HomeMy WebLinkAboutContract 60214-A1CSC No. 60214-Al
FIRST AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 60214
This First Amendment to Fort Worth City Secretary Contract No. 60214 ("First
Amendment") is made between the City of Fort Worth ("City"), a municipal corporation and
Facility Wizard Software, Inc. d/b/a Wizard Software Solutions ("Vendor"). City and Vendor
are each individually referred to herein as a "party" and collectively referred to as the "parties."
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 60214, effective October 04, 2023(the "Agreement"); and
WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement
to increase the annual contract amount by $53,760.00 for a Revised Annual Amount of
$138,260.00 to purchase add -on software for existing Real Property Lease Management Software
for the initial term and to authorize unlimited renewal options in the same amount.
NOW THEREFORE, known by all these present, City and Vendor, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
1. The Agreement is hereby amended to increase the annual contract amount by
$53,760.00 for a revised annual amount of $138,260.00 and to allow unlimited one-year renewal
options by the written agreement of the parties in the same amount.
2. The total annual amount of the Agreement will remain at an amount not to exceed
$138,260.00.
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 60214 Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
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City of Fort Worth
By: Dianna Giordano (Jul 7, 2025 08:35 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 07/07/2025
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
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By: C
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Facility Wizard Software, Inc. d/b/a Wizard
Software Solutions
By: /l �%6i /<&,
Name: Karthik Khaiana
Title: rF=n
Date: 6/26/2025
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Steven Vandever (Jun 30, 202511:33 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
By: M. Kevin Anders, II (Jul 2, 2025 13:22 CDT)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
Contract Authorization:
M&C: 25-0562
Approval Date: 6/24/25
Form 1295: 2025-1305652
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 60214 Page 2 of 2
M&C Review
Page 1 of 2
A CITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORTWORTH
REFERENCE **M&C 25- 04NEW WIZARD
DATE: 6/24/2025 NO.: 0562 LOG NAME: SOFTWARE SOLUTIONS
AMENDMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendment to an Agreement with Facility Wizard Software,
Inc. d/b/a Wizard Software Solutions, to Increase the Annual Contract Amount by
$53,760.00 for a Revised Annual Amount of $138,260.00 to Purchase Add -on Software
for Existing Real Property Lease Management Software for the Initial Term and Authorize
Unlimited Renewal Options in the Same Amount for the Information Technology Solutions
and Aviation Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to an agreement with
Facility Wizard Software, Inc. d/b/a Wizard Software Solutions (City Secretary Contract No. 60214),
to increase the annual contract amount by $53,760.00 for a Revised Annual Amount of
$138,260.00 to purchase add -on software for existing Real Property Lease Management Software for
the intial term and authorize execution of unlimited renewal options in the same amount.
DISCUSSION:
On October 2, 2023, the City executed City Secretary Contract (CSC) No. 60214, an agreement with
Facility Wizard Software, Inc for the purchase of an annual subscription for REportfolio (RPO), a real
estate lease and agreement management software, and related Professional Services for use by the
Aviation Department. The Aviation Department's Real Property team uses RPO to administratively
manage property and equipment leases at Meacham International Airport and Spinks Airport. This
amendment will allow for the purchase of an annual add -on software subscription to Performo (PMO),
a computerized maintenance management system. PMO allows for the dispatching of work orders,
managing maintenance, tracking inventory, and forecasting of future asset costs.
Approval of this Mayor and Council Communication (M&C) will allow the Aviation Department's Real
Property team and the airport Facilities Supervisor to use the PMO software to house warranty
information, receive preventative maintenance alerts, and budget forecast for full replacement of
equipment; thereby lessening downtime due to equipment failures and increasing customer
satisfaction with tenants.
A Chapter 252 Exemption was requested and approved by the City Attorney's Office as a sole source
exemption.
BUSINESS EQUITY: This project was approved for a waiver per the Chapter 252 Exemption, as a
sole source by the Legal Department. Therefore, the business equity goal requirement is not
applicable. The amendment for this project was not reviewed by The Business Equity Division for a
business
equity goal, as it was anticipated to be under the $100,000.01 threshold.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval if sufficient funds have been appropriated.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=33423&councildate=6/24/2025 6/26/2025
M&C Review
Page 2 of 2
AGREEMENT TERM: Upon City Council's approval and execution of the first amendment to CSC
60214, the initial term of the agreement will expire in accordance with the terms and conditions of the
initial agreement made on October 2, 2023.
RENEWAL OPTIONS: Upon City Council approval of this M&C, this agreement may be renewed for
an unlimited amount of renewal terms in the same amount. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Municipal Airport Fund to support the approval of the above
recommendation and execution of the change order. Prior to any expenditure being incurred, the
Information Technology Solutions Department and Aviation Department have the responsibility to
validate the availability of funds.
W
Fund
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Project
Program
Activity Budget
Reference #
Amount
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ID
i Year
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FROM
Fund Department Account
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Program Activity Budget
Reference # Amount
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ID
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Submitted for Citv Manager's Office bv:
Dianna Giordano (7783)
Oriainatina Department Head:
Kevin Gunn (2015)
Additional Information Contact:
Mark P. Deboer (8598)
ATTACHMENTS
04NEW WIZARD SOFTWARE SOLUTIONS AMENDMENT funds avail.docx (CFW Internal)
Aviation FID Table.xlsx (CFW Internal)
Certificate of Interested Parties - Completed 5.6.25.pdf (CFW Internal)
Complete Waiver of Business Eauitv.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=33423&councildate=6/24/2025 6/26/2025