Loading...
HomeMy WebLinkAboutContract 63647CSC No. 63647 AGREEMENT FOR EMERGING PARTNERS PROGRAM BIG BROTHERS BIG SISTERS LONE STAR- PROGRAM GRANT FISCAL YEARS 2025 — 2028 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home -rule municipal corporation of the State of Texas ("City"), acting by and through William Johnson, its duly authorized Assistant City Manager, and Big Brothers Big Sisters Lone Star, a Texas non-profit corporation ("Contractor"), acting by and through Ozzie Smith, its duly authorized President. RECITALS WHEREAS, City has determined that Emerging Partners Programs are necessary to support crime prevention in the City during Fiscal Years 2025 - 2028 to meet one or more of the Crime Control and Prevention District's ("CCPD") goals, which are: (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to operate an Emerging Partner Program called B.SAFE (Big Brothers Big Sister's Safety and Firearm Education Program) ("Program"), which will support the police department's crime prevention efforts throughout the community; WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, as consideration for Contractor's performance and operation of the Program, City has appropriated monies in the CCPD Budget in the amount of $300,000.00 ("Program Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this Agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Form 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Budget Modification Form 7. Exhibit F — Corrective Action Plan Form OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include Big Brothers Big Sisters Lone Star and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Program Performance Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $300,000.00 ("Program Funds"). 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost -reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: AgencyName—InvoiceNumber ReportingQuarterYear RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Program Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSMafortworthtexas,gpv. or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance report. With the exception of final reimbursements requests as outlined in Section 2.5, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reauest for Reimbursement Reporting Schedule Contractor agrees to submit all Exhibit C-Requests for Reimbursements (RFR) and Exhibit D-Program Performance Reports on a quarterly basis. Reports shall be included in July, October, January, and April's submission. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Program Performance Report per the following schedule: Activity/Expenses Report on occurring in the following 51h of. the 15 of: months: October — December January January — March April April — June July July — September October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each reporting month. If this deadline occurs on a weekend or a City holiday, then reports shall be submitted to the City by the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of the reporting month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of Exhibit C and Exhibit D is required even if expenses and/or activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is April 15, 2028. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Budget Modifications to Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Budget Modifications to Direct and Indirect Line Items Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vice versa. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Dav to Approve Modifications The last day the City will approve a Budget Modification for this agreement is February 01, 2028. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(afortworthtexas.aov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.14 Match Requirement If applicable, Contractor agrees that for any amount awarded in excess of $300,000 in CCPD funds will be required to contribute matching funds which shall be 25% of the total Program Funds as outlined in Section 2.1. Matching funds must be for the sole purpose of paying or reimbursing costs associated with the program scope as outlined in Exhibit B. Contractor agrees to report matching funds along with request for reimbursement documentation as outlined in Section 2. 3. Term 3.1 This Agreement shall commence upon April 01, 2025 ("Effective Date"), and shall end on June 30, 2028 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program services under this Agreement must be completed during the project term period April 01, 2025 — March 31, 2028. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by April 15, 2028. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than January 15, 2028. The City reserves the right to decline any extension request that is not in the best interest of the City. 3.3 Liauidation Period Contractor agrees that no additional costs can be incurred after March 31, 2028. Contractor has until April 30, 2028 to liquidate accrued expenditures that occurred during the project term period April 01, 2025 — March 31, 2028. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by April 30, 2028. 4. Program Performance Report 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 Program Performance Report Contractor agrees to provide a Program Performance Report (Exhibit D) in Excel format to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 2.4. 4.3 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of two (2) consecutive failed quarterly submissions, or (6) consecutive errors in a given quarter for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit "F". 4.4 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.5 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.6 The final Exhibit D- Program Performance Report will be due April 15, 2028. 4.7 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with at least thirty (30) days' written notice of termination. 5.4 Termination will be affected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for a minimum of three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have up to fifteen (15) days to provide City with a written explanation and any supporting documentation regarding practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACTS) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions, or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory, or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL): Contractor is self -insured. Contractor will furnish a Certificate of Self -Insurance in lieu of the required general liability insurance certificate. