HomeMy WebLinkAboutContract 54548-A12CSC No. 54548-Al2
TWELFTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 54548
BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOM LESS
COALITION DOING BUSINESS AS PARTNERSHIP HOM FOR DIRECT CLIENT
SERVICE FUNDS
This twelfth amendment (the "Amendment") is made and entered into by and between the City of
Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"),
acting by and through Dianna Giordano, its duly authorized Assistant City Manager, and Tarrant
County Homeless Coalition doing business as Partnership Home, a Texas nonprofit corporation
("Agency"). Each party shall be individually referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, the City entered into an Agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 54548, (the "Agreement");
WHEREAS, the Parties executed the first amendment to the Agreement through which
the Parties agreed to reduce the budget due to other available funding sources;
WHEREAS, the Parties executed the second amendment and first renewal to the
Agreement through which the Parties agreed to amend the Budget Modification form and the
renew the Agreement;
WHEREAS, the Parties executed the third amendment to the Agreement through which
the Parties agreed to increase the funding for the program and amend the scope of services;
WHEREAS, the Parties executed the fourth amendment to the Agreement through which
the Parties agreed to increase the funding and amend the scope of services;
WHEREAS, the Parties executed the fifth amendment and second renewal to the
Agreement through which the parties agreed to increase the budget and amend the scope of
services;
WHEREAS, the Parties executed the sixth amendment to the Agreement through which
the parties agreed to amend and increase the budget;
WHEREAS, the Parties executed the seventh amendment to the Agreement through which
the parties agreed to amend the scope of services and increase the budget;
WHEREAS, the Parties executed the eighth amendment and third renewal to the
Agreement through which the parties agreed to amend the budget and renew the agreement;
WHEREAS, the Parties executed the ninth amendment to the Agreement through which
the parties agreed to amend the scope of work and increase the budget;
Twelfth Amendment to CSC 54548 OFFICIAL RECORD
CoFW and PARTNERSHIP HOM CITY SECRETARY
FT. WORTH, TX
WHEREAS, the Parties executed the tenth amendment to the Agreement through which
the parties agreed to increase the budget;
WHEREAS, the Parties executed the eleventh amendment and fourth renewal to the
Agreement through which the parties agreed to renew the agreement for an additional one-year
term, amend the scope of services and amend the budget;
WHEREAS, the Parties desire to amend and increase the budget to better expend all funds;
NOW THEREFORE City and Agency do hereby agree to the following:
I.
AMENDMENT TO AGREEMENT
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
A. EXHIBIT `B" BUDGET is hereby deleted and replaced in its entirety with attached
EXHIBIT "B" BUDGET consisting of two pages as Attachment 1 to the Twelfth
Amendment.
II.
This Amendment is effective on the date of execution of this document.
III.
All terms and conditions of the Agreement not amended herein remain unaffected
and in full force and effect, are binding on the Parties and are hereby ratified by the
Parties. Capitalized terms not defined herein shall have the meanings assigned to them in
the Agreement.
[SIGNATURE PAGE FOLLOWS]
Twelfth Amendment to CSC 54548
CoFW and PARTNERSHIP HOM
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be
effective this day of , 20
FOR CITY OF FORT WORTH:
n
Dianna Giordano (Jul 9, 2025 08:53 CDT)
Dianna Giordano
Assistant City Manager
Date:
07/09/2025
APPROVAL RECOM NDED
Beth0
any Warner (Jul 8, 2025 16:29 CDT)
Bethany Warner, Intergovernmental Affairs Liaison
Date: 07/08/2025
APPROVED AS TO FORM AND
LEGALITY
Gavin Midgley, Assistant City Attorney
Date: 07/08/2025
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Kristy Hroch
Coordinator, Homeless Strategies
Twelfth Amendment to CSC 54548
CoFW and PARTNERSHIP HOM
FOR AGENCY: Tarrant County Homeless
Coalition doing business as Partnership
Home
L41"rmll 1rCG�w
Lauren King (Jul 8, 2025i6:16 CDT)
Lauren King
Executive Director
Date: 07/08/2025
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ATTEST:
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Jannette S. Goodall, City Secretary
Date: 07/09/2025
M&C No.: 24-0553
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
TWELFTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 54548
BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS
COALITION FOR DIRECT CLIENT SERVICE FUNDS
ATTACHM NT 1 TO TWELFTH AMENDMENT
Twelfth Amendment to CSC 54548
CoFW and PARTNERSHIP HOM
EXHIBIT `B"
BUDGET
AL,encv will submit invoices for reimbursement by the 15t' of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by both the employee and supervisor
with the program fund code of time being billed to City/Directions Home. Electronic
time sheets are acceptable but must show timestamp of employee submission and
supervisor approval. Paystub must include pay period, date paid, amount and expenses
(salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with
applicable expenses highlighted and labeled will suffice. Agency may not submit
payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request
with the exception of the first Reimbursement Request which may include items from
the Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
For non -payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checks. If a cancelled check is not possible, a bank statement with the expense
highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice and if changes are made, new allocation documentation submitted with
invoice.
