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Home My WebLink AboutContract 49493-R8CSC No. 49493-R8 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 16, 2025 AskReply, Inc. dba B2Gnow Attn: Legal Department 725 W. McDowell Rd. Phoenix, AZ 85007 Re: Contract Renewal Notice City Secretary Contract No. 49493 (the "Contract") Renewal Term No. 8 of unlimited, August 7, 2025 to August 6, 2026 The above referenced Contract with the City of Fort Worth expires on August 6, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www.fortworthtexas.aov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz IT Finance Contractsafortworthtexas.2ov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By: Dianna Giordano (Jun 27, 202519:36 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 06/27/2025 AskReply, Inc. dba WGnow: By: vrl�� Name: Lynn Hang Title: VP and General Counsel Date: 6/19/2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance By: and reporting requirements. Name: Kevin Gunn Title: Director, IT Solutions ` By: Steven Vandever (Jun 24, 2025 09:25 CDT) Approved as to Form and Legality: Name: Steven Vandever Title: Sr. IT Solutions Manager By: City Secretary: ORr Name: Hye Kim o'�o p Title: Assistant City Attorney %%$aa nE4 454g4 By: Contract Authorization: Name: Jannette Goodall M&C: N/A Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 GAN City of Fort Worth Quote Date: 8/21/2024 Quote Expiration (60 days): 1111312024 Quote Number., 2 725 W. McDowell Rd. Prepared for: Phoenix, AZ 85007 Name: Nol i Sanchez 602.325.92T7 Email: nohemi..sanchez@fortworthtexas.gov _b2gnow.com Phone: 682429-6800 1. Annual Renewal 9/1/2024 - 8/31/2025 Annual Fees: Modules & Services Base Price Discount Units Annual Subscription Capacity/Notes • Baseline System & Vendor Management module (required) $6,870.00 5 % 1 $6,526.50 B2Gnow hosted & managed SOC 2 certified technology infrastructure Included Software licenses and system maintenance Included 2417 unlimited access to the B2Gnow system Included Unlimited staff accounts in system Included Access to standard system upgrades and enhancements Included Access to standard reports and ad -hoc tool Included Phone and email support for staff Included First level email support for vendors Included Training manuals and quick guides Included Online staff training Included • Contract Compliance module $6,870.00 25 % 3 $15,457.50 Capacity of up to 600 monitored contracts • Goal Setting module $6,870.00 5 % 1 $6,526.50 Capacity up to 250 contract goals • Proposals & Bid Tracking module $6,870.00 5 % 1 $6,526.50 Capacity up to 250 proposals • Outreach & Events Management module $6,870.00 5 % 1 $6,526.50 Capacity up to 200 campaigns • Power Bl License(PBI) $230.00 25% 2 $345.00 • Connection to existing in -system Certified Directories $1,150.00 0% 4 $4,600.00 Annual Maintenance x4 • Connection to Sani and SBA Directories $5,894.00 0% 1 $5,894.00 Annual Maintenance • Contract Header Interface NEW $5,720.00 0% 1 $5,720.00 Annual Maintenance • Contract Payment Interface NEW $5,720.00 0% 1 $5,720.00 Annual Maintenance Annual Subscription $63,842.50 *Subject to escalation terms Subscription Timeframe Escalation Annual Subscri tion Fee Year 1: 9/1/2024 - 8/31/2025 $63,842.50 Year 2: 9/1/2025 - 8/31/2026 3% $65,757.78 Year 3: 9/1/2026 - 8/31/2027 3% $69,045.66 Year 4: 9/1/2027 - 8/31/2028 3% $72,497.95 Year 5: 9/1/2028 - 8/31/2029 3% $76,122.84 Proposal includes all setup, configuration and training: • Project kick-off & planning session • Accounts set up for all staff users • Comprehensive project management • Configuration of notification templates • Baseline system configuration • Configuration of login portal • Activation and configuration of included modules • Staff training 2. Additional Optional Modules and Optional Services (not included in above quote but can be added at any time) Additional Modules • Contract Compliance module (additional capacity) • Contract Goal Setting module (additional capacity) • Projects module • Workforce Utilization module • Online Subcontractor Utilization Plan module • Online Application module • Certification Management module • Online Vendor Registration module Qkional Services • AML 2.0 Single Sign -On for staff users • Additional standard interfaces for data import (per record type) • Interfaces for data export (per record type) • Connection to new (not currently in the B2Gnow library) certified directory for periodic loading • Connection to existing certified directory • Program Consulting • Development (Custom Reporting, System Customizations) Data Entry • Additional Onsite Travel 3. Terms • Pricing is effective for 60 days from proposal date. • Invoiced 100% at contract execution. • Annual fee escalation limited to the greater of (a) the applicable percentage of the CPI or (b) 5%, per annum. • Additional services are invoiced Net 30 upon delivery. • Travel and other out-of-pocket expenses are invoiced Net 30 at actual cost. • Pricing does not include any applicable sales or use tax. ACKNOWLEDGED AND ACCEPTED: �-' '"I u• Annual cvacty $6,870.00 per 200 active, monitored contracts $6,870.00 per 200 contract goals $9,180.00 per 50 active, monitored projects $9,180.00 per 200 active, monitored contracts $9,180.00 per 200 plan sets $11,490.00 per 200 applications $11,490.00 per 200 certifications $11,490.00 per 200 active registrants Annual $4,950.00 per year $5,720.00 per year, per interface $5,720.00 per year $5,720.00 per year $1,150.00 per directory, peryear $416.00 per hour $210.00 per hour $100.00 perhour Al cost 4. Contact B2Gnow Heidi Barton heidi.barton@b2gnow.com (602)325-9277 x1216 By (Print Nameand Title): Mark McDaniel. Deputy City Manager Data: Sep 6, 2024