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services) $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth Trail, 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have had the opportunity to review this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to ensure criminal background screenings are conducted for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for ensuring criminal background screening is conducted and maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 CONTRACTOR: Big Brothers Big Sisters Lone Star Ozzie Smith, President 205 W. Main St Arlington, TX 76010 19. Counterparts: Electronicallv Transmitted Signature This Agreement, as well as any associated exhibits or documents, including RFR's and Requests for Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration and Nationalitv Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 21. No Bovcott of Israel. If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 22. Prohibition on Discrimination ALainst Firearm and Ammunition Industries. Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 23. Prohibition on Bovcotting EnerLyv Companies Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 24. Electronic Sienatures This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the Assistant City Manager below. City: By: 9 Name: William Johnson Title: Assistant City Manager Date: 07/10/2025 CONTRACTOR: Big Brothers Big Sisters Lone Star By: 0 U Name: Ozzie Smith Title: President Date: 07/09/2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Robert'Alldredge *[ 10, 2025 19:04 CDT) By: Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Date: 07/10/2025 Approved as to Form and Legality By: Name: Jerris Mapes Title: Senior Assistant City Attorney 07/10/2025 Date: Contract Authorization: M&C: 25-0297 1295: 2025-1269491 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Jaycee Shane Title: CCPD Partners Manager Date: 07/10/2025 n > (t FONT�nCd City Secretary: p;o= k,'�d �o C a°an nezpsa4 By: Name: Jannette S. Goodall Title: City Secretary Date: 07/14/2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH® Powered by ZoomGrantsTm and Fort Worth Police Department CCPD Partners - Program Grants Deadline: 3/31/2030 Email This Preview Save as PDF Print Close Window A♦ Exhibit A- ZoomGrants Program Narrative Big Brothers Big Sisters Lone Star B. SAFE (Big Brothers Big Sisters' Safety And Firearm Education) Program Jump to: Concept Paper Narrative Proiect Plan Uploaded Documents $ 300,000.00 Requested Submitted: 10/24/2024 2:52:12 PM (Pacific) Project Contact Holly Kemp hkemD anbbbstx.ora_. Tel: 8178403333 Additional Contacts none entered Concept Paper 1. Agency Legal Name Big Brothers Big Sisters Lone Star Big Brothers Big Sisters Lone Star 205 W Main St Arlington, TX 76010 United States President, Greater Tarrant Market Ozzie Smith osmithaa bbbstx.ora 2. Contact Person Name, Phone, Email Holly Kemp, 817.840.3333, hkemp@bbbstx.org 3. Agency's Annual Non-CCPD Revenue 2,315,690 4. What Districts will this project serve? Check all that apply. C! District 2 6 District 3 G District 4 6 District 5 G District 6 6 District 7 G District 8 6 District 9 G District 10 Telephone8175667422 Fax Web www.bbbstx.org/tarrant District 11 5. What is the mission of your agency? The mission of Big Brothers Big Sisters (BBBS) is to create and support one-to-one mentoring relationships that ignite the power and promise of youth. 6. What is the target group for this project? BBBS serves a diverse population of at -risk youth, aged 7-21, who are economically disadvantaged and/or live in underserved communities. More than 90% report Adverse Childhood Experiences (ACEs) such as unstable housing, witnessing violence, families with substance abuse and other mental health challenges, and families impacted by incarceration. Other risk factors include living in a high -crime neighborhood, attending schools with high truancy and dropout rates, and inadequate parental guidance. BBBS is a volunteer -driven agency, and we are constantly working to recruit high -quality, caring adults to be mentors (Bigs) to our youth (Littles). Unfortunately, we never have enough mentors for the youth who request them. Therefore, the primary target group is our unmatched youth — those who have requested a mentor but have not yet been matched — along with their families. These youth often have higher risk factors which are hindering our ability to find an appropriate mentor for them. The number of waiting youth fluctuates during the year, generally around 350. This number does not include their siblings. Including siblings, it is around 525 youth. The secondary target group is youth who are already matched, along with their mentors, currently around 1120 individuals. This is also a fluid number that will grow over time as our program grows. While these youth do have a mentor, they can still benefit from the various learning opportunities we will provide through this program. 7. What is the crime/safety problem you are addressing? The top priority of BBBS is always safety for the youth in our program. The B. SAFE program will address the following crime/safety problems: 1. Youth personal safety -Child abuse awareness training -Healthy domestic relationships (prevention of dating violence) -Substance use/abuse -Bullying/Cyberbullying and threats -Suicide prevention -Recognizing and reporting human trafficking 2. Gun violence -Firearm safety education -Positive interaction with law enforcement -Active shooter response -Suicide prevention Through multiple training opportunities throughout the year, our B. SAFE program will address youth personal safety and well-being along with the prevention of gun violence through education. These activities and learning opportunities will be executed through collaboration with current and historic partners that include the Fort Worth Police Department, Texas Parks and Wildlife, United Way Tarrant County/One Second Collaborative, North Texas Community Foundation's Fund to Advance Racial Equity (FARE), Sportsmen's Club of Fort Worth, along with other local and national child safety organizations. 