For the audit, bank statements showing payments, Form 941s and allocation
documentation will be reviewed.
Twelfth Amendment to CSC 54548
CoFW and PARTNERSHIP HOM
PROGRAM COSTS Total
$356,000.00
A. SALARIES (By title)
SALARIES TOTAL:
B. FRINGE BENEFITS
(Can include: Employer -paid Social Security, Medicare,
Health Insurance, Dental Insurance, Vision Insurance, Life
Insurance, Disability Insurance, Unemployment Insurance,
Workers Compensation and Retirement expenses)
FRINGE BENEFITS TOTAL:
C. MILEAGE
Mileage
MILEAGE TOTAL:
D. CELL PHONES/EQUIPMENT
Cell Phone
Computer
CELL PHONES/EQUIPMENT TOTAL:
E. Direct Client Assistance*
General expenses
Cooling station expenses
Category 4 expenses
Bus passes for City of Fort Worth
CLIENT EXPENSES TOTAL: $313,000.00
F. OTHER APPROVED
Administrative Costs $43,000.00
OTHER APPROVED TOTAL: $43,000.00
TOTAL PROGRAM COST: $356,000.00
*Client costs are defined in Exhibit A Scope of Services.
Twelfth Amendment to CSC 54548
CoFW and PARTNERSHIP HOM
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/25/24 M&C FILE NUMBER: M&C 24-0553
LOG NAME: 19DIRECTIONS HOME AMENDMENTS AND RENEWALS
SUBJECT
(ALL) Authorize Execution of Amendments to Contracts with WhenWeLove Decreasing Contract Amount by $144,077.46 for a Total Contract
Amount of $55,922.54 for Cold Weather Shelter and with Tarrant County Homeless Coalition Increasing Contract Amount by $144,077.46 for a
Total Contract Amount of $494,477.46 for the Direct Client Services Fund; Authorize a Renewal of Directions Home Contracts for Fiscal Year
2025; Find that Amendments and Contracts Serve a Public Purpose and that Adequate Controls are in Place
RECOMMENDATION:
It is recommended that the City Council:
Authorize the City Manager or his designee to execute an amendment to agreement on City Secretary Contract 60388 with WhenWeLove
decreasing contract amount by $144,077.46 for a total contract amount of $55,922.54 for cold weather shelter;
Authorize the City Manager or his designee to execute an amendment to agreement on City Secretary Contract 54548 with Tarrant County
Homeless Coalition increasing contract amount by $144,077.46 for a total contract amount of $494,477.46 for the Direct Client Services
Fund;
Authorize a Renewal of Directions Home Contracts for Fiscal Year 2025;
Authorize the City Manager or his designee to amend the agreements if necessary to achieve program goals provided that the amendment
is within the scope of the program and in compliance with City policies and applicable laws and regulations;
Find that such amendments serve a public purpose and that adequate controls are in place.
DISCUSSION:
The City funded cold weather overflow shelter from October 15, 2023 to March 31, 2024 so that on nights when certain cold weather triggers were
met and regular emergency shelter beds were full, an overflow site could be utilized by those experiencing homelessness. WhenWeLove had the
contract to provide overflow shelter staffing. This season there were 34 standby nights triggered by temperatures and 11 nights of activation of cold
weather overflow shelter. The shelter averaged 40 guests per night but had a maximum of 164 during the ice storm.
Due to a relatively mild winter, there are unexpended funds in the contract with WhenWeLove for cold weather shelter staffing.
However, there has been increasing demand on the Direct Client Services Fund (DCSF) at Tarrant County Homeless Coalition. DCSF covers a
variety of expenses for those experiencing homelessness including: a bus ticket to reunite with family or friends, one-time rental assistance, critical
documents, fees necessary to house someone that other programs don't cover, family overflow shelter and other fees necessary to house
someone. In an effort to reduce heat -related fatalities, DCSF will also cover expenses at cooling stations in Fort Worth. Transferring funds
between the cold weather shelter contract and DCSF for Fiscal Year (FY) 2024 will provide needed funding for family overflow shelter and cooling
stations as well as other eligible expenses.
Directions Home staff is closely monitoring spending in all programs and anticipates executing amendments for less than $100,000.00 in FY
2024 to ensure the best use of funding to serve those experiencing homelessness.
A Professional Service 252 Exemption Form was submitted for Directions Home services and approved by the City Attorney's Office allowing the
renewal of contracts in FY 2025.
Funding is budgeted in the Other Contractual Services account within the General Fund for the Neighborhood Services Department.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget as previously
appropriated, in the General Fund. Prior to an expenditure being made the Neighborhood Services Department has the responsibility to validate
the availability of funds.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Kacey Bess 8187
Additional Information Contact: Tara Perez 2235