agreement. Only those Solutions included within Supplier's Proposal and within Scope (Included Solutions)
are included within the Agreement and may be offered to Participating Entities.
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9) Indefinite Quantity. This Master Agreement defines an indefinite quantity of sales to eligible Participating
Entities.
10) Pricing. Pricing information (including Pricing and Delivery and Pricing Offered tables) for all Included
Solutions within Supplier's Proposal is incorporated into this Master Agreement . An example of Supplier
pricing is attached as Exhibit A.
11) Not to Exceed Pricing. Suppliers may not exceed the prices listed in the current Pricing List on file with
Sourcewell when offering Included Solutions to Participating Entities. Participating Entities may request
adjustments to pricing directly form Supplier during the negotiation and execution of any transaction.
12) Open Market. Supplier's open market pricing process is included within its Proposal.
13) Supplier Representations:
i) Compliance. Supplier represents and warrants it will provide all of its products and services
within the Included Solutions under this Agreement in full compliance with applicable federal, state, and
local laws and regulations.
ii) Licenses. As applicable, Supplier will maintain a valid status on all required federal, state, and
local licenses, bonds, and permits required for the operation of Supplier's business with Participating
Entities. Participating Entities may request all relevant documentation directly from Supplier.
iii) Supplier Warrants. Supplier warrants that all Included Solutions furnished under this Agreement
are free from liens and encumbrances. All parts or products sold by Supplier to Participating Entities are
subject to the terms of written warranties provided by the manufacturer, and Supplier shall use
reasonable commercial efforts to assist the Participating Entity in processing all warranty claims that the
Participating Entity may have against a manufacturer. The manufacturer's warranty will be the sole and
exclusive remedy of the Participating Entity in connection with any claims concerning the parts or
products supplied to the Participating Entity pursuant to this Agreement. ALL OTHER WARRANTIES,
BOTH EXPRESS AND IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE, ARE HEREBY EXCLUDED. Copies of the manufacturers' warranties are
available to the Participating Entity upon request.
14) Bankruptcy Notices. Supplier certifies and warrants it is not currently in a bankruptcy proceeding. Supplier
has disclosed all current and completed bankruptcy proceedings within the past seven years within its
Proposal. Supplier must provide notice in writing to Sourcewell if it enters a bankruptcy proceeding at any
time during the term of this Agreement.
15) Debarment and Suspension. Supplier certifies and warrants that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota, the United States federal government, or any Participating Entity.
Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this Agreement. Supplier further warrants that it will provide immediate
written notice to Sourcewell if this certification changes at any time during the term of this Agreement.
16) Provisions for non -United States federal entity procurements under United States federal awards or other
awards (Appendix II to 2 C.F.R § 200). Participating Entities that use United States federal grant or other
federal funding to purchase solutions from this Agreement may be subject to additional requirements
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including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements
based on specific funding source terms or conditions. Within this Section, all references to "federal" should
be interpreted to mean the United States federal government. The following list only applies when (i) a
Participating Entity accesses Supplier's Included Solutions with United States federal funds and (ii) Supplier
has provided its prior written consent.
i) EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
agreements that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-1.3
must include the equal opportunity clause provided under 41 C.F.R. § 60-1.4(b), in accordance with
Executive Order 11246, "Equal Employment Opportunity" (30 FIR 12319, 12935, 3 C.F.R. §, 1964-1965
Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to
Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal
opportunity clause is incorporated herein by reference.
ii) DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal entities must
include a provision for compliance with the Davis -Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as
supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable
to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute,
contractors must be required to pay wages to laborers and mechanics at a rate not less than the
prevailing wages specified in a wage determination made by the Secretary of Labor. In addition,
contractors must be required to pay wages not less than once a week. The non-federal entity must place
a copy of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance
of the wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with the
Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations
(29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in
Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient
must be prohibited from inducing, by any means, any person employed in the construction, completion,
or repair of public work, to give up any part of the compensation to which he or she is otherwise
entitled. The non-federal entity must report all suspected or reported violations to the federal awarding
agency. Supplier must comply with all applicable Davis -Bacon Act provisions.
iii) CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702
and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Under 40 U.S.C. § 3702 of
the Act, each contractor must be required to compute the wages of every mechanic and laborer on the
basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times the basic rate of
pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704
are applicable to construction work and provide that no laborer or mechanic must be required to work in
surroundings or under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies, materials, or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is hereby
incorporated by reference into this Agreement. Supplier certifies that during the term of an award for all
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Agreements by Sourcewell resulting from this procurement process, Supplier must comply with
applicable requirements as referenced above.
iv) RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance of experimental, developmental, or research work
under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37
C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued
by the awarding agency. Supplier certifies that during the term of an award for all Agreements by
Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements
as referenced above.
v) CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT
(33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-
federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to
the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33
U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA). Supplier certifies that during the term of this
Agreement it will comply with applicable requirements as referenced above.
vi) DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see
2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System
for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. § 180 that implement
Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235),
"Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or
otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory
authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation by any federal department or agency.
vii) BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any
required certifications. Suppliers must not have used federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency, a member
of Congress, officer or employee of Congress, or an employee of a member of Congress in connection
with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers
must disclose any lobbying with non-federal funds that takes place in connection with obtaining any
federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers
must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti -
Lobbying Amendment (31 U.S.C. § 1352).
viii) RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the
record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will
retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees
submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other
pending matters are closed.
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ix) ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act.
x) BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with
all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American
Act must follow the applicable procurement rules calling for free and open competition.
xi) ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives
of a federal agency must have access to any books, documents, papers and records of Supplier that are
directly pertinent to Supplier's discharge of its obligations under this Agreement for the purpose of
making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable
access to Supplier's personnel for the purpose of interview and discussion relating to such documents.
xii) PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a
state agency or agency of a political subdivision of a state and its contractors must comply with Section
6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include procuring only items designated in guidelines of the Environmental
Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials
practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of
the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year
exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and
resource recovery; and establishing an affirmative procurement program for procurement of recovered
materials identified in the EPA guidelines.
xiii) FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
xiv) NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this
Agreement or any purchase by a Participating Entity and is not subject to any obligations or liabilities to
the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the
Agreement or any purchase by an authorized user.
xv) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. § 38 (Administrative Remedies for False Claims and Statements)
applies to the Supplier's actions pertaining to this Agreement or any purchase by a Participating Entity.
xvi) FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and
benefit overpayments.
xvii) CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Agreement or any aspect related to the
anticipated work under this Agreement raises an actual or potential conflict of interest (as described in 2
C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so
that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual
or potential conflict; and provide any additional information as necessary or requested.
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xviii) U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and
support to individuals and organizations associated with terrorism.
xix) PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Agreement it will
comply with applicable requirements of 2 C.F.R. § 200.216.
xx) DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that
during the term of this Agreement, Supplier will comply with applicable requirements of 2 C.F.R. §
200.322.
Article 2:
Sourcewell and Supplier Obligations
The Terms in this Article 2 relate specifically to Sourcewell and its administration of this Master Agreement with
Supplier and Supplier's obligations thereunder.
1) Authorized Sellers. Supplier must provide Sourcewell a current means to validate or authenticate Supplier's
authorized dealers, distributors, or resellers which may complete transactions of Included Solutions offered
under this Agreement. Sourcewell may request updated information in its discretion, and Supplier agrees to
provide requested information within a reasonable time.
2) Product and Price Changes Requirements. Supplier may request Included Solutions changes, additions, or
deletions at any time. All requests must be made in writing by submitting a Sourcewell Price and Product
Change Request Form to Sourcewell. At a minimum, the request must:
• Identify the applicable Sourcewell Agreement number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Included Solutions affected by the requested change, along with the requested
change (e.g., addition, deletion, price change); and
• Include a complete restatement of Pricing List with the effective date of the modified pricing, or
product addition or deletion. The new pricing restatement must include all Included Solutions
offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this
Agreement and will be incorporated by reference.
3) Authorized Representative. Supplier will assign an Authorized Representative to Sourcewell for this
Agreement and must provide prompt notice to Sourcewell if that person is changed. The Authorized
Representative will be responsible for:
Maintenance and management of this Agreement;
Timely response to all Sourcewell and Participating Entity inquiries; and
Participation in reviews with Sourcewell.
Sourcewell's Authorized Representative is its Chief Procurement Officer.
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4) Performance Reviews. Supplier will perform a minimum of one review with Sourcewell per agreement year.
The review will cover transactions to Participating Entities, pricing and terms, administrative fees, sales data
reports, performance issues, supply chain issues, customer issues, and any other necessary information.
5) Sales Reporting Required. Supplier is required as a material element to this Master Agreement to report all
completed transactions with Participating Entities utilizing this Agreement. Failure to provide complete and
accurate reports as defined herein will be a material breach of the Agreement and Sourcewell reserves the
right to pursue all remedies available at law including cancellation of this Agreement.
6) Reporting Requirements. Supplier must provide Sourcewell an activity report of all transactions completed
utilizing this Agreement. Reports are due at least once each calendar quarter (Reporting Period). Reports
must be received no later than 45 calendar days after the end of each calendar quarter. Supplier may report
on a more frequent basis in its discretion. Reports must be provided regardless of the amount of completed
transactions during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales
were made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Sourcewell Participating Entity Account Number;
• Transaction Description;
• Transaction Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Transaction was invoiced/sale was recognized as revenue by Supplier.
If collected by Supplier, the Report may include the following fields as available:
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
7) Administrative Fee. In consideration for the support and services provided by Sourcewell, Supplier will pay
an Administrative Fee to Sourcewell on all completed transactions to Participating Entities utilizing this
Agreement. Supplier will include its Administrative Fee within its proposed pricing. Supplier may not directly
charge Participating Entities to offset the Administrative Fee.
8) Fee Calculation. Supplier's Administrative Fee payable to Sourcewell will be calculated as a stated
percentage (listed in Supplier's Proposal) of all completed transactions utilizing this Master Agreement
within the preceding Reporting Period. For certain categories, a flat fee may be proposed. The Administrative
Fee will be stated in Supplier's Proposal.
9) Fee Remittance. Supplier will remit fee to Sourcewell no later than 45 calendar days after the close of the
preceding calendar quarter in conjunction with Supplier's Reporting Period obligations defined herein.
Payments should note the Supplier's name and Sourcewell-assigned Agreement number in the memo; and
must be either mailed to Sourcewell above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions.
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10) Noncompliance. Sourcewell reserves the right to seek all remedies available at law for unpaid or underpaid
Administrative Fees due under this Agreement. Failure to remit payment, delinquent payments,
underpayments, or other deviations from the requirements of this Agreement may be deemed a material
breach and may result in cancellation of this Agreement and disbarment from future Agreements.
11) Audit Requirements. Pursuant to Minn. Stat. § 16C.05, subdivision 5, the books, records, documents, and
accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell
and the Minnesota State Auditor for a minimum of six years from the end of this Agreement. Supplier agrees
to fully cooperate with Sourcewell in auditing transactions under this Agreement to ensure compliance with
pricing terms, correct calculation and remittance of Administrative Fees, and verification of transactions as
may be requested by a Participating Entity or Sourcewell.
12) Assignment, Transfer, and Administrative Changes. Supplier may not assign or otherwise transfer its rights
or obligations under this Agreement without the prior written consent of Sourcewell. Such consent will not
be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or portions of this
Agreement within its sole discretion to address corporate restructurings, mergers, acquisitions, or other
changes to the Responsible Party and named in the Agreement. Any prohibited assignment is invalid. Upon
request Sourcewell may make administrative changes to agreement documentation such as name changes,
address changes, and other non -material updates as determined within its sole discretion.
13) Amendments. Any material change to this Agreement must be executed in writing through an amendment
and will not be effective until it has been duly executed by the parties.
14) Waiver. Failure by Sourcewell to enforce any right under this Agreement will not be deemed a waiver of such
right in the event of the continuation or repetition of the circumstances giving rise to such right.
15) Complete Agreement. This Agreement represents the complete agreement between the parties for the
scope as defined herein. Supplier and Sourcewell may enter into separate written agreements relating
specifically to transactions outside of the scope of this Agreement.
16) Relationship of Sourcewell and Supplier. This Agreement does not create a partnership, joint venture, or any
other relationship such as employee, independent contractor, master -servant, or principal -agent.
17) Indemnification. Supplier must indemnify, defend, save, and hold Sourcewell, including their agents and
employees, harmless from any claims or causes of action, including reasonable attorneys' fees incurred by
Sourcewell, arising out of any negligent act or omission in the performance of this Agreement by the
Supplier or its agents or employees this indemnification includes injury or death to person(s) or property
alleged to have arisen from such negligence. Sourcewell's responsibility will be governed by the State of
Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
18) Data Practices. Supplier and Sourcewell acknowledge Sourcewell is subject to the Minnesota Government
Data Practices Act, Minnesota Statutes Chapter 13. As it applies to all data created and maintained in
performance of this Agreement, Supplier may be subject to the requirements of this chapter.
19) Grant of License.
a) During the term of this Agreement:
i) Supplier Promotion. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and
license to use the trademark(s) provided to Supplier by Sourcewell in advertising, promotional
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materials, and informational sites for the purpose of marketing Sourcewell's Agreement with
Supplier.
ii) Sourcewell Promotion. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right
and license to use Supplier's trademarks in advertising, promotional materials, and informational
sites for the purpose of marketing Supplier's Agreement with Sourcewell.
b) Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to
grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing
representatives, partners, or agents (collectively "Permitted Sublicensees") in advertising, promotional,
or informational materials for the purpose of marketing the Parties' relationship. Any sublicense granted
will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of
this section by any of their respective Sublicensees.
c) Use; Quality Control.
i) Neither party may alter the other party's trademarks from the form provided and must comply with
removal requests as to specific uses of its trademarks or logos.
ii) Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's
trademarks only in good faith and in a dignified manner consistent with such party's use of the
trademarks. Each party may make written notice to the other regarding misuse under this section.
The offending party will have 30 days of the date of the written notice to cure the issue or the
license/sublicense will be terminated.
d) Termination. Upon the termination of this Agreement for any reason, each party, including Permitted
Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing
the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be
used until the next printing). Supplier must return all marketing and promotional materials, including
signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions.
20) Venue and Governing law between Sourcewell and Supplier Only. The substantive and procedural laws of
the State of Minnesota will govern this Agreement between Sourcewell and Supplier. Venue for all legal
proceedings arising out of this Agreement between Sourcewell and Supplier will be in court of competent
jurisdiction within the State of Minnesota. This section does not apply to any dispute between Supplier and
Participating Entity. This Agreement reserves the right for Supplier and
Participating Entity to negotiate this term to within any transaction documents.
21) Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If
the remainder of this Agreement is capable of being performed, it will not be affected by such determination
or finding and must be fully performed.
22) Insurance Coverage. At its own expense, Supplier must maintain valid insurance policy(ies) during the
performance of this Agreement with insurance company(ies) licensed or authorized to do business in the
State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less
than the following:
a) Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with
coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services
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Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a
minimum, coverage must include liability arising from premises, operations, bodily injury and property
damage, independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising injury. All required
limits, terms and conditions of coverage must be maintained during the term of this Agreement.
• $1,500,000 each occurrence Bodily Injury and Property Damage
• $1,500,000 Personal and Advertising Injury
• $2,000,000 aggregate for products liability -completed operations
• $2,000,000 general aggregate
b) Certificates of Insurance. Prior to execution of this Agreement, Supplier must furnish to Sourcewell a
certificate of insurance, as evidence of the insurance required under this Agreement. Prior to expiration
of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box
219, Staples, MN 56479 or provided to in an alternative manner as directed by Sourcewell. The
certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure of Supplier to maintain the required insurance and documentation may constitute a material
breach.
c) Additional Insured Endorsement and Primary and Non-contributory Insurance Clause. Supplier agrees
to list Sourcewell, including its officers, agents, and employees, as an additional insured under the
Supplier's commercial general liability insurance policy with respect to liability arising out of activities,
"operations," or "work" performed by or on behalf of Supplier, and products and completed operations
of Supplier to the extent of Supplier's indemnification obligations. The policy provision(s) or
endorsements) must further provide that coverage is primary and not excess over or contributory with
any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds
to the extent of Supplier indemnification obligations.
d) Waiver of Subrogation. Supplier waives and must require (by endorsement or otherwise) all its insurers
to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the
insurance policies required by this Agreement or other insurance applicable to the Supplier or its
subcontractors. The waiver must apply to all deductibles and/or self -insured retentions applicable to the
required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by
law, Supplier must require similar written express waivers of subrogation and insurance clauses from
each of its subcontractors.
e) Umbrella/Excess Liability/SELF-INSURED RETENTION. The limits required by this Agreement can be met
by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self -
insured retention.
23) Termination for Convenience. Sourcewell or Supplier may terminate this Agreement upon 60 calendar days'
written notice to the other Party. Termination pursuant to this section will not relieve the Supplier's
obligations under this Agreement for any transactions entered with Participating Entities through the date of
termination, including reporting and payment of applicable Administrative Fees.
24) Termination for Cause. Sourcewell may terminate this Agreement upon providing written notice of material
breach to Supplier. Notice must describe the breach in reasonable detail and state the intent to terminate
the Agreement. Upon receipt of Notice, the Supplier will have 30 calendar days in which it must cure the
breach. Termination pursuant to this section will not relieve the Supplier's obligations under this Agreement
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for any transactions entered with Participating Entities through the date of termination, including reporting
and payment of applicable Administrative Fees.
Article 3:
Supplier Obligations to Participating Entities'
The Terms in this Article 3 relate specifically to Supplier and a Participating Entity when entering transactions
utilizing the General Terms established in this Master Agreement. Article 1 General Terms control over any
conflict with this Article 3. Where this Master Agreement is silent on any subject, Participating Entity and
Supplier retain the ability to negotiate mutually acceptable terms.
1) Quotes to Participating Entities. Suppliers are encouraged to provide all pricing information regarding the
total cost of acquisition when quoting to a Participating Entity. Suppliers and Participating Entities are
encouraged to include all cost specifically associated with or included within the Suppliers proposal and
Included Solutions within transaction documents.
2) Shipping, Delivery, Acceptance, Rejection, and Warranty. Supplier's proposal may include proposed terms
relating to shipping, delivery, inspection, and acceptance/rejection and other relevant terms of tendered
Solutions. Supplier and Participating Entity may negotiate final terms appropriate for the specific transaction
relating to non -appropriation, shipping and delivery for Included Solutions. Such terms may include, but are
not limited to, costs, risk of loss, proper packaging, and remedies as mutually agreed include notice
requirements and associated costs.
3) Applicable Taxes. Participating Entity is responsible for notifying supplier of its tax-exempt status and for
providing Supplier with any valid tax -exemption certification(s) or related documentation.
4) Ordering Process and Payment. Supplier's ordering process and acceptable forms of payment are included
within its Proposal. Participating Entities will be solely responsible for payment to Supplier and Sourcewell
will have no liability for any unpaid invoice of any Participating Entity.
5) Transaction Documents. Participating Entity may require the use of its own forms to complete transactions
directly with Supplier utilizing the terms established in this Agreement. An example of Supplier's standard
template Participating Addendum is attached hereto as Exhibit B. . Supplier and Participating Entity may
complete and document transactions utilizing any type of transaction documents as mutually agreed. In any
transaction document entered utilizing this Agreement, Supplier and Participating Entity must include
specific reference to this Master Agreement by number and to Participating Entity's unique Sourcewell
account number.
6) Additional Terms and Conditions Permitted. Participating Entity and Supplier may negotiate and include
additional terms and conditions within transaction documentation as mutually agreed. Such terms may
supplant or supersede this Master Agreement when necessary and as solely determined by Participating
Entity and agreed to by Supplier in writing. Sourcewell has expressly reserved the right for Supplier and
Participating Entity to address any necessary provisions within transaction documents not expressly included
within this Master Agreement, including but not limited to transaction cancellation, dispute resolution,
governing law and venue, non -appropriation, insurance, defense and indemnity, force majeure, and other
material terms as mutually agreed.
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7) Subsequent Agreements and Survival. Supplier and Participating Entity may enter into a separate
agreement to facilitate long-term performance obligations utilizing the terms of this Master Agreement as
mutually agreed. Such agreements may provide for a performance period extending beyond the full term of
this Master Agreement as determined in the discretion of Participating Entity.
8) Participating Addendums. Supplier and Participating Entity may enter a Participating Addendum or similar
document extending and supplementing the terms of this Master Agreement to facilitate adoption as may
be required by a Participating Entity and mutually agreed upon in writing. A sample standard template of
Participating Addendum that Supplier and Participating Entity may utilize is attached hereto as Exhibit B.
Sourcewell
Signed by:
Est6ayf',
By: 9DO6489
Jeremy Schwartz
Title: Chief Procurement Officer
Genuine Parts Company dba NAPA
Integrated Business Solutions
EDocuSigned by:
rky&
A2A641D422
By:
Bret Robyck
Title: Senior Vice President, Commercial Sales
12/26/2024 1 10:16 AM CST 12/26/2024 1 10:04 AM CST
Date: Date:
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EXHIBIT A
SAMPLE PRICING
SOURCEWELL PRICING FOR NAPA IBS CONTRACT #
SOURCEWELL MEMBERS THAT ELECT TO USE THE SOURCEWELL NAPA IBS # CONTRACT HAVE
FOUR OPTIONS FOR PRICING MODELS BASED ON OUR ON -SITE VENDOR MANAGED INVENTORY
MODEL.
1. SOURCEWELL MEMBER PRICING OPTION 1: NO MARKUP GOODS PRICING/MANAGEMENT FEE
• GOODS ARE SOLD TO PARTICIPATING ENTITY AT NO MARKUP OVER NAPA'S ACQUISITION COST
• OPERATING EXPENSES ARE BILLED TO PARTICIPATING ENTITY
• SEPARATE MANAGEMENT FEE CHARGED TO ATTAIN A 10% RETURN FOR NAPA ON THE SALE PRICE OF
rnnnc
2. SOURCEWELL MEMBER PRICING OPTION 2: NOT -TO -EXCEED 10% MARGIN MODEL
• GOODS ARE SOLD TO PARTICIPATING ENTITY AT A 10% GROSS MARGIN OVER NAPA'S ACQUISITION
COST
• OPERATING EXPENSES ARE BILLED TO PARTICIPATING ENTITY
• NAPA'S RETURN IS BUILT INTO THE PRICE OF THE PART SO NO SEPARATE MANAGEMENT FEE IS BILLED
3. SOURCEWELL MEMBER PRICING OPTION 3: NOT -TO -EXCEED PRICING PROFILE 9074 / 25% MARGIN
MODEL
• NAPA BRANDED GOODS ARE SOLD TO PARTICIPATING ENTITY ON NAPA PRICING PROFILE 9074
(DETAILS AVAILABLE UPON REQUEST)
• NON-NAPA SOURCED GOODS ARE SOLD TO PARTICIPATING ENTITY AT A 25% GROSS MARGIN OVER
NAPA'S ACQUISITION COST
• ALL OPERATING EXPENSES ARE PAID BY NAPA AND NOT BILLED TO PARTICIPATING ENTITY
• ALL COST AND RETURN ARE INCLUDED IN THE PRICE OF THE PART, SO PARTICIPATING ENTITY ONLY
RECEIVES ONE CONSOLIDATED STATEMENT
4. SOURCEWELL MEMBER PRICING OPTION 4: NOT -TO -EXCEED 11% MARKUP MODEL
• SIMILAR TO PRICING OPTION 2A, BUT GOODS ARE SOLD TO PARTICIPATING ENTITY AT AN 11%
MARKUP OVER NAPA'S ACQUISITION COST (AS OPPOSED TO GROSS MARGIN)
• OPERATING EXPENSES ARE BILLED TO PARTICIPATING ENTITY
• NAPA'S RETURN IS BUILT INTO THE PRICE OF THE PART SO NO SEPARATE MANAGEMENT FEE IS BILLED
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PRICING OPTION #1 (NO MARKUP GOODS PRICING/MANAGEMENT FEE). GENUINE PARTS COMPANY
("NAPA") SHALL BILL PARTICIPATING ENTITY FOR THE FOLLOWING CATEGORIES: (A) PRODUCTS (THE
"PRODUCTS"), (B) THIRD PARTY SERVICES, (C) OPERATIONAL EXPENSES (AS DEFINED BELOW), AND (D)
THE MANAGEMENT FEE (AS DEFINED BELOW). THESE CATEGORIES AND THE PRICING FOR SUCH
CATEGORIES ARE FURTHER DEFINED AS FOLLOWS AND IN THE PRICING PLAN SUMMARY BELOW:
(A) PRODUCT PRICE. THE PRICING OF NAPA PRODUCTS SHALL BE CURRENT NAPA JOBBER
ACQUISITION COST, WHICH MEANS NAPA'S CURRENT GOLD PRICE AS SET FORTH ON NAPA'S
CONFIDENTIAL JOBBER COST AND SUGGESTED RESALES PRICE LIST. THE PRICING OF NON-NAPA
PRODUCTS SHALL BE NAPA'S CURRENT PRODUCT ACQUISITION COST.
(B) THIRD PARTYSERVICES PRICE. THIRD PARTY SERVICES ARE THOSE SERVICES NOT
TRADITIONALLY PERFORMED BY NAPA BUT REQUESTED BY PARTICIPATING ENTITY, SUCH AS
WINDSHIELD REPAIR, TOWING ETC., AND PARTICIPATING ENTITY SHALL PAY NAPA'S COST FOR ANY
THIRD PARTY SERVICES.
(C) OPERATIONAL EXPENSES. PARTICIPATING ENTITY SHALL REIMBURSE NAPA FOR ANY AND ALL
COSTS AND EXPENSES ASSOCIATED WITH THE OPERATION OF THE ON SITE STORE(S), INCLUDING, BUT
NOT LIMITED TO, VEHICLE GAS AND MAINTENANCE COSTS, SALARY AND BENEFITS PAYABLE TO NAPA
EMPLOYEES AT THE ON SITE STORE(S), WORKER'S COMPENSATION BENEFITS AND INSURANCE,
UNEMPLOYMENT INSURANCE, PERSONAL PROPERTY INSURANCE FOR THE ON SITE STORE(S) AND
INVENTORY, ANY DEDUCTIBLE FOR LOSSES COVERED UNDER THE PERSONAL PROPERTY, AUTOMOBILE
LIABILITY, OR GENERAL LIABILITY INSURANCE POLICIES OF NAPA, ALL EQUIPMENT SUPPLIED BY NAPA,
CORPORATE ALLOCATION EXPENSES (AS DEFINED BELOW), INVENTORY INVESTMENT EXPENSE,
OBSOLESCENCE EXPENSE, PENSION FUNDING COSTS, ACCOUNTING FEES, GENERAL OFFICE EXPENSES,
AND SHARED SERVICE EXPENSES. NAPA SHALL PROVIDE AN EXPENSE STATEMENT OF THE PARTS
OPERATIONS TO THE PARTICIPATING ENTITY ON APPROXIMATELY THE OF EACH MONTH
FOR EACH ON SITE STORE. AN EXAMPLE OF AN EXPENSE STATEMENT REFLECTING SUCH COSTS AND
EXPENSES IS ATTACHED HERETO AS EXHIBIT . PARTICIPATING ENTITY ACKNOWLEDGES AND AGREES
THAT THE COSTS AND EXPENSES REFLECTED ON THE EXPENSE STATEMENT SET FORTH ON EXHIBIT
ARE SUBJECT TO CHANGE BASED ON ACTUAL MONTHLY COSTS, EXPENSES OR CORPORATE
ALLOCATION EXPENSES INCURRED RELATIVE TO THE OPERATION OF THE ON SITE STORE(S).