8. What are the causes of the crime/safety problem identified in the previous question? Both crime/safety problems listed above stem from complex & interwoven factors including: -Family influences: negative family dynamics and lack of parental supervision/guidance can leave youth vulnerable to many risky situations. -Mental health: Anxiety, depression, and other mental health issues can lead to risky behaviors and suicidal thoughts in youth. In adults, it can increase the risk of abusive behavior toward children. -Substance abuse: Youth may experiment with substances, leading to dangerous situations and even addiction. Substance abuse can impair judgment and increase the likelihood of abusive actions in adults. -Bullying: Both online and offline bullying, as well as exposure to violence, can severely impact youths' sense of safety and well-being and can also lead to violence. -Socioeconomic stress: Poverty, unemployment, and/or medical issues can contribute to feelings of hopelessness, increased stress and desperation. Other causes of Gun Violence: -Poor education and housing instability: limits opportunities and creates environments where violence is more likely. -Access: Easy access to guns, especially in high -risk environments, significantly raises the likelihood of violence. -Social and environmental factors: Exposure to TV and social media violence and negative social relationships also play a role. Information gathered from the following sources: Crime & Justice Research Alliance, Pew Research, Youth.Gov-Risk & Protective Factors, Unicef.org. 9. How does your strategy address those causes? Addressing the causes involves a combination of awareness, education, support, & communication between youth, their family, law enforcement and the community. BBBS has worked with many police departments on Bigs in Blue, which matches officers and youth, 1-1, for one year. While Bigs in Blue is a worthy program, it has limitations for some officers, due to the demanding schedules of theirjob. Our new strategy involves bringing groups of youth and their families to interactive training sessions facilitated by police officers or other subject matter experts. Group activities require less demand on an officer's time and make it easier for police to engage with and impact more youth. Multiple training opportunities throughout the year will lead to the prevention/reduction of the identified causes. Examples of group training to be offered: • FWPD will educate our youth/families on positive interaction with police to help individuals know what to expect if pulled over/if an officer visits their home to help reduce the anxiety of all involved. • Training for youth/families on gun safety, storage, and handling to prevent/decrease the number of accidental youth deaths. The CDC says 66.6% of unintentional fatal firearm injuries among children are caused by the shooter playing with or showing the gun to others. • Training on smart internet usage, as understanding risk factors for cyberbullying and trafficking for youth and their parents will help protect youth from victimization. 10. What measurable impact will your strategy have related to crime and safety? The B. SAFE program addresses the Emerging Priority of Police/Community Relations and the Partner Priority of Afterschool Programs. Our approach will be to utilize surveys and questionnaires to assess knowledge, attitudes, behaviors, and experiences before and after program participation to measure the impact of our program and make data -driven adjustments to improve outcomes. Program Participation: • Number of individuals participating in the program (enrolled youth, siblings, parents/guardians, officers, etc.) • Participant satisfaction with the program. Knowledge and Attitudes: • Increase in knowledge about personal safety risks and protective behaviors. • Positive shifts in attitudes towards self-protection and seeking help. • Increase in knowledge about gun safety and responsible firearm storage. • Positive shifts in attitudes towards gun violence and prevention. • Increased awareness of the role of law enforcement. • Increased awareness of available resources and support services. Skill Development/Behavior Change: • Improvement in decision -making skills related to safety situations. • Enhanced ability to recognize and avoid potential dangers. • Increased confidence in self-protection strategies. • Decrease in risky firearm behaviors (e.g., playing with firearms, unsecured firearms, improper handling). • Increase in safe firearm storage practices. • Adoption of conflict resolution skills. Narrative top 1. Please select the CCPD Goal(s) your project addresses. Reduce crime through prevention projects !! Reduce crime through intervention projects !! Increase safety through Direct Neighborhood Projects Increase safety through youth crime prevention projects !! Increase safety through youth crime intervention projects 2. Select entity type !! Private Non -Profit 501 c3 : Public Non -Profit 3. Please select the Funding Priority your project addresses Y; Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care, Adjudicated Youth & Adults 4:: Mission Priorities - After School programs, Gang intervention, Victim Services 4. Which Council Districts will this project serve? Mark all that apply. G District 2 CAI District 3 CAI District 4 CAI District 5 CAI District 6 CAI District 7 CAI District 8 Z District 9 CAI District 10 CAI District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). By providing multiple facilitated activities throughout the year, our B. SAFE program will address youth personal safety and well-being issues along with the prevention of gun violence. These workshops will be executed by subject matter experts, leading to the reduction/prevention of the identified causes of youth personal safety concerns and gun violence. 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. The top priority of BBBS is safety for the youth in our program. Our program addresses: 1) Youth personal safety; and 2) Prevention of gun violence. 1. Youth personal safety Child abuse awareness training Prevention of dating violence/bullying/cyberbullying Substance use/abuse Suicide prevention Recognizing & reporting human trafficking The extent: -In 2021, 6511 children were victims of abuse and neglect in Tarrant County. The actual number is likely higher due to underreporting.1 -5.8% of FW ISD students reported experiencing physical dating violence & 6.5% reported sexual dating violence in 2021. Teen dating violence increases the risk of antisocial behavior, depression & anxiety, eating disorders, intimate partner violence in adulthood, risky sexual behaviors, substance use & suicide ideation.1 -20% of Tarrant County students reported being bullied on school property in 2022. 