HomeMy WebLinkAboutContract 36318-R2 CITY SECRETARY CONTRACT NO.3to3�S—+- a
SECOND RENEWAL OF CITY SECRETARY CONTRACT NO. 36318
AGREEMENT FOR INSURANCE BROKER AND CONSULTING SERVICES
STATE OF TEXAS §
COUNTY OF TARRANT §
This Second Renewal of City Secretary Contract No. 36318, Agreement for Ins r nce Broker and
Consulting Services (the "Renewal') is made and entered into this -Tr— day of , 2011, by
and between the City of Fort Worth ("CITY"), a home-rule municipal corporation of the State of Texas,
acting by and through its duly authorized Assistant City Manager, and McGriff, Seibels & Williams of Texas,
Inc. ("BROKER"), a Texas corporation, acting by and through the duly authorized Senior Vice President.
WITNESSETH:
WHEREAS, CITY and BROKER entered into an Agreement for Insurance Broker and Consulting
Services, the same being City Secretary Contract No. 36318 (the "Agreement"); and
WHEREAS, the first Renewal Term of the Agreement expires November 30, 2011; and
WHEREAS, the Agreement provides for the possibility of two additional one-year renewal periods;
and
WHEREAS, CITY and BROKER wish to renew and extend the Agreement for a second Renewal
Term.
NOW THEREFORE, CITY and BROKER agree to renew and extend City Secretary Contract No.
36318 as follows:
SECTION 1.
That City Secretary Contract No. 36318 is hereby amended to revise Section 2, "Term and Renewal," to
add the following:
2.1.3 CITY and BROKER both mutually agree to renew and extend City Secretary Contract No. 36318
for a one-year second Renewal Term, beginning December 1, 2011 and ending November 30,
2012.
SECTION 2.
That all other terms and conditions of City Secretary Contract No. 36318 that are not amended herein shall
remain in full force and effect throughout the second Renewal Term,
EOFFICIAL RECORDRETARY 2nd Amendment of CSC 36318 Page 1 2 P
IN WITNESS WHEREOF, the parties hereto have executed this Amendment, this 'lY day of
-Geptemtrtlr, 2011.
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CITY OF FORT WORTH: MCGRIFF, SEIBELS AND WILLIAMS OF TEXAS:
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S sa E. Alanis, Assistant City Manager Johnn ontenot, Senior Vice President
Apprd Recommended:
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Karen Marshall, Human Resources Director
Approved as to Form and Legality:
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Ass stant Cit t me
Contract Authorization: M&C C-22525
Date Approved: November 27, 2007
Attest:
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By:
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Marty Hendrix, City Se eta
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
2nd Amendment of CSC 36318 Page 2 of 2 Pages
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/27/2007
DATE: Tuesday, November 27, 2007
LOG NAME: 14BROKER REFERENCE NO.: **C-22525
SUBJECT:
Authorize Execution of a Contract for Workers' Compensation Excess Insurance Broker and
Consulting Services with McGriff, Seibels & Williams of Texas, Inc.
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a three-year contract with
McGriff, Seibels & Williams of Texas, Inc. for workers' compensation excess insurance broker and
consulting services.
DISCUSSION:
The City of Fort Worth contracted with McGriff, Seibels & Williams of Texas, Inc., (McGriff), to assist the City
in claims and billing reviews, audits and serving as the City's Broker of Record for excess workers'
compensation insurance coverage as needed. The contract expired September 30, 2007, and proposals
were received from three insurance brokers in response to the City's Request for Proposals (RFP No. 07-
0250). See Attached Bid Tabulation.
Staff recommends the contract be awarded to McGriff, Seibels & Williams of Texas, Inc., to provide
workers' compensation excess insurance placement services, workers' compensation actuarial and claims
auditing services, and accident prevention and loss control services for an annual cost of$40,000.
McGriff has placed the City's workers' compensation excess insurance coverage and has provided the City
with workers' compensation consulting services for the past five years. McGriff will service the City's
account from their local office in Dallas.
The City's excess workers' compensation insurance coverage expires on December 31, 2007. McGriff will
obtain competitive bids in the insurance marketplace and will make recommendations to the City to
continue this coverage. Staff anticipates that the City Council can approve the insurance policy for excess
worker's compensation coverage at the City Council meeting on December 18, 2007.
McGriff is in compliance with the City's Minority and Women Business Enterprise (M/WBE) ordinance by
committing to 10 percent M/WBE participation on this project.
AGREEMENT TERMS - The broker contract will begin December 1, 2007, and expire November 30, 2010.
RENEWAL OPTIONS - This agreement may be renewed for two one-year terms at the City's option. This
action does not require specific City Council approval, provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
http://www,cfwnet.org/council_packet/Reports/mc_print.asp 1/4/2008
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating budget, as appropriated, in
the Workers' Compensation Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
FE73 534610 0147310 $40,000.00
Submitted for City Manager's Office by: Karen Montgomery (6222)
Originating Department Head: Karen Marshall (7783)
Additional Information Contact: Ron Josselet (7766)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 1/4/2008