PARTICIPATING ENTITY ACKNOWLEDGES THAT IN ORDER TO ACHIEVE ECONOMIES OF SCALE, NAPA
UTILIZES CERTAIN HEADQUARTER AND CORPORATE PERSONNEL TO ASSIST IN THE PERFORMANCE OF
THIS AGREEMENT IN ORDER TO HAVE FEWER EMPLOYEES PERFORMING ROUTINE GENERAL
ADMINISTRATIVE TASKS SUCH AS PAPER WORK AND FILING AT THE ON SITE STORE(S), ALLOWING
NAPA COUNTER PERSONNEL TO FOCUS MORE ATTENTION ON SERVING THE ON -SITE STORE
OPERATIONS, AND MAXIMIZING ON -SITE COST EFFICIENCY. AS A RESULT, EACH ON SITE STORE
LOCATION IS CHARGED CERTAIN CORPORATE ALLOCATION EXPENSES FOR VARIOUS LINE ITEMS
SHOWN ON EXHIBIT ("CORPORATE ALLOCATION EXPENSES") WHICH ARE CALCULATED AS A
PERCENTAGE OF TOTAL PRODUCT SALES FOR EACH MONTH. AS SUCH, THERE IS NOT A SUPPORTIVE
INVOICE FOR SUCH EXPENSES OTHER THAN A MONTHLY ALLOCATION RATE STATEMENT.
(D) MANAGEMENT FEE. PARTICIPATING ENTITY SHALL PAY A MANAGEMENT FEE EQUAL TO TEN
PERCENT (10%) OF THE TOTAL MONTHLY NET SALES (AS DEFINED BELOW) DURING THE PRECEDING
MONTH. FOR PURPOSES HEREOF, "TOTAL MONTHLY NET SALES" MEANS THE TOTAL DOLLAR
AMOUNT OF ALL PRODUCTS (BOTH NAPA AND NON-NAPA) AND THIRD PARTY SERVICES SOLD TO THE
PARTICIPATING ENTITY DURING THE PRECEDING MONTH, LESS PURCHASE RETURNS.
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Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
090624-GPC
PRICING PLAN SUMMARY
NAPA PRODUCT BILLED TO PARTICIPATING ENTITY AT THE CURRENT NAPA
PRICE JOBBER ACQUISITION COST
BILLED TO PARTICIPATING ENTITY AT NAPA'S CURRENT
NON-NAPA PRODUCT ACQUISITION COST
PRODUCT PRICE
BILLED TO PARTICIPATING ENTITY AT NAPA'S COST
THIRD PARTY
SERVICES PRICE
OPERATIONAL BILLED TO PARTICIPATING ENTITY IN ACCORDANCE WITH
EXPENSES SECTION (C) ABOVE.
MANAGEMENT TEN PERCENT (10%) OF TOTAL MONTHLY NET SALES,,
FEE BILLED IN ACCORDANCE WITH SECTION (D) ABOVE.
PRICING OPTION # 2 (NOT -TO -EXCEED 10% MARGIN MODEL). NAPA SHALL BILL PARTICIPATING
ENTITY FOR THE FOLLOWING CATEGORIES: (A) PRODUCTS, (B) THIRD PARTY SERVICES, AND (Cl
OPERATIONAL EXPENSES (AS DEFINED BELOW). THESE CATEGORIES AND THE PRICING FOR SUCH
CATEGORIES ARE FURTHER DEFINED AS FOLLOWS AND IN THE PRICING PLAN SUMMARY BELOW:
(A) PRODUCT PRICE. THE PRICING OF NAPA PRODUCTS SHALL BE CURRENT NAPA JOBBER
ACQUISITION COST, WHICH MEANS NAPA'S CURRENT GOLD PRICE AS SET FORTH ON NAPA'S
CONFIDENTIAL JOBBER COST AND SUGGESTED RESALES PRICE LIST, PLUS A TEN PERCENT (10%) GROSS
PROFIT, WHICH SHALL BE CALCULATED PURSUANT TO THE FORMULA SET FORTH IN THE PRICING PLAN
SUMMARY SET FORTH BELOW. THE PRICING OF NON-NAPA PRODUCTS SHALL BE NAPA'S CURRENT
PRODUCT ACQUISITION COST PLUS A TEN PERCENT (10%) GROSS PROFIT, WHICH SHALL BE
CALCULATED PURSUANT TO THE FORMULA SET FORTH IN THE PRICING PLAN SUMMARY SET FORTH
BELOW.
(B) THIRD PARTYSERVICES PRICE. THIRD PARTY SERVICES ARE THOSE SERVICES NOT
TRADITIONALLY PERFORMED BY NAPA BUT REQUESTED BY PARTICIPATING ENTITY, SUCH AS
WINDSHIELD REPAIR, TOWING ETC., AND PARTICIPATING ENTITY SHALL PAY NAPA'S COST PLUS A TEN
PERCENT (10%) GROSS PROFIT, WHICH SHALL BE CALCULATED PURSUANT TO THE FORMULA SET
FORTH IN THE PRICING PLAN SUMMARY SET FORTH BELOW, FOR ANY THIRD -PARTY SERVICES.
(C) OPERATIONAL EXPENSES. PARTICIPATING ENTITY SHALL REIMBURSE NAPA FOR ANY AND ALL
COSTS AND EXPENSES ASSOCIATED WITH THE OPERATION OF THE ON SITE STORE(S), INCLUDING, BUT
NOT LIMITED TO, VEHICLE GAS AND MAINTENANCE COSTS, SALARY AND BENEFITS PAYABLE TO NAPA
EMPLOYEES AT THE ON SITE STORE(S), WORKER'S COMPENSATION BENEFITS AND INSURANCE,
UNEMPLOYMENT INSURANCE, PERSONAL PROPERTY INSURANCE FOR THE ON SITE STORE(S) AND
INVENTORY, ANY DEDUCTIBLE FOR LOSSES COVERED UNDER THE PERSONAL PROPERTY, AUTOMOBILE
LIABILITY, OR GENERAL LIABILITY INSURANCE POLICIES OF NAPA, ALL EQUIPMENT SUPPLIED BY NAPA,
CORPORATE ALLOCATION EXPENSES (AS DEFINED BELOW), INVENTORY INVESTMENT EXPENSE,
OBSOLESCENCE EXPENSE, PENSION FUNDING COSTS, ACCOUNTING FEES, GENERAL OFFICE EXPENSES,
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Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
090624-GPC
AND SHARED SERVICE EXPENSES. NAPA SHALL PROVIDE AN EXPENSE STATEMENT OF THE PARTS
OPERATIONS TO THE PARTICIPATING ENTITY ON APPROXIMATELY THE OF EACH MONTH
FOR EACH ON SITE STORE. AN EXAMPLE OF AN EXPENSE STATEMENT REFLECTING SUCH COSTS AND
EXPENSES IS ATTACHED HERETO AS EXHIBIT . PARTICIPATING ENTITY ACKNOWLEDGES AND AGREES
THAT THE COSTS AND EXPENSES REFLECTED ON THE EXPENSE STATEMENT SET FORTH ON EXHIBIT
ARE SUBJECT TO CHANGE BASED ON ACTUAL MONTHLY COSTS, EXPENSES OR CORPORATE
ALLOCATION EXPENSES INCURRED RELATIVE TO THE OPERATION OF THE ON SITE STORE(S).
PARTICIPATING ENTITY ACKNOWLEDGES THAT IN ORDER TO ACHIEVE ECONOMIES OF SCALE, NAPA
UTILIZES CERTAIN HEADQUARTER AND CORPORATE PERSONNEL TO ASSIST IN THE PERFORMANCE OF
THIS AGREEMENT IN ORDER TO HAVE FEWER EMPLOYEES PERFORMING ROUTINE GENERAL
ADMINISTRATIVE TASKS SUCH AS PAPERWORK AND FILING AT THE ON SITE STORE(S), ALLOWING
NAPA COUNTER PERSONNEL TO FOCUS MORE ATTENTION ON SERVING THE ON -SITE STORE
OPERATIONS, AND MAXIMIZING ON -SITE COST EFFICIENCY. AS A RESULT, EACH ON SITE STORE
LOCATION IS CHARGED CERTAIN CORPORATE ALLOCATION EXPENSES FOR VARIOUS LINE ITEMS
SHOWN ON EXHIBIT ("CORPORATE ALLOCATION EXPENSES") WHICH ARE CALCULATED AS A
PERCENTAGE OF TOTAL PRODUCT SALES FOR EACH MONTH. AS SUCH, THERE IS NOT A SUPPORTIVE
INVOICE FOR SUCH EXPENSES OTHER THAN A MONTHLY ALLOCATION RATE STATEMENT.
PRICING PLAN SUMMARY
NAPA PRODUCT BILLED TO PARTICIPATING ENTITY AT THE CURRENT NAPA
PRICE JOBBER ACQUISITION COST PLUS A TEN PERCENT (10%) GROSS
PROFIT. THE FORMULA FOR NAPA PRODUCT PRICE FOR
PARTICIPATING ENTITY IS THE CURRENT NAPA JOBBER
ACQUISITION COST DIVIDED BY .90. THIS FORMULA WILL
ACHIEVE THE GROSS PROFIT RATE SET FORTH ABOVE.
EXAMPLE: CURRENT NAPA JOBBER ACQUISITION COST IS $1.00.
PARTICIPATING ENTITY'S PRICE WOULD BE $1.00/.90=$1.11
NON-NAPA BILLED TO PARTICIPATING ENTITY AT NAPA'S CURRENT
PRODUCT PRICE PRODUCT ACQUISITION COST PLUS A TEN PERCENT (10%1
GROSS PROFIT. THE FORMULA FOR NON-NAPA PRODUCT
PRICE FOR PARTICIPATING ENTITY IS NAPA'S CURRENT
PRODUCT ACQUISITION COST DIVIDED BY .90. THIS FORMULA
WILL ACHIEVE THE GROSS PROFIT RATE SET FORTH ABOVE.
EXAMPLE: NAPA'S CURRENT PRODUCT ACQUISITION COST IS
$1.00. PARTICIPATING ENTITY'S PRICE WOULD BE
$1.00/.90=$1.11
THIRD PARTY
SERVICES PRICE BILLED TO PARTICIPATING ENTITY AT NAPA'S COST PLUS A TEN
PERCENT (10%) GROSS PROFIT. THE FORMULA FOR THIRD
PARTY SERVICES FOR PARTICIPATING ENTITY IS NAPA'S COST
DIVIDED BY .90. THIS FORMULA WILL ACHIEVE THE GROSS
PROFIT RATE SET FORTH ABOVE.
EXAMPLE: NAPA'S COST IS $1.00. PARTICIPATING ENTITY'S
PRICE WOULD BE $1.00/.90=$1.11
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Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
090624-GPC
OPERATIONAL BILLED TO PARTICIPATING ENTITY IN ACCORDANCE WITH
EXPENSES SECTION (C) ABOVE.
PRICING OPTION # 3 (NOT -TO -EXCEED PRICING PROFILE 9074/25% MARGIN MODEL). NAPA SHALL
BILL PARTICIPATING ENTITY FOR THE FOLLOWING CATEGORIES: (A) PRODUCTS AND (B) THIRD PARTY
SERVICES. NAPA SHALL PAY THE OPERATIONAL EXPENSES (AS DEFINED BELOW) ASSOCIATED WITH
THE OPERATION OF THE ON SITE STORE. NAPA SHALL THEREAFTER INVOICE OR REFUND TO
PARTICIPATING ENTITY SUCH AMOUNT AS IS REQUIRED FOR NAPA TO ACHIEVE A TEN PERCENT (10%)
NET PROFIT GUARANTEE AS SET FORTH IN SECTION (D) BELOW. THESE CATEGORIES AND THE PRICING
FOR SUCH CATEGORIES ARE FURTHER DEFINED AS FOLLOWS AND IN THE PRICING PLAN SUMMARY
BELOW:
(A) PRODUCT PRICE. THE PRICING OF NAPA PRODUCTS SHALL BE BASED ON NAPA'S 9074 NAPA
PRICING PROFILE. THE PRICING OF NON-NAPA PRODUCTS SHALL BE NAPA'S CURRENT
PRODUCT ACQUISITION COST PLUS A TWENTY-FIVE PERCENT (25%) GROSS PROFIT, WHICH
SHALL BE CALCULATED PURSUANT TO THE FORMULA SET FORTH IN THE PRICING PLAN
SUMMARY SET FORTH BELOW.
(B) THIRD PARTYSERVICES PRICE. THIRD PARTY SERVICES ARE THOSE SERVICES NOT
TRADITIONALLY PERFORMED BY NAPA BUT REQUESTED BY PARTICIPATING ENTITY, SUCH AS
WINDSHIELD REPAIR, TOWING ETC., AND PARTICIPATING ENTITY SHALL PAY NAPA'S COST
PLUS A TWENTY-FIVE PERCENT (25%) GROSS PROFIT, WHICH SHALL BE CALCULATED
PURSUANT TO THE FORMULA SET FORTH IN THE PRICING PLAN SUMMARY SET FORTH BELOW,
FOR ANY THIRD -PARTY SERVICES.
(C) OPERATIONAL EXPENSES. NAPA SHALL PAY ANY AND ALL COSTS AND EXPENSES ASSOCIATED
WITH THE OPERATION OF THE ON SITE STORE(S), INCLUDING, BUT NOT LIMITED TO, VEHICLE GAS AND
MAINTENANCE COSTS, SALARY AND BENEFITS PAYABLE TO NAPA EMPLOYEES AT THE ON SITE
STORE(S), WORKER'S COMPENSATION BENEFITS AND INSURANCE, UNEMPLOYMENT INSURANCE,
PERSONAL PROPERTY INSURANCE FOR THE ON SITE STORE(S) AND INVENTORY, ANY DEDUCTIBLE FOR
LOSSES COVERED UNDER THE PERSONAL PROPERTY, AUTOMOBILE LIABILITY, OR GENERAL LIABILITY
INSURANCE POLICIES OF NAPA, ALL EQUIPMENT SUPPLIED BY NAPA, CORPORATE ALLOCATION
EXPENSES (AS DEFINED BELOW), INVENTORY INVESTMENT EXPENSE, OBSOLESCENCE EXPENSE,
PENSION FUNDING COSTS, ACCOUNTING FEES, GENERAL OFFICE EXPENSES, AND SHARED SERVICE
EXPENSES. NAPA SHALL PROVIDE AN EXPENSE STATEMENT OF THE PARTS OPERATIONS TO THE
PARTICIPATING ENTITY ON APPROXIMATELY THE OF EACH MONTH FOR EACH ON SITE
STORE. AN EXAMPLE OF AN EXPENSE STATEMENT REFLECTING SUCH COSTS AND EXPENSES IS
ATTACHED HERETO AS EXHIBIT . PARTICIPATING ENTITY ACKNOWLEDGES AND AGREES THAT THE
COSTS AND EXPENSES REFLECTED ON THE EXPENSE STATEMENT SET FORTH ON EXHIBIT ARE
SUBJECT TO CHANGE BASED ON ACTUAL MONTHLY COSTS, EXPENSES OR CORPORATE ALLOCATION
EXPENSES INCURRED RELATIVE TO THE OPERATION OF THE ON SITE STORE(S). PARTICIPATING ENTITY
ACKNOWLEDGES THAT IN ORDER TO ACHIEVE ECONOMIES OF SCALE, NAPA UTILIZES CERTAIN
HEADQUARTER AND CORPORATE PERSONNEL TO ASSIST IN THE PERFORMANCE OF THIS AGREEMENT
IN ORDER TO HAVE FEWER EMPLOYEES PERFORMING ROUTINE GENERAL ADMINISTRATIVE TASKS
SUCH AS PAPERWORK AND FILING AT THE ON SITE STORE(S), ALLOWING NAPA COUNTER PERSONNEL
TO FOCUS MORE ATTENTION ON SERVING THE ON -SITE STORE OPERATIONS, AND MAXIMIZING ON -
SITE COST EFFICIENCY. AS A RESULT, EACH ON SITE STORE LOCATION IS CHARGED CERTAIN
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Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
090624-GPC
CORPORATE ALLOCATION EXPENSES FOR VARIOUS LINE ITEMS SHOWN ON EXHIBIT ("CORPORATE
ALLOCATION EXPENSES") WHICH ARE CALCULATED AS A PERCENTAGE OF TOTAL PRODUCT SALES FOR
EACH MONTH. AS SUCH, THERE IS NOT A SUPPORTIVE INVOICE FOR SUCH EXPENSES OTHER THAN A
MONTHLY ALLOCATION RATE STATEMENT.
(D) NET PROFIT GUARANTEE. SALES OF PRODUCTS AT EACH ON SITE STORE LOCATION WILL BE
REVIEWED AFTER THE FIRST NINETY (90) DAYS OF OPERATION AND ON A MONTH -BY -MONTH BASIS
THEREAFTER TO ENSURE A TEN PERCENT (10%) NET PROFIT FOR NAPA. IF MONTHLY SALES AT EACH
ON SITE STORE, INDEPENDENTLY AS OPPOSED TO IN THE AGGREGATE, ARE PRODUCING MORE THAN
A TEN PERCENT (10%) NET PROFIT FOR NAPA, NAPA WILL PAY TO PARTICIPATING ENTITY, VIA A
REFUND CHECK, THE OVERAGE. CONVERSELY, IF NAPA'S NET PROFIT FOR THE PRECEDING MONTH IS
LESS THAN TEN PERCENT (10%), NAPA WILL BILL PARTICIPATING ENTITY FOR THE DEFICIENCY.
PRICING PLAN SUMMARY
NAPA PRODUCT BILLED TO PARTICIPATING ENTITY BASED UPON NAPA'S 9074
PRICE NAPA PRICING PROFILE
BILLED TO PARTICIPATING ENTITY AT NAPA'S CURRENT
NON-NAPA PRODUCT ACQUISITION COST PLUS A TWENTY-FIVE PERCENT
PRODUCT PRICE J25%) GROSS PROFIT. THE FORMULA FOR NON-NAPA
PRODUCT PRICE FOR PARTICIPATING ENTITY IS NAPA'S
CURRENT PRODUCT ACQUISITION COST DIVIDED BY .75. THIS
FORMULA WILL ACHIEVE THE GROSS PROFIT RATE SET FORTH
ABOVE.
EXAMPLE: NAPA'S CURRENT PRODUCT ACQUISITION COST IS
$1.00. PARTICIPATING ENTITY'S PRICE WOULD BE
$1.00/.75=$1.33
THIRD PARTY
SERVICES PRICE BILLED TO PARTICIPATING ENTITY AT NAPA'S COST PLUS A
TWENTY-FIVE PERCENT (25%) GROSS PROFIT. THE FORMULA
FOR THIRD PARTY SERVICES FOR PARTICIPATING ENTITY IS
NAPA'S COST DIVIDED BY .75. THIS FORMULA WILL ACHIEVE
THE GROSS PROFIT RATE SET FORTH ABOVE.
EXAMPLE: NAPA'S COST IS $1.00. PARTICIPATING ENTITY'S
PRICE WOULD BE $1.00/.75=$1.33
OPERATIONAL PAID BY NAPA IN ACCORDANCE WITH SECTION (C) ABOVE.
EXPENSES
NET PROFIT AMOUNTS WILL BE REFUNDED OR CHARGED BASED ON THE
GUARANTEE FAILURE OR ACHIEVEMENT OF AN OVERALL TEN PERCENT
J10%) NET PROFIT FOR THE PREVIOUS MONTH AS DETAILED
nRnvF
PRICING OPTION # 4 (NOT -TO -EXCEED 11% MARKUP MODEL). NAPA SHALL BILL PARTICIPATING
ENTITY FOR THE FOLLOWING CATEGORIES: (A) PRODUCTS, (B) THIRD PARTY SERVICES, AND (Cl
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Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
090624-GPC
OPERATIONAL EXPENSES (AS DEFINED BELOW). THESE CATEGORIES AND THE PRICING FOR SUCH
CATEGORIES ARE FURTHER DEFINED AS FOLLOWS AND IN THE PRICING PLAN SUMMARY BELOW:
(A) PRODUCT PRICE. THE PRICING OF NAPA PRODUCTS SHALL BE CURRENT NAPA JOBBER
ACQUISITION COST, WHICH MEANS NAPA'S CURRENT GOLD PRICE AS SET FORTH ON NAPA'S
CONFIDENTIAL JOBBER COST AND SUGGESTED RESALES PRICE LIST, PLUS AN ELEVEN PERCENT (11%)
MARKUP. THE PRICING OF NON-NAPA PRODUCTS SHALL BE NAPA'S CURRENT PRODUCT
ACQUISITION COST PLUS AN ELEVEN PERCENT (11%) MARKUP.
(B) THIRD PARTYSERVICES PRICE. THIRD PARTY SERVICES ARE THOSE SERVICES NOT
TRADITIONALLY PERFORMED BY NAPA BUT REQUESTED BY PARTICIPATING ENTITY, SUCH AS
WINDSHIELD REPAIR, TOWING ETC., AND PARTICIPATING ENTITY SHALL PAY NAPA'S COST PLUS AN
ELEVEN PERCENT (11%) MARKUP FOR ANY THIRD -PARTY SERVICES.
(C) OPERATIONAL EXPENSES. PARTICIPATING ENTITY SHALL REIMBURSE NAPA FOR ANY AND ALL
COSTS AND EXPENSES ASSOCIATED WITH THE OPERATION OF THE ON SITE STORE(S), INCLUDING, BUT
NOT LIMITED TO, VEHICLE GAS AND MAINTENANCE COSTS, SALARY AND BENEFITS PAYABLE TO NAPA
EMPLOYEES AT THE ON SITE STORE(S), WORKER'S COMPENSATION BENEFITS AND INSURANCE,
UNEMPLOYMENT INSURANCE, PERSONAL PROPERTY INSURANCE FOR THE ON SITE STORE(S) AND
INVENTORY, ANY DEDUCTIBLE FOR LOSSES COVERED UNDER THE PERSONAL PROPERTY, AUTOMOBILE
LIABILITY, OR GENERAL LIABILITY INSURANCE POLICIES OF NAPA, ALL EQUIPMENT SUPPLIED BY NAPA,
CORPORATE ALLOCATION EXPENSES (AS DEFINED BELOW), INVENTORY INVESTMENT EXPENSE,
OBSOLESCENCE EXPENSE, PENSION FUNDING COSTS, ACCOUNTING FEES, GENERAL OFFICE EXPENSES,
AND SHARED SERVICE EXPENSES. NAPA SHALL PROVIDE AN EXPENSE STATEMENT OF THE PARTS
OPERATIONS TO THE PARTICIPATING ENTITY ON APPROXIMATELY THE OF EACH MONTH
FOR EACH ON SITE STORE. AN EXAMPLE OF AN EXPENSE STATEMENT REFLECTING SUCH COSTS AND
EXPENSES IS ATTACHED HERETO AS EXHIBIT . PARTICIPATING ENTITY ACKNOWLEDGES AND AGREES
THAT THE COSTS AND EXPENSES REFLECTED ON THE EXPENSE STATEMENT SET FORTH ON EXHIBIT
ARE SUBJECT TO CHANGE BASED ON ACTUAL MONTHLY COSTS, EXPENSES OR CORPORATE
ALLOCATION EXPENSES INCURRED RELATIVE TO THE OPERATION OF THE ON SITE STORE(S).
PARTICIPATING ENTITY ACKNOWLEDGES THAT IN ORDER TO ACHIEVE ECONOMIES OF SCALE, NAPA
UTILIZES CERTAIN HEADQUARTER AND CORPORATE PERSONNEL TO ASSIST IN THE PERFORMANCE OF
THIS AGREEMENT IN ORDER TO HAVE FEWER EMPLOYEES PERFORMING ROUTINE GENERAL
ADMINISTRATIVE TASKS SUCH AS PAPER WORK AND FILING AT THE ON SITE STORE(S), ALLOWING
NAPA COUNTER PERSONNEL TO FOCUS MORE ATTENTION ON SERVING THE ON -SITE STORE
OPERATIONS, AND MAXIMIZING ON -SITE COST EFFICIENCY. AS A RESULT, EACH ON SITE STORE
LOCATION IS CHARGED CERTAIN CORPORATE ALLOCATION EXPENSES FOR VARIOUS LINE ITEMS
SHOWN ON EXHIBIT ("CORPORATE ALLOCATION EXPENSES") WHICH ARE CALCULATED AS A
PERCENTAGE OF TOTAL PRODUCT SALES FOR EACH MONTH. AS SUCH, THERE IS NOT A SUPPORTIVE
INVOICE FOR SUCH EXPENSES OTHER THAN A MONTHLY ALLOCATION RATE STATEMENT.
PRICING PLAN SUMMARY
NAPA PRODUCT BILLED TO PARTICIPATING ENTITY AT THE CURRENT NAPA
PRICE JOBBER ACQUISITION COST PLUS AN ELEVEN PERCENT (11%)
MARKUP. THE FORMULA FOR NAPA PRODUCT PRICE FOR
PARTICIPATING ENTITY IS THE CURRENT NAPA JOBBER
ACQUISITION COST MULTIPLIED BY 1.11.
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Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
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EXAMPLE: CURRENT NAPA JOBBER ACQUISITION COST IS $1.00.
PARTICIPATING ENTITY'S PRICE WOULD BE $1.00 X 1.11=$1.11
NON-NAPA BILLED TO PARTICIPATING ENTITY AT NAPA'S CURRENT
PRODUCT PRICE PRODUCT ACQUISITION COST PLUS AN ELEVEN PERCENT (11%)
MARKUP. THE FORMULA FOR NON-NAPA PRODUCT PRICE FOR
PARTICIPATING ENTITY IS NAPA'S CURRENT PRODUCT
ACQUISITION COST MULTIPLIED BY 1.11.
EXAMPLE: NAPA'S CURRENT PRODUCT ACQUISITION COST IS
$1.00. PARTICIPATING ENTITY'S PRICE WOULD BE $1.00 X
1.11=$1.11
THIRD PARTY
SERVICES PRICE BILLED TO PARTICIPATING ENTITY AT NAPA'S COST PLUS AN
ELEVEN PERCENT (11%) MARKUP. THE FORMULA FOR THIRD
PARTY SERVICES FOR PARTICIPATING ENTITY IS NAPA'S COST
MULTIPLIED BY 1.11.
EXAMPLE: NAPA'S COST IS $1.00. PARTICIPATING ENTITY'S
PRICE WOULD BE $1.00 X 1.11=$1.11
OPERATIONAL BILLED TO PARTICIPATING ENTITY IN ACCORDANCE WITH
EXPENSES SECTION (C) ABOVE.
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Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
090624-GPC
EXHIBIT B
EXAMPLE FORM OF PARTICIPATING ADDENDUM
This PARTICIPATING ADDENDUM (this "Participating Addendum") is entered into by
GENUINE PARTS COMPANY, a Georgia corporation d/b/a NAPA ("Supplier") and
(the "Participating Entity") as of , 20_ (the "Effective Date").
WHEREAS, PURSUANT TO A COMPETITIVE SOLICITATION AND COOPERATIVE PROCUREMENT
PROCESS OFFERED BY SOURCEWELL (HEREINAFTER, "SOURCEWELL"), A MINNESOTA SERVICE
COOPERATIVE CREATED BY MINNESOTA STATUTES SECTION 123A.21, SOURCEWELL AND SUPPLIER
EXECUTED CONTRACT # ON , 202_ (HEREINAFTER, "SOURCEWELL CONTRACT") TO
ESTABLISH A SOURCE OF SUPPLY FOR CERTAIN AUTO, TRUCK AND BUS PARTS AS WELL AS TO PROVIDE
INTEGRATED BUSINESS SOLUTIONS SERVICES; AND
WHEREAS, PARTICIPATING ENTITY DESIRES TO UTILIZE THE PRICING AND INCENTIVES AVAILABLE
UNDER THE SOURCEWELL CONTRACT ON THE TERMS AND CONDITIONS SET FORTH HEREIN IN ORDER
TO RECEIVE INTEGRATED BUSINESS SOLUTIONS SERVICES FROM SUPPLIER.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES AND COVENANTS CONTAINED
HEREIN, AND OTHER GOOD AND VALUABLE CONSIDERATION, THE RECEIPTAND SUFFICIENCY OF WHICH
ARE ACKNOWLEDGED, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Scope. Supplier shall provide to the Participating Entity the products and services described in the
Sourcewell Contract, which is incorporated by reference. Supplier and Participating Entity agree that
the terms set forth in the Sourcewell Contract shall apply, and the parties specifically agree to be
bound by such terms.
