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Home My WebLink AboutContract 60362-R2CSC No. 60362-R2 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION June 20, 2025 Texas Traffic and Barricade, LLC Attn: Chris Caywood 3500 W. Pioneer Parkway Pantego, TX 76013 Re: Contract Renewal Notice Contract No. 60362 ("Contract") Renewal Term No. 2: June 1, 2025 to May 31, 2026 The above -referenced Contract with the City of Fort Worth expires on May 31, 2025 ("Expiration Date"). Pursuant to the Contract, renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one- year period, which will begin immediately after the Expiration Date outlined above. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one-year period, please sign and return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2 to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Anthony Vasquez 817-392-8773 Anthony.vasquez@fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: op�� Name: Jesica McEachem Title: Assistant City Manager Date: 07/09/2025 APPROVAL RECOMMENDED By: Lauren Prieur (Jul 7, 2025 09:45 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works ATTEST: 4F oo FOR. ko° a° Wo �o JQ /, QdQn ¢�956go By: Name: Jannette S. Goodall Title: City Secretary Texas Traffic and Barricade, LLC By: Name: 3ayweed Anthony J. Amato Title: Pfes4dcnt Senior Director, Legal Date: 6/26/2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Anthony Vasquez Title: Transportation Public & Works, Superintendent APPROVED AS TO FORM AND LEGALITY: G�Jh� By: Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0748 Date Approved: 09/12/2023 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 09/12/23 M&C FILE NUMBER: M&C 23-0748 LOG NAME: 13P COOP BB 703-23 HIGHWAY SAFETY AND TRAFFIC CONTROL EC TPW SUBJECT (ALL) Authorize Non -Exclusive Purchase Agreements with Multiple Vendors Using BuyBoard Cooperative Contract No. 703-23 for the Purchase of Highway Safety Products and Equipment in a Combined Annual Amount Up to $2,465,013.28 for the Initial Term and Authorize Two One -Year Renewal Options for Up to $3,060,954.10 for Renewal One and $3,805,880.10 for Renewal Two for the Transportation and Public Works, Aviation, Parks and Recreation and Police Departments RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with multiple vendors using BuyBoard Cooperative Contract No. 703-23 for the purchase of highway safety products and equipment in a combined annual amount up to $2,465,013.28 and authorize two consecutive one-year renewal options for up to $3,060,954.10 for renewal one and $3,805,880.10 for renewal two for the Transportation and Public Works, Aviation, Parks and Recreation and Police Departments. DISCUSSION: The Transportation and Public Works (TPW), Aviation, Parks and Recreation (PARD) and Police Departments approached the Purchasing Division to enter into agreements with the awarded vendors under BuyBoard Contract No. 703-23. The contract offers a variety of products for highway safety and traffic control. The user -departments will utilize the agreements to purchase various road safety and traffic control products and equipment, such as roadwork barricades, on an as needed basis. Staff from the user -departments identified and selected multiple vendors from BuyBoard's Final Catalog Award Report according to price, availability, and products offered. Approval of this Mayor and Council Communication authorizes the City to execute agreements with the following vendors: Tiger Traffic, Inc., Traffic and Parking Control Co. Inc., Texas Highway Products, LTD., Centerline Supply, Inc., Texas Traffic and Barricade, LLC., American Signal Company, All Traffic Solutions, Inc. and Buyer's Barricade, Inc. BuyBoard Contract No. 703-23 has an initial term beginning on June 1, 2023, through May 31, 2024, and includes two one-year renewal options. The Request for Proposal for BuyBoard Contract No. 703-23 was published on July 12, 2022, and responses were opened on January 19, 2023. BuyBoard contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. BuyBoard contracts have been competitively bid to increase and simplify the purchasing power of government entities. Approval of this M&C authorizes the City to spend up to $2,465,013.28 for the initial term, $3,060,954.10 for the first renewal, and $3,805,880.10 for the second renewal. However, the actual first year spend is anticipated to be $1,972,010.62 based on current budget allocations. A 25% contingency is added to the authorized amount to ensure adequate coverage in the event of unexpected increases in demand. Actual usage in any term can be up to the authorized amount and will be dependent upon actual appropriations for this purpose in the departments' budgets.The annual department allocation for these agreements is: Department Annual Amount Annual Amount jAnnual Amount Initial Term Renewal 1 lRenewal 2 ITPW $1,907,010.62 $2,383,763.281 $2,979,704.081 (Aviation $25,000.00 $25,000.001 $25,000.00 PARD Q $15,000.00j $15,000.00II $15,000.00 (Police $25,000.00 $25,000.001 $25,000.00 25% Purchasing $493,002.66 $612,190.82 $761,176.02 contingency Combined Annual $2,465,013.28 $3,060,954.10 $3,805,880.10 Totals Funding is budgeted in the participating departments' Operating & Capital budgets, as appropriated. The initial term of the agreements will expire on May 31, 2024, in line with the cooperative agreement and may be renewed for up to two additional one-year terms, in accordance with the terms of the BuyBoard Contract. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating & capital budgets, as previously appropriated in the participating departments' Operating & Capital Funds to support the approval of the recommendation and execution of the agreements. Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 William Johnson 5806 Oriainatina Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Jo Gunn 8325 Eugene Chandler 2057 FORT WORTH. Routing and Transmittal Slip Transuortation & Public Works Department DOCUMENT TITLE: Texas Traffic and Barricade, LLC For: 2nd Renewal M&C: 23-0748 CPN: Date: To: Name 1 • Anthony Vasquez 2. Anna Benavides 3. Martin Phillips 4. Lauren Prieur 5. Jessika Williams 6. Jesica McEachern 7• Ronald Gonzales 8- Jannette Goodall 9. Allison Tidwell 10 Tabitha Giddings 11 12 13 14 CSO: 60362 Department Initials TPW-Signature TPW-Signature BAR TPW- Initials RG TPW- Signature Legal- Signature ACM- Signature CSO — Initial CSO-Signature CSO-Assign CSC Vg- TPW-Admin DOC#: Date Out DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs