HomeMy WebLinkAboutOrdinance 21009-10-2013 Ordinance No. 2 1 009-1 0-20 1 3
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GRANTS FUND IN THE AMOUNT OF $2,853,32433,
SUBJECT TO RECEIPT OF A GRANT FROM THE STATE OF TEXAS, TEXAS
DEPARTMENT OF PUBLIC SAFETY, FOR THE PURPOSE OF STRENGTHENING
LOCAL AND REGIONAL EMERGENCY PREPAREDNESS EFFORTS; PROVIDING
FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2013-2014 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Grants
Fund in the amount of $2,853,324.33, subject to receipt of a grant from the State of Texas, Texas
Department of Public Safety, for the purpose of strengthening local and regional emergency preparedness
efforts.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 20952-09-2013 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney Mary J. Kay,!e� y ecr ry
S O
ADOPTED AND EFFECTIVE: October 22, 2013
TEXAS DEPARTMENT OF PUBLIC SAFETY
5805 N LAMAR BLVD• BOX 4087.AUSTIN,TEXAS 78773-0001
aF pB 512/424-2000
www.dps.texas.govt s�
L] T A
STEVEN C McCRAW COMMISSION
DIRECTOR A.CYNTHIA LEON,CHAIR
DAVID G.BAKER CARIN MARCY BARTH
CHERYL MacBRIDE RANDY WATSON
DEPUTY DIRECTORS
September 20, 2013
Dear Authorized Official:
Attached are FY 2013 Homeland Security Grant Program (HSGP) sub-recipient award documents
for your jurisdiction/agency. This letter, and the attached documents, contain important information
about the grant(s) and provide instructions requiring your immediate action for grant acceptance.
Please follow the instructions at the top of the first page of the Terms and Conditions, and return all
documents as instructed below to the Texas Department of Public Safety, Texas Homeland Security
State Administrative Agency (THSSAA) no later than November 4, 2013.
The Sub-Recipient Agreement (SRA), which inlcudes the Award, the Terms and Conditions, and
attached Exhibits must be filled out, and signed by the person identified in Box 4 on the Sub-
Recipient Award. Signature by anyone else will only be accepted if a letter of designation from the
governing body is attached that authorizes the person to sign for the Sub-Recipient. Letters of
signature designation will be deemed as authorization for that person to sign any future documents
related to the grant award(s) unless the letter indicates otherwise.
Return SRA(s)via Email
The FY 2013 SRA documents should be returned via email to SAA_SRA @dps.texas.gov by the
date indicated above. Please title the subject line of your email "HSGP" and name of jurisdiction
(i.e. HSGP Houston_City of). If you have received multiple awards,please attach each SRA
(including a signed award and set of Terms and Conditions) as a separate attachment to the email
and use the following naming convention for each file: federal grant title abbreviation (from Box 5
on Award), "SRA" and name of jurisdiction (i.e. SHSP LETPA SRA Houston_City of, UASI SRA
Houston—City oJ).
Please retain a copy of each document submitted to the THSSAA for your records. The grant
award(s) may be withdrawn if all required documents are not completed and submitted to the
THSSAA within the deadline established above.
Timeline for FY 2013 Grant Process
Below is the timeline for the FY 2013 HSGP awards and projects. The Biannual Strategy
Implementation Report (BSIR) Plan must be completed in the State's grant management system
(State Preparedness and Assessment Reporting Service (SPARS)) and the Sub-Recipient must enter
acceptable milestones for each project in SPARS.
EQUAL OPPORTUNITY EMPLOYER
COURTESY•SERVICE•PROTECTION
SEP 01 2013 State received 2013 HSGP award from DHS/FEMA
OCT 16 2013 Deadline for SAA to issue Sub-Recipient Agreements (45 days from start date
as indicated by DHS).
NOV 04 2013 Deadline for sign Sub-Recipient Agreements to be returned to SAA (45 days
from SAA award date).
NOV 15 2013 Deadline for sub-recipient to have entered their initial BS1R data in SPARS
DEC 04 2013* Deadline for sub-recipient to enter project milestones for approved 2013
projects. *(Expenditure requests will not be approved until clear milestones are established for all
projects in SPARS.
FEB 28 2014 Deadline for sub-recipients to submit 2013 project EHP Screening Forms to
the SAA.