Notwithstanding the foregoing, the parties agree that any administrative fees described in the
Sourcewell Contract are payable only to Sourcewell.
2. Term of Agreement. This Participating Addendum shall begin on the Effective Date and shall end
when the Sourcewell Contract terminates or expires or when terminated earlier in accordance with
the applicable terms and conditions stated herein. As the Sourcewell Contract is renewed or
extended, this Participating Addendum may be renewed or extended for a period of time equal to
or shorter than the period of time the Sourcewell Contract is renewed or extended upon the mutual
written agreement of the parties. Notwithstanding the foregoing, should the parties desire to extend
this Participating Addendum past the termination or expiration date of the Sourcewell Contract, the
parties may do so by entering into a mutually agreed upon written amendment to this Participating
Addendum. Further, as Sourcewell awards new successive agreements to Supplier following
expiration of the Sourcewell Contract, any new contract number and/or new terms and conditions
may be added with mutual agreement via a written amendment to this Participating Addendum.
3. On Site Location. In connection with such the services described in the Sourcewell Contract, Supplier
shall operate the space provided by the Participating Entity for the storage and provision of inventory
(such space, the "On Site Store(s)") and provide inventory to Participating Entity's locations and
provide all personnel required to operate the On Site Store(s). Supplier will establish On Site Store(s)
at the Participating Entity's following location(s):
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090624-GPC
[LOCATION TO BE INSERTED]
Additional locations of the Participating Entity may be added to this Participating Addendum but only
by a written amendment executed and agreed to by both the Participating Entity and Supplier.
4. Payment Terms and Pricin,v.
(a) Supplier shall invoice the Participating Entity for all inventory purchased pursuant to this
Participating Addendum on a monthly basis according to the pricing plan described below.
Participating Entity agrees to pay the entire amount of all statements received from Supplier by
the 25th day of the month following receipt of any such statement. If the Participating Entity has
not paid the entire amount of all statements received from Supplier within 10 days of the 25th
day of the month following receipt of such invoice, the Participating Entity shall be put on COD
until such amount is paid in full. No prompt pay discount is available under this Participating
Addendum.
(b) Participating Entity elects to utilize Pricing Option _ under Exhibit A to the Sourcewell Contract.
A sample statement reflecting Supplier's operational costs is attached hereto as Exhibit A, but
Participating Entity acknowledges and agrees that the costs and expenses reflected on the profit
and loss statement set forth on Exhibit A are subject to change based on actual monthly costs,
expenses or Corporate Allocation Expenses incurred relative to the operation of the On Site
Store(s).
5. Additional Terms.
(a) Primary Supplier. Participating Entity agrees that, unless otherwise set forth in
mutually agreed transaction documents, the Participating Entity shall use Supplier as its "Primary
Supplier" of the inventory, parts, and equipment covered by this. Participating Entities may
purchase items outside of the Participating Addendum where it is determined to be more
economical or timely so long as the purchase of aforesaid part or parts does not result in Supplier
no longer being the Participating Entity's Primary Supplier. "Primary Supplier" means the
supplier that provides a minimum of 80% of the inventory needs of the Participating Entity.
(b) Provision of On Site Store. Participating Entity shall provide usable space for Supplier's
On Site Store and inventory, which shall include access to restroom facilities, all utilities for the
On Site Store(s) (including water, sanitation, sewer, light, telephone, heat, gas, electricity, power,
fuel, janitorial and all other utilities and services rendered or delivered to the On Site Store(s))
and a safe work environment to Supplier that is free from hostility, violence, or discrimination of
Supplier's employees or agents. Supplier may terminate this Participating Addendum
immediately should Supplier encounter a hostile, violent, discriminatory, or unsafe work
environment. Participating Entity shall maintain in good condition and repair (so as to prevent
any damage or injury to Supplier's employees, the inventory or other personal property located
in the On Site Store(s)) the roof, exterior walls, foundation, and structural portions of the On Site
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090624-GPC
Store(s) and all portions of the electrical and plumbing systems lying outside of the On Site
Store(s) but serving the On Site Store(s).
(c) Exclusive Access to Parts Room; Risk of Loss. Each On Site Store location shall be
appropriately secured or otherwise maintained separate and apart from the business of the
Participating Entity, and there shall be no intermingling of the Participating Entity's parts or other
inventory with Supplier's parts or inventory. Access to the secured portions of the On Site Store
location(s) shall be restricted to Supplier employees and authorized Supplier representatives
only. Participating Entity's employees, contractors or agents shall not be permitted to enter the
secured On Site Store area unless accompanied by a Supplier employee or other authorized
Supplier representative unless otherwise agreed upon in writing. Participating Entity shall bear
any and all risk of loss or damage from any cause to the inventory and other personal property
located in the On Site Store(s), except for loss or damage arising out of the acts, errors or
omissions of Supplier. Supplier shall invoice the Participating Entity for any such loss of or damage
to the inventory and/or other personal property located in the On Site Store(s), and the
Participating Entity shall pay such invoiced amount to Supplier in accordance with the payment
terms set forth herein.
(d) Personnel. Supplier shall provide all personnel necessary to provide the Solutions. With
respect to such personnel, Supplier agrees to discuss with and/or discipline an employee for
violations of law or policy. In the case that Participating Entity is concerned about the detrimental
effects of an employee's actions, Supplier will work in good faith with the Participating Entity to
resolve the problem.
(e) Fleet Changes. Participating Entity shall provide information regarding fleet
changes to Supplier as soon as possible. Fleet changes include but are not limited to the removal
of types of vehicles from the fleet and the addition of new vehicles to the fleet.
6. Termination.
(a) Either Supplier or Participating Entity may terminate this Participating Addendum (i) in the event
that the other party fails or refuses to pay any amounts due under such agreement; (ii) in the event
that the other party fails or refuses to perform any other obligation required under such
agreement, and such failure or refusal continues for thirty (30) days after written notice thereof;
or (iii) in the event that the other party files any bankruptcy petition, has any bankruptcy petition
filed against it, makes any assignment of its assets for the benefit of creditors, or admits in writing
its inability to pay its debts as they become due.
(b) In addition to the rights set forth in Section 6(a) above, Participating Entity may terminate this
Participating Addendum for its convenience on thirty (30) days' written notice. Likewise, Supplier
may terminate this Participating Addendum for its convenience on sixty (60) days' written notice.
(c) Supplier may terminate the Participating Addendum between Supplier and a Participating Entity or
any other agreement executed by Supplier and a Participating Entity immediately in the event that
the Participating Entity's premises are damaged by any casualty, or such portion of the premises is
condemned by any legally constituted authority, such as will make the Participating Entity's
premises unusable for the On Site Store(s) in the reasonable judgment of Supplier.
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(d) Upon termination, expiration, or non -renewal of this Participating Addendum, Supplier shall have
the option to require the Participating Entity to purchase all non-NAPA branded inventory owned
by Supplier and located in the On Site Store(s) at Supplier's On Site Store's current product
acquisition cost, and the Participating Entity shall have the option to purchase all NAPA branded
inventory, owned by Supplier and located in the On Site Store(s) at Current NAPA Jobber
Acquisition Cost. Upon Participating Entity's request, Supplier shall provide the Participating Entity
with a listing of all NAPA and non-NAPA branded inventory owned by Supplier and located in the
On Site Store(s).
(e) Upon any termination, expiration or non -renewal of the Participating Addendum between
Supplier and a Participating Entity or any other agreement executed by Supplier and a Participating
Entity, all duties, responsibilities and other obligations of each party shall terminate, except for the
payment of any amounts due and owing to Supplier at the time of termination, expiration, or non -
renewal. Each party shall immediately return to the other party all equipment, software, books,
records, tools and any other personal property or information owned by the other party that are
in such party's possession. The Participating Entity shall allow Supplier to access and enter into the
On Site Store location(s) to remove all equipment and other items of personal property owned by
Supplier without being deemed guilty of trespass or any other violation of the law.
7. Notices. Whenever any notice, demand or request is required or permitted hereunder, such notice,
demand or request shall be hand -delivered in person or sent by overnight mail through a reputable
service, or by certified mail, return receipt requested, to the addresses set forth below:
As to Supplier:
As to Participating Entity:
Each such notice shall be deemed delivered (i) on the date of receipt if delivered by hand or overnight
courier service or (ii) on the date three (3) business days after depositing with the United States
Postal Service if mailed by registered or certified mail. Either party may change its address specified
for this notice by giving the other party at least ten (10) days written notice in accordance with this
Section 5.
8. Miscellaneous.
(a) The provisions of this Participating Addendum shall be binding upon and shall inure to the benefit
of the parties hereto and their respective officers, directors, employees, successors and assigns.
Notwithstanding the foregoing, the rights and obligations of either party to this Participating
Addendum may not be assigned without the prior written consent of the other party hereto,
which consent shall not be unreasonably withheld.
(b) No amendment to this Participating Addendum shall be binding on either party hereto unless
such amendment is in writing and executed by both parties with the same formality as this
Participating Addendum is executed.
(c) No failure of either party hereto to exercise any power given such party hereunder or to insist
upon strict compliance by the other party to its obligations hereunder, and no custom or practice
of the parties in variance with the terms hereof, shall constitute a waiver of either party's right
-25-
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090624-GPC
to demand exact compliance with the terms hereof. Notwithstanding the same, only waivers
made in writing shall be valid and enforceable.
(d) All obligations of a party under this Participating Addendum are imposed solely and exclusively
for the benefit of the parties, and no other person shall, under any circumstances, be deemed to
be a beneficiary of such obligations.
(e) WHILE NOT APPLICABLE TO BREACHES OF CONFIDENTIALITY PROVISIONS, THE PARTIES HEREBY
DISCLAIM ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, PUNITIVE, OR SPECIAL
DAMAGES IN ANY WAY RELATED TO THIS PARTICIPATING ADDENDUM, THEIR OTHER BUSINESS
RELATIONSHIPS, OR THE TRANSACTIONS CONTEMPLATED HEREIN.
(f) The parties hereto are independent contractors. Nothing in this Participating Addendum shall
create or shall be deemed to create any fiduciary relationship or the relationship of principal and
agent, partnership, joint venturers or any other similar or representative relationship between
the parties hereto.
(g) This Participating Addendum shall be construed and interpreted under the laws of the State of
(h) This Participating Addendum may be executed in one or more counterparts and each counterpart
shall, for all purposes, be deemed an original, but all such counterparts shall together constitute
but one and the same instrument.
(i) In the event any part of this Participating Addendum shall be finally determined by a court of law
to be illegal or unenforceable for any reason, then that illegal or unenforceable part shall be
severed from the Participating Addendum, and the remaining terms shall continue in full force
and effect.
(j) In the event of a conflict between the Sourcewell Contract and this Participating Addendum, this
Participating Addendum shall control.
(k) Whenever performance by Participating Entity or Supplier of any of their respective obligations
(other than the obligation to make payment of money due hereunder) is substantially prevented
by reason of any act of God, other industrial or transportation disturbance, fire, floods, riots, acts
of enemies, national emergencies, pandemics, or by any other cause not within the reasonable
control of such party and not occasioned by its negligence, then such performance shall be
excused and the performance of such obligations shall be suspended for the duration of such
prevention and for a reasonable time thereafter; provided that the foregoing shall not apply to
obligations relating to the payment of money.
(1) This Participating Addendum and the Sourcewell Contract constitutes the entire agreement of
the parties hereto and no prior representation, inducement, promise or agreement, oral or
written, between the parties not embodied herein shall be of any force and effect; however, the
rights and remedies set out in this Participating Addendum are cumulative and in addition to (and
not in lieu of) any similar rights or remedies available to parties in other contracts, agreements,
or through law or equity.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Participating
Addendum as of the Effective Date.
GENUINE PARTS COMPANY
By:
Name:
Title:
_[NAME OF PARTICIPATING ENTITY]
By:
Name:
Title:
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EXHIBIT B1
Sample Operational Cost Statement
[To be attached.]
v052824 28
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
RFP 090624 - Vendor Managed Inventory and Logistics
Management Solutions for Fleets and Facilities
Vendor Details
Company Name:
Integrated Business Solutions
Does your company conduct
business under any other name? If
Genuine Parts Company
yes, please state:
2999 Wildwood Parkway
Address:
Atlanta, GA, Georgia 30339
Contact:
David Noble
Email:
david_noble@genpt.com
Phone:
215-390-4363
Fax:
215-390-4363
HST#:
58-0254510
Submission Details
Created On:
Monday July 22, 2024 07:34:08
Submitted On:
Thursday September 05, 2024 09:38:46
Submitted By:
David Noble
Email:
david_noble@genpt.com
Transaction #:
35569620-f633-4fa7-9ff3-d7facabd0490
Submitter's IP Address:
97.64.59.131
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
Specifications
Table 1: Proposer Identity & Authorized Representatives (Not Scored)
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the
question does not apply to you (preferably with an explanation).
Table 1 Specific Instructions. Sourcewell requires identification of all parties responsible for providing Solutions under a resulting master
agreement(s) (Responsible Supplier). Proposers are strongly encouraged to include all potential Responsible Suppliers including any
corporate affiliates, subsidiaries, D.B.A., and any other authorized entities within a singular proposal. All information required under this
RFP must be included for each Responsible Supplier as instructed. Proposers with multiple Responsible Supplier options may choose to
respond individually as distinct entities, however each response will be evaluated individually and only those proposals recommended for
award may result in a master agreement award. Unawarded entities will not be permitted to later be added to an existing master
agreement through operation of Proposer's corporate organization affiliation.
Line
Item Question Response*
1 1 Provide the legal name of the Proposer David Noble
authorized to submit this Proposal.
2 In the event of award, is this entity the F
Responsible Supplier that will execute the
master agreement with Sourcewell? Y or N.
3 Identify all subsidiaries, D.B.A., authorized Genuine Parts Company, D.B.A. NAPA Integrated Business Solutions
affiliates, and any other entity that will be
responsible for offering and performing delivery
of Solutions within this Proposal (i.e.
Responsible Supplier(s) that will execute a
master agreement with Sourcewell).
4
Provide your CAGE code or Unique Entity
OHYJ6
Identifier (SAM):
5
Provide your NAICS code applicable to
423120
Solutions proposed.
6
Proposer Physical Address:
2999 Wildwood Pkwy, Atlanta, GA 30339
7
Proposer website address (or addresses):
https://www.genpt.com/
hftps://www.napaonline.com/
https://www.napa-ibs.com/
8
Proposer's Authorized Representative (name,
Bret Robyck
title, address, email address & phone) (The
Senior Vice President, Commercial Sales
representative must have authority to sign
Bret_Robyck@genpt.com
the "Proposer's Assurance of Compliance" on
(614) 789 - 5444
behalf of the Proposer):
2999 Wildwood Pkwy.
Atlanta, GA 30339
9 Proposer's primary contact for this proposal David Noble
(name, title, address, email address & phone): General Manager, Integrated Business Solutions
David_Noble@genpt.com
(215) 390 - 4363
2999 Wildwood Pkwy.
Atlanta, GA 30339
10 Proposer's other contacts for this proposal, if Bret Robyck
any (name, title, address, email address & Senior Vice President, Commercial Sales
phone): Bret_Robyck@genpt.com
(614) 789 - 5444
2999 Wildwood Pkwy.
Atlanta, GA 30339
Table 2A: Financial Viability and Marketplace Success (50 Points)
Line
Item Question Response*
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
11 Provide a brief history of your company,
Genuine Parts Company, founded in 1928, is a Fortune 200 (NYSE: GPC) service
including your company's core values,
organization engaged in the distribution of automotive replacement parts, industrial
business philosophy, and industry longevity
replacement parts and electrical/electronic materials.
related to the requested Solutions.
In 1928, Carlyle Fraser founded GPC with the purchase of Motor Parts Depot in
Atlanta, Georgia for $40,000. He then renamed the parts store Genuine Parts
Company. The original GPC store had annual sales of $75,000 and had only six
employees.
For almost 100 years, GPC, in relationship with NAPA, has grown rapidly as the
number of independent car repair garage shops has increased. From the beginning,
GPC stressed swift, reliable service as a way to outflank the competition.
GPC has continued to grow through the acquisition of other companies in the
automotive and industrial industries. Today, the Company serves tens of thousands of
customers from more than 3,800 operations in the United States, Canada, Mexico,
Australia, New Zealand, Indonesia, Singapore, France, the U.K., Germany, Poland, the
Netherlands, Belgium, and China and has approximately 50,000 employees and
annual revenues exceeding $22 billion.
In 1994, NAPA instituted a vendor managed inventory program called NAPA
Integrated Business Solutions (NAPA IBS), bringing fleet inventory management
solutions to government customers across the US and Canada. Today, NAPA IBS
supports more than 450 fleet garages across the public and private sectors.
With almost 100 years of distribution expertise, GPC's commitment, and reputation
for streamlining the Supply Chain Solution process for our customers, positions us as
a unique partnership. This partnership keeps fleets running at or above minimum
readiness levels, while providing a cost savings to taxpayers.
12 at are your company's expectations in the If awarded, NAPA IBS will continue to renew/extend each of our 150+ current
event of an award? Sourcewell IBS contracts to the allowable timeframe.
In 2015 when Genuine Parts Company responded to the RFP for the current
Sourcewell contract #061015, we had 17 IBS operations using the contract. Since
then, we have worked tirelessly to grow the contract and today have more than 150+
IBS customers accounting for more than $200MM annually. Our current customers
have seen the benefits and are eager to continue the completely integrated programs
we have begun over the last decade. We are already working on providing our team
of IBS sales and marketing specialists in the US and Canada with initiatives to
reach out to these customers in anticipation of an award.
Our next order of business upon award would be a large-scale campaign to recruit
new government agencies to our contract. We currently have 10+ new agencies
awaiting award to begin using a new Sourcewell contract term. We already have
specific digital tracking of Sourcewell contract opportunities through Salesforce.com
and customized pipeline reporting and will be creating a Sourcewell customer
testimonial and promotional video series and more that we will discuss in greater
depth in our Marketing Plan responses. We will present the new contract to these
10+ agencies within the first 45 days after award.
When looking at the government fleet sector, we have identified more than $500
million in potential new sales opportunity through NAPA IBS VMI services. With a
new Sourcewell contract award, we estimate that we can achieve double the sales
volume that we are doing today through new government contracts.
Finally, we have more than 250 current IBS government customers in the US and
Canada that are not currently using the Sourcewell cooperative for our contract. We
feel there will be many of these agencies who will be looking for contract solutions
to keep our partnerships going with minimal effort and interruption. Our number one
priority for these customers is to promote the Sourcewell contract as a vehicle to
forego the RFP process when our current contracts come up for rebid. We feel good
about our opportunities to convert many of these to Sourcewell contracts upon award.
We are also currently working to drive Sourcewell revenues through our other related
Sourcewell contracts, including MRO management and fleet auto parts, further
strengthening our relationship with Sourcewell and our mutual business impact.
All in, the opportunity to more than double our existing contract base using
Sourcewell is our main objective with a new award.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
13 Demonstrate your financial strength and
stability with meaningful data. This could
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response. DO NOT PROVIDE ANY TAX
INFORMATION OR PERSONALLY
IDENTIFIABLE INFORMATION.
14 What is your US market share for the
solutions that you are proposing?
15 What is your Canadian market share for the
solutions that you are proposing?
16 Disclose all current and completed bankruptcy
proceedings for Proposer and any included
possible Responsible Party within the past
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a bankruptcy
proceeding at any time during the pendency
of this RFP evaluation.
17 How is your organization best described: is it
a manufacturer, a distributor/dealer/reseller, or
a service provider? Answer the question that
best applies to your organization, either a) or
b).
a) If your company is best described as a
distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
distributor/dealer/reseller for the manufacturer
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b) If your company is best described as a
manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services proposed
in this RFP. Are these individuals your
employees, or the employees of a third party?
Genuine Parts Company has had more than 90 years of financial growth and
operational stability. This strength brings confidence to Sourcewell members who want
to know they are doing business with a company that is here to support them long
term.
Today, GPC is a leading global distributor with scale and brand strength. We have a
strong track record of strategic acquisitions to drive growth in large, fragmented
addressable markets where we can leverage our distribution expertise, efficiencies
and shared services across our portfolio of businesses. We continuously optimize our
portfolio and organizational structure for profitable growth and year over year maintain
a strong balance sheet, cash flow, disciplined capital allocation and history of
consistent dividends.
In 2023, we continued to grow through several strategic transactions designed to
optimize our portfolio and create value for our stakeholders. All in, 2023 was a
record sales year and we provided our shareholders with a 6.0% total return. Our
financial results in 2023 reflect the positive impact of our strategic growth initiatives
and continued focus on improving our operating performance, maintaining a strong
balance sheet, driving meaningful cash flows and effective capital allocation.
In 2020, the COVID-19 crisis had affected business and governments across the
world and GPC has felt some of these effects as well. However, by focusing on the
health and safety of our people and supporting agility in our operations, we have
come through this stronger than ever and posted record growth in 2022 and 2023.
Overall, GPC has a strong history of sales and profit growth, increasing sales in 87
consecutive years and profits in 75. Additionally, 2023 marks our 67th consecutive
year of increased dividends to our shareholders.
For further information and documentation, please find our 2023 annual report in the
document upload section of this response.
With 450+ IBS locations across the US, GPC/NAPA has an estimated 80 percent
market share in the scope of the government vendor managed inventory services
outlined in this RFP.
Within current government agencies that are doing vendor managed inventory
programs in Canada, NAPA IBS has an estimated 90 percent market share. With 28
IBS sites across the country, including our cornerstone Sourcewell contract with the
City of Toronto and ten other government IBS contracts. Our Canada operations are
experienced and ready to grow their Sourcewell IBS footprint.
Genuine Parts Company has never petitioned for bankruptcy protection in our 96-year
history.
Our company is both a distributor/dealer/reseller and a service provider with respect
to this contract and is authorized to act as such for the products and services
proposed in this RFP.
Distributor/Dealer/Reseller: GPC/NAPA has an internal supply chain of NAPA branded
aftermarket parts and supplies that we distribute through our 52 distribution centers
and 6,000+ retail stores, 27 Heavy Duty Stores, in the US as well as 8 distribution
centers and 600+ retail locations in Canada. These stores are a mix of company -
owned and independent locations that exclusively are authorized to distribute
aftermarket NAPA branded parts. In addition, NAPA Integrated Business Solutions
(NAPA IBS) is a separate service offering that is made available through both our
company -owned and independent operations. NAPA IBS is a trademarked, licensed
brand exclusive to the NAPA family of stores. Through contractual assignment
language, we are able to authorize our independent locations to perform the exact
same services proposed within our response and have done so multiple times under
our current contract.
Additionally, to best serve our Sourcewell customers, we have a vast network of
more than 2,000+ outside suppliers available exclusively through our NAPA IBS
network, that we partner with to be a full service, turnkey sourcing solution for
government fleets that require more product than the NAPA system alone can
provide. In these cases, we act as a service provider in procuring parts and
managing those vendor relationships. All functions of this work are done by GPC
employees or independent store employees. Typically, we do not hire third -party
employees on any contracts unless specifically asked for by the government agency.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
18 If applicable, provide a detailed explanation
outlining the licenses and certifications that
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
19 Disclose all current and past debarments or
suspensions for Proposer and any included
possible Responsible Party within the past
seven years. Proposer must provide notice in
writing to Sourcewell if it enters a debarment
or suspension status any time during the
pendency of this RFP evaluation.
Genuine Parts Company holds current business licenses to operate, as well as brick -
and -mortar infrastructure, in each of the 50 states as well as Canada. With our
company and independent store network, it is important to note that NAPA has
current business licenses to do business in more than 6,000+ markets with existing
Sourcewell members.
This means to there are local businesses with tax paying citizens working in those
markets ready to serve them today.
Genuine Parts Company has not had any suspension or debarment action applied to
our organization in the past ten years.
20 Describe any relevant industry awards or In 2019, NAPA was awarded the Sourcewell Pioneer award at Sourcewell's H2O for
recognition that your company has received in our commitment and drive to grow the current Sourcewell VMI contract. In the last
the past five years. five years, the contract has grown exponentially through the IBS team's commitment
to cooperative purchasing.
Our vendor managed inventory services with IBS are also awarded with the
successes of our customers. Over the past 30 years our NAPA IBS customers have
received hundreds of local and national awards. In Government Fleet Magazine's
2023 Leading Fleet Awards, the following fleet organizations received awards of
operational excellence and have attributed part of their success to NAPA IBS. These
awards are given to the best fleets, all of the below being current NAPA IBS
customers and many of which being Sourcewell members, for their use of industry
best practices, forward -thinking initiatives and in many cases revolutionary contracting
solutions. This is one of the highest honors in government fleet business.
Current NAPA IBS Customers Awarded as Leading Fleets in 2023:
• Hillsborough County, FL (#1 in 2023)
• Cobb County Fleet Management
• City of West Palm Beach
• Palm Beach County Sheriff's Office
• City of Lakeland, FL
• City of Richmond, VA
• City of Gainesville, FL Fleet Management
• Sarasota County, FL Government Fleet Services
• City of Olathe, KS
• Farmers Branch, TX
• City of Dublin, OH
• The City of New York, NY
• UCLA Transportation
• Knoxville Utilities Board
• City of San Diego, Department of General Services, Fleet Operations Division
• City of Miami Beach, FL
• New York City Police Department
21 What percentage of your sales are to the
Of our 450+ IBS locations, Government (City, County, State, DOT, Government Utility)
governmental sector in the past three years?
and Education (Higher Ed/K-12) comprise about 60 percent of our overall purchase
volume in vendor managed inventory services. Of that government market,
approximately 80 percent is traditional government and 20 percent is education.
We also have very large customers in the private sector (airlines, construction, utility,
private fleets) that are a significant portion of our IBS services. It is a tremendous
value to our government customers that we have information on vendors from our
private sector business as it broadens the scope of availability on OE and MRO
supplies for our government and education fleet customers.
22 What percentage of your sales are to the
Our education customers can be divided into K-12 bus fleets and higher education
education sector in the past three years?
fleets. Traditional K-12 fleets have been the majority of purchases for us in the last
three years. However, we have seen a significant uptick in Sourcewell members in
the higher education category contracting with us. Of our total government volume,
education is currently 22 percent of our annual sales volume.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
23 List all state, cooperative purchasing NAPA has a mix of state, provincial and cooperative purchasing contracts that make
agreements that you hold. What is the annual up our government business segment. We have 40+ standalone and cooperative
sales volume for each of these agreement state contracts for traditional automotive parts. Within the scope of vendor managed
over the past three years? inventory services, we also have state and cooperative contracts that provide the
specifications required by this RFP. A summary of each type of contract we currently
hold is below.
Traditional Parts Business: $152,000,000
Direct Contracts with States (no coop):
Total average annual contract value past 3 years = $3.8 million
• State of Delaware
• State of Georgia
• State of Idaho
• State of Iowa
• State of Massachusetts
• State of Mississippi
• State of Utah
• State of Virginia
• State of W. Virginia
Cooperative Contracts:
NASPO: 22 States
Total avg. annual contract value past 3 years = $62 million
Sourcewell: 5 States + Individual Cities
Total avg. annual contract value past 3 years = $70 million
Vendor Managed Inventory (IBS) Business
Direct Contracts with States (no coop):
Total average annual contract value past 3 years = $34.2 million
• State of Arizona
• State of Illinois
• State of Kansas
• State of Ohio
Cooperative Contracts:
Sourcewell: 3 States
Total average annual contract value past 3 years = $14.0 million
• State of Georgia
• State of Illinois
• State of Massachusetts
24 List any GSA contracts or Standing Offers
NAPA IBS holds no GSA contracts currently.