15% reported experiencing cyberbullying.1 -There was a significant increase in suicide mortality rates among Tarrant County residents aged 15-24 from 2015 to 2021. In 2021, 17.7% of FWISD high school students reported seriously considering suicide, and 9.3% reported attempting it.1 -Detectives investigated 263 Tarrant County cases of human trafficking & internet crimes against children in 2022.2 -FWPD data shows a 21 % increase in human trafficking cases from 2022-23. These issues persist due to many reasons: -Child abuse- mental health issues, socioeconomic stress, family crisis, negative family dynamics, lack of parental supervision/guidance, substance use disorder.3 -Teen dating violence/Bullying- exposure to violence, peer influence, lack of empathy, mental health issues, learned behaviors, substance use.3 -Substance use/abuse- mental health, environmental & psychological factors.4 -Suicide- lack of support, social isolation, access to means;5 chronic pain & illness, traumatic experiences;6 mental health disorders & substance abuse.7 -Human trafficking- poverty, demand for cheap labor/sex, social vulnerabilities, political, lack of awareness/education.8 2. Gun violence Firearm safety education Positive interaction with law enforcement Active shooter response Suicide prevention The extent: -From 1999 to 2020 Tarrant County averaged 18 shooting deaths of teens per year with a peak of 47 deaths in 2020.9 -Deaths from gun -related injuries in Tarrant County youth surpassed deaths from car crashes in 2017.9 Gun violence persists in youth due to exposure to violence, peer influence, lack of positive role models, mental health issues, access to firearms & socioeconomic factors.10 One of the most significant reasons most of these issues persist is a lack of awareness and education,11 which is exactly what our program will address. 1 TarrantCountyTx.gov 2TC Sheriff's Office 3Healthline.com 4verywellmind.com 5mayoclinic.org 6yalemedicine 7CDC 8alliancetoendhumantrafficking 9 CDC 10humanrightscareers.com 11 youth.gov 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. BBBS is a volunteer -driven agency, and we are constantly working to recruit high -quality, caring adults to be mentors (Bigs) to our youth (Littles). Unfortunately, we never have enough mentors for the youth who request them. Therefore, the primary target group is our unmatched youth — those who have requested a Big but have not yet been matched — along with their siblings/families. These youth often have higher risk factors which hinder our ability to find an appropriate mentor for them. The number of waiting youth fluctuates during the year, generally around 350. This number does not include their siblings. Including siblings, it is around 525 youth. The secondary target group is youth who are already matched, along with their Bigs, currently around 1120 individuals. This is also a fluid number that will grow over time as our program grows. While these youth do have a mentor, they can still benefit from the various learning opportunities we will provide through the B. SAFE program. Moreover, mentors will gain knowledge and skills that will help them support their mentee, mentee's family, as well as providing knowledge and awareness to support their own family and the greater community. BBBS serves a diverse population of at -risk youth, aged 6-21, who are economically disadvantaged and/or live in underserved communities. 73% qualify for free or reduced lunch and 55% receive financial income assistance. Most have one or more risk factors including living in a high crime neighborhood, attending schools with high truancy and dropout rates, inadequate parental guidance, parent/guardian incarceration and other negative influences. 65% of our youth are raised in non-traditional living situations, including single -parent households and kinship care (grandparents taking on the parenting role). Additionally, more than 90% of the youth in our program report Adverse Childhood Experiences (ACEs) such as unstable housing, witnessing violence, families with substance abuse and other mental health challenges, and families impacted by incarceration. ACEs are linked to chronic health problems, mental illness, and substance use problems in adulthood. ACEs can also negatively impact education, job opportunities, and earning potential. Children facing ACEs are more likely to fail or drop out of school, and less likely to pursue higher education if they do graduate. However, the positive impact of BBBS programming provides hope. Endorsed by the CDC, BBBS is nationally recognized for creating protective factors against ACEs through mentoring and training/education. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: 1) What are the major activities; 2) How many will benefit; 3) How your project is unique & similar to other efforts; and 4) What sources were used to develop and inform your project. 1. We will address the causes by focusing on awareness and education. The major activities will be to leverage our internal subject matter experts and collaborate with external subject matter experts to provide multiple training/informational sessions, facilitated workshops, and interactive educational sessions on a variety of safety topics throughout the year. 2. Each training opportunity will be offered to all matched youth (includes Littles, their siblings and parent/guardians, and their Bigs) and to all unmatched youth (along with their siblings and parent/guardians). We will offer at least 14 training opportunities per year. All youth who attend (including Littles and siblings) will benefit through the critical knowledge gained which will increase their protective factors. The adults who attend with these youth (including Bigs and parent/guardians) will also gain knowledge and skills to better support their own children, thus creating a ripple effect throughout the greater community. 3. Our project is similar to other efforts in that we are focusing on at -risk youth. The at -risk youth in our program are economically disadvantaged and/or live in underserved communities. Many have one or more risk factors that are the exact causes of the safety/crime problems we are targeting, such as unstable family situations, negative family dynamics, witnessing violence, inadequate parental guidance, mental health issues, families with substance abuse challenges, families impacted by incarceration and more. BBBS is, in general, a preventive program. Our project is unique by how we are approaching youth safety and gun violence in a more comprehensive manner. BBBS is designed to support at -risk youth through one-to-one mentoring relationships that reduce risky behaviors, improve academic performance, enhance social and emotional well-being and promote long-term success. Adding the enhanced training opportunities of the B. SAFE program will empower youth to learn more about their own personal safety and will provide them with the tools and support that they need to thrive. A major benefit of our program is that many of our youth have a mentor who can reinforce lessons learned even after the workshop has ended, thus providing continual conversations and reinforcement of the knowledge gained well into the future. For those not matched, BBBS case managers can inquire about the safety and well-being of the entire family and can provide ongoing support. 