JAN 30 2015* End of sub-recipients performance period. All invoices must be received in
SPARS by this date. (*COGs and UAS/Core Cities have slightly longer performance periods;
see Box 6 of the Award for our er ormance period end date.)
Form 74-176 Direct Deposit Authorization
In addition, to reimburse you for grant-funded expenses the THSSAA must have a current Direct
Deposit Authorization from your organization in order to transfer grant funds electronically to a
designated bank account. An electronic version of the form is available on the Texas State
Comptroller's website at: http://www.window.state.tx.us/taxinfo/taxforms/74-176.pdf. (On the
form, please select"Texas Department of Public Safety" from the dropdown list when prompted.)
If you submitted a completed Direct Deposit Authorization form recently at the request of TXDPS
or with prior acceptance documents for FY 2013 HSGP awards, you do not need to complete a new
authorization unless your bank account information has changed. By the due date of your SRA(s),
please email a current Direct Deposit Authorization form to SAA_SRA @dps.texas.gov with a
subject line and file name of"DDForm" and name of jurisdiction (i.e. DDForm Travis County).
If you have any questions, you may contact your Council of Governments, UAS1 Point of Contact,
the grant coordinator assigned to your region or Nancy Carrales at nancy.carralesAdps.texas. oovv or
(5 12) 377-0004. For information on grant coordinators assigned to your region please go to
http://www.dps.texas.gov/directorstaff/saa/documents/GrantTeamAlig_nments.pdf.
Sincerely,
4 L
Mach71e harr
Deputy Assistant Director
Texas Homeland Security State Administrative Agency
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION Approved on 10/22/2013 . Ordinance No. 21009-10-2013
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DATE: Tuesday, October 22, 2013 REFERENCE NO.: **C-26516
LOG NAME: 362013HSGP
SUBJECT:
Authorize Application, and if Awarded, Acceptance of the Fiscal Year 2013 Homeland Security Grant from
the State of Texas, Texas Department of Public Safety in the Amount of$2,853,324.33, Approve Execution
of All Applicable Grant Contracts and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the application and, if awarded, the acceptance of an award in the amount up to
$2,853,324.33 of Fiscal Year 2013 Homeland Security Grant Funds from the State of Texas, Texas
Department of Public Safety consisting of:
• Urban Area Security Initiative grant, Catalog Federal Domestic Assistance (CFDA) No. 97.067:
$1,931,000.00;
• Urban Area Security Initiative grant - Law Enforcement Terrorism Prevention Activities, CFDA No.
97.067: $780,300.00;
• Urban Area Security Initiative grant - Management and Administrative Activities, CFDA No. 97.067:
$142,024.33
2. Authorize the execution of all applicable grant contracts; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund in the amount of $2,853,324.33, subject to receipt of the award.
DISCUSSION:
The United States Department of Homeland Security (DHS) through the State of Texas, Texas
Department of Public Safety awards grants to jurisdictions across the state to enhance local capabilities to
prevent, respond to and recover from acts of terrorism and natural disasters. The Urban Area Security
Initiative (UASI) grant program encourages jurisdictions to strengthen local and regional preparedness
efforts and to seek benefits available through cooperative action.
Funding awarded as part of the 2013 UASI and UASI Law Enforcement Terrorism Prevention Activities
(LETPA) program grant will be used by City public safety and disaster support organizations to maintain
and improve the community's capacity to prepare for, prevent and respond to terrorism incidents and other
natural disasters. The Office of Emergency Management will coordinate with City departments in the
development and implementation of grant funded projects in the areas of threat assessment, risk
reduction, capability sustainment, plan development, public education and training.
Logname: 362013HSGP Page 1 of 2
This grant has no local match requirement.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
receipt of the grant, and adoption of the attached appropriation ordinance, funds will be available in the
current operating budget, as appropriated, of the Grants Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 451217 036442678000 $1,931,000.00
GR76 (5 VARIOUS) 036442678010 $1,931,000.00
GR76 451217 036442679000 $780,300.00
GR76 5(VARIOUS) 036442679010 $780,300.00
GR76 451217 036442680000 $142,024.33
GR76 5(VARIOUS) 036442680010 $142,024.33
CERTIFICATIONS:
Submitted for City Manager's Office by: Charles Daniels (6199)
Originating Department Head: Rudy Jackson (6805)
Pat Vasquez (6525)
Additional Information Contact: Juan Ortiz (6173)
Logname: 362013HSGP Page 2 of 2