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
Table 2113: References/Testimonials
Line Item 25. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name * Contact Name *
City of Sacramento, CA Department of
Alison Kerstetter Fleet Manager
Public Works Fleet Division
AKerstetter@cityofsacramento.org
Town of Cary, NC
Brandon Pasinski
Dept. of Fleet Management
Fleet Division Manager
brandon.pasinski@townofcary.org
City of Ventura, CA Public Works Department
Mary Joyce Ivers
Deputy Public Works Director
mjivers@cityof\tentura.ca.gov
Polk County, FL
Robert Biller
Fleet Management Division
Director, Fleet Management robertbiller@polk-county.net
Additional references and testimonials from
Additional references and testimonials from customers
customers are available. Examples
are available. Examples supporting the NAPA IBS
supporting the NAPA IBS model have been
model have been uploaded to the additional documents
uploaded to the additional documents
section of the RFP.
section of the RFP.
Table 3: Ability to Sell and Deliver Solutions (150 Points)
Phone Number*
916-808-1163
919-469-4098
805-701-7315
E:i:ItIl.' Yti �.7:I:I1�
Additional references and
testimonials from customers are
available. Examples supporting the
NAPA IBS model have been
uploaded to the additional
documents section of the RFP.
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your
response should address in detail at least the following areas: locations of your network of sales and service providers, the number of
workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party),
and any overlap between the sales and service functions.
Line
Item Question
Response*
26 Sales force.
NAPA IBS has 100% coverage of the US through full-time NAPA IBS dedicated sales
representatives across our five automotive company divisions: Our NAPA United States
Sourcewell salesforce is comprised of five sales execution support teams: Dedicated
sellers are listed.
Eastern Division: Raymond Uzzolino - CT, DE, MA, ME, NH, NJ, NY, PA, RI, VT
Mid -Atlantic Division: Josh Peters, Steve McNeal, and Rich Huzi - DC, IN, KY, MD,
NC, OH, PA, SC, TN, VA, WV, TN
Midwest Division - John Marchese, Enrique Bermeo - IA, IL, KS, MI, MN, MO, NE,
WI, CO
Southern Division: Hunter Beal, Peter Purpura AL, AR, FL, GA, LA, MS, TX, OK
Western Division: Mike Picardi, Robert Sperry — AK, AZ, CA, HI, ID, OR, MT, ND,
NV, SD, UT, WA, WY
In addition to our dedicated sales force in the US, we have local teams in every
major market that are knowledgeable about and invested in promoting the Sourcewell
program. Our local General Managers, District Managers, Commercial Sales Managers,
Wholesale Managers and Area Managers make up another 250+ NAPA team
members who are tasked with growing this contract.
NAPA will be also supporting the Sourcewell contract amongst 4 regions across
Canada. Below is an organizational breakdown that demonstrates how it will be
supported in the Atlantic, Quebec, Ontario and the Western region.
Central & East Regions - Stephanie Cooney -Mann - ON, MB, NS, PEI, NB, NF
Quebec Region - Pierre Berthiaume - QC
West Region - Troy Sawada - BC, AB, SK
David Noble General Manager of NAPA IBS - NAPA Headquarters
• Sourcewell Contract Support
• Responsible for all business category segments of IBS sales and operations
including, project implementation, personnel development, operations, contracts, software
integrations and marketing
Bid Number: RFP 090624
Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
• Senior, single point of contact for all Sourcewell contract questions
Craig Stamm - Director of Operations - NAPA IBS
• Responsible for building a rock -solid operations platform to enhance our current
operations and assist the roll -out of new locations
Kristine Bielke - Marketing Coordinator - NAPA IBS
• Manages NAPA IBS Digital Marketing and Salesforce.com database efforts
• Coordinates Digital Marketing for Sourcewell publicity and marketing efforts
Jake Hiers - IBS Inventory Control Manager
• Manages NAPA IBS national "Vendor Spend" analysis
• Identifies reasonably achievable pricing cost schedules by supplier and/or industry
• Identifies targets for potential national vendor buying agreements
• Coordinates non-NAPA product line database to promote national inventory and
sales reporting
• Reviews opportunities to move unproductive inventory to other IBS sites reducing
obsolescence
• Provides feedback and input on IBS inventory control improvements
Eric Maurey - IBS Operations Manager
• Establishes and provides oversight of standardized procedures
• Reviews operational initiatives for increased efficiencies
• Reports to upper management on operational key performance indicators (KPIs) of
our group
• Establishes and reviews corporate IBS Policies and disperses them to the field
• Oversees implementation of service and accountability initiatives
• Sourcewell audit reporting reconciliation specialist
Collin Garner - IBS Legal Counsel
• Reviews all documents before we execute an RFP response, contract change or
new agreements
• Negotiates and coordinates all Sourcewell and IBS contract documents
Donna Wright -Walsh - IBS IT Director
• Maintains relationships with major fleet software providers
• Oversees all software integration and IT reporting efforts
• Reviews new technology issues to improve platform compatibility NAPA IBS
Headquarters Sourcewell Contract Support - Canada
Gerry Tadeo - Director, IBS Store Operations
• Responsible for all business category segments of IBS sales and operations
including, project implementation, personnel development, operations, contracts, software
integrations
• Responsible for building a rock -solid operations platform to enhance our current
operations and assist the roll -out of new locations
Darren Rest - Specialists, Bids & Quotes
• Lead proposal development including RFPs, RFls, RFQs and RFSOs, as well as
maintaining pertinent related electronic documentation, managing proposal drafts and
researching content.
• Lead efforts to ensure accurate and effective logging, tracking, preparation and
completion of high -quality proposals to support NAPA's sales activities.
• Develop and foster relationships with Regional Specialists to capitalize on sales
opportunities pertaining to Government & large Fleets.
Barbara Schryver - IBS Inventory Coordinator
• Coordinates non-NAPA product line database to promote national inventory and
sales reporting
• Reviews opportunities to move unproductive inventory to other IBS sites reducing
obsolescence
• Provides feedback and input on IBS inventory control improvements
Martin Rolland - UAP Inc. Legal Counsel
• Reviews all documents before we execute an RFP response, contract change or
new agreements
• Negotiates and coordinates all Sourcewell and IBS contract documents
Gilles Desrochers - Director, Store Computing/Integration
• Oversees all software integration and IT reporting efforts
• Reviews new technology issues to improve platform compatibility
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
27 Describe the network of Authorized Sellers
NAPA IBS promotes the Sourcewell vendor managed inventory contract to all of our
who will deliver Solutions, including dealers,
6,000+ stores nationwide. Our dealer network is broken out into 5,000 small business
distributors, resellers, and other distribution
independent stores and 1,000 company -owned NAPA stores. These stores and our
methods.
400 unique vendor -managed locations are supported by our 52 master distribution
centers that contain more than $1 billion of fleet parts and other replenishment
inventory for our network. The value of this network to Sourcewell members lies in our
ability to provide inventory, distribution and local support in any area of the US or
Canada without having to incur excessive mobilization or freight times or charges. If a
member wants to implement our services, chances are we already have boots on the
ground in their location who are trained and ready to support them right away. Our
network is available 365 days each year to get our customers the parts they need in
the most efficient way possible.
Our network starts with the 5,000 local, small business NAPA stores that support
Sourcewell in the areas where they operate. Many municipalities, such as the City of
Tuscaloosa, Alabama, place a strong emphasis on supporting local businesses. Our
local NAPA network within the city allows us to meet their requests. When they had a
need for fleet parts support, they were able to use our Sourcewell VMI contract to not
only capture the benefits of the IBS program, but also support our local NAPA store
owner, Joseph Roberto (Tuscaloosa, AL), and his operation that consisted of
employees who lived and worked in the City in which they were serving. Our internal
independent NAPA network supports local, small business across the US and Canada.
We also have dedicated efforts across our local operations and our corporate footprint
as a whole to support minority, women, veteran -owned and disadvantaged businesses
in all of our sourcing activity. Whether a contractual obligation or a good -faith effort,
this is an important cornerstone of our community support policy for IBS.
In addition to our 4,000 local small business independent NAPA stores, we have the
strength of our corporate -owned distribution network backing up the IBS program
across the country. These stores have the financial support of NAPA headquarters and
are key hubs in providing reliable staffing and distribution to our Sourcewell member
customers. They also take advantage of our sister companies like Motion Industries, all
under the Genuine Parts Company organization, that provide non -fleet distribution
across the US and Canada, including industrial supplies, office products, MRO
products, equipment and more.
Furthermore, NAPA Auto Parts partners with over 14,000 independent automotive
repair shops to provide high quality automotive repair and maintenance parts to ASE
service professionals. NAPA AutoCare is the largest network of independent
mechanics in North America. So, if it is time for routine maintenance or if a
Sourcewell member needs major repairs, there is a NAPA AutoCare ASE Certified
mechanic nearby. NAPA is highly motivated in partnering Sourcewell members
contracted with IBS with our independent network of repair facilities to increase their
technician productivity and reduce asset downtime by contracting out certain jobs to
local small business NAPA AutoCare facilities. Ensuring the same quality parts are
being used on all Sourcewell members equipment and possibly reducing costs by
reducing the need of overtime contract mechanics for automotive work.
All of our stores, whether under corporate or independent ownership, have the ability
to source and stock the products that our customers need, whether NAPA branded or
sourced from our outside network. This provides members the choice of what fits their
fleet and facilities operations best while still having the power of our network to
provide it. We currently work with more than 2,000 outside vendors in the IBS
program that supply a wide variety of product categories and provide a basis for
comparison for our customers on price, quality and service so they know they are
getting what they want for their dollars.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
28 Service force. NAPA employs thousands of store, area, district, divisional and national sales and
operations professionals to help execute our IBS programs and put boots on the
ground in all areas across the US and Canada. The dedicated sales and operations
team outlined in question #26 are solely focused on business development,
compliance, and operation in all IBS contract engagements in the US and Canada. In
addition, they do offer road service and manage the contract process throughout the
life of the contract for our company and dealer network for IBS services. They are
involved in contract selling, contract negotiation, mobilization, initial vendor
management, and project implementation.
After the launch of our IBS locations, the IBS sales representative remains involved
with the contract to ensure we are meeting benchmarking and key performance
indicators for the customer. They are a vital part in bringing outside market information
to the fleets and maintenance facilities we service. Our IBS contract sales force is a
mobile field -driven sales team and are available to service the customers at their
locations and to assist our existing on -site parts management team in any endeavor.
The following is a look at the overall process flow for selling and managing Sourcewell
contracts, along with which teams are involved at each stage:
1. NAPA IBS HQ team sets standard operating procedures.
2. Sales force promotes the contract to customers.
3. Service force executes contracts and opens and manages sites.
4. Marketing team conducts regular business reviews to promote contract retention.
5. HQ team ensures compliance, reporting and overall growth.
6. At the site level, we have more than 1,500 employees who execute on daily KPI's
to keep our customers running.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
29 Describe the ordering process. If orders will
Our order process for Sourcewell members requesting IBS services is as follows:
be handled by distributors, dealers or
others, explain the respective roles of the
Step One — Discover the need with fleet operations and management on outsourcing
Proposer and others.
parts and service needs this will require analysis of current staffing, inventory, hours of
operation, fleet needs, software adoption, billing processes, paperwork flow, audit
procedures, and approvals.
Step Two — Introduce co-operative contract solution as a means to contract during the
early phase of our analysis. If the customer is not a Sourcewell member, we use this
time to present the easy steps to become a member. If they are a Sourcewell
member, we present our contract opportunity with IBS along with documentation on the
solicitation. At this point we have added a step in our process to verify
documentation of Sourcewell membership with our Sourcewell contract manager.
Step Three — Complete financial and staffing analysis to determine needs of customer.
Step Four — Once customer has agreed to proceed to contract, our GPC legal and
NAPA IBS representative present our Sourcewell IBS contract terms to the customer
for their legal review.
Step Five — Customer builds business exceptions as part of our master IBS
Sourcewell contract. NAPA IBS will negotiate specific terms for the customer based on
their hours of operation, staffing needs, inventory needs, etc.
Step Six — NAPA IBS and Customer come to terms on Sourcewell contract.
Step Seven — NAPA IBS will inform Sourcewell when a contract has been agreed to
between NAPA and customer. NAPA sets the commencement date with customer and
ensures all operational systems are in place during mobilization. For Sourcewell, this
is the window where we turn flags on in our system to accurately report sales per our
Sourcewell contract agreement.
Step Eight — Contract tracking and reporting will be communicated to Sourcewell on a
quarterly basis along with announcements of all new contracts.
a) Yes — Our independent dealer network will be part of this proposal. Genuine Parts
Company controls the process much like was outlined above for our independent
dealer network. The dealer is responsible during the analysis phase to provide
staffing, inventory, and operational documentation. The dealer must agree to all of the
terms of the Sourcewell IBS contract as well as the customization for a Sourcewell
contract holder in the final agreement. To ensure these steps are made and done in
our dealer network, Genuine Parts Company has provided an assignment document as
part of the Sourcewell contract that must be signed by the customer, Genuine Parts
Company, Sourcewell (if required), and the independent dealer as part of the contract
process. The dealer is required to abide by the terms of the contract or will need to
assign the business back to Genuine Parts Company.
In order to maintain consistency and accuracy in reporting and contract fee payments,
our NAPA headquarters team tracks and consolidates all company- and independently
owned Sourcewell contract sales and reports them to Sourcewell directly.
30 Describe in detail the process and Our customer service process and procedure support breaks into three categories:
procedure of your customer service Sourcewell Contract Sales Process (Pre -Contract), Sourcewell Contract
program, if applicable. Include your Implementation/Project Startup Process (Post Contract), and Sourcewell "Live Project'
response -time capabilities and Process (Continuous Improvement Process)
commitments, as well as any incentives that
help your providers meet your stated Note: All resources listed in this section are already in place and immediately
service goals or promises. available to respond to the award and commitments of a Sourcewell contract and
subsequent contract marketing, mobilization and implementation.
Sourcewell Contract Sales Process - Pre Contract
General Manager, David Noble, and his team of dedicated Sourcewell IBS contract
sellers are responsible for selling and promoting Sourcewell IBS contracts to thousands
of prospective candidates and utilize the Sourcewell contract for our services. This
team will promote the contract using the marketing tools listed in our RFP response.
Their responsibility will be to work with fleet management, procurement, finance,
accounting and administration to build the best -in- class total IBS solution customized
for their specific contract. They will coordinate the contract details, work with local
NAPA management teams on personnel, inventory and implementation. This team
handle the deep dive analytics with fleet and warehouse management to determine the
best solution for the customer. NAPA IBS believes in face-to-face customer service, so
our teams are dedicated to work directly with customers in their shops to help them
build the best vendor managed strategy for their operation.
In conjunction with our sales effort - GPC provides NAPA IBS with dedicated legal
resources to expedite the contract negotiation and finalization process. Our legal
contact - Collin Garner - is available as an immediate resource to Sourcewell, our
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
sales team, and our Sourcewell contract members to answer questions and expedite
documents for contracts. This has been a huge benefit for our Sourcewell customers
because of the speed of response on contract questions and finalizations.
Sourcewell Contract Implementation/Project Startup Process - Post Contract After a
contract has been finalized - our entire IBS operations organization
immediately kicks into gear as we mobilize the vendor managed on -site location.
Our headquarters support team is in charge of implementing the new project and
performs the following mobilization support tasks:
• Databases Sourcewell contract in our in-house contract managing database
• Establishes contract pricing in the new site
• Coordinates IT support efforts on -site, point of sale and any special IT initiatives
• Verifies reporting systems for Sourcewell contract reporting
• Initializes our in-house on-line project management tools for the field
• Reviews internal business plan proposal to ensure contract compliance
• Finalizes specific key performance indicators and baseline benchmarks for our
customer
Next: Our local field teams that will operate the day-to-day operations are mobilized
according to the launch timeline of the project. The power of NAPA IBS is our
phenomenal local support teams that execute the terms of our agreements. The
support team that will work with our NAPA IBS sales team to mobilize the project
include:
Local mobilization teams are comprising of members of our company that execute an
IBS contract site implementation that includes initial inventory of customer's fleet parts
and supplies, staffing, training, reporting, vendor initialization, billing services, IT
connection, and site planning.
On company -owned locations, these efforts are led by our GPC District Manager and
District Operations Manager for the particular market. NAPA has 50+ District
Managers and District Ops Managers in place to mobilize any new IBS efforts. On the
independent store side, we have GPC support resources to help our small business
owners implement the same structure within their IBS location. These efforts are led by
our GPC Distribution Center (DC) Management Team and their support staff. New
independent Sourcewell IBS contracts will be led by a team of DC Regional Sales
Directors / DC Operations Managers and the local market Commercial Sales Manager
for that store's market.
All IBS new store installations are also aided by a vital added -value part of our effort:
the NAPA Systems Business Development Group. This is a dedicated group of NAPA
product managers that will assist in a mobilization through inventory efforts, product
identification, and product cross -over databasing and fleet surveys to assist any
operation in finding the correct stocking level for their products. This exclusive NAPA
team includes:
• Filtration/Heavy Duty Product Support
• Undercar (Brakes/Chassis) Product Support
• Electrical/Underhood (Batteries, Rotating Electrical, Engine Mgmt.) Product Support
• Heating and Cooling Product Support
• Paint and Body Product Support
• Tools and Equipment Product Support
A final, important part of our site mobilization team is our IT team - every market has
dedicated IT members who install our point -of -sale systems in IBS locations. In
addition, our HQ IT team will work with this TAMS team and the customer to make
sure any software integrations, billing procedures, and invoicing requirements are met.
Sourcewell "Live Project" Process (Continuous Improvement Process)
Once our site is live and the local operations have begun executing the services
outlined in our contract, we feel a major part of our process and procedures include
continuous improvement processes and continuous communication steps with our
Sourcewell contract customers. Each contract should have well-defined key performance
objectives. Typical objectives include daily service rate, special order tracking, core
and return tracking, daily parts fill -rate goals, down vehicle reports, inventory
effectiveness, and parts cost comparisons. NAPA IBS has developed exclusive tools to
measure these types of KPI's included in our contract.
The baseline of our continuous improvement program includes regular reviews of the
business processes, inventory baselines, vendor management, and store operations.
NAPA IBS has developed a solid regular business review process that we make a
mandatory part of our offering. The Sourcewell contract customer will work with NAPA
IBS on specific reporting and service measurables within our contract, and these will
be reported during our regular business reviews. Usually these reviews are weekly in
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
31 Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities.
the first 90 days, monthly in the next 90 days, and quarterly after the first 6 months of
operation. These business reviews are conducted using a proprietary digital business
review tool that streamlines and regulates the review process and includes customer
input, feedback and scoring to ensure we are delivering above expectations. We have
included a sample business review document as an attachment. Bottom -line, the only
way we deliver continuous improvement is to communicate with ALL LEVELS of our
contract customers to ensure the on -site location is performing to the expectations of
our customer.
The last step of process and procedure accountability for our process after we go live
is our Divisional and Headquarters quarterly review of all Sourcewell contracts. Our
Division Vice Presidents and NAPA Headquarters operational staff outlined in this
response review the Sourcewell contract and subsequent business review reports
produced by our local operations to ensure contract compliance.
NAPA IBS is superiorly able and willing to provide all products and services in this
RFP to Sourcewell participating entities in the United States.
NAPA IBS has the unparalleled ability to provide our services to Sourcewell
participating entities across the United States and we are already doing so today.
We are currently actively under more than 70+ contracts using Sourcewell with cities,
counties, states, DOTs, K-12 and higher education institutions in the United States. We
are able to accomplish this through our vast network of 55,000+ employees, our
database of hundreds of fleet professionals that we work with every day to develop
innovations and best practices, the support of NAPA headquarters to invest in
programs and solutions that will benefit our customers, and our extensive distribution
infrastructure. 6,000+ NAPA stores and 52 large distribution centers nationwide make
it really easy to get customers what they need, whether from our internal supply chain
or by sourcing from supplier partners that we have spent decades building great
relationships with.
In sum, we have more than $1 billion in NAPA inventory across our distribution
network, $294 million of which is dedicated specifically to IBS VMI parts rooms.
Of our 55,000 employees, nearly 5,000 of them have hands in the selling and
operating processes that aide this contract development and execution, and more than
1,500 of them are solely focused on NAPA IBS customers. NAPA IBS has the people
and resources to what the customer needs, when they need it.
We have an incredible existing relationship with Sourcewell that demonstrates, year
over year, our willingness to participate fully in this program. Sourcewell is the only
cooperative contract that IBS holds in the US and it is an integral part of our selling
and marketing fabric. Our national sales team and local support teams are well versed
in presenting the Sourcewell solution to existing members and non-members and it is
one of the first points raised when discussing simplifying VMI contract processes for
governments.
Beyond our current contract performance, we have further invested in our Sourcewell
relationship through the other contracts we hold with Sourcewell, including Fleet Parts,
MRO VMI, and Lifts & Equipment contracts. We also partner with Government
Sourcing Solutions, a procurement consulting organization closely tied to Sourcewell, to
help us seek out existing members and non-members to approach about the
Sourcewell opportunity.
Our plan is to expand upon our success with the Sourcewell contract into new
business areas to provide solutions for many more Sourcewell members.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
32
Describe your ability and willingness to NAPA IBS is superiorly able and willing to provide all products and services in this
provide your products and services to RFP to Sourcewell participating entities in Canada. NAPA IBS in the US and Canada
Sourcewell participating entities in Canada. work as one and we are excited about the possibility of expanding use of the
33
Identify any geographic areas of the United
States or Canada that you will NOT be fully
serving through the proposed agreement.
34 Identify any account type of Participating
Entity which will not have full access to
your Solutions if awarded an agreement,
and the reasoning for this.
Sourcewell contract in Canada. They have existing IBS vendor managed sites within
government operations, including a Sourcewell contract with the City of Toronto, today.
We have a dedicated sales staff in place today that is trained and ready to execute
a similar marketing plan that we are using in the US to further grow our Canadian
footprint with Sourcewell.
NAPA has a strong presence in every region and is fully capable of serving the
Canadian geographical locations described in this RFP of current and future
Sourcewell members and represented associations. NAPA has a national presence
from coast to coast across Canada. Thanks to our 600-store network and our
strategic distribution centers locations, we can meet all members' needs in a short
amount of time, wherever they are operating.
In addition, NAPA IBS Canada is already engaged in fleet related trade organizations,
including NAFA, RMA and Kinetic GPO, where we have easy access to promote and
market the Sourcewell message. Our team is in place, the training is ready to go,
and our NAPA Canada team would be ready to promote day one of an award.
Finally, Genuine Parts Company and NAPA IBS can provide Sourcewell with future
international expansion of the co-operative contract solution for what we do. GPC owns
operations in Australia, New Zealand and Mexico as well. Our IBS efforts in those
markets are just underway and could prove to be an excellent opportunity to help
promote co-op solutions internationally with recent acquisitions in territories such as
Europe and Australia.
Our NAPA IBS is available in all 50 states and every Canadian province. We have a
unique capability of having ready -to -go staffing and brick and mortar support as well
as nightly parts and supply distribution into all 50 states. With over 6,000 stores
across all 50 states (and many US Territories) and 52 master warehouses we offer a
unique way for our locations to get parts and supplies delivered at extremely low
costs to our customers. In addition, our IBS services are available to all government
(city, county, state, utility, transit, airports, etc.) and education (state universities and
school bus garages) institutions. Non -profits can also be serviced under our IBS
program if the program fits their needs.
NAPA IBS can service every vertical listed in the RFP: Government, Education and
Non -Profit. If there is a fleet or warehousing service need with a Sourcewell member,
NAPA IBS can customize our solution for that customer. For example, today the IBS
program currently operates parts rooms in all of the following verticals and more:
• Municipal, State and Federal Fleets
• Facilities Management
• General Services Warehousing
• Public Transit
• Education
• Aviation Management
• Public Works
• Sanitation
• Transportation
• Police
• Fire
• Utility
• Parks & Recreation
• Golf Courses
• Forestry
• & More
NAPA operates in all 50 states and all Canadian provinces and has no geographical
limitation on providing VMI services to Sourcewell members. We even have distribution
centers and current NAPA IBS operations in Alaska and Hawaii that increase our
service ability and reduce freight concerns for those regions.
Areas we feel we can improve our footprint with Sourcewell is in the non- profit
sector, including hospitals, charity and other organizations, and the federal sector.
Regardless of the size of their fleets, these organizations have ways that we can help
them manage their inventory better, and our MRO and warehousing management
capabilities can be a good way to grow our Sourcewell business.
35 Define any specific requirements or We have no requirements or restrictions for Alaska or Hawaii within the services in
restrictions that would apply to our our RFP. NAPA IBS has brick and mortar warehouse locations and employees in both
participating entities in Hawaii and Alaska Honolulu and Anchorage as well as multiple company and independent NAPA dealers
and in US Territories. in multiple markets in both states that can and currently provide the services outlined
in this RFP. The only US territory that we do not service currently is Puerto Rico.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
36 Will Proposer extend terms of any awarded IYes. NAPA IBS extends our valued VMI services to all public and private sector
master agreement to nonprofit entities? Icustomers, including non-profit organizations.
Table 4: Marketing Plan (100 Points)
mLi
Ite37
Question
Response*
Describe your marketing strategy for
NAPA IBS has a national team dedicated to marketing and growing our most important
promoting this opportunity. Upload
contracts, including everything Sourcewell. In addition to training this team on selling the
representative samples of your
value of our Sourcewell contract, we have headquarters -driven digital and print marketing
marketing materials (if applicable) in
efforts as well. Below are several examples of our available marketing materials and efforts
the document upload section of your
and samples will be provided as attached documents.
response.
• NAPA IBS Website (refreshed in 2024) — public facing marketing and lead generation
website that prominently displays our Sourcewell contract details and links to Sourcewell's
contract page. *Screenshot example of new format provided within marketing documents*
• Salesforce.com - customer relationship management software that has been customized to
track communications, lead progress, contract status, success metrics and more for
Sourcewell prospects and existing customers. This allows our sales team to sell the
program more efficiently.
• Print Materials (refreshed in 2024) - marketing materials available to our sales team and
customers include Sourcewell customer case studies, Sourcewell benefits and process
flyers, customer information packet content and more. *Examples provided within documents
• Presentation Materials (refreshed in 2024) - our team has access to a predeveloped
suite of digital content and presentation materials that promote the benefits of implementing
Sourcewell contracts.
• Video Content - we are working to implement video content that discusses Sourcewell
opportunities with existing IBS customers using the contract. These videos will be available
for use in presentations, on our website, on social media and more. As stated, this
material is to revamped throughout 2024 and into 2025.
• Fleet Industry Events - NAPA IBS sales and marketing experts attend more than 30
industry events across the US and Canada each year and we make specific efforts to
promote the Sourcewell contract at each one where it applies. Some of the most significant
industry events we attend on a regular basis include:
National Events
• NAFA I&E - www.NAFA.org
• Government Fleet Expo (GFX) - www.governmentfleetexpo.com
• FleetCon presented by FleetPros - www.FleetPros.org
• AssetWorks Academy - Premiere Sponsor - www.assetworks.com
• FASTER - Transit Mobility - Premiere Sponsor - www.FASTERasset.com
• APWA PWX Public Works Expo - www.apwa.org
• Equipment Fleet Management - www.emtsp.org
Regional Events:
• Florida Association of Government Fleet Administrators (FLAGFA) - Premiere Sponsor -
www.FLAGFA.org
• Georgia Association of Pupil Transportation (GAPT) www.GAPTonline.org
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
38 Describe your use of technology and Our primary use of technology for promoting our Sourcewell contract is through the NAPA-
digital data (e.g., social media, IBS website. Our website is a public -facing lead generation site that explicitly displays our
metadata usage) to enhance Sourcewell partnership to prospective customers. The site also drives visitors to a contact
marketing effectiveness. page where we can collect fleet data and automatically pass it on to our local sales
representative who is a trained expert on selling our Sourcewell option. When a prospect
fills out the contact form, an email is automatically generated and sent to not only the local
sales representative, but also to NAPA IBS executive and sales leadership to ensure
prompt follow-up. We track all of this activity to measure our success rates and Sourcewell
contract growth.