4. Many sources were used to develop and inform our project, including our own internal data and information from TarrantCounty.gov, ojjdp.gov, besmartforkids.org, braveheart.org, and kidpower.org along with several others. Other sources utilized were listed in Question 6 above. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. We will measure success by utilizing pre/post surveys to assess knowledge, attitudes, and behaviors before & after program participation. We anticipate that the majority will maintain or increase their protective factors from baseline to post -survey. Maintaining is a positive in itself because the demographic we serve has the tendency to regress. Youth personal safety will increase due to benefits from B. SAFE that will help youth navigate their environment safely & confidently: -Reduce Likelihood of Unsafe Situations -Training helps youth recognize & avoid potentially dangerous situations. -Enhance Response Skills -Youth learn how to respond effectively in unsafe situations. -Build Confidence & Resilience -Training boosts self-confidence by equipping youth with knowledge & skills to protect themselves. This increased confidence also enhances their overall resilience, helping them handle various challenges more effectively. -Increase Awareness of Personal Rights -Youth become more aware of their personal rights, such as the right to feel safe & respected. This empowers them to stand up for themselves & others in potentially harmful situations. -Promote Emotional Well -Being -Training helps improve emotional well-being by reducing anxiety about personal safety. Youth feel more secure and less fearful, which positively impacts their mental health. -Encourage Open Communication -Safety training involves discussions about personal boundaries and appropriate behavior, fostering an environment where youth feel comfortable discussing their concerns with trusted adults. Gun violence will decrease due to benefits from B. SAFE that promote safety & responsible behavior: -Prevent Accidents -Teaches youth the fundamental rules of firearm safety, such as always treating a gun as if it is loaded, keeping the muzzle pointed in a safe direction, and never pointing a gun at anything they do not intend to shoot. This knowledge helps prevent accidental discharges & injuries. -Promote Safe Handling and Storage -Youth learn how to properly handle & store firearms, reducing the risk of unauthorized access & misuse. -Reduce Curiosity & Misuse -Education demystifies firearms, reducing the curiosity that can lead to unsafe handling. When youth understand how firearms work & the potential consequences of misuse, they are less likely to engage in risky behavior. -Enhance Decision -Making Skills -Training programs often include scenarios that require youth to make quick, safe decisions regarding firearm use. This helps develop critical thinking & responsible decision - making skills. -Encourage Respect for Firearms -Awareness programs instill a sense of respect for firearms & their potential dangers. This respect fosters a culture of safety & responsibility among youth. -Support Mental Health & Well -Being- By addressing the emotional aspects of firearm use, i.e. the impact of gun violence, training helps youth understand the broader implications of firearm safety. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. BBBS is well -suited to lead this project because we have access to and experience working with at -risk youth throughout Tarrant County for over 85 years. The mission of BBBS is to create and support one-to- one mentoring relationships that ignite the power and promise of youth. Since 1939, BBBS Tarrant has operated under the belief that inherent in every child is incredible potential. As the nation's largest donor and volunteer -supported mentoring network, BBBS makes meaningful, monitored matches between adult volunteers (Bigs/Mentors) and youth (tittles/Mentees), ages 6 through young adulthood. We develop positive relationships that have a direct and lasting effect on the lives of young people. BBBS is an evidence -based program with multiple randomized control studies demonstrating positive impacts. The most recent research conducted by the University of Illinois Chicago reported that BBBS- mentored youth were 54% less likely to have been arrested, 41 % less likely to have engaged in substance abuse, and achieved significant improvements in areas such as increased school engagement, aggressive behaviors, self-control and grit. The final report, expected later this year, will share findings on the longer -term impact of BBBS' preeminent mentoring program on youth and families through four years after study enrollment. Partnerships are vital to BBBS' success. Partnerships assist with child and volunteer recruitment, training and activities, data collection and research, program delivery, wrap -around services, and provide sites for mentoring to take place. BBBS maintains successful partnerships with educational and governmental entities including but not limited to: Arlington ISD, Fort Worth ISD, Grapevine-Colleyville ISD, Northwest ISD, Fort Worth Police Department, Texas Education Agency, and Texas Parks and Wildlife. BBBS' career/workforce readiness mentoring program, mentor2.0, was developed in collaboration with iMentor, a New York -based non-profit that works with school systems across America. BBBS also collaborates with local businesses, community organizations, and faith communities to set up mentoring opportunities for employees/members, for fund development opportunities and specialized trainings. These partnerships include area Chambers of Commerce, Alcon, Bell, BNSF, Charles Schwab, Higginbotham, Lockheed Martin, Meta, North Texas Community Foundation's Fund to Advance Racial Equity (FARE), Sportsmen's Club of Fort Worth, United Way Tarrant County/One Second Collaborative and others. We have also recently partnered with Go Beyond Grades in Tarrant County for a parent engagement campaign that is empowering and equipping local parents to be their child's most effective advocate for their learning and life success. BBBS is a century -old organization, and our ultimate commitment to relationships and child safety is the golden thread that runs through our program, making BBBS the Gold Standard of mentoring. 