HomeMy WebLinkAboutContract 56130-R4A2CSC No. 56130-R4A2
RENEWAL 4 AND AMENDMENT 2 TO
CITY SECRETARY CONTRACT NO. 56130
MASTER SERVICE AGREEMENT
This Renewal and Amendment is executed by and between the City of Fort Worth
("City"), a home -rule municipal corporation and INGRAM LIBRARY SERVICES, LLC. City
and Ingram Library Services, LLC are each individually referred to herein as a "Parry" and
collectively as the "Parties."
WHEREAS, Parties have previously entered into City of Fort Worth City Secretary
Contract No. 56130 ("Agreement") on June 15, 2021;
WHEREAS, Agreement was executed for Vendor to provide City with Publications,
Audiovisual Materials, Books, Textbooks and Ancillary Services;
WHEREAS, the City and Vendor have renewed the Agreement on an annual basis to
continue services;
2025;
WHEREAS, Agreement was previously renewed with the current term ending on June 14,
WHEREAS, Parties now wish to amend Agreement to increase the spend authority limit
of the Agreement.
NOW, THEREFORE, City and Vendor acting herein by the through their duly -authorized
representatives, enter into the following agreement to renew and amend the Agreement:
1.
RENEWAL OF AGREEMENT
The term of the Agreement is hereby renewed for an additional year, beginning June 15,
2025 and expiring June 14, 2026 unless terminated earlier in accordance with the Agreement.
2.
AMENDMENTS TO AGREEMENT
The following term hereby amends Paragraph four of the Agreement and shall be binding
and enforceable effective on June 15, 2025:
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance
with the provisions of this Agreement. Total payment made under this Agreement for the
year by City shall not exceed One Hundred Thousand Dollars and no cents ($100,000.00).
Vendor shall not provide any additional items or services or bill for expenses incurred for
CSC 56130, Renewal 4 and Amendment 2
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City not specified by this Agreement unless City requests and approves in writing the
additional costs for such services. City shall not be liable for any additional expenses of
Vendor not specified by this Agreement unless City first approves such expenses in
writing.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
4.
ELECTRONIC SIGNATURE
This Renewal and Amendment may be executed in multiple counterparts, each of which
shall be an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have
the same effect as an original.
(Signature Page Follows)
CSC 56130, Renewal 4 and Amendment 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
i�lGilZ� By: L't 6%y��?G�I
Dana Burghdoff (Jul �, 2025
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
�) responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
,/k4e't-
Midori Clark (Jul9, 202514:28 CDT)
By:
Name: Midori Clark
4 oaa�Il
Title: Library Director
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ATTEST:
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By:
Name: Jannette Goodall
Title: City Secretary
INGRAM LIBRARY SERVICES, LLC
Carolyn Morris
By:
Carolyn Morris (Jul 9, 2025 08:46 CDT)
Name: Carolyn Morris
Title: Vice President
CSC 56130, Renewal 4 and Amendment 2
W q • -Ikvm
By:
April Jacquez (Jul 8, 2025 14:06 CDT)
Name: April Jacquez-Cobian
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By:
G�rL c�i�e�atQiL
Name:
Jackson Skinner
Title:
Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
Date Approved: N/A
Form 1295 Certification No.: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A
INGRAM ( Library
CONTENT GROUP Services
June 12, 2025
Fort Worth Public Library
April D. Jacquez-Coblan ] Senior Contract Compliance Specialist
8628 Camp Bowie W. Blvd
Fort Worth, TX 76116
Supplier Contract No. SC-00006766
Dear Ms. Jacquez Cobain:
Please accept this letter as notification that Ingram Library Services LLC would like to express our appreciation for
Fort Worth Public Librarys' loyalty and support in allowing ILS to continue providing library materials to Fort Worth
Public Library.
While Ingram has experienced labor and material cost increases over the years, we have worked hard to maintain
costs passed to our customers. We have reviewed the business costs associated with the contract to be able to
provide you with sufficient notice of any necessary change in terms.
Cataloging and Processing:
To simplify budgeting and to speed items through our facilities, Ingram offers bundled cataloging and processing
services. With our tiered service levels, your library can easily estimate its yearly C&P costs and identify ways to
save. Rather than charging for each item applied to a unit, all units on a designated account will be charged the
same C&P fee. This speeds up the work in our processing units and lets the library reconcile charges with little
effort. It also distributes cataloging costs across all Ingram's cataloging customers more fairly and enables us to
maintain lower fees.
The following shipping account will receive Mylar PQR Bundle $0.64
2086929
This bundle includes the following:
e Mylar for R,P,Q titles
The following shipping account will receive Mylar & laminate Bundle $1.36
2000730
This bundle includes the following:
e Mylar for R,P,Q titles
i S mil Laminate
This reflects item 1-1 through 1-11, 1.13, 1.16 on the Bid Table
No Discount or oche term changes are noted.
This change would be implemented October 31, 2025.
Ingram Library Services LLC One Ingram Blvd P.O. Box 3006 LaVergne, TN 37086
www. ing ramcontent.comll ibraries
CSC 56130, Renewal 4 and Amendment 2
City of Fart Worth
Contract Ammendrnent
Paqe 2
Please review this offer and let us know if the Fort Worth Public Library will accept this Cataloging and Processing
Bundle price change and amend the contract for the remainder of the period through June 2026.
We would be happy to discuss with you and your team if further information or clarification is needed.
Should any additional extension documentation be required, please forward it to our Bids and Contracts
Department at the following address:
Ingram Library Services LLC
Attn.: Bids & Contracts, MS 623
One Ingrarn Blvd.
P.C. Borg 3006
La Vergne, TN 37086-1986
OR Email to: ilsbids*ingramcontent.coxn
Ingram values your business and we look Forward to continued service to the Fart Worth Public Library_ If you
have any questions, please contact our Bids and Contracts Department at ilsbids(mlineramcantent_cam. They wili
be happy to assist you_
Best Regards,
Carolyn Morris
Vice President
CMfab
Ingram Library Services LLC One Ingram Blvd P.O. Box 3D06 LaVergne, TN 37086
www.iingramcontent_corrdl ibraries
CSC 56130, Renewal 4 and Amendment 2