The IBS website also contains digital tools and materials to help our team sell the
Sourcewell VMI contract. It has a suite of presentation elements, which we use digitally
these days to connect with prospects remotely and safely, as well as embedded testimonial
videos that discuss how Sourcewell has helped real customers. These materials are also
available to our entire NAPA store network to help them identify and educate potential
Sourcewell customers that they already work with.
Additionally, we use Salesforce.com, our customer relationship management system, to
automatically track communication with Sourcewell customers and prospects through an
integration with our Outlook email system. This allows our sales team to communicate more
effectively with prospects and allows management to track pipeline movement and help
drive results.
Social media, such as Linkedln (scheduled for relaunch), is an avenue we use to both
network with fleet decision makers who we can educate about Sourcewell and promote
events that we will be participating in. We further participate on event websites, in digital
newsletters and email blasts and mobile apps. We also promote customer and vendor
awards that tie into our Sourcewell offering to grow awareness and interest in the contract.
All social media efforts are tracked so we can optimize our performance with respect to
driving interest in this contract.
While we are proud of the digital efforts we make, we can always do more. Moving
forward, we are considering ideas such as adding a specific Sourcewell information section
to our web contact form on www.NAPA-IBS.com. We are also interested in adding a
Sourcewell link into applicable government email communications from our sales team to
increase exposure and drive Sourcewell conversations.
NAPA IBS has invested in digital marketing beginning in 2025. This modernized approach
will allow us to have greater touchpoints with decision makers for all industries we service.
39 In your view, what is Sourcewell's role
We feel it is our job to educate our sales team on Sourcewell and make it an integral part
in promoting agreements arising out of
of the way they sell the IBS solution to governments. The materials and tools we provide to
this RFP? How will you integrate a
our team have been developed specifically to this end and every applicable customer we
Sourcewell-awarded agreement into
meet with is presented the Sourcewell contract option. While we will continue to drive the
your sales process?
success of this partnership, there are clearly defined ways in which Sourcewell can help the
marketing effort:
• Marketing Materials - Sourcewell can provide materials that help train our specialists and
educate our customers on the benefits and procurement process of using Sourcewell
contracts.
• Continuing Education - provide our team with access to Sourcewell knowledge through
online training, live and digital seminars, trade show involvement and personal consulting via
phone calls and QBR attendance with your team.
• Government Contacts - supply direct access to government fleet and procurement
decisionmakers who have expressed interest to you in the Sourcewell IBS contract.
• Legislation - continue to drive legislative approval across the US and Canada for the
ability to adopt Sourcewell contracts.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
40
Are your Solutions available through
Yes, our products are available through e-procurement and other digital platforms and we
an e-procurement ordering process? If
have a large number of government customers using these ordering vehicles today. The
so, describe your e-procurement
following are a few of the most common digital methods used to order from us:
system and how governmental and
educational customers have used it.
• NAPA Prol-ink: NAPA Prol-ink is an exclusive online ordering and messaging system for
customer shops to order NAPA branded parts from our stores or IBS locations. It gives the
customer direct digital access to our catalog of more than 465,000 SKUs, all available on
this contract.
• Fleet Software Integrations: Our IBS sites offer a more in-depth digital solution to on- and
off -site customers who want to order from us electronically. Integrating a shop's fleet
software system into our inventory management and point -of -sale platform allows work order,
parts order, vehicle status, billing, reporting and other data to pass automatically between
the two. This increases technician productivity and data accuracy by letting the customer
know exactly where their parts are and attaching every part ordered to a specific unit and
work order. Some of our integrations even perform automated invoice reconciliation,
extending the benefits beyond the shop and into customer administrative and accounting
departments. Some examples of our most successful integrations with third -party software
systems available today include AssetWorks (FA, M5), Faster, RTA, Dossier, Chevin and
many more.
• Enterprise E-Procurement: NAPA IBS has the capability to provide digital cataloging
through punchouts and EDI interfaces placed directly within a customer's enterprise
procurement system. On our e-commerce website, www.NAPAIBIZ.com, we show companies
that use large eProcurement programs how to register with NAPA to access our NAPA
catalog. Platforms supported include Ariba, SAP, Oracle, Epicor, Ketera, Jaggaer,
Proactis/Perfect Commerce, Coupe and more. We also offer digital warehousing solutions
with JD Edwards and Manhattan products.
Table 5A: Value -Added Attributes (100 Points)
Line
Item
Question
Response*
41 Describe any product, equipment,
NAPA IBS has a unique position in fleet related services as we are the only company in
maintenance, or operator training
this space that houses our own internal technician training on -site, on-line, and manufacturer
programs that you offer to
based shop training - all in one package. Genuine Parts Company has made the investment
Sourcewell participating entities.
to have our own certified technician training in-house - all with the purpose to help our fleet
Include details, such as whether
customers drive efficiency in their operations and to ensure their technicians receive the most
training is standard or optional,
up-to-date training to keep their fleet vehicles on the road.
who provides training, and any
costs that apply.
Our customers need for training varies, so we have a mix of free training - offered by
42
Describe any technological
advances that your proposed
Solutions offer.
dedicated NAPA Product Support teams - as an added value to our customers, in
categories including, Filtration / Heavy Duty, Undercar (Brakes/Chassis), Electrical /
Underhood (Batteries, Rotating Electrical, Engine Management), Heating and Cooling, Paint
and Body, and Tools & Equipment.
This training is part of the fabric of any customer that has a NAPA IBS contract and will be
available to Sourcewell members.
In addition, AutoTech has online and on -site training courses available for an additional fee.
NAPA also works with a select group of non-NAPA suppliers that are able to provide
resources and customer product training upon request. The size and scope of any requested
training will determine any fees associated with these opportunities. All fees would be
passed through to the customer at our cost with no markup.
All onsite and online training can be bundled and easily tracked by a government agency
through our www.NAPATraining.com website.
This is a one -stop location for government fleet professionals to track and manage all
training activities within their operations.
A full listing of offered courses has been added to the additional documents section.
The IBS HUB, a NAPA IBS exclusive technology platform, revolutionizes the way that NAPA
conducts business with government fleet customers and is available to all Sourcewell
members at zero cost to them. The IBS HUB replaces typical invoicing/point-of-sale
technology and replaces it with a work order and inventory management tool that has point-
of- sale functionality built into it. All functionality inside of the IBS HUB was designed to
make our NAPA IBS team members more efficient in routine processes so that they can
focus on the important task of procuring parts to help keep our customers' fleets up and
running.
The IBS HUB directly impacts how an IBS operates, removing inefficient time-consuming
activities and replacing them with intuitive interactive processes. Improvements that your
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
Sourcewell members gain through the IBS HUB include, but are not limited to:
• Order Management (Work Orders)
• Inventory Management
• Local Supplier Management
• Inventory Barcoding
• Inventory Receiving and Reconciliation
• Automated, Accurate and Consistent Reporting.
• Ease of Integration
• IBS Network Wide Supply Chain Visibility
NAPA IBS has a dedicated team that works exclusively on enhancements to the IBS HUB
system that will continue to add value to all IBS customers. One of our most recent value
add additions is our IBS HUB Remote Consignment module.
The IBS HUB Remote Consignment Module adds functionality to the IBS HUB to facilitate
offsite remote inventories that are not directly managed by on -site NAPA staff. These
consignment inventories are supported by an on -site NAPA IBS location which provides
stocking levels, tracking of used inventory, replenishment, and allocation of the inventory onto
work orders.
Consignment Inventory Work Order and Replenishment Features:
• Source parts from Consignment Inventory during parts issuance to work orders
• Ad-hoc/Scheduled Replenishment from on -site NAPA IBS location
• Parts will be controlled by specific Shop location or Garage
• Provides a static inventory listing for each location
• Stores bin locations for each consignment location
• Ability to conduct physical inventory sessions as often as needed, but required quarterly
• Ability to replenish Consignments via Supplier Orders, Interstore Orders and/or DC Orders
• Ability to aggregate inventory across multiple Consignments
• Ability to calculate and recommend MIN/MAX levels for Consignments based on specific
location parts usage
• Tracking of inventory in Consignments that has been re -numbered or superseded to new
product.
Benefits for IBS Customers and Sourcewell Members:
Consignments offer our IBS clients the ability to have smaller inventories in their remote
service facilities that would not have the need for a staffed parts room. These inventories
are provided on consignment so that the parts are not paid for until consumed on a work
order, PO, or similar billing. The IBS HUB consignment module then provided automated
tracking to ensure proper and timely replenishment from your IBS location ensuring the
needed parts are always available.
The recommended stocking quantity feature of the IBS HUB ensures the right parts are
stocked in these locations in which space is normally limited. By tracking usage by the
specific shop, the IBS HUB ensures only the parts used at each consignment most frequently
is stocked. The Pending and Pull List functionally of the IBS HUB works to track each
stocked part used at the location until it has been confirmed to be replenished. These
functions make sure that the agreed upon stocking parts will be there when the technician
needs them. The physical inventory sessions for each consignment in the IBS HUB make
sure that the inventory in the offsite locations stay true to their expected stocking levels.
Quarterly counts are required, but they can be run more frequently as needed. Ultimately the
IBS HUB Consignment Module provides IBS clients with offsite inventory so that remote
technicians have a consistent organized inventory to support their work.
NAPA Canada has recently invested in new warehouse automation technology that will
improve our efficiencies and add the ability to increase our inventory at our DC in
Cambridge, ON. Our Cambridge DC has collaborated with KNAPP, a global leader in
industrial automation solutions, to integrate KNAPP's AG - OSR Shuttle, a high-performance,
reliable semi -automatic picking and storage system.
Furthermore, NAPA, the Federal Government and Drone Delivery Canada (DDC) are
participating in "The Moosonee & Moose Factory Pilot Program" to deliver NAPA Auto Parts
to rural locations across Canada. Today the drones are carrying approximately 25 lbs. but
DDC is working on those that could handle 100-400 lbs. NAPA vendor managed IBS sites
in the US and Canada are also using a new proactive inventory management program called
Pulse. The system uses predictive analytics to determine what factors drive categorical sales,
including vehicle registrations, part failure rates, market demographics, climate and
geography. Pulse also has the ability to customize inventory assortments for specific fleets by
uploading a VIN list into the system, which creates an inventory list with the product
categories of choice.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
43 Describe any "green" initiatives
that relate to your company or to
your Solutions, and include a list
of the certifying agency for each.
44 Identify any third -party issued eco-
labels, ratings or certifications that
your company has received for the
Solutions included in your Proposal
related to energy efficiency or
conservation, life -cycle design
(cradle -to -cradle), or other
green/sustainability factors.
At NAPA IBS, we share our customers' and their communities' commitments to sustainable
practices in procurement and fleet operations. Below are some of the benefits members will
realize from working with NAPA IBS:
• Many chemicals that are offered are non-detergent/green products
• We recycle oil at our stores and can recycle oil for any customer
• We advocate the use of the used oil filter crusher to extract environmentally hazardous
chemicals from landfills
• We recycle all plastic, paper, cardboard and wooden pallets at our DCs and HQ offices
• GPC supports paperless systems initiatives within all business segments
• GPC promotes the use of fuel -friendly delivery fleet vehicles
• Many of our IBS customers have received Clean Cities Green Fleet of the Year awards in
past years
• GPC corporate has established a sustainability roadmap that is available for our customers
to review on our corporate website
• Upon customer requests, we can employ electric vehicles in certain of our operations
In addition to our green fleet initiatives, NAPA IBS markets and sells many green Initiative
products, including:
• Smart Washers
• Challenger Water In -Ground Lifts
• 3M lead free wheel weight system
• Schumacher solar battery charger/maintainers
• Energy Logic - waste oil burners
• Vortex waterborne auto paint - no solvents
• Valvoline Next Gen oil - made with recycled oil
• Recycled Batteries
• Nature's Broom absorbent - eats shop floor oil and
disposable
• Micro Green - Lifetime Fleet Filtration Products
lubricants and is environmentally
Finally, NAPA IBS implements a strict environmental and spill policy
• All chemical products issued by NAPA will have a corresponding Material Safety Data
Sheet or MSDS report. The MSDS sheet lists on -site potential hazards of the product. NAPA
maintains a computer cataloged MSDS library that will be on the premises of our IBS Fleet
locations.
• NAPA IBS will produce a MSDS (and soon will make the move to new SDS) hard copy
of all chemicals that will be stocked on the premises and update an OSHA approved MSDS
book in the event of an emergency.
• NAPA maintains a store policy mandating key emergency contacts be clearly posted in the
event of an emergency. Hazardous Material hotline and Poison Control will be posted.
• NAPA Policy Hazardous materials handling includes the use of protective measures such
as an approved eye wash station, approved fire extinguishers, approved safety glasses and
gloves.
• NAPA will advocate the use of the environmentally friendly Parts Washer system to
eliminate the use of needless hazardous chemical washing solvents to be replaced
with "Ozzy Juice", an enzyme -based solvent proven to work both for the environment as well
as the safety and well-being of the technician washing fleet parts.
NAPA IBS is not a manufacturer of the products we manage for our VMI customers, but we
make a concerted effort to source sustainable products from eco-conscious suppliers
whenever possible. NAPA also has a detailed sustainability plan that is monitored and
reported on annually. One of the three pillars of this plan is environmental sustainability and
some of the results we have achieved are as follow:
NAPA Fleet Management
• Recycles more than 20 tons of tires annually
• Recycles more than 5,000 gallons of oil annually
General Recycling
• More than 9,000 lbs. of cardboard annually
• More than 8,500 lbs. of other waste annually
Energy Efficiency
• More than 750 lighting retrofits completed that reduced more than 52 million lbs. of CO2
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
45 What unique attributes does your
NAPA IBS is a unique, on and off site product and service procurement solution that is
company, your products, or your
100% customizable to support every customer partnership Our internal supply chain solution,
services offer to Sourcewell
and our integration capabilities separate us from the competition:
participating entities? What makes
your proposed solutions unique in
• Current network of over 450 contracts - we offer a unique opportunity for Sourcewell to
your industry as it applies to
market to hundreds of existing contracts to use the Sourcewell contract as a vehicle to
Sourcewell participating entities?
extend current services. No other vendor managed inventory fleet solution has the opportunity
to expand use of the Sourcewell contract like NAPA IBS.
• Dedicated IBS project staff and field operators that do nothing but sell and manage the
vendor managed inventory solution presented in this RFP.
• 30+ year network of over 2,000 OE, aftermarket, supplies, MRO and parts related vendors
to support ANY operation that wishes to use the Sourcewell contract. Our services go well
beyond NAPA branded parts and include many OE and alternative brands to give our
Sourcewell customers a broad range of choice on the products they wish to use in their fleet
and warehouse operations. No other vendor of these services can provide the choice and
leverage that our 1,600 non-NAPA branded parts and supplies vendor network and
experience can bring. NAPA IBS has exclusive vendor arrangements with key fleet parts and
supplies -related vendors that are exclusive to NAPA IBS customers and are unavailable to
any other supplier of these services.
• The IBS HUB is NAPA IBS's exclusive technology platform that was built specifically for the
IBS program and providing vendor managed inventory services. It is a technology that is
exclusive to NAPA and is available to all Sourcewell members at zero cost to them. The IBS
HUB replaces typical invoicing/point-of-sale technology and replaces it with a work order and
inventory management tool that has point -of -sale functionality built into it. All functionality
inside of the IBS HUB was designed to make our NAPA IBS team members more efficient
in routine processes so that they can focus on the important task of procuring parts to help
keep our customers' fleets up and running. It also contains detailed reporting that is available
on demand or at scheduled intervals to customers' management teams so they always know
exactly how we are performing and when their work orders will be complete.
As mentioned, one of the most unique features of our service is the ability to integrate a
customer's fleet software/work order management system into our inventory platform, the IBS
HUB. This kind of integration seamlessly shares data between the two interfaces and allows
work order, parts order, vehicle status, billing, reporting and other data to pass automatically
between the two. This increases technician productivity and data accuracy by letting the
customer know exactly where their parts are and attaching every part ordered to a specific
unit and work order. Some of our integrations even perform automated invoice reconciliation,
extending the benefits beyond the shop and into customer administrative and accounting
departments. Some examples of our most successful integrations with third -party software
systems available today include AssetWorks (FA, M5), Faster, RTA, Dossier, Chevin and
many more.
46 Describe your capabilities in NAPA IBS staffs all customer locations based on their standard and emergency schedules.
supply chain, logistics, and atypical We operate as a full function parts and service provider for customers 2417, 365 days as
demand when emergency required. With our parts demand and fill rate requirements, we have the ability to forecast
response services and support are usage amounts to stay ahead of supply chain disruptions. Our partnerships with more than
required during events such as 2,000 product manufacturers, as well as having our own dedicated product distribution
extreme weather. network, keeps our customer running and meeting their demands.
A current customer approved process to address emergency product requests is as follows
below.
The Emergency Stocking Level Report by Stock Location report will is maintained by NAPA
in Excel. When requested, it will be updated to reflect current on hand values. Adjustments to
the Emergency Stocking levels are conducted by mutual consent. The emergency required
product reports are reviewed during all QBR's held with NAPA and the customer. To further
assist with unit down, emergency orders, NAPA IBS has invested in our IBS VIEW program,
offering a full system insight to every on hand inventory at all 450+ locations can order from
in time of need.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
47 Describe your strategy regarding
Once assuming parts room responsibilities as set forth by our customer, NAPA IBS
the disposition of existing and
understands the desire of Sourcewell members for NAPA to purchase the existing inventory
remaining inventory at the start of
that is currently on hand at the Sourcewell members location. NAPA's financial requirements
and conclusion of a Participating
can allow, upon review and approval, for NAPA to purchase inventory from a Sourcewell
entity utilizing your services.
member that is in new, sellable condition, fits the current fleet and has verified issuance
history in the most recent 12-month period immediately before the purchase. In addition to the
sales justification inventory purchase standard NAPA is also required to complete a full wall
to wall inventory to validate the purchase.
Another option, if preferred by the customer, is for NAPA to manage existing parts room
inventory for Sourcewell members utilizing NAPA's inventory management systems and issuing
the inventory at $0.00 to Sourcewell members until the inventory is depleted and replaced
with NAPA owned and managed inventory.
48 Describe your ability to integrate
fleet software into your inventory
management program.
At the conclusion of a contract - defined as termination, expiration, or non -renewal of the
contract -NAPA shall require the Sourcewell member to purchase all non-NAPA branded
inventory owned by NAPA and located in the on -site store(s) at NAPA's most recent
acquisition cost. Additionally, the Sourcewell member shall have the option to purchase all
NAPA branded inventory, owned by NAPA and located in the on -site store(s) at NAPA's
current jobber net acquisition cost. This will help any Sourcewell member in their transition
period if they choose to separate from NAPA.
NAPA IBS offers exclusive fleet software integration capabilities for on -site and off- site
vendor managed services. We also offer more in-depth integration capabilities within our IBS
operations where customers may wish to have their current fleet software system integrate
with our NAPA IBS point of sale system. This allows electronic transfer of work order parts
orders, consolidated billing, data transfer, reporting, and down vehicle reporting to be
integrated within our electronic point of sale system, improving shop productivity and ensuring
all parts get placed on work orders and are billed correctly. Some of these integrations also
allow for invoice reconciliation to happen electronically, dramatically improving productivity time
for fleet and accounting departments.
NAPA IBS is the only vendor submitting a response to this RFP with the full capability to
provide these types of integrations. Others claim to integrate technologies but only offer a
mass data dump at the end of each day. What we offer Sourcewell members means real-
time data and reporting available to them on demand, a true view of where their shop or
facility stands at any moment, and a customizable experience for their users that ensures
their operational needs are met.
Successful examples of NAPA IBS integrations to third -party fleet and facilities software
systems include Assetworks FA and M5, Faster, RTA, Dossier, Chevin, and many more.
In Gwinnett County, GA., an IBS customer for more than 10 years that adopted the
Sourcewell IBS contract in 2020, their fleet management division utilizes AssetWorks software
as the driver behind its entire fleet operation. NAPA worked with the County to build a
custom integration between our IBS HUB system and their AssetWorks interface to create a
more efficient way of doing this and the results were immediate. The County has reduced
approximately eight -to -ten -man hours per day by reducing redundant parts keying and work
order reconciliation, saving them valuable time and real dollars. Previously, a daily
reconciliation report took four or more hours to compile and review, but today it has been
automated and can be audited in under five minutes.
NAPA IBS also has the capability to provide digital cataloging through punchouts and EDI
interfaces placed directly within a customer's enterprise procurement system. On our e-
commerce website, www.NAPAIBIZ.com, we show companies that use large eProcurement
programs how to register with NAPA to access our NAPA catalog. Platforms supported
include Ariba, SAP, Oracle, Epicor, Ketera, Jaggaer, Proactis/Perfect Commerce, Coupa and
more. We also offer digital warehousing solutions with JD Edwards and Manhattan products.
Developing and managing this important technology requires time, financial investment and
considerable manpower, so NAPA has invested heavily in a dedicated IT team that can
support our operations and our customers throughout the life of our contract:
Donna Wright Walsh: Director, IT & Integrations
Kevin Osborn: Integrations Analyst Lead
Tom Simcox: Integrations Analyst Lead
Rob Thierry: Integrations Analyst Lead
Michael Bilik: Analyst - Integrations
Richard Gomez: Product Manager
Aruna Vinod: Sr. Analyst - Quality
Demetrios Papacharalampos: Developer
Sheri Missner: Senior Project Manager
Paul Macaluso: Senior Operations Analyst
This team is responsible for supporting our customers in the following areas and more:
• Leading and managing end -to -end integrations for NAPA IBS customers.
• Integrating eCommerce platforms such as Ariba, Coupa, Jaeggar, AConnex, WHI, etc.
• Implementing many eCommerce formats such as:
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
• cXml
• EDI ANS x.12
• .csv
• .pdf
• email
• Implementing a multitude of eCommerce transactions such as:
• Electronic Orders from customer to NAPA
• Electronic Acknowledgements to Customers
• Electronic Invoices to Customers
• Electronic Payment/Remittance from customer to NAPA
• Integrating Fleet Management Software platforms with NAPA's IBS HUB for IBS customers.
In addition to direct integrations, we also offer unique specialized technology and internet
tools that are built into the IBS system, including:
PULSE - Market Inventory Classification System - This tool is used by NAPA to list most
vehicles in a fleet and find/stock all applicable replacement parts. This tool will aid NAPA in
maintaining the right mix of inventory for our customers.
ProLink Connectivity - NAPA van provide any PC located in our customers facility access to
NAPA ProLink. This is an internet-based tool to check inventory levels, costs, etc. on parts
stocked in the Full -Service Shop and Self- Service Shop (www.napaprolink.com).
FleetCross - Medium/Heavy Duty OE/Aftermarket E- Catalogs - NAPA can provide our
customers facility with access to FleetCross on the web (www.fleetcross.com). NAPA will
utilize its contract with FleetCross to provide IBS stores customized parts and service
referencing systems for many OE vehicles, equipment, and parts.
Table 513: Value -Added Attributes
Line Question Certification
Item
Offered
Comment
49 Select any Women or
r Yes
DEI Awareness and Accountability Across the Entire
Minority Business
r• No
Organization.
Entity (WMBE), Small
Business Entity
We sponsor an array of Business Resource Groups (BRGs) to
(SBE), or veteran
promote engagement and help create a more inclusive
owned business
workplace. The BRGs encourage teammates to explore
certifications that your
diversity issues in a safe
company or hub
environment and embrace their differences. In 2022, we
partners have
expanded our commitment to the BRGs. As they develop and
obtained. Upload
expand, they are
documentation and a
communicating with and connecting to our teammates and
listing of dealerships,
communities in four key areas:
HUB partners or re-
• Engaging and developing group members who seek
sellers if available.
leadership positions within their group or across the company.
Select all that apply.
• Increasing our diverse pipeline of candidates and helping
identify teammates for promotion within the company.
• Connecting their work to our business and sustainability
initiatives and priorities.
• Sharing their perspectives with leaders on corporate -level
goals, decisions and policies.
A full listing of GPC's Business Resource Groups can be
found within our attached sustainability report on page 43.
While Genuine Parts Company is a publicly traded company,
we do work with a vast amount of local and national partners,
including WMBE, SBE, MBE, and VBE. Listings and
certifications for these vendors can be provided upon request,
with permission from the servicing company.
50 Minority Business
r: Yes
Genuine Parts Company is a publicly traded company. Our IBS
Enterprise (MBE)
r No
network of supply chain partners includes local Minority
Business Enterprise companies within operations throughout the
United States. These partner listings and their certifications can
be provided upon request, with permission from the servicing
company. Approved sample supplier companies have been
added to the Additional Documents section of this RFP.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
51 Women Business r: Yes Genuine Parts Company is not a Woman Business Enterprise.
Enterprise (WBE) r• No We are a publicly traded corporation. However, our IBS
network of supply chain partners includes local WBE
businesses in many operations throughout the United States.
These partner listings and their certifications can be provided
upon request, with permission from the servicing company.
Approved sample supplier companies have been added to the
Additional Documents section of this RFP.
52
Disabled -Owned
r: Yes
Genuine Parts Company is not a Disabled -Owned Business
Business Enterprise
r No
Enterprise. We are a publicly traded corporation. With the IBS
(DOBE)
model, we are able to work directly with DOBE companies to
support our customers. Approved sample supplier companies
have been added to the Additional Documents section of this
RFP.
53 Veteran -Owned r: Yes Genuine Parts Company is not a Veteran -Owned Business
Business Enterprise r No Enterprise. We are a publicly traded corporation. However, our
(VBE) IBS network of supply chain partners includes local VBE
businesses in many operations throughout the United States.
These partner listings and their certifications can be provided
upon request, with permission from the servicing company.
Approved sample supplier companies have been added to the
Additional Documents section of this RFP.
54
Service -Disabled
r: Yes
Genuine Parts Company is not a Service -Disabled Veteran -
Veteran -Owned
r No
Owned Business. We are a publicly traded corporation. With
Business
the IBS model, we are able to work directly with SDVOB
(SDVOB)
companies to support our customers. Approved sample
supplier companies have been added to the Additional
Documents section of this RFP.
55 Small Business a Yes Genuine Parts Company is not a Small Business Enterprise.
Enterprise (SBE) No We are a publicly traded corporation. However, our IBS
network of supply chain partners includes local SBE
businesses in many operations throughout the United States.
These partner listings and their certifications can be provided
upon request, with permission from the servicing company.
Approved sample supplier companies have been added to the
Additional Documents section of this RFP.
56
Small Disadvantaged
r Yes
Genuine Parts Company is not a Small Disadvantaged
Business (SDB)
r No
Business. We are a publicly traded corporation. With the IBS
model, we are able to work directly with SDB companies to
support our customers. Approved sample supplier companies
have been added to the Additional Documents section of this
RFP.
57 Women -Owned Small r: Yes Genuine Parts Company is not a Women -Owned Small
Business (WOSB) r- No Business. We are a publicly traded corporation. However, our
IBS network of supply chain partners includes local WOSB
businesses at many operations throughout the United States.
These partner listings and their certifications can be provided
upon request, with permission from the servicing company.
Approved sample supplier companies have been added to the
Additional Documents section of this RFP.
Table 6: Pricing (400 Points)
Provide detailed pricing information in the questions that follow below.
Item Question Response*
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
58 Describe your payment terms and accepted payment
methods.
Our contract payment terms for parts purchases and operational
expenses as part of our IBS services are Net 30th. On a monthly
basis, we deliver parts billing and operational cost billing as part of
our services to our IBS contract customers. NAPA IBS is highly
flexible in accepting payment options. We are able to integrate with
most enterprise billing systems through our industry -exclusive IBIZ
custom billing platform. NAPA is able to bill according to customer
specifications, but at a minimum of monthly for both parts and
operational expenses. The standard policy for all of our customers,
and in the industry, is to accept payment via one of the following
methods:
• Check payment
• ACH
• Wire transfer
Specific payment options are one of the core points that are
detailed in our individual contracts with Sourcewell members.