11. What is your agency's mission? Please include how this project fits and how this project was developed. The mission of BBBS is to create and support one-to-one mentoring relationships that ignite the power and promise of youth. Our vision is that all youth achieve their full potential. By partnering with parents/guardians, volunteers, donors, and others in the community we are accountable for each child in our program achieving: -Higher aspirations, greater confidence, and better relationships -Educational success -Avoidance of risky behaviors Safety is always our top priority. While our experience is mainly in ensuring the safety of participants in one-to-one matches, that experience has given us great insights into the needs of at -risk youth and their families. Our agency is comprised of many social workers/case management staff, and through our daily work with Littles and their families, we are well aware of many of the challenges our youth face. Our one- to-one mentoring program is evidence based, and there is much research that proves the powerful impact of mentoring. In the past we worked tirelessly with Fort Worth PD to try and implement our one-to-one mentoring program. But due to the demanding schedule and nature of law enforcement officers, it was unsuccessful. Through that learning lens, we strategized other ways to meet some of the same objectives and to reach a larger audience at the same time. And that is how our B. SAFE program was developed. Our new strategy will bring groups of youth and their families to interactive training sessions facilitated by police officers and other subject matter experts. This will make it easier for police to engage with BBBS and will also have a positive impact on more youth. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. BBBS serves all of Tarrant County, which is inclusive of all Fort Worth council districts, all zip codes, and all neighborhoods. We also serve all Fort Worth ISD schools. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. BBBS funding comes from a diverse and growing stream of supporters. We are in our 85th year of service, and there has never been a fee for service. Therefore, Tarrant County communities have fully sustained our mission through both human and financial capital. The Sportsmen's Club of Fort Worth and various other generous donors in the Fort Worth area have provided financial support along with subject matter experts in firearm safety, thus laying the groundwork upon which we plan to build this project. Proposals we have submitted for funding of our general program will help offset some costs for the B. SAFE program. Funding from CCPD will allow us to scale to a larger degree. And during this 3-year period we will continue to build out capabilities and resources to maintain this increased level of preventive educational activities when the funding expires. 14. How will your project address a CCPD Funding Priority? Please refer to Funding Priorities (Emerging Priority and Mission Priority) in RFP for more information. The B. SAFE program primarily addresses the CCPD Emerging Priority of Police/Community Relations and secondarily, Violent Crime Prevention. Youth in our program will have the opportunity to engage with FWPD officers and other subject matter experts during interactive sessions. For example, a session may have FWPD role playing with our youth/families on common interactions with the police to help individuals know how best to engage if pulled over or if an officer visits their home. This type of training has a bilateral impact because it helps youth understand the situations officers face daily, and it helps officers understand what youth are experiencing/thinking in various situations, thus reducing the anxiety of all parties involved. Obtaining mutual understanding and respect will help address common misunderstandings between law enforcement and the community. The B. SAFE program can build a positive connection between police and community, offering coaching and role models for local youth in need. For Violent Crime Prevention, the ultimate goal of this program is to prevent risky and unsafe situations from occurring in the first place through awareness and education. Also, many of our youth may be living with an adjudicated caregiver. While not specifically measured/tracked, youth with these circumstances can participate and benefit from our program. Indirectly and intermittently, our program meets the Mission Priority of After School Programs. Our sessions will occur after school and on weekends, providing youth with the opportunity to engage in positive activities. However, we do not consider this to be a typical after -school program that provides daily supervision. Overall, the B. SAFE program's youth personal safety awareness and training will provide youth with essential tools to navigate their world safely and confidently, promoting their overall well-being and development. And the firearm awareness and training will equip youth with the knowledge and skills needed to handle firearms safely and responsibly, all of which builds and promotes a safer community. 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. Sgt Joshua Johnson; Joshua.Johnson@fortworthtexas.gov 16. Agency Video Link (optional) This question is not scored. Agencies that wish to submit a video to describe their program may do so by uploading it to their preferred video hosting site (ex. You Tube, Vimeo, etc.) and providing the link. https://youtu.be/Shal UKjvotw Project Plan top Project Plan Outcomes Outcome Objective Outcome Objective 1 Outcome Objective 2 Outcome Objective 3 Outcome Objective 4 Outcome Objective 5 Total Measurable Outcome Objective Youth will show an increase in their awareness and knowledge of personal protective factors. Youth will show an increase in their awareness and knowledge of firearm safety. Project Plan Activities Project Activity Summary Plan Describe what will be done. Activities Outcome 1 Activity 1 Host activities and workshops focusing on youth personal safety topics such as: Child abuse awareness, Prevention of dating violence/bullying/cyberbullying, Substance use/abuse, Suicide prevention, Recognizing and reporting human trafficking. Activity Goals & Tools How is it measured? State what tool is used to track the outcome. Pre/post survey Pre/post survey Provide a People Timeline quantifiable Involved/Responsible provide goal for the list who will carry out dates to activity. activity complete State how it activity will be tracked. Host 10 Subject Matter Experts, 8 sessions sessions on Director of Program held April - Youth Personal Activities, Match Support Dec 2025 Safety each Specialist and 2 in year. Jan -March 2026; This will be tracked by 8 sessions calendar year held April - with details Dec 2026 kept in event and 2 in management Jan -March software 2027; provided under this grant. 