The URL can be used to link to this page

Home My WebLink AboutContract 53198-A6CSC No. 53198-A6 SIXTH AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 53198 This Sixth Amendment to Fort Worth City Secretary Contract No. 53198 ("Sixth Amendment") is made between the City of Fort Worth ("City"), a home rule municipal corporation and Weaver and Tidwell, L.L.P. ("Vendor,") a Texas limited liability partnership. City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 53198, beginning December 10, 2019 (the "Agreement"); and WHEREAS, on August 27, 2024, Mayor and Council Communication ("M&C") 24-0699 authorized the Fourth Amendment to the Agreement to increase the annual contract amount to a revised annual amount not to exceed $150,000.00; and WHEREAS, on April 28, 2025, the parties entered into the Fifth Amendment to the Agreement to incorporate contingency hours for the Fort Worth Water Department's annual remediation testing; and WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to administratively increase the value of the agreement to cover the new PCI 4.0 — 12.3.1 requirement, which will allow the City to purchase risk analysis services. NOW THEREFORE, known by all these present, City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS 1. The Agreement is hereby amended to repeal and replace Section 3 to be and read as follows: 3. Compensation. The City shall pay Vendor an annual amount not to exceed Two Hundred Fifty Thousand and 00/100 Dollars ($250,000.00), in accordance with the provisions of this Agreement and Exhibit `B," Payment Schedule, which is attached hereto and incorporated herein for all purposes. Vendor shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless the City first approves such expenses in writing. City agrees to pay all invoices of Vendor within thirty (30) days of receipt of such invoice. OFFICIAL RECORD Sixth Amendment to Fort Worth City Secretary Contract No. 53198 CITY SECRETARY Pagel of 3 FT. WORTH, TX Vendor may charge interest on late payments not to exceed one percent (1 %). II. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Sixth Amendment to Fort Worth City Secretary Contract No. 53198 Page 2 of 3 Executed effective as of the date signed by the Assistant City Manager below. 1�1Cs] 4lUx"Ll) 4 N 1F City of Fort Worth 090:-� By: Dianna Giordano (Jun 26, 2025 11:57 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 06/26/2025 Approval Recommended: By: / Name: Kevin Gunn Title: Director, IT Solutions Department Attest: FORtnflc C�� caoa�osaaa By: (` Name: Jannette S. Goodall Title: City Secretary VENDOR: Weaver and Tidwell, L.L.P. By: 4* Name: Briar/Thomas Title: Partner Date: 6/20/25 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Sudong Lee (Jun 23, 202512:52 CDT) Name: Sudong Lee Title: Sr. IT Solutions Manager Approved as to Form and Legality: M, AAde-rki 11 By: M. Kevin Anders, II (Jun 26, 2025 10:35 CDT) Name: M. Kevin Anders, II Title: Assistant City Attorney Contract Authorization: M&C: 24-0699 Approval Date: 08/27/2024 Form 1295: 2024-1186402 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Sixth Amendment to Fort Worth City Secretary Contract No. 53198 Page 3 of 3 City of Fort Worth - PCI Consulting Services City of Fort Worth PCI Services Estimate for PCI Consulting Services Roles Weaver: Perform the consulting services selected by the City of Fort Worth over applicable PCI requirements. City: Review of the deliverables, provide the requested documentation, and be available for walkthroughs. Consultina Services Facilitated PCI Risk Assessment: Provide templates for risk assessment evaluations and facilitate process owner walkthroughs for PCI risk assessment completion. Estimate llllllllllllll0pHonal Services I Hrs Firs at Rate Facilitated PCI Risk Assessment 120 $ 29,500 $ 29,500 Risk Assessment Assumptions: 1. City will appoint a single point of contact to schedule discussions with process owners. 2. Appropriate process owners will be identified prior to meetings being scheduled. 3. Discussion will be limited to processes and environments in -scope for City PCI compliance. 4. No mappings to additional risk management frameworks are requested. 5. No contradictory information is provide by process owners. 6. No additional walkthroughs are required due to process changes or incorrect process owner identication. This estimate is dated June 3, 2025 and is valid through June 30, 2025. weaverr>- ACITY COUNCIL AGEND Create New From This M&C DATE: 8/27/2024 REFERENCE **M&C 24- LOG NAME NO.: 0699 CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FoRTWORTti 04PAYMENT CARD INDUSTRY AUDIT WEAVER AND TIDWELL ME SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract No. 53198 with Weaver and Tidwell, LLP to Increase the Annual Contract by $50,000.00 for a Recurring Total Annual Contract Not to Exceed $150,000.00 for the State of Texas Required Annual Payment Card Industry Audit for the Information Technology Solutions Department, and Authorize an Additional One -Year Renewal Term Option RECOMMENDATION: It is recommended that the City Council authorize an amendment to City Secretary Contract No. 53198 with Weaver and Tidwell, LLP to increase the annual contract by $50,000.00 for a recurring total annual contract not to exceed $150,000.00 for the State of Texas required Annual Payment Card Industry Audit for the Information Technology Solutions Department, and authorize an additional one- year renewal term option. DISCUSSION: On December 10, 2019, the City of Fort Worth entered into City Secretary Contract, (CSC), No. 53198, a Vendor Services Agreement with Weaver and Tidwell, LLP to provide the City with Payment Card Industry, (PCI), Qualified Security Assessor Services and audit the Information Technology Solutions (ITS) Department and how the City of Fort Worth processes credit card payment made by residents, customers, and clientele throughout several departments, as required each year by the State of Texas, to validate the City of Fort Worth's adherence to the Payment Card Industry, (PCI), compliance. The firm selected is required to be a Qualified Security Assessor (QSA) that has been certified by the PCI Security Standards Council, and the certification must be in accordance with the processing bank's requirements. Weaver and Tidwell, LLP is a licensed, experienced auditing firm with certified IT and Accounting professionals. This Mayor and Council Communication (M&C), requests authorization to amend CSC 53198 to increase the annual amount of the contract by $50,000.00 for the new recurring annual total of $150,000.00, for the Annual PCI Audit and add a one-year term renewal option. A Chapter 252 exemption form, related to these professional services, was approved by the City Attorney's Office. AGREEMENT TERM - Upon City Council's approval, this Amendment will begin once executed by the Deputy City Manager and end December 9, 2024. RENEWAL OPTIONS - This agreement may be renewed for one successive one-year term at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. DVIN: This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the business equity goal requirement is not applicable. Funding is budgeted in the Other Contractual Services account within the Grants Capital Projects Federal Fund for ARPA ITS initiatives project for the IT Solutions Department. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Grants Cap Projects Federal Fund for the ARPA ITS initiatives project to support the approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds.This is a reimbursement grant. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Mark McDaniel O Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Donlen Ruffin (2017) ATTACHMENTS Approved & Sianed Waiver.pdf (CFW Internal) FID Table PCI Audit.XLSX (CFW Internal) Form 1295 Certificate 101233108 Sianed.pdf (CFW Internal) Funds Availabilitv 7-18-24.docx (CFW Internal) SAM.pdf (CFW Internal)