59 Describe any leasing or financing options available for use NAPA's standard lease and financing options for Tools & Equipment
by educational or governmental entities. are available to all Sourcewell members, including educational and
government entities.
60 Describe any standard transaction documents that you All transaction documents are captured electronically within our IBS
propose to use in connection with an awarded agreement HUB system and are available upon request. Detailed data for every
(order forms, terms and conditions, service level part request includes ordering technician, unit number, work order
agreements, etc.). Upload all template agreements or number, part description, quantity ordered/billed and more. Transaction
transaction documents which may be proposed to examples are included within the documents upload segment of the
Participating Entities. RFP for review.
61 Do you accept the P-card procurement and payment
process? If so, is there any additional cost to Sourcewell
participating entities for using this process?
Our NAPA IBS operations typically do not accept p-cards for
payment on our monthly parts statement or monthly operations
charges statement. We do make exceptions where customers are
required to pay us via p-cards. However, since our NAPA IBS
operations bill customers for all operating costs incurred in our
services, we will be required to bill back any p-card service charges
incurred by our IBS store operations on the monthly operating
statement bill. For this reason, most NAPA IBS customers do not
use their p-cards for our monthly billing, as we would bill back any
service related charges.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
62 Describe your pricing model (e.g., line -item discounts or
product -category discounts). Provide detailed pricing data
(including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
63 Quantify the pricing discount represented by the pricing
proposal in this response. For example, if the pricing in
your response represents a percentage discount from
MSRP or list, state the percentage or percentage range.
64 Describe any quantity or volume discounts or rebate
programs that you offer.
Sourcewell members that elect to use the Sourcewell NAPA IBS
Contract have four options for pricing models based on our on -site
vendor managed inventory model.
Pricing Option 1: No Markup Goods Pricing/Management Fee
• Goods are sold to Participating Entity at no markup over NAPA's
acquisition cost
• Operating expenses are billed to Participating Entity
• Separate management fee charged to attain a 10% return for
NAPA on the sale price of goods
Pricing Option 2: Not -to -Exceed 10% Margin Model
• Goods are sold to Participating Entity at a 10% gross margin over
NAPA's acquisition cost
• Operating expenses are billed to Participating Entity
• NAPA's return is built into the price of the part so no separate
management fee is billed
Pricing Option 3: Not -to -Exceed Pricing Profile #9074 / 25% Margin
Model
• NAPA branded goods are sold to Participating Entity on NAPA
Pricing Profile 9074 (details available upon request)
• Non-NAPA sourced goods are sold to Participating Entity at a
25% gross margin over NAPA's acquisition cost
• All Operating Expenses are paid by NAPA and not billed to
Participating Entity
• All cost and return are included in the price of the part, so
Participating Entity only receives one consolidated statement
Pricing Option 4: Not -to -Exceed 11 % Markup Model
• Similar to pricing option 2a of the current contract, but goods are
sold to Participating Entity at an 11 % markup over NAPA's
acquisition cost (as opposed to gross margin)
• Operating expenses are billed to Participating Entity
• NAPA's return is built into the price of the part so no separate
management fee is billed
NAPA IBS is a VMI service. The products we procure are a function
of the services we provide. One of the top priorities of the program
and most impacfful services we conduct is to facilitate and negotiate
ways to reduce the acquisition cost of our products, which in turn
represents the discount our customers receive. Competitors who offer
specific discounts often do so with no mention of the original cost of
the part, resulting in higher prices that appear to be a good deal.
Because parts in the IBS model are priced based on acquisition
cost, all discounts we negotiate with our vendors are automatically
passed on to our customers and we don't have to incur markups on
products that are sourced internally.
Here is how we arrive at our acquisition costs:
For Non-NAPA, or sourced, products (non-NAPA branded goods -
i.e. OE parts, tires, bulk fluids, proprietary parts, outside services,
etc., the pricing passed on to our customer is our current acquisition
cost plus whatever our contracted margin is for that
good. We provide transparent documentation of all supplier invoices,
so the customer knows exactly what they are paying for each part.
NAPA IBS currently works with thousands of national brands and
holds a national database of pricing for our customers as a
comparison of the pricing offered by local, regional and national
vendors to their project.
Based on our cost -based model, we do not provide rebates as part
of a volume program with our IBS customers. We are an aggressive
advocate for cost reduction on parts for our vendor managed
customers. Any negotiated discounts are included at the invoice level
and realized at the point of sale. Parts are sold to our customers
based on acquisition cost and the pricing model selected at contract.
The true cost savings for the customer is encumbered in the total
solution of NAPA IBS - cost savings come from buying parts and
supplies at the "after discount" price net acquisition cost on parts,
inventory reduction and/or acquisition, transaction cost reductions, and
shop productivity.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
65 Propose a method of facilitating "sourced" products or
related services, which may be referred to as "open
market" items or "non -contracted items". For example, you
may supply such items "at cost" or "at cost plus a
percentage," or you may supply a quote for each such
request.
66 Identify any element of the total cost of acquisition that is
NOT included in the pricing submitted with your response.
This includes all additional charges associated with a
purchase that are not directly identified as freight or
shipping charges. For example, list costs for items like pre -
delivery inspection, installation, set up, mandatory training,
or initial inspection. Identify any parties that impose such
costs and their relationship to the Proposer.
The NAPA IBS program offers a brand -agnostic approach to stocking
parts rooms that gives each customer the choice of what
combination of OE and aftermarket brands and product lines they
want us to stock. Aftermarket parts have become a crucial savings
vehicle for many Sourcewell members so our Sourcewell customers
benefit because we are a direct supplier of these items that
comprise a significant portion of their spend. For products that are
outside of our supply chain or that are simply preferred by fleet or
facilities management, we have a large automotive and non -fleet
vendor network that we can turn to. We regularly source PPE
products, outside repair work and other non- traditional inventory
requests for Sourcewell customers across the US and Canada and
we don't add any additional markups for doing so. The pricing model
that we have in place applies to any part we stock regardless of the
source. With NAPA IBS, the goal is to build an inventory that fits the
customer, not one based on our preferences or agenda. Furthermore,
we provide transparent invoices from all suppliers so our customer
can see acquisition costs and make smart purchasing decisions.
Due to our affiliation with NAPA, we do have the important ability to
source a vast selection of parts from our internal supply chain,
saving the customer significant dollars when they choose to go that
direction. We work with 2,000+ outside vendors to source parts for
our Sourcewell customers today, but the cost savings offered by
supplying NAPA parts makes NAPA the number one stocked brand
across our IBS parts rooms. Stocking NAPA parts offers a
dramatically reduced acquisition cost versus what our competitors pay
for the same parts. Vendors without this internal supply chain pay
and pass on to the customer multiple markups on aftermarket parts.
Finally, our national footprint creates buying power with our suppliers
that reduces overall acquisition costs, and therefore final pricing, but
it also guarantees one more thing: The potential loss of a large
customer in the IBS world would not have an impact on our ability to
achieve the best pricing and service from our suppliers, adding
stability to our service that not all competitors who rely on just a few
large accounts can provide.
Additions to total cost outside of our acquisition costs may include
requests for projects such as IT projects, special freight requests,
customer equipment purchases, third -party involvement agreed to by
the customer, or overtime charges that come up as part of our
agreement. Those expenses are 100% verified and agreed to by a
customer before they are ever billed or charged as part of our
services. We have witnessed many cases where competitors charge
additional fees that raise the overall cost of services, but we do not
charge any of the following through the NAPA IBS program:
• Standard mobilization or installation costs
• Internal freight
• Technology integration costs on solutions we already provide
• Markups on operating expenses
We provide transparent and accurate costs of our program up front
and throughout our contracts. Our pricing model stays consistent
throughout the contract and can be easily amended for the changing
needs and scope changes from any Sourcewell members.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
67
68
69
If freight, delivery, or shipping is an additional cost to the
Sourcewell participating entity, describe in detail the
complete freight, shipping, and delivery program.
Specifically describe freight, shipping, and delivery terms or
programs available for Alaska, Hawaii, Canada, or any
offshore delivery.
As part of our IBS services, the only freight or shipping costs come
in the form of special order parts and supplies as requested by the
customer. For example, if we have a specific application part that is
an emergency and the only supply for that particular part is from a
vendor in another state we provide the customer with a freight
approval for and will only ship upon approval from authorized
Sourcewell IBS customer approver. Freight and shipping on special
order items is billed to customer on the itemized operating statement
on a monthly basis and is billed at cost with no markup. In addition,
freight for these special order items is included on our invoice along
with the part for auditing and tracking.
NAPA branded parts are primarily supplied from our closest NAPA
Distribution Center at no freight charge to the customer. Our NAPA
Distribution Centers are available for parts supply 7 days per week
for our On -site NAPA IBS stores. Nightly freight deliveries to IBS
locations are available on Monday -Friday with special pickups and
deliveries on weekend. We also handle a wide array of local,
regional and national non- NAPA vendors. Our goal is to have a vast
majority of stock on hand to avoid freight charges.
We work with all vendors to deliver us parts at cost - with no
separate delivery charges.
NAPA IBS has no requirements or restrictions for Alaska, Hawaii or
Canada within the services in our RFP response. NAPA IBS has
brick and mortar warehouse locations and employees in Anchorage,
Honolulu and throughout Canada, as well as multiple company and
independent NAPA dealers in multiple markets in both states that
can and currently do provide services outlined in this RFP.
NAPA also has export distribution centers on the West Coast
(Sacramento) and East Coast (Miami) that already have international
logistic channels of distribution in place that can expand our services
proposed in this agreement to the Caribbean, Central America,
South America, and the South Pacific (including Guam).
Since we have brick and mortar store and warehouse operations in
Alaska, Hawaii and Canada, they will have the exact same benefits
as all other 48 states. Since they are part of the Genuine Parts
Company family and NAPA network - NAPA branded products are
delivered at the same cost as the mainland US. Freight and
shipping for special order parts and parts not available through local
and regional vendors would be vetted the same as in the 48
mainland states. Freight charges would be on an approval basis
from customer on special order and national vendors. Genuine Parts
Company owns our own private feet company in Rayloc Merchandise
Distribution Services (RMDS). RMDS provides transportation solutions
for all of CPC's U.S. based companies. RMDS is often called upon
to deliver weather related emergency relief supplies and provide
solutions for any other special projects the GPC family orchestrates.
RMDS is headquartered in Atlanta, GA and has cross -dock facilities
in Atlanta, GA, Cedar Rapids, IA, Charlotte, NC, Hagerstown, MD,
Indianapolis, IN and Memphis, TN. RMDS logistical services are
available to Sourcewell members and upon request, our logistics
professionals review opportunities and work towards value -add
solutions. Because we have our own distribution network, we are
able to significantly lower the cost of freight for our Sourcewell
member customers.
Describe any unique distribution and/or delivery methods or NAPA IBS has several unique offerings within our contracts that
options offered in your proposal. provide procurement and service solutions to our customers, including:
Brick -&-Mortar Infrastructure:
We have an unparalleled existing infrastructure of distribution and
current VMI solutions across the US and Canada. With more than
6,000 retail stores, 52 major distribution centers, 55,000 employees
and 450+ current IBS VMI operations active today, our ability to
provide these services quickly, effectively and on budget is unmatched.
Product Diversity:
Our distribution network includes the largest and most diverse
product catalog of any service provider in the VMI world, including:
• 725,000 SKUs of NAPA branded parts
• 4 Million SKUs of MRO, Industrial, Office and other products
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
through Motion Industries
• More than 2 million through our network of 2,000+ external supplier
partners
Off -site Inventory Services:
Sometimes space, location or labor issues may require us to provide
an off -site dedicated warehousing or parts supply operation for our
customers. We have multiple examples where customers have asked
us for an off -site solution. In these cases, we are able to manage
inventories remotely through our IBS HUB consignment program.
Having consignment or off -site inventory loaded into our technology
allows us to monitor what has been used, what needs replenishment
and what to bill the customer for. Periodic manual counts will be
conducted by NAPA IBS personnel to reconcile all unmanned satellite
locations and consignment inventories. This offsite inventory
management also applies to customer mobile units and service
vehicles that carry emergency inventory that is not held at a specific
brick -and -mortar location.
Hub and Spoke Services:
In some cases, we have customers that have multiple sites but do
not require staffing at all locations. In these cases, we can model a
hub and spoke inventory management system using people,
technology, bar coding and standard operating procedures to
accomplish the parts management goals of our customers. The
unique nature of NAPA's brick and mortar operations, 52 master
distribution centers and 6,000 retail outlets, gives NAPA a unique
ability to source both NAPA and non-NAPA parts and supplies for
our fleet customers.as well as deliver those products in an expedited
manner leveraging our dedicated brick and mortar assets and
logistics. This allows us to keep staffing costs in check and provide
manned and unmanned services to fleets that are mobile or
geographically broad in nature. The fact that we have so many brick
and mortar sites and daily delivery to these sites, along with 450+
dedicated vendor managed inventory sites (NAPA IBS) allows us to
give our government/education customers unparalleled service and
availability.
Virtual Inventory Exchange Warehouse (VIEW):
NAPA IBS VIEW is a module within the IBS HUB system that
facilitates the exchange of inventory between IBS sites, whether within
the same organization or outside of it. This reduces obsolescence,
shares outside pricing levels that can help us negotiate better deals
and helps find hard -to- source parts. It also integrates with UPS
labeling and shipping modules to make a one -stop -shop for moving
parts.
Electronic Vending Machine/RFID Solutions:
We work with multiple suppliers of vending technology including
vending machines and RFID solutions to address specific non -
manned solutions. In these cases, we build the standard operating
procedures and cost/benefit analysis for customers to use this
technology to decide if it is the proper fit.
MRO Warehouse Supply Management:
In addition to fleet supplies, many of our municipal customers ask us
to use the same technology, staffing, and inventory tools we do in
fleet -related operations. We have the capabilities and vendor
relationships to add this as an added value service to our IBS
operations. We currently hold Sourcewell contract #121218 for MRO
inventory management.
Technology Solutions:
With our dedicated IBS headquarters team, we also have the ability
to partner with the billing, finance, and management of fleet and
government/education fleet operations to work on custom integration
solutions for their fleet or enterprise procurement platforms - all
meant to drive transactional efficiency and cost reduction in the day
to day process of orderinq parts and supplies.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
Custom Technician Training Solutions:
70 Specifically describe any self -audit process or program that
you plan to employ to verify compliance with your
proposed agreement with Sourcewell. This process includes
ensuring that Sourcewell participating entities obtain the
proper pricing.
We are dedicated to helping productivity in the shop through shop
training - paced at the speed of the shop. Whether it is on-line, on -
site or classroom study, NAPA IBS has tools to keep the
government/education fleet technicians and fleet managers on the
cutting edge.
www.NAPATraining.com
NAPA Integrated Business Solutions employs an in-depth, multitiered
audit system that extends from self -audits to third -party corporate
governance.
Self -audit Process/Program:
NAPA IBS manages a similar process with audits on all 450+ IBS
contracts nationally.
Corporate Auditing and Governance
As a publicly traded company, Genuine Parts Company is guided by
Sarbanes- Oxley corporate governance and auditors as part of our
public responsibility. Our business units in all company operations,
including NAPA IBS, are audited regularly.
IBS Corporate Auditing:
Genuine Parts Company supplies each of our IBS locations with 3rd
party inventory auditing contract inventory teams - per Sarbanes
Oxley regulations. Each Sourcewell/NAPA IBS customer agreement
will include monthly monitored electronic tracking of all customer
purchases handled through our NAPA Headquarters in Atlanta, GA.
The contracts will be subject to a quarterly compliance business
review with involvement from the contract owner (GPC or independent
dealer) and the customer and will be signed off and logged at
NAPA Headquarters) for compliance. NAPA Internal Audits: NAPA
internal audits occur at a minimum twice a year before and after our
interim write off period. Stores scoring less than 85% will get re -
audited to ensure the non-compliance items are corrected. GPC
Internal Audit and NAPA team members use the national "APG Store
Loss Prevention Review" guidelines to randomly select and audit
stores and to discuss results in detail with management and senior
leadership. Due to the random nature of these audits, we are unable
identify the frequency. The regular NAPA audit is used to ensure a
location is ready for GPC internal Audit. NAPA external audit is
conducted by EY and assisted by Moore Colson. These audits
require quarterly, interim and annual support and are reviewed by
GPC Sr. Leadership and used to sign off on the company financials
and 10K documentation.
Parts Pricing and Operations Statements
Compliance:
Our HQ's IBS operations department listed in this response produces
and reviews month end contract compliance reporting to ensure each
customer's prices match their specific agreements and with any
deviation reported to the operations for corrections. This team
performs quarterly pricing reviews along with our local operations to
ensure our customers receive contract pricing per our agreed
Sourcewell contract. Our on -site point of sale system will be the
system of record for all transactions, and we have dozens of daily,
weekly and monthly reporting available to any IBS customer for
contract compliance. In many of our IBS sites, we are very familiar
with contract compliance and audit measures, so our team is
seasoned to report and audit our operations. This transparency is
reflected in our IBS Sourcewell contract agreement attached. As a
rule, in many of our IBS contracts, we provide a specific market
basket of products to our customer with specific margins and costs
to ensure compliance, typically on a quarterly basis. Our customers
may pick the parts from parts acquired in the contract and may ask
us to do an analysis on our contract price versus the price charged.
We then produce specific reports and billing showing specific
contract price to ensure compliance. The audit needs of our
Sourcewell contract customers may differ so we write the information
requirements specifically in our contract language. NAPA IBS
operates within a transparent government and education fleet
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
environment every day and takes price compliance very seriously. In
addition, all IBS customer purchases are stored and protected in our
GPC secured network daily. Purchases are held in two separate
secure corporate servers/data warehouses and preserved for the term
of the contract for internal and external audit purposes.
Sourcewell Marketing Requirements:
In regard to marketing and advertising requirements, our GM of IBS
will assign the designated IBS Marketing Coordinator to ensure the
IBS website has the most current Sourcewell marketing materials
posted and maintained monthly.
71 If you are awarded an agreement, provide a few examples The following items are specific, trackable metrics that, if awarded
of internal metrics that will be tracked to measure whether this contract, we will use to measure our success in growing our
you are having success with the agreement. Sourcewell footprint through the IBS program.
72 Provide a proposed Administration Fee payable to
Sourcewell. The Fee is in consideration for the support
and services provided by Sourcewell. The propose an
Administrative Fee will be payable to Sourcewell on all
completed transactions to Participating Entities utilizing this
Agreement. The Administrative Fee will be calculated as a
stated percentage, or flat fee as may be applicable, of all
completed transactions utilizing this Master Agreement
within the preceding Reporting Period defined in the
agreement.
Contract Renewals:
The ability to renew our existing 150+ Sourcewell IBS contracts
through the term of the new contract means customers are happy
with the program and partnership we have built and guarantees future
revenue for NAPA and Sourcewell.
Existing IBS Contract Conversion:
We make a concerted effort to promote the Sourcewell contract to
our existing standalone customers as a way to continue their service
with us without having to issue an RFP. Converting non -cooperative
contracts to Sourcewell is a great way to grow our success.
New Sourcewell Contracts:
Acquiring new government fleet customers through the implementation
of the Sourcewell IBS contract is the most impactful way to grow
NAPA's and Sourcewell's business simultaneously.
Customer Satisfaction Surveys:
Every quarter, our local management teams meet with every IBS
customer to discuss key wins, opportunities for improvement, and the
state of the relationships. Following each of these reviews, the
customer submits a satisfaction score that is tracked by NAPA
Headquarters. The scores our Sourcewell customers give us are a
strong indicator of our ability to deliver on the promise of what we
offer.
NAPA IBS proposes a 1% fixed percentage fee paid to Sourcewell
based on monthly total net sales of the IBS to the Sourcewell
contract customer, on all IBS contracts using the Sourcewell contract
as a procurement vehicle. This fee would be payable to Sourcewell
on a quarterly basis directly from NAPA headquarters, regardless if
the Sourcewell IBS contract was through a company or independent
location.
NAPA HQ will handle the sales tracking, reporting, audits, and fee
disbursement. The 1% fee will be paid by NAPA Headquarters
directly to Sourcewell - none of these fees will have an economic
impact on the actual end user IBS Sourcewell customer. These
payments to Sourcewell will not reflect in the price of the parts or
services paid by the IBS contract customer.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
Table 7: Pricing Offered
Line
Item The Pricing Offered in this Proposal is: * Comments
73 The pricing offered is as good as or better than pricing typically offered through existing cooperative contracts, state NAPA's not to exceed pricing
contracts, or agencies. models are industry leading
for the value offered by
NAPA's Integrated Business
Solutions. Unparalleled value-
added benefits of the NAPA
IBS program cannot be
imitated. Our customers
choose to partner with
industry leading parts, people,
and pricing they've come to
expect from NAPA.
Table 8A: Depth and Breadth of Offered Solutions (200 Points)
Line
Item
Question
Response*
74 Provide a detailed description of all the
NAPA Integrated Business Solutions (IBS) is a customized on -site (or off -site) vendor
Solutions offered, including used, offered in
managed parts and supplies inventory management program offered by NAPA Auto
the proposal.
Parts under the trademark name Integrated Business Solutions. Genuine Parts
Company/NAPA has engaged in this specific service offering for more than 30 years.
In the simplest form NAPA IBS is a service for fleet customers in any government
segment (State, DOT, City, County, Utility, Federal, etc.) or education segment (Higher
Education and K-12) where the customer has a need to more effectively manage the
parts, supplies and materials it takes to maintain their fleet vehicles. NAPA's on -site
store program provides the following benefits:
• On -site, vendor managed, inventory consisting of commonly used items. These
items are purchased and held at NAPA's expense and are charged to the customer
only when used for a given maintenance or repair.
• Dedicated staff providing on -site parts related services.
• Procuring, stocking, and issuing of automotive parts including both NAPA branded
and non -branded items.
• Work order system integration to ensure parts and equipment are timely and
accurately charged to vehicle maintenance and cost records.
These services greatly reduce the involvement of agency personnel in the acquisition
and administration of parts enabling improved departmental focus on core functions
and responsibilities.
Today, NAPA IBS operates over 450 on -site locations for multiple government and
private fleet and warehousing operations in the US and over 20 sites in Canada.
Each IBS contract is unique because each fleet we service has different hours of
operation, different vehicles, varying ages of vehicles, and unique staffing situations.
no two fleets are the same. Each IBS location is customized for the
government/education customers business. We start with a fresh scope of work and
use industry best practices as benchmarks, then build a customized service and
store structure around the government agency's needs (people, vendors, services,
hours, space, and inventory).
NAPA IBS works with government administrations, procurement and fleet operations
to develop a custom contract and scope of work. Once contract terms are agreed to,
we mobilize staffing, inventory, standard operating procedures, billing processes and
regular contract compliance reporting. When onsite, NAPA IBS manages any product
our customers need us to handle (NAPA and Non-NAPA Automotive/Truck/GSE Parts,
OE parts, office supplies, safety material, tires, bulk fluids, and more).
Under the Sourcewell agreement, the NAPA IBS store will be physically located within
the customer's fleet shop or facility. However, NAPA IBS may offer an off -site model
should the customers location not be an option. NAPA will staff the location with full-
time employees dedicated to that customer. NAPA will work with the customer's
personnel to identify existing inventory with low utilization and will provide
management with recommendations for disposition. NAPA will then procure commonly
used items and supplies used by the agency, at its own cost, to stock the On -Site
Store. NAPA's assigned resource will be responsible to procure all automotive and
heavy truck related items, whether or not these are available through NAPA or
through any other source. All items, whether issued through the On -Site Store, or
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
procured by NAPA on the agency's behalf will be entered into the agency's work
order management system.
Our current Sourcewell customers have experienced immediate benefits leveraging a
cooperative contract to employ our onsite location service.
Included Benefits:
• Contracting Speed and Simplicity - Every government entity wants to be able to
build contracts and solutions that meet their specific needs and working through
Sourcewell and NAPA IBS they have been able to do that while avoiding a laborious
and expensive RFP process. Especially in a year of pronounced operational
difficulties and global crisis, solutions like this one have helped governments get the
help they need more quickly and efficiently.
• Immediate Inventory Reduction - NAPA IBS owns the parts supply and inventory. In
many cases, we buy the existing non -obsolete parts the customer stocked prior to
IBS, relieving them of the inventory investment. Then we add additional inventory on
NAPA's investment to support the fleet and improve fill rates.
NAPA IBS stores sell our contract customers parts and supplies as they need them -
on -demand. dramatically reducing the expensive world of owning and managing
inventory. The customer only pays for the part when they use it.
• Staffing - NAPA IBS provides the staff to run the parts operation during the hours
the customer needs us. This staff is 100% dedicated to their contract customer and
will also be available to cover the parts operation after hours and in emergency
situations if needed).
• Transaction Cost Reduction - NAPA IBS works with fleet departments and
procurement departments to reduce the number of transactions by reducing
paperwork and reducing the vast number of vendors usually servicing a fleet. We
source from all vendors NAPA and non-NAPA and provide our customers with one
bill at the end of the month. By consolidating the monthly parts bill into one
statement, our customers experience a big transactional cost savings reduction by
paying one bill versus hundreds.
• Technology Advances - NAPA IBS also works to reduce transactional time and cost
by integrating our exclusive IBS HUB point of sale system with existing fleet and
warehousing software systems. By integrating with a fleets existing software platform,
we help them leverage a major investment they have made in their fleet software and
fully utilize the billing, reconciliation, work orders, and reporting available in their
software. Most importantly, it ensures that all parts and supplies used in the shop get
billed to a proper work order - allowing our customers the auditability of what they
do in their fleet operations. NAPA seamlessly integrates with dozens of the most
popular systems on the market (including Assetworks - Fleet Focus, FA, M5, Faster,
RTA, Dossier, Chevin).
• Shop Productivity Improvement -- NAPA IBS on -site store handles the day-to-day
productivity killers (parts management, paperwork, cores, defects, warranties, new part
returns). A very important part of our service is providing regular reporting of on -
demand fill rates. Between inventory management, customized min -max services and
our nationwide vendor network, NAPA IBS builds a transparent, auditable inventory
plan with our customers that builds in specific KPI's and benchmarks for on -time
parts delivery to the technicians. Our goal with this is to eliminate the expensive
downtime in a shop spent waiting for parts delivery in the traditional parts
procurement system. Our goal is to help the govern ment/educationaI customer by
keeping technicians turning wrenches through having the proper inventory on hand,
providing parts pickup and service to ensure the shop receives parts on time, while
working directly with thousands of global vendors.
Within the scope of these services, we are able to source, manage and provide a
vast array of product categories from our internal and external supply chains to be a
single -source supplier for Sourcewell customers. Some of the products we regularly
supply include:
• OE & Aftermarket Automotive Parts
• Light, Medium & Heavy Duty Truck Parts
• Off -Road & Construction Equipment
• Marine Parts & Equipment
• Transit -Specific Parts
• Agriculture Parts
• Tires
• Fluids & Chemicals
• Shop Supplies
• MRO Products
• Chains
• Tools & Equipment
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
• Lifts & Jacks
• Vehicles
• Hydraulics
• Janitorial Supplies
• Office Products
• Paint
• and more
We offer such a breadth of sourced and internal NAPA goods to provide our
government customers a perfect mix of OE and aftermarket options. Our role is to
provide fleets with options that allow them to select the products they need while
meeting quality, warranty, price and availability criteria, regardless of brand. The
choice of products remains in the customers hands.
While we work with more than 4,000 manufacturers and distributors, we are
supported by the full Genuine Parts Company distribution network, including NAPA
Auto Parts, Motion Industries, and Traction Heavy Duty Truck Parts.