8 sessions held April - Dec 2027 and 2 in Jan -March 2028 Activity 2 Invite unmatched youth in our Utilize at least Director of Program Invitations program, along with their siblings 3 forms of Activities will be sent and parents/guardians; and also outreach per one month invite matched youth in our event to prior to program, along with their siblings, include: each event parents/guardians, and Bigs. newsletters, and again social media, two weeks and event prior. management software. Activity 3 Activity 4 Activity 5 Outcome 2 Activity 1 Host activities/workshops focusing Host 4 Fort Worth Police Dept, One on prevention of gun violence such sessions on Other external subject session will as: Firearm safety education, Prevention of matter experts, Director be held Positive interaction with law Gun Violence of Program Activities, each enforcement, each year of Match Support Specialist quarter Active shooter response, the grant. throughout Suicide prevention the 3 year This will be grant tracked by period. calendar year with details kept in event management software provided under this grant. Activity 2 Invite unmatched youth in our Utilize at least Director of Program Invitations program, along with their siblings 3 forms of Activities will be sent and parents/guardians and also outreach per one month invite matched youth in our event to prior to program, along with their siblings, include: each event parents/guardians, and Bigs. newsletters, and again social media, two weeks and event prior. management software. Activity 3 Activity 4 Activity 5 Outcome 3 Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Outcome 4 Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Outcome 5 Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Uploaded Documents top Documents Requested * Letter of Commitment (if applicable) - If agencies require contracted services (including consultants), a Letter of Commitment should be obtained. The letter should reveal the extent to which the individual or institution was involved in the developm Required?Attached Documents * IRS 990 - Form filed with the IRS required 21 IRS 990 for non -profits. Current Year Budget - The agency budget 2j Greater Tarrant Buda_ et 2024 for the current fiscal year. Current Income Statement (unaudited) - A 2j BBBS Lone Star Financials statement of revenue and expense for the agency. The income statement must have been issued fewer than 90-days prior to the date the application is submitted. Current Balance Sheet (Current Statement L%lj- BBBS Lone Star Balance Sheet of Financial Position) - A statement of assets, liabilities and capital for the agency. The balance sheet must have been issued fewer than 90-days prior to the date application is submitted. IRS Determinant Letter 26 BBBS Lone Star IRS Determination Letter Board of Directors List - Agencies must 26 Board of Directors BBBS Tarrant submit a list of their governing Board of Directors to include name, employer, and phone number. Exisiting Corrective Action Plan (if applicable) Budget Narrative - Please download the 0 Buda_ et Excel template and complete according to RFP instructions. download template Sub -Grant Budget (If Applicable) - please use the provided Budget Narrative spreadsheet, and complete a second budget spreadsheet specific to your Sub - Grant agency. Any sub -grants listed in the budget require a Memorandum of Understanding. Memorandum of Understanding (if applicable) - Agencies that wish to use sub - grantee to perform (not support) measurable activities or outcomes should submit a memorandum of understanding with these agencies. * ZoomGrantsTM is not responsible for the content of uploaded documents. Application ID: 479682 Become a fan of ZoomGrantST on Facebook Problems? Contact us at Questlons(a)ZoomGrants.com ©2002-2025 GrantAnalyst.com. All rights reserved. 'ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: Big Brothers Big Sisters Lone Star Project Type: Program Grant Project Title: B. Safe (Big Brothers Big Sisters' Safety and Firearm Education) Program CCPD Erner2in2 Priority CCPD Mission Prioritv Please check all that apply. Please check all that apply. ® Police Community Relations ® Afterschool Program ® Violent Crime Prevention ❑ Gang Intervention ❑ Foster Care ❑ Victim Services ❑ Adjudicated Youth & Adults Outcome 1 80% of unduplicated participants will improve their attitudes and behaviors related to personal safety as demonstrated by the pre- and post -survey measurement tool. Outcome 2 80% of unduplicated participants will improve their attitudes and behaviors related to firearm safety/gun violence as demonstrated by the pre- and post -survey measurement tool. 1. Host activities and workshops focusing on youth personal safety and prevention of gun violence. Personal safetv topic examples: Child abuse awareness, Prevention of dating violence/bullying/cyberbullying, Substance use/abuse, Suicide prevention, Recognizing and reporting human trafficking, etc. Firearm -related topic examples: Prevention of gun violence, Firearm safety education, Positive interaction with law enforcement, Active shooter response, Suicide prevention, etc. Host 10 sessions covering Youth Personal Safety or Firearm Safety/Prevention of Gun Violence each grant year. 150 unduplicated participants over the 3-year grant period. 1200 duplicated participants over the 3-year grant period. This will be tracked by calendar year with details stored in management software provided under this grant. A Participant is an individual who lives in a Fort Worth zip code, or a school -age child not living in a Fort Worth zip code but attending a school in the City of Fort Worth. External to BBBS: Various Subject Matter Experts and Fort Worth Police Dept. Internal to BBBS: Director of Program Activities, Match Support Specialist, Partnership Specialist 8 sessions held April -Dec 2025 and 2 in Jan -March 2026; 8 sessions held April -Dec 2026 and 2 in Jan -March 2027; 8 sessions held April -Dec 2027 and 2 in Jan -March 2028 Crime Control and Prevention District Program Grants EXHIBIT B - Budget Narrative Big Brothers Big Sisters Lone Star - Greater Tarrant DESCRIPTION/JUSTIFICATION QUANTITY RATE YEAR 1 YEAR 2 YEAR 3 • REVENUE (represents total revenue for programs across our organization) CCPD 1.00 $300,000.00 $100,000.00 $100,000.00 $100,000.00 1111111 I . 