75 Within this RFP category there may be In addition to our on -site Vendor Managed Inventory model, we also offer customized
subcategories of solutions. List subcategory off -site distribution options to meet customer performance expectations. These
titles that best describe your products and services provide repair parts, fluids, tools and repair equipment. NAPA IBS has the
services. ability to not only utilize our own delivery capabilities but add services through Door
Dash to exceed customers logistic needs and keep them operating well above
required readiness levels. Subcategory titles would include site direct, off -site options,
Tools & Equipment, and Logistic Warehousing capabilities.
Additional subcategory outline of services/solutions NAPA IBS can provide within this
RFP are outlined as follows:
• Vendor managed fleet parts management services - aftermarket, OE parts, tires,
related supplies, paint, tools and equipment
• Vendor managed facilities Maintenance, Repair, and Operating (MRO) warehouse
management services - including building materials, industrial materials, school
supplies, office supplies.
• Repair and diagnostic tools and equipment for fleet operations
• MRO replacement supplies for facilities, schools, non -profits, housing authorities,
transit agencies
• IT services for fleet and MRO facilities - including warehouse enterprise software
integration, consulting, fleet software integration, data management
• Parts and MRO supplies using vending machine solutions -based on customer need
• Off -site inventory vendor managed services - manned and unmanned
• Parts and warehouse staffing services
• Inventory management analysis
• Exclusive online parts ordering via NAPA ProLink, customized punchouts or
software integrations
• Fleet metrics reporting
• Public Works/Water Management Supplies
• Building & Construction Supplies & Materials
• Supply Chain Services
Table 8B: Depth and Breadth of Offered Solutions
Indicate below if the listed types or classes of Solutions are offered within your proposal. Provide additional comments in the text box
provided, as necessary.
Line
Item Category or Type Solutions Offered * Comments
76 Vendor Managed Inventory r Yes Value add items
solutions, such as: r No provided by NAPA IBS
within this solicitation is
our network of suppliers,
customers, contracts and
people. Today, we staff
over 400 IBS fleet
operations with well over
1,500 dedicated vendor
managed on -site staff in
our US operations.
Our track record of
driving cost out of fleet -
related and
warehousing operations
stems through four main
avenues: inventory
management, staffing,
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
transaction cost
reduction and shop
productivity. Each of our
400+ US sites are
unique. Today NAPA IBS
owns and maintains over
$200 million in parts
inventory for hundreds of
thousands of fleet
vehicles.
NAPA IBS specializes in
Vendor Managed
Inventory services (VMI).
Customized Supply
Chain Management
Solutions.
• Complete inventory
analysis of parts,
supplies, tires,
chemicals, fluids and
much more
• Obsolete inventory
reduction planning and
dispersal services
• State-of-the-art
barcoding of all inventory
regardless of vendor
• Electronic min/max
establishment and
regular review to ensure
specific fill rates
Transaction Cost
Reduction
• NAPA IBS deals with
hundreds of vendors and
the customer only
receives one monthly
statement for parts
• IBS can assist with
reduction of paperwork
through monthly invoice
reconciliation services
• The goal: Delivering
streamlined paperwork
and reduction of effort
for accounting/billing
Technician Training -
NAPA IBS Exclusive
• NAPA exclusive: Online
technician skills
assessment
• NAPA Training
exclusive: Over 200
online tech training
modules
• NAPA Training
Exclusive: Over 50 on -
site professional training
instructor -led classes
• ASE test preparation
for shop technicians and
shops striving for ASE
Blue Seal Certification
Fleet Software
Integration - NAPA IBS
Exclusive
• Seamless integration
of customer's fleet
management system with
our IBS HUB inventory
management system
• This is full-scale
integration, not just a
data dump
• Our staff insures all
requested and billed
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
77
Parts, fluids, equipment, and supplies for vehicle, truck,
fleet, and warehouse operations
parts are on work orders
• Full-time national IT
support for IBS
operations - including
customized IT solutions
Contract Compliance
Reporting - NAPA US
IBS Exclusive
• Customer Summary
Report - daily overview
of parts operation
efficiency.
• Daily Status Report -
work orders fulfilled,
unfulfilled and pending.
• Parts on Order/Unit
Status Report - gives
fleet manager view of all
pending parts on order
relative to specific
pieces of equipment,
including ETAs.
• Daily Transaction
Report - detailed data of
each part requests
including ordering
technician, unit number,
work order number, part
description, quantity
ordered/billed and more.
• Vehicle Out of Service
Report - shows number
and percentage of fleet
units current down
waiting for parts.
• Fill Rate Report -
SKU- specific actual fill
rates per contract KPIs.
• Cost Comparison
Detail Report - SKU-
level daily report
showing last paid cost
versus previous cost.
We are best -in -class on
the training of our
people and our
customers and pride
ourselves in transparency
and driving results for
fleet and maintenance
repair operations.
r Yes Today, Supply Chain
C No Solutions with NAPA IBS
offers more than 2.2
million repair parts,
fluids, equipment, and
supplies for fleet repair
services, as well as
more than 4 million
MRO and industrial skus.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
78
79
On and off -site storage, service, and parts room operation, r Yes
management, and staffing r No
Performance reporting, and data and technology analysis
Being a customized
supply chain solution,
NAPA IBS manages on
and off -site operations to
service multiple
industries. Several of our
models include both on
and off -site models for
the same customers,
offering a hybrid
capability to maximize
efficiency.
Off -site inventory
services - Sometimes
space, location or labor
issues may require us to
provide an off -site
dedicated warehousing
or parts supply operation
for our customers. We
have multiple examples
where customers have
asked us for an off -site
solution. In these cases,
we are able to manage
inventories remotely
through our IBS HUB
consignment program.
Having consignment or
off -site inventory loaded
into our technology
allows us to monitor
what has been used,
what needs
replenishment and what
to bill the customer for.
Scheduled inventory
counts are conducted by
NAPA IBS personnel to
reconcile all unmanned
satellite locations and
consignment inventories.
This offsite inventory
management also
applies to customer
mobile units and service
vehicles that carry
emergency inventory that
is not held at a specific
brick -and -mortar location.
r Yes NAPA IBS has invested
r' No in our own dedicated
point of sales system
(HUB) to capture all
reporting needs for our
customers.
Our performance
standards can vary
largely depending on the
size, scope, complexity
and sometimes
geography of the VMI
operation we are
managing. We work
hard to customize a
solution that works for
each individual customer,
but the following is a list
of some of the most
common standards and
guarantees that we
implement and track:
• Performance
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
standards, goals and
KPIs of operating IBS
parts rooms are tracked
and can be reported
through our IBS HUB
system, which is an
exclusive capability of
NAPA IBS. The system
provides regular and on -
demand reporting on the
following to communicate
our operation successes
and areas of
improvement to customer
management:
• Parts Fill Rates
• Daily Service Metrics
• Inventory Special Order
Tracking
• Down Vehicle Time &
Percentage
• Inventory Readiness
• Parts Cost Comparison
We haveincluded an
upload of the sample
IBS HUB KPI report in
this section of the
supplemental document
upload portal.
• Regular contract
compliance audits will
be conducted to ensure
operational accuracy.
• We have invested in a
digital business review
portal that schedules,
tracks and stores
business reviews with
every IBS customer on a
monthly or quarterly
basis. It also
communicates results to
the customer and solicits
feedback and ratings
from them so we can
measure our
performance from the
customer's perspective.
• We provide product
choices for our
customers. Whether
NAPA parts or parts
sourced from other
suppliers, we will stock
the parts that fit the
customer's operation and
preferences best.
• We possess a local
footprint in any area we
operate. This allows us
to provide backup
inventory, staffing and
distribution support in
any situation without long
wait times, expensive
freight or mobilization
charges.
• We have industry
leading technology
capabilities to support
our Sourcewell member
partners that we can
customize to meet their
ordering, billing, payment
and reporting needs.
• Orders placed
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
80
Fleet and facility software integration and data exchange
manually or directly with
our parts staff will be
addressed immediately
upon request.
• Orders placed
electronically will be
acknowledged in our
system immediately and
will be addressed by our
parts staff within 30-60
minutes.
• Where applicable
and/or required, our
parts staff and
management will be
ASE trained and/or
certified.
• All parts sold to
customers will meet or
exceed OE or equivalent
specifications or will
satisfy the required
specifications of the
individual Sourcewell
member customers
• Warranty eligible
products will be
identified, tracked,
processed and credited
through our IBS HUB
inventory management
system. When a
technician brings a
warranty product to our
parts counter, we will
know on the spot if it is
eligible and will issue
credit as appropriate,
then work with the
supplier to resolve the
warranty.
• All staff involved in
IBS operations will be
fully trained and
knowledgeable on
required parts, vendors
and technology required
to excel at the position.
• Our contracts have the
ability to be terminated
by our customers if we
are ever not meeting
expectations. Most
contracts have mutual 60-
day termination clauses
and language pertaining
to our failure to meet
obligations is negotiated
on each individual
contract.
r Yes In addition to Line Item
r No #79, IBS HUB by NAPA
is the keystone for
multiple fleet and facility
software systems. Our
HUB program has full
integration capabilities
with Assetworks,
FASTER, and RTA to
name a few.
Our IBS sites offer a
more in-depth digital
solution to on- and off -
site customers who want
to order from us
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
electronically. Integrating
a shop's fleet software
system into our inventory
management and point -of -
sale platform allows
work order, parts order,
vehicle status, billing,
reporting and other data
to pass automatically
between the two. This
increases technician
productivity and data
accuracy by letting the
customer know exactly
where their parts are
and attaching every part
ordered to a specific
unit and work order.
Some of our integrations
even perform automated
invoice reconciliation,
extending the benefits
beyond the shop and
into customer
administrative and
accounting departments.
Some examples of our
most successful
integrations with third -
party software systems
available today include
AssetWorks (FA, M5),
Faster, RTA, Dossier,
Chevin and many more.
• Enterprise E-
Procurement:
NAPA IBS has the
capability to provide
digital cataloging through
punchouts and EDI
interfaces placed directly
within a customer's
enterprise procurement
system. On our e-
commerce website,
www.NAPAIBIZ.com, we
show companies that
use large eProcurement
programs how to
register with NAPA to
access our NAPA
catalog. Platforms
supported include Ariba,
SAP, Oracle, Epicor,
Ketera, Jaggaer,
Proactis/Perfect
Commerce, Coupa and
more. We also offer
digital warehousing
solutions with JD
Edwards and Manhattan
products.
81 Emergency response services r Yes In the event that a
r No disaster or emergency
strikes a Sourcewell
customer location, our
local management teams
are prepared to meet
the challenges
associated with this type
of situation and have
lived through them with
your members over the
history of the IBS
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
program. The following
are a few examples of
real emergency
situations we have
handled recently:
Hurricane Laura -
Louisiana
• Category 4 storm in
August 2020 that
destroyed all local
merchant channels,
including area NAPA
stores, across a large
geography.
• Large utility fleet and
IBS customer designated
as first responder and
tasked with restoring the
local electric utility
infrastructure after the
storm.
Parts/equipment support
needed for thousands of
dispatched employees.
• NAPA provided
personnel support within
24 hours, sourced from
our surrounding
distribution centers and
stores that were still
operational.
• Within 48 hours, NAPA
had implemented tractor
trailers as mobile parts
and supplies vehicles
that provided on -site
support throughout the
impacted area.
• NAPA remained
involved on -site with our
IBS customer to support
their efforts until the
restoration of the local
infrastructure was
completed.
COVID-19 Pandemic:
• Global pandemic
arising in the US in
2020.
• Several IBS
government fleets and
Sourcewell users
designated as first
responders needing
emergency backup
staffing and parts
support while maintaining
operational safety.
• Fleet and safety/PPE
products were sourced
and available for use by
all first responders and
all on -site personnel
safety measures were
strictly followed.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
• K-12 school district
customers were shut
down completely, leaving
staff at potential risk of
unemployment. NAPA
IBS reallocated
personnel to working
operations in our retail
and IBS network and
provided consulting for
fleets on how to retain
staff in other functions.
COVID-19 Pandemic -
Ventura, CA
• PPE supplies
unavailable throughout
the state during initial
spread in March 2020.
• NAPA IBS sourced
supplies from outside
sources for the City of
Ventura, a Sourcewell
member customer,
including 110 gallons of
hand sanitizer and
disinfectant. Ninety five
percent of all parts
requests are supplied
within 24 hours of
request, and eighty five
percent are issued on
demand. In all
emergency cases, it is
our job to provide
backup or increased
staffing, after- hours
support and on -demand
distribution for
governments across the
US and Canada. Early
on in the COVID-19
pandemic NAPA was
identified as an essential
business in support of
first responders and
emergency operations
and it has been our
brick -and -mortar
distribution infrastructure
that has allowed us to
serve them as well as
we have. When an
emergency hits, we
stock up on the products
that we know our
customers will need,
whether tires, snow
removal equipment, light
bulbs, PPE supplies,
customers won't run out
when it matters most.
Also, because of our
national footprint and
distribution foundation,
we can promise that no
individual emergency will
take away our ability to
support Sourcewell
members. We always
have the capability to
source from approved
vendors if a location is
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
affected. While we will
always respect and
defer to the customer's
emergency policies,
GPC has a detailed
Emergency Plan in place
that establishes
procedures to mitigate
the effects of a disaster
in an effective and
efficient manner. Our
staff is fully trained and
have experience serving
our customers, managing
media and training
others in the following
cases and more:
• Flooding
• Hurricanes
• Fires
• HAZMATs
• Power Outages
• Snow/Ice
• Tornado
• Pandemic Outbreak
Upon opening a new
IBS location, our
management team will
work with our customers
to define the critical
processes and the
minimum staffing levels
required to maintain the
business operation for a
period of weeks
following a disaster
situation. We will ensure
our initiatives are in line
with current customer
procedures and that they
will protect both our and
the customer's
employees and facilities.
In the case of an after-
hours emergency that
requires additional parts
service at an IBS
location, we have flexible
options for how to
manage the situation to
accommodate the
customer's needs in the
best way possible.
Some options that we
have found to be
efficient and successful
are below, but we will
work with the customer
to arrange a plan that
fits their protocol and
desires.
For larger government
operations, our IBS Site
Managers, Area
Managers and Project
Managers will be
available, "on call" to
assist on -site in an
emergency situation
where parts service is
required. In this situation,
all transactions would be
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
approached as normal.
In some cases, we will
arrange for a parts
allotment to be available
to customer staff outside
of our parts room
operating hours based
on proven models in
other IBS locations. The
IBS Manager will then
reconcile the inventory
each morning. It is
important to know that
our team will be fully
trained in our
procedures as well as
the customer's, and that
IBS will always be
operational to support
their fleet in any situation.
Additionally, all of our
distribution centers and
stores stock up on
emergency equipment
and supplies from
NAPA, our other
subsidiaries and outside
vendors, during high risk
periods to make sure
we have the customer's
needs covered. In
addition to the physical
needs of a shop during
emergency situations, we
also have data security
practices in place to
protect our information
and our customers' in
the case of instances
where data could be
affected. We have
existing
Sourcewell IBS
customers who have
gone through hurricanes,
power outages and
more and our data has
always been secured
and maintained through
our backup servers
located in Atlanta and
Dallas.
82 Parts replacement and warranty management C: Yes Consignment Inventory
C No Work Order and
Replenishment Features:
• Source parts from
Consignment Inventory
during parts issuance to
work orders
• Ad -hoc / Scheduled
Replenishment from on -
site NAPA IBS location
• Parts will be controlled
by specific Shop
location or Garage
• Provides a static
inventory listing for each
location
• Stores bin locations
for each consignment
location
• Ability to conduct
physical inventory
sessions as often as
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
needed, but required
quarterly
• Ability to replenish
Consignments via
Supplier Orders,
Interstore Orders and/or
DC Orders
• Ability to aggregate
inventory across multiple
Consignments
• Ability to calculate and
recommend MIN/MAX
levels for Consignments
based on specific
location parts usage
• Tracking of inventory in
Consignments that has
been re -numbered or
superseded to new
product
Warranty:
Eligible products will be
identified, tracked,
processed and credited
through our IBS HUB
inventory management
system. When a
technician brings a
warranty product to our
parts counter, we will
know on the spot if it is
eligible and will issue
credit as appropriate,
then work with the
supplier to resolve the
warranty. Our NAPA IBS
service guarantees that
we will replace any
alleged warranty item
immediately for our
government fleets. Then,
our onsite personnel
have the responsibility to
submit warranties to
specific product
manufacturers and track
that item from the
moment it is returned
through the discovery
phase to conclusion.
NAPA IBS outlines our
warranty policy in each
contract and has the
responsibility to track
and report on this for
hundreds of suppliers
that we procure parts
from for our agency
customers.
83 National distribution system services r Yes NAPA IBS promotes the
r No Sourcewell vendor
managed inventory
contract to all of our
6,000+ stores
nationwide. Our dealer
network is broken out
into 5,000 small
business independent
stores and 1,000
company -owned NAPA
stores. These stores and
our 400 unique vendor -
managed locations are
supported by our 52
master distribution
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
centers that contain
more than $1 billion of
fleet parts and other
replenishment inventory
for our network. The
value of this network to
Sourcewell members lies
in our ability to provide
inventory, distribution and
local support in any area
of the US or Canada
without having to incur
excessive mobilization or
freight times or charges.
If a member wants to
implement our services,
chances are we already
have boots on the
ground in their location
who are trained and
ready to support them
right away. Our network
is available 365 days
each year to get our
customers the parts they
need in the most
efficient way possible.
Our network starts with
the 5,000 local, small
business NAPA stores
that support Sourcewell
in the areas where they
operate. Many
municipalities, such as
the City of Tuscaloosa,
Ala., place a strong
emphasis on supporting
local businesses and our
local NAPA network in
the City helped them do
just that. When they had
a need for fleet parts
support, they were able
to use our Sourcewell
VMI contract to not only
capture the benefits of
the IBS program, but
also support our local
NAPA store owner,
Joseph Roberto, and his
operation that consisted
of employees who lived
and worked in the City
in which they were
serving.
Our internal independent
NAPA network supports
local, small business
across the US and
Canada. We also have
dedicated efforts across
our local operations and
our corporate footprint
as a whole to support
minority-
, women- and veteran -
owned and
disadvantaged
businesses in all of our
sourcing activity. Whether
a contractual obligation
or a good -faith effort,
this is an important
cornerstone of our
community support policy
for IBS. In addition to
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
our 5,000 local small
business independent
NAPA stores, we have
the strength of our
corporate -owned
distribution network
supporting the IBS
program across the
country. These stores
have the financial
support of NAPA
headquarters and are
key hubs in providing
reliable staffing and
distribution to our
Sourcewell member
customers. They also
take advantage of our
sister companies like
Motion Industries, all
under the Genuine Parts
Company organization,
that provide non -fleet
distribution across the
US and Canada,
including industrial
supplies, office products,
MRO products,
equipment and more.
Furthermore, NAPA Auto
Parts partners with over
14,000 independent
automotive repair shops
to provide high quality
automotive repair and
maintenance parts to
ASE service
professionals. NAPA
AutoCare is the largest
network of independent
owned repair facilities in
North America. So, if it
is time for routine
maintenance or if a
Sourcewell member
needs major repairs,
there is a NAPA
AutoCare ASE Certified
facility nearby. NAPA is
highly motivated in
partnering Sourcewell
members contracted with
IBS with our independent
network of repair
facilities to increase their
technician productivity
and reduce asset
downtime by contracting
certain repairs and
services to local small
business NAPA
AutoCare operations.
Ensuring the same
quality parts are being
used on all Sourcewell
members equipment and
possibly reducing costs
by reducing the need of
overtime contract
mechanics for
automotive work.
All of our stores,
whether under corporate
or independent
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
84
Stock and non -stock parts sourcing of original equipment r Yes
and aftermarket parts, fluids, equipment, and supplies r No
ownership, have the
ability to source and
stock the products that
our customers need,
utilizing NAPA branded
or outsourced from our
vendor network. This
provides members the
choice of what fits their
fleet and facilities
operations best while
still having the power of
our network to provide
it. We currently work
with more than 2,000
outside vendors in the
IBS program that supply
a wide variety of product
categories and provide
a basis for comparison
for our customers on
price, quality and service
so they know they are
getting what they want
for their dollars.
Our distribution network
includes the largest and
most diverse product
catalog of any service
provider in the VMI
world, including:
• 456,000 SKUs of
NAPA branded parts
• 4 Million SKUs of
MRO, Industrial, Office
and other products
through Motion Industries
• Millions more through
our network of 2,000+
external supplier partners.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
85 Parts research, acquisition, and delivery r Yes Stocked and non-
r No stocked parts are
evaluated based on
usage. Every part is
searched using our HUB
system, as well as
several other e-
procurement platforms.
NAPA Prolink allows us
to search our own
distribution network.
Utilizing our own parts
provider capabilities, as
well as local and
national account
relationships, we can
control part costs and
minimize lead times. Our
partnership with
FleetCross allows us to
research and interchange
heavy truck and
industrial products to
open up a multitude of
options for our
customers. This again,
allows NAPA IBS to
provide options to the
customer for not only the
lowest acquisition cost
of a part, but the best
possible lead time.
Delivery of parts is
broken down into 3
categories. 90% of our
customers usage is
stocked regularly, while
class "B" movers are
received within 24 hours.
All products can be
delivered via our own
vehicles, pick up at the
counter, or hand
delivered directly to the
technician in their
service bay. Also, we
have recently partnered
with Door Dash to help
expedite pick up and
deliveries to our
customers in unit down
situations, as well as
site to site transfers for
individual products.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
86 Logistics Management
Solutions, such as:
87
Warehouse management services
r Yes In addition to our core
r No function of sourcing and
managing Sourcewell
customer inventory, we
provide a long list of
logistics services that
make their overall fleet
operations run more
effectively. What this
does is creates a menu
of service options for
each customer that
allows them to customize
exactly what we do for
them, so we know their
needs are met. In
addition to our long-
standing parts logistics
programs, NAPA has
entered into a
partnership with Door
Dash to assist with
priority delivery services,
unit down, and parts
replenishment services.
r Yes In addition to our core
r No function of sourcing and
managing Sourcewell
customer inventory, we
provide a long list of
logistics services that
make their overall fleet
operations run more
effectively. What this
does is creates a menu
of service options for
each customer that
allows them to customize
exactly what we do for
them so we know their
needs are met. Our IBS
HUB system controls all
aspects of analyzing
inventory status, placing
and tracking orders and
deliveries, managing
pricing and more so the
parts operation is
predictable for the
customer and runs
efficiently. Additionally,
IBS employs digital
warehousing solutions,
when beneficial to a
fleet operation, through
JD Edwards and
Manhattan 10 platforms.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
88
89
Warehouse and transportation coordination for in and
outbound supplies
Shipment optimization
r Yes Our IBS HUB system
* No provides reporting that
shows all orders that
have been placed, when
they are scheduled to
arrive, and what units
and work orders are
waiting on these parts.
This helps the customer
know when their units
will be back in service
and eliminates time
spent trying to track
down orders. NAPA's
Delivery Tracker tracks
outbound shipments
providing our customers
access to when orders
from an IBS are
expected to be
delivered, delivery
confirmation and digitally
signed invoices.
r Yes NAPA IBS barcodes and
C No bin locates codes every
item in the parts room.
Whether NAPA product
or sourced product, we
can tell the customer
exactly what is on the
shelf, where it is, and
get it to them quickly.
This ensures efficiency
and accuracy in the
picking of orders. NAPA
IBS uses innovative
shuttle systems to
streamline parts supply
to our customers by
utilizing routes that
strategically connect our
distribution centers, retail
stores and IBS shops
and utilizes many 3PL
partners such as UPS,
Fedex, CH Robinson, to
Door Dash, Lyft and
Uber when the local
NAPA delivery network
is unable to provide
products in a timely
manner. In 2024 NAPA
has entered into an
agreement with Door
Dash for parts delivery
services, adding to our
delivery innovations to
meet customer needs,
and keep them
operational. NAPA IBS
has implemented a
delivery tracker software
system for our vehicles
so we can optimize our
services for customers
and decrease down time.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
90
91
4%
93
Freight management
Load scheduling and delivery confirmation
Customs management for international shipments
Coordination of just -in -time replenishment of parts
r Yes
When required by our
* No
customers for long
distance freight
deliveries on orders we
work with third party
logistics companies
(3PLs). The IBS HUB
has the ability to
integrate with these
parties to incorporate
their shipping statuses
and ETAs and link that
to our customers orders
for increase visibility
providing an efficient
operation.
C: Yes
NAPA's Delivery Tracker
* No
tracks outbound
shipments providing our
customers access to
when orders from an
IBS are expected to be
delivered, delivery
confirmation and digitally
signed invoices. NAPA
Delivery tracker has the
ability to incorporate
delivery notifications and
conformations of any
large shipper or 3PL
company that would be
utilized by our customer.
r Yes
NAPA IBS handles
* No
international orders for
our customers, both in,
and outbound. We order
specialty parts and
equipment from across
the globe, daily. NAPA
IBS operations, and
parts professionals work
with experienced
expeditors to ensure all
customs requirements
and international trade
laws are followed to
ensure the quick delivery
of products through the
borders. Status of
shipping is updated into
the IBS HUB to provide
communication back to
our customers of the
progress of their orders.
G. Yes
The core function of
C No
Integrated Business
Solutions by NAPA is
maintaining an on -
hand inventory at our
customers location to
provide parts on
demand as needed.
The IBS HUB provides
detailed analysis of
inventory movement from
the orders placed by our
customer and vendor
lead times to adjust
minimum and maximum
stocking levels as well
as daily recommended
stocking orders to our
suppliers, to ensure that
the on -hand inventory is
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
properly replenished to
meet our customers'
expectations of timely
parts delivery.
JOEI, NAPA Express,
and our Virtual Inventory
Exchange Warehouse
(VIEW) are proprietary
sourcing systems that
allow our IBS store
personnel access to our
nationwide distribution
network to find the parts
they need easily.
Our Virtual Inventory
Exchange Warehouse
(VIEW) within the IBS
HUB facilitates the
exchange of inventory
between IBS sites,
whether within the same
organization or outside
of it. This reduces
obsolescence, shares
outside pricing levels
that can help us
negotiate better deals
and helps find hard -to -
source parts. It also
integrates with UPS
labeling and shipping
modules to make a one -
stop -shop for moving
parts. We are also tied
into our outside
suppliers' inventories so
NAPA and non-NAPA
parts can be acquired in
the best way possible
every time.
For customer locations
with an off -site IBS
location, NAPA can
manage remote and/or
consignment inventories.
Unmanned location
inventory is managed,
replenished and billed
through our IBS HUB
system. The technology
reduces the required
headcount to run a
customer's parts
operation, saving them
dollars while ensuring a
base inventory of fast
moving parts is always
available. When
requested by a
customer, we have the
ability to implement
vending machine
solutions that give them
access to parts after
hours or at unstaffed
locations.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
94
95 Training, consultative, and
administrative or technical
support services related to
the delivery of the solutions
offered in or
above
Web -based solutions and knowledge -based professional
services
Exceptions to Terms, Conditions, or Specifications Form
r: Yes Web -based and in
rr No person training is
available. A full list of all
courses available have
been added to the
documents portion of
this RFP. (2024 Shop
Training)
r. Yes We are dedicated to
r No helping productivity in
the shop through shop
training, IT support and
other consulting efforts.
NAPA IBS has tools to
keep the
government/education
fleet technicians and
fleet managers on the
cutting edge of operating
their fleets.
Technician Training -
NAPA IBS Exclusive
• NAPA Exclusive:
Online technician skills
assessment
• NAPA Training
Exclusive: Over 200
online tech training
modules
• NAPA Training
Exclusive: Over 50 on -
site professional training
instructor -led classes
• ASE test preparation
for shop technicians and
shops striving for ASE
Blue Seal Certification
Technology & Innovation
Support
• Dedicated NAPA IBS
Integrations Team
• Local Operational
Success Managers
• Shop Technology
Consulting
• Fast support on all
technology related items
• Stockroom
Optimization &
Construction
• Stockroom schematics
and layout consulting
• Shelving and storage
provisions
• Construction project
facilitation
• Location expansions
and consolidations
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Pricing - NAPA-- Sourcewell Pricing Proposal (Final).docx - Friday August 30, 2024 09:56:31
• Financial Strength and Stabilitv - 2023 GPC Sustainability Report _FINAL.pdf - Wednesday July 24, 2024 15:29:22
• Marketina Plan/Samples - Marketing Examples - Table 4.pdf - Wednesday September 04, 2024 10:06:10
• WMBE/MBE/SBE or Related Certificates - WMBE_MBE Metrics_Sample Partners (1).pdf - Thursday September 05, 2024 09:33:44
• Standard Transaction Document Samples - Invoice Examples For NAPA IBS HUB.pdf - Friday August 16, 2024 08:50:27
• Requested Exceptions - RFP_090624_Vendor Managed_lnventory_Logistics_Master Agreement Template (NAPA 8-29-24).docx -
Friday August 30, 2024 09:57:25
• Upload Additional Document - Additional Doc —Letters of Rec_Invoicing_KPI-FillRate_TechTraining.pdf - Wednesday September 04,
2024 12:11:15
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT OF COMPLIANCE
I certify that I am an authorized representative of Proposer and have authority to submit the foregoing Proposal:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the
jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
award.
3. The Proposer certifies that:
(1) The prices in this Proposal have been arrived at independently, without, for the purpose of restricting competition, any
consultation, communication, or agreement with any other Proposer or competitor relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this Proposal have not been and will not be knowingly disclosed by the Proposer, directly or indirectly, to any other
Proposer or competitor before award unless otherwise required by law; and
(3) No attempt has been made or will be made by Proposer to induce any other concern to submit or not to submit a Proposal for the
purpose of restricting competition.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest is created when a
current or prospective supplier is unable to render impartial service to Sourcewell due to the supplier's: a. creation of evaluation criteria
during performance of a prior agreement which potentially influences future competitive opportunities to its favor; b. access to nonpublic
and material information that may provide for a competitive advantage in a later procurement competition; c. impaired objectivity in
providing advice to Sourcewell.
5. Proposer will provide to Sourcewell Participating Entities Solutions in accordance with the terms, conditions, and scope of a resulting
master agreement.
6. The Proposer possesses, or will possess all applicable licenses or certifications necessary to deliver Solutions under any resulting
master agreement.
7. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
8. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the
United States Department of the Treasury found at: httos://www.treasurv.aov/ofac/downloads/sdnIist.Ddf;
2. Included on the government -wide exclusions lists in the United States System for Award Management found at:
httos://sam.aov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the
State of Minnesota; the United States federal government, as applicable; or any Participating Entity. Vendor certifies and warrants
that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
I✓ By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - David Noble, General Manager, Genuine Parts Company D.B.A. Integrated
Business Solutions by NAPA
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Docusign Envelope ID: B05B4A8A-A16F-4987-AFDD-6C1322C583D5
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the obligations contemplated in the solicitation proposal.
r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and Pages
attachments (if
applicable)
Addendum_1_Vendor_Managed_lnventory_Logistics_RFP_090624
Tue September 3 2024 11:07 AM
r
Bid Number: RFP 090624 Vendor Name: Integrated Business Solutions
Integrated
Business
Solutions
POWERED BY YM
u
Sourcewell Pricing for NAPA IBS Contract #090624-GPC
Sourcewell members that elect to use the Sourcewell NAPA IBS #090624-GPC Contract have
four options for pricing models based on our on -site vendor managed inventory model.
1. Sourcewell Member Pricing Option 1: No Markup Goods Pricing/Management Fee
• Goods are sold to Participating Entity at no markup over NAPA's acquisition cost
• Operating expenses are billed to Participating Entity
• Separate management fee charged to attain a 10% return for NAPA on the sale price
of goods
2. Sourcewell Member Pricing Option 2: Not -to -Exceed 10% Margin Model
• Goods are sold to Participating Entity at a 10% gross margin over NAPA's acquisition
cost
Operating expenses are billed to Participating Entity
NAPA's return is built into the price of the part so no separate management fee is
billed
3. Sourcewell Member Pricing Option 3: Not -to -Exceed Pricing Profile 9074 / 25% Margin
Model
• NAPA branded goods are sold to Participating Entity on NAPA Pricing Profile 9074
(details available upon request)
• Non-NAPA sourced goods are sold to Participating Entity at a 25% gross margin over
NAPA's acquisition cost
• All Operating Expenses are paid by NAPA and not billed to Participating Entity
• All cost and return are included in the price of the part, so Participating Entity only
receives one consolidated statement
4. Sourcewell Member Pricing Option 4: Not -to -Exceed 11% Markup Model
Similar to pricing option 2a, but goods are sold to Participating Entity at an 11%
markup over NAPA's acquisition cost (as opposed to gross margin)
Operating expenses are billed to Participating Entity
NAPA's return is built into the price of the part so no separate management fee is
billed
Integrated
Business
Solutions. www.NAPA-IBS.com
POWERED BY NAPA
Genuine Parts Company I NAPA Integrated Business Solutions 12999 Wildwood Pkwy I Atlanta, GA 30339
Integrated
Business
Solutions.
POWERED BY ux
PRICING OPTION #1 (No Markup Goods PricinLf/Management Feel. Genuine Parts
Company ("NAPA") shall bill Participating Entityforthe following categories: (a) products (the
"Products"), (b) Third Party Services, (c) Operational Expenses (as defined below), and (d) the
Management Fee (as defined below). These categories and the pricing for such categories
are further defined as follows and in the Pricing Plan Summary below:
(a) Product Price. The pricing of NAPA Products shall be Current NAPA Jobber
Acquisition Cost, which means NAPA's current gold price as set forth on
NAPA's Confidential Jobber Cost and Suggested Resales price list. The
pricing of Non-NAPA Products shall be NAPA's current product acquisition
cost.
(b) Third Party Services Price. Third Party Services are those services not
traditionally performed by NAPA but requested by Participating Entity, such as
windshield repair, towing etc., and Participating Entity shall pay NAPA's cost
for any Third Party Services.
(c) Operational Expenses. Participating Entity shall reimburse NAPA for any and
all costs and expenses associated with the operation of the On Site Store(s),
including, but not limited to, vehicle gas and maintenance costs, salary and
benefits payable to NAPA employees at the On Site Store(s), worker's
compensation benefits and insurance, unemployment insurance, personal
property insurance for the On Site Store(s) and Inventory, any deductible for
losses covered under the personal property, automobile liability, or general
Liability insurance policies of NAPA, all equipment supplied by NAPA,
Corporate Allocation Expenses (as defined below), inventory investment
expense, obsolescence expense, pension funding costs, accounting fees,
general office expenses, and shared service expenses. NAPA shall provide an
expense statement of the parts operations to the Participating Entity on
approximately the of each month for each On Site Store. An example
of an expense statement reflecting such costs and expenses is attached
hereto as Exhibit . Participating Entity acknowledges and agrees that the
costs and expenses reflected on the expense statement set forth on Exhibit
are subject to change based on actual monthly costs, expenses or Corporate
Allocation Expenses incurred relative to the operation of the On Site Store(s).
Participating Entity acknowledges that in order to achieve economies of
scale, NAPA utilizes certain headquarter and corporate personnel to assist in
the performance of this Agreement in order to have fewer employees
performing routine general administrative tasks such as paper work and filing
at the On Site Store(s), allowing NAPA counter personnel to focus more
attention on serving the On -Site Store operations, and maximizing on -site
cost efficiency. As a result, each On Site Store location is charged certain
corporate allocation expenses for various line items shown on Exhibit
("Corporate Allocation Expenses") which are calculated as a percentage of
Integrated
Business
Solutions.
POWERED BY NAPA
www.NAPA-IBS.com
Genuine Parts Company I NAPA Integrated Business Solutions 12999 Wildwood Pkwy I Atlanta, GA 30339
Integrated
Business
Solutions
POWERED BY YM
total Product sales for each month. As such, there is not a supportive invoice
for such expenses other than a monthly allocation rate statement.
(d) Management Fee. Participating Entity shall pay a Management Fee equal to
ten percent (10%) of the Total Monthly Net Sales (as defined below) during the
preceding month. For purposes hereof, "Total Monthly Net Sales" means the
total dollar amount of all Products (both NAPA and Non-NAPA) and Third Party
Services sold to the Participating Entity during the preceding month, less
purchase returns.
PRICING PLAN SUMMARY
NAPA Product Price Billed to Participating Entity at the Current NAPA Jobber
Acquisition Cost
Non-NAPA Product Price Billed to Participating Entity at NAPA's current product acquisition
cost
Third Party Services Price Billed to Participating Entity at NAPA's cost
Operational Expenses Billed to Participating Entity in accordance with Section (c) above.
Management Fee Ten percent (10%) of Total Monthly Net Sales, billed in accordance
with Section (d) above.
PRICING OPTION # 2 (Not -to -Exceed 10% Markin Modell. NAPA shall bill Participating
Entity for the following categories: (a) Products, (b) Third Party Services, and (c) Operational
Expenses (as defined below). These categories and the pricing for such categories are further
defined as follows and in the Pricing Plan Summary below:
(a) Product Price. The pricing of NAPA Products shall be Current NAPA Jobber
Acquisition Cost, which means NAPA's current gold price as set forth on
NAPA's Confidential Jobber Cost and Suggested Resales price list, plus a ten
percent (10%) gross profit, which shall be calculated pursuant to the formula
set forth in the Pricing Plan Summary set forth below. The pricing of Non-
NAPA Products shall be NAPA's current product acquisition cost plus a ten
percent (10%) gross profit, which shall be calculated pursuant to the formula
set forth in the Pricing Plan Summary set forth below.
(b) Third Party Services Price. Third Party Services are those services not
traditionally performed by NAPA but requested by Participating Entity, such as
windshield repair, towing etc., and Participating Entity shall pay NAPA's cost
plus a ten percent (10%) gross profit, which shall be calculated pursuant to
Integrated
Business
Solutions. www.NAPA-IBS.com
POWERED BY NAPA
Genuine Parts Company I NAPA Integrated Business Solutions 12999 Wildwood Pkwy I Atlanta, GA 30339
Integrated
Business
Solutions
POWERED BY YM
the formula set forth in the Pricing Plan Summary set forth below, for any Third
Party Services.
(c) Operational Expenses. Participating Entity shall reimburse NAPA for any and
all costs and expenses associated with the operation of the On Site Store(s),
including, but not limited to, vehicle gas and maintenance costs, salary and
benefits payable to NAPA employees at the On Site Store(s), worker's
compensation benefits and insurance, unemployment insurance, personal
property insurance for the On Site Store(s) and Inventory, any deductible for
Losses covered under the personal property, automobile liability, or general
Liability insurance policies of NAPA, all equipment supplied by NAPA,
Corporate Allocation Expenses (as defined below), inventory investment
expense, obsolescence expense, pension funding costs, accounting fees,
general office expenses, and shared service expenses. NAPA shall provide an
expense statement of the parts operations to the Participating Entity on
approximately the of each month for each On Site Store. An example
of an expense statement reflecting such costs and expenses is attached
hereto as Exhibit . Participating Entity acknowledges and agrees that the
costs and expenses reflected on the expense statement set forth on Exhibit
are subject to change based on actual monthly costs, expenses or Corporate
Allocation Expenses incurred relative to the operation of the On Site Store(s).
Participating Entity acknowledges that in order to achieve economies of
scale, NAPA utilizes certain headquarter and corporate personnel to assist in
the performance of this Agreement in order to have fewer employees
performing routine general administrative tasks such as paper work and filing
at the On Site Store(s), allowing NAPA counter personnel to focus more
attention on serving the On -Site Store operations, and maximizing on -site
cost efficiency. As a result, each On Site Store location is charged certain
corporate allocation expenses for various line items shown on Exhibit
("Corporate Allocation Expenses") which are calculated as a percentage of
total Product sales for each month. As such, there is not a supportive invoice
for such expenses other than a monthly allocation rate statement.
PRICING PLAN SUMMARY
NAPA Product Price Billed to Participating Entity at the Current NAPA Jobber Acquisition
Cost plus a ten percent (10%) gross profit. The formula for NAPA
Product Price for Participating Entity is the Current NAPA Jobber
Acquisition Cost divided by .90. This formula will achieve the gross
profit rate set forth above.
Integrated
Business
Solutions.
POWERED BY NAPA -
Example: Current NAPA Jobber Acquisition Cost is $1.00. Participating
Entity's price would be $1.00/.90=$1.11
www.NAPA-IBS.com
Genuine Parts Company I NAPA Integrated Business Solutions 12999 Wildwood Pkwy I Atlanta, GA 30339
Integrated
Business
Solutions
POWERED BY YM
Non-NAPA Product Price Billed to Participating Entity at NAPA's current product acquisition cost
plus a ten percent (10%) gross profit. The formula for Non-NAPA
Product Price for Participating Entity is NAPA's current product
acquisition cost divided by .90. This formula will achieve the gross
profit rate set forth above.
Example: NAPA's current product acquisition cost is $1.00.
Participating Entity's price would be $1.00/.90=$1.11
Third Party Services Price Billed to Participating Entity at NAPA's cost plus a ten percent (10%)
gross profit. The formula for Third Party Services for Participating
Entity is NAPA's cost divided by .90. This formula will achieve the gross
profit rate set forth above.
Example: NAPA's cost is $1.00. Participating Entity's price would be
$1.00/.90=$1.11
Operational Expenses Billed to Participating Entity in accordance with Section (c) above.
PRICING OPTION # 3 (Not -to -Exceed PricinLs Profile 9074/25% Margin Model). NAPA shall
bill Participating Entity for the following categories: (a) Products and (b) Third Party Services.
NAPA shall pay the Operational Expenses (as defined below) associated with the operation
of the on site store. NAPA shall thereafter invoice or refund to Participating Entity such
amount as is required for NAPA to achieve a ten percent (10%) Net Profit Guarantee as set
forth in section (d) below. These categories and the pricing for such categories are further
defined as follows and in the Pricing Plan Summary below:
(a) Product Price. The pricing of NAPA Products shall be based on NAPA's 9074
NAPA Pricing Profile. The pricing of Non-NAPA Products shall be NAPA's
current product acquisition cost plus a twenty-five percent (25%) gross profit,
which shall be calculated pursuant to the formula set forth in the Pricing Plan
Summary set forth below.
(b) Third Party Services Price. Third Party Services are those services not
traditionally performed by NAPA but requested by Participating Entity, such as
windshield repair, towing etc., and Participating Entity shall pay NAPA's cost
plus a twenty-five percent (25%) gross profit, which shall be calculated
pursuant to the formula set forth in the Pricing Plan Summary set forth below,
for any Third Party Services.
(c) Operational Expenses. NAPA shall pay any and all costs and expenses
associated with the operation of the On Site Store(s), including, but not
limited to, vehicle gas and maintenance costs, salary and benefits payable to
Integrated
Business
Solutions.
POWERED BY NAPA -
www.NAPA-IBS.com
Genuine Parts Company I NAPA Integrated Business Solutions 12999 Wildwood Pkwy I Atlanta, GA 30339
Integrated
Business
Solutions
POWERED BY YM
NAPA employees at the On Site Store(s), worker's compensation benefits and
insurance, unemployment insurance, personal property insurance for the On
Site Store(s) and Inventory, any deductible for losses covered under the
personal property, automobile liability, or general liability insurance policies
of NAPA, all equipment supplied by NAPA, Corporate Allocation Expenses (as
defined below), inventory investment expense, obsolescence expense,
pension funding costs, accounting fees, general office expenses, and shared
service expenses. NAPA shall provide an expense statement of the parts
operations to the Participating Entity on approximately the of each
month for each On Site Store. An example of an expense statement reflecting
such costs and expenses is attached hereto as Exhibit . Participating Entity
acknowledges and agrees that the costs and expenses reflected on the
expense statement set forth on Exhibit are subject to change based on
actual monthly costs, expenses or Corporate Allocation Expenses incurred
relative to the operation of the On Site Store(s). Participating Entity
acknowledges that in order to achieve economies of scale, NAPA utilizes
certain headquarter and corporate personnel to assist in the performance of
this Agreement in order to have fewer employees performing routine general
administrative tasks such as paper work and filing at the On Site Store(s),
allowing NAPA counter personnel to focus more attention on serving the On -
Site Store operations, and maximizing on -site cost efficiency. As a result,
each On Site Store location is charged certain corporate allocation expenses
for various line items shown on Exhibit ("Corporate Allocation Expenses")
which are calculated as a percentage of total Product sales for each month.
As such, there is not a supportive invoice for such expenses other than a
monthly allocation rate statement.
(d) Net Profit Guarantee. Sales of Products at each On Site Store location will
be reviewed after the first ninety (90) days of operation and on a month -by -
month basis thereafter to ensure a ten percent (10%) net profit for NAPA. If
monthly sales at each On Site Store, independently as opposed to in the
aggregate, are producing more than a ten percent (10%) net profit for NAPA,
NAPA will pay to Participating Entity, via a refund check, the overage.
Conversely, if NAPA's net profit for the preceding month is less than ten
percent (10%), NAPAwill bill Participating Entity for the deficiency.
PRICING PLAN SUMMARY
NAPA Product Price Billed to Participating Entity based upon NAPA's 9074 NAPA Pricing
Profile
Non-NAPA Product Price Billed to Participating Entity at NAPA's current product acquisition cost
plus a twenty-five percent (25%) gross profit. The formula for Non-
NAPA Product Price for Participating Entity is NAPA's current product
Integrated
Business
Solutions. www.NAPA-IBS.com
POWERED BY NAPA
Genuine Parts Company I NAPA Integrated Business Solutions 12999 Wildwood Pkwy I Atlanta, GA 30339
Integrated
Business
Solutions
POWERED BY YM
acquisition cost divided by .75. This formula will achieve the gross
profit rate set forth above.
Example: NAPA's current product acquisition cost is $1.00.
Participating Entity's price would be $1.00/.75=$1.33
Third Party Services Price Billed to Participating Entity at NAPA's cost plus a twenty-five percent
(25%) gross profit. The formula for Third Party Services for
Participating Entity is NAPA's cost divided by .75. This formula will
achieve the gross profit rate set forth above.
Example: NAPA's cost is $1.00. Participating Entity's price would be
$1.00/.75=$1.33
Operational Expenses Paid by NAPA in accordance with Section (c) above.
Net Profit Guarantee Amounts will be refunded or charged based on the failure or
achievement of an overall ten percent (10%) net profit for the previous
month as detailed above.
PRICING OPTION # 4 lNot-to-Exceed 11% Markup Modell. NAPA shall bill Participating
Entity for the following categories: (a) Products, (b) Third Party Services, and (c) Operational
Expenses (as defined below). These categories and the pricing for such categories are further
defined as follows and in the Pricing Plan Summary below:
(a) Product Price. The pricing of NAPA Products shall be Current NAPA Jobber
Acquisition Cost, which means NAPA's current gold price as set forth on
NAPA's Confidential Jobber Cost and Suggested Resales price list, plus an
eleven percent (11 %) markup. The pricing of Non-NAPA Products shall be
NAPA's current product acquisition cost plus an eleven percent (11 %)
markup.
(b) Third Party Services Price. Third Party Services are those services not
traditionally performed by NAPA but requested by Participating Entity, such as
windshield repair, towing etc., and Participating Entity shall pay NAPA's cost
plus an eleven percent (11 %) markup for any Third Party Services.
(c) Operational Expenses. Participating Entity shall reimburse NAPA for any and
all costs and expenses associated with the operation of the On Site Store(s),
including, but not limited to, vehicle gas and maintenance costs, salary and
benefits payable to NAPA employees at the On Site Store(s), worker's
compensation benefits and insurance, unemployment insurance, personal
property insurance for the On Site Store(s) and Inventory, any deductible for
Losses covered under the personal property, automobile liability, or general
Integrated
Business
Solutions.
POWERED BY NAPA -
www.NAPA-IBS.com
Genuine Parts Company I NAPA Integrated Business Solutions 12999 Wildwood Pkwy I Atlanta, GA 30339
Integrated
Business
Solutions
POWERED BY YM
liability insurance policies of NAPA, all equipment supplied by NAPA,
Corporate Allocation Expenses (as defined below), inventory investment
expense, obsolescence expense, pension funding costs, accounting fees,
general office expenses, and shared service expenses. NAPA shall provide an
expense statement of the parts operations to the Participating Entity on
approximatelythe of each month for each On Site Store. An example
of an expense statement reflecting such costs and expenses is attached
hereto as Exhibit . Participating Entity acknowledges and agrees that the
costs and expenses reflected on the expense statement set forth on Exhibit
are subject to change based on actual monthly costs, expenses or Corporate
Allocation Expenses incurred relative to the operation of the On Site Store(s).
Participating Entity acknowledges that in order to achieve economies of
scale, NAPA utilizes certain headquarter and corporate personnel to assist in
the performance of this Agreement in order to have fewer employees
performing routine general administrative tasks such as paper work and filing
at the On Site Store(s), allowing NAPA counter personnel to focus more
attention on serving the On -Site Store operations, and maximizing on -site
cost efficiency. As a result, each On Site Store location is charged certain
corporate allocation expenses for various line items shown on Exhibit
("Corporate Allocation Expenses") which are calculated as a percentage of
total Product sales for each month. As such, there is not a supportive invoice
for such expenses other than a monthly allocation rate statement.
PRICING PLAN SUMMARY
NAPA Product Price Billed to Participating Entity at the Current NAPA Jobber Acquisition
Cost plus an eleven percent (11%) markup. The formula for NAPA
Product Price for Participating Entity is the Current NAPA Jobber
Acquisition Cost multiplied by 1.11.
Example: Current NAPA Jobber Acquisition Cost is $1.00. Participating
Entity's price would be $1.00 x 1.11=$1.11
Non-NAPA Product Price Billed to Participating Entity at NAPA's current product acquisition cost
plus an eleven percent (11%) markup. The formula for Non-NAPA
Product Price for Participating Entity is NAPA's current product
acquisition cost multiplied by 1.11.
Example: NAPA's current product acquisition cost is $1.00.
Participating Entity's price would be $1.00 x 1.11=$1.11
Third Party Services Price Billed to Participating Entity at NAPA's cost plus an eleven percent
(11%) markup. The formula for Third Party Services for Participating
Entity is NAPA's cost multiplied by 1.11.
Integrated
Business
Solutions.
POWERED BY NAPA -
www.NAPA-IBS.com
Genuine Parts Company I NAPA Integrated Business Solutions 12999 Wildwood Pkwy I Atlanta, GA 30339
Integrated
Business
Solutions
POWERED BY YM
u
Example: NAPA's cost is $1.00. Participating Entity's price would be
$1.00 x 1.11=$1.11
Operational Expenses Billed to Participating Entity in accordance with Section (c) above.
Integrated
Business
Solutions. www.NAPA-IBS.com
POWERED BY NAPA
Genuine Parts Company I NAPA Integrated Business Solutions 12999 Wildwood Pkwy I Atlanta, GA 30339
EXHIBIT C
Conflict of Interest Questionnaire
(Pages Follow)
CONFLICT OF INTEREST DISCLOSURE REQUIREMENT
Pursuant to Chapter 176 of the Local Government Code, any person or agent of a person who
contracts or seeks to contract for the sale or purchase of property, goods, or services with a
local governmental entity (i.e. The City of Fort Worth) must disclose in the Questionnaire Form
CIQ ("Questionnaire") the person's affiliation or business relationship that might cause a conflict
of interest with the local governmental entity. By law, the Questionnaire must be filed with the
Fort Worth City Secretary no later than seven days after the date the person begins contract
discussions or negotiations with the City, or submits an application or response to a request for
proposals or bids, correspondence, or another writing related to a potential Agreement with the
City. Updated Questionnaires must be filed in conformance with Chapter 176.
If you have any questions about compliance, please consult your own legal counsel.
Compliance is the individual responsibility of each person or agent of a person who is subject to
the filing requirement. An offense under Chapter 176 is a Class C misdemeanor.
NOTE: If you are not aware of a Conflict of Interest in any business relationship that
you might have with the City, state Vendor name in the # 1, use N/A in each of the areas
on the form. However, a signature is required in the #4 box in all cases.
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
jJ Name of vendor who has a business relationship with local governmental entity.
Genuine Parts Company/NAPA Auto Parts
J
Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
ro Yes rM No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
® Yes ® No
IJ Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
J
Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
A,t R,0- (Jun 18, 202516'M EDT)
06/18/2025
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us
Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.0010-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
EXHIBIT D
SERVICE CENTER OPERATIONS
Westside Service Center — 2900 Alta Mere Dr. Fort Worth, TX 76116
James Ave Service Center — 5021 James Avenue, Fort Worth, TX 76115
Water Service Center — 2221 West Daggett St., Fort Worth, TX 76104
North Service Center — 517 Hillshire Dr., Fort Worth, TX 76052
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/22/25 M&C FILE NUMBER: M&C 25-0343
LOG NAME: 21 PCOOP SOURCEWELL 090624-GPC FLEET PARTS MGMNT AND SUPPLY SRVC
SUBJECT
(ALL) Authorize Execution of an Agreement with Genuine Parts Company d/b/a NAPA Auto Parts Using Sourcewell Cooperative Contract No.
090624-GPC for Fleet Parts Management and Supply Services for an Annual Amount Up to $14,812,500.00 for the Initial One -Year Term and
Authorize Three One -Year Renewal Options for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Genuine Parts Company d/b/a NAPA Auto Parts, using
Sourcewell Cooperative Contract No. 090624-GPC for fleet parts management and supply services for an annual amount up to $14,812,500.00
for the initial one-year term and authorize three one-year renewal options for the Property Management Department.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of an agreement with Genuine Parts Company d/b/a
NAPA Auto Parts, for fleet parts management and supply services. The department will utilize this agreement for equipment and vehicle parts
management and to acquire equipment maintenance parts for the City's fleet and the Emergency Medical Services (EMS) fleet that will be
transitioning to the City from Medstar. This contract will replace City Secretary Contract No. 58126 authorized through M&C 22-0531 to allow for
additional spending authority to maintain the City's and EMS fleet.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies State laws requiring that the local government seek competitive bids for the purchase of items. Sourcewell Contracts have been
competitively bid to increase and simplify the purchasing power of local government entities. Sourcewell, a State of Minnesota local government
unit and service cooperative published Request for Proposal No. 090624, available through Sourcewell for vendor managed inventory and
logistics management solutions for Fleets and Facilities on July 16, 2024. Contract No. 090624-GPC was awarded to Genuine Parts Company
d/b/a NAPA Auto Parts on December 26, 2024.
FUNDING: Funding is budgeted in the General Operating & Maintenance category in the Fleet & Equipment Services Fund for the Property
Management Department.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval.
TERM: The initial term of the agreement will begin upon execution and end on December 3, 2026.
RENEWAL TERMS: The agreement may be renewed for three one-year terms. This action does not require specific City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
EXTENSIONS: The agreement may be extended for three additional one-year terms, contingent upon Sourcewell and the supplier agreeing to
the extensions. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to
satisfy the City's obligations during the extension term.
BUSINESS EQUITY: A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This agreement will serve ALL COUNCIL DISTRICTS.
A Form 1295 is not required because: This contract will be with a publicly -traded business entity or a wholly -owned subsidiary of a publicly -traded
business entity: Genuine Parts Company d/b/a NAPA Auto Parts
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation funds are available in the current operating budget, as
previously appropriated, and upon adoption of the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year
2026 Operating Budget, as appropriated, in the Fleet & Equipment Sery Fund. Prior to an expenditure being incurred, the Property Management
Department has the responsibility to validate the availability of funds.
Submitted for City Manaaer's Office bv: Valerie Washington 6199
Oriainatina Business Unit Head: Marilyn Marvin 7708
Additional Information Contact: Eliana Guevara 5199