11 111 11 11 111 11 11 111 11 1I 111 11 A. SALARY MA Director of Program Activities. Duties & responsibilities include but are not limited to: Coordinate and lead program activities/events for Bigs, Littles and their families; Assist with production of agency communications to Bigs, Littles, parents, staff, and partners regarding activity/event 0.75 $51,500.00 $38,625.00 $38,625.00 $38,625.00 11 opportunities; Develop event collateral to help advertise the program events and collect RSVPs/track and document attendance; Assist in the gathering of information for grant reporting. Match Support Specialist. Duties & responsibilities include but are not limited to: Attendance and supervision of participants at the activities; discussing and following up on safety topics from activities during coaching/support calls with Bigs, Littles and Parents and documentation of such; assisting with outreach to potential participants; survey 0.25 $41,000.00 $10,250.00 $10,250.00 $10,250.00 1 1 11 administration and management; tracking participation and documentation of such in agency database, posting and engaging on social media. Match Support Specialist. Duties & responsibilities include but are not limited to: Attendance and supervision of participants at the activities; discussing and following up on safety topics from activities during coaching/support calls with Bigs, Littles and Parents and documentation of such; assisting with outreach to potential participants; survey 0.25 $41,000.00 $10,250.00 $10,250.00 $10,250.00 1 1 11 administration and management; tracking participation and documentation of such in agency database; posting and engaging on social media. 1 11 1 ' II II ' II 1. II B. FRINGE Benfits/Insurance (Director of Program Activities) 0.75 $13,000.00 $9,750.00 $9,750.00 $9,750.00 • 1 11 Benefits/Insurance (Match Support Specialists) 0.50 $10,350.00 $5,175.00 $5,175.00 $5,175.00 11 'r' r II II II II C. TRAVEL & TRAINING Staff mileage. Traveling to and from each CCPD activity/event; also traveling to and from related 3000 $0.58 $1,740.00 $1,740.00 $1,740.00 1 11 activities such as previewing event venues, picking up supplies/food, etc. Training workshops for staff (twice yearly, x3 staff covered under grant). We have not yet registered for any specific workshops; however, we would like to 3.00 $333.33 $1,000.00 $1,000.00 $1,000.00 111 11 include workshops on best practices for event planning for youth, local youth safety summits, etc. Transportation for youth/participants. Some activities/events may be held at a distance from our office. To support a large 1.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 11 11 group of youth/participants, we will rent private transportation to ensure equitable access for all. 1 I II I II I II I II D. EQUIPMENT Event management software. We do not currently have this tool. We hope to expand capacity through this grant, 1.00 $1,022.00 $1,024.00 $1,024.00 $1,024.00 1 11 and we are currently reviewing multiple platforms. We plan to purchase near the beginning of the grant when funding has been received. CRM software database license for staff related to documentation and tracking of participants. 2 $350.00 $700.00 $700.00 $700.00 11 11 III 1 Illinois 1 II II II II E. SUPPLIES Printing of manuals and training materials (multiple occasions) 1 00 $650.00 $650.00 $650.00 $650.00 • 1 11 Supplies for activities/trainings (14 events). These are supplies needed to ensure the safety of youth and other individuals taking part in the activities whether indoors or outdoors, including but not limited to: hand 14.00 $80.00 $1,120.00 $1,120.00 $1,120.00 sanitizer, sunscreen, first aid supplies, cooling towels, disinfecting wipes, mosquito repellent, etc. Supplies for recruitment of program volunteers (monthly expense). This includes but is not limited to: Volunteer recruitment brochures, table tents, business cards. It may also include pop up banners, tents/tables/chairs for recruitment 12.00 $50.00 $600.00 $600.00 $600.00 :11 11 events which we are often required to bring, wagon(s) for transporting items, and replacement of said items as needed over the three-year term. 1 111 I II I II I II F. CONSULTING/CONTRACTING Outside speakers/trainers. Specific speakers have not been identified or scheduled as of yet. BBBS will utilize speakers who are professionals and/or SMEs on identified topics included in the proposal such as child abuse awareness training, prevention of dating 5.00 $600.00 $3,000.00 $3,000.00 $3,000.00 • 111 11 violence/bullying/cyberbullying, substance use/abuse, firearm safety, positive interaction with law enforcement, etc. $3,500.00 $3,500.00 Venue fee for a larger scale annual event with safety/education sessions 1.00 $3,500.00 $3,500.00 1 11 11 Venue fee for event focused on positive interaction with law enforcement 1.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 111 11 1 18 IN I, 1, 1,11019101111, Jill I1 11 II 11 II II II G. SUB -GRANTS 1 ,I II I II I II I II IT OCCUPANCY 1t IN I 11111111J,1111 IM 111I WI 11 I II INDIRECT Administration Costs 1.00 5% $4,616.00 $4,616.00 $4,616.00 : 11 Liability Insurance 1.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 1111 1 81 YI Y 11 I I I I : 11 Total Program Expenses 5100,000.00 $100,000.00 $100,000.00 $300,000.00 Amount Over $300,0001 $0.00 Agency Match Requirement $0.00 FORT WORTH. Exhibit Request for Reimbursement (RFR) FY 2025 CRIME CQNTROL f AND �...Y. _I _t _,_ , „ Submit To: Submitting Agency: Big Brotthers Big Sisters Lone Star By Email: PSM@fortworthtexas.gov Contact Name: Please fill contact information Phone Number: Mail: Email: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Remit Address: Financial Management Division Invoice Number: 505 West Felix St. Month of Request: Fort Worth, TX 76115 DIRECT COSTS (90 % Minimum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Month's Request Total Requested Remaining Balance Requested To -Date Available A Personnel $ 177,375.00 $ $ 177,375.00 B Fringe Benefits $ 44,775.00 I $ $ 44,775.00 C Travel & Training $ 12,720.00 $ $ 12,720.00 D Equipment $ 5,172.00 $ $ 5,172.00 E Supplies $ 7,110.00I $ - $ 7,110.00 F Contracts/Consultants $ 34,500.00 $ $ 34,500.00 G Sub -Awards I $ $ - H Occupancy I $ - $ - Total Direct Costs $ 281 652.00 $ - $ $ $ 281 652. 00 INDIRECT COSTS (10 % Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Month's Request Total Requested Remaining Balance Requested To -Date Available Total InDirect Costs $ 18 48.00 $ $ $ 18 348.00 Supporting documents required with monthly requests. Summarv: See Requestfor Reimbursement Instructions for reference Total Budget: $ 300,000.00 Previous Requests: $ - This Request: $ - Total Requested To -Date $ - Remaining Funds $ 300,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fund Dept ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below Crime Control and Prevention District Partners with a Shared Mission EXHIBIT D - PROGRAM PERFORMANCE REPORT Section I. Agency Information Agency Name: Big Brothers Big Sisters Lone Star Person to Contact for Corrections: Contact Phone Number for Corrections: Email Address for Corrections: Project Term April 1, 2025 - March 31, 2028 Authorized Executive Signor: Section ll. Program Information CCPD Goal (s): Reduce crime through interevention projects Project Description Big Brothers Big Sisters Lone Star will implement their program "B.SAFE (Big Brothers Big Sisters' Safety and Firearm Education" which provides multiple facilitated activities throughout the year through the B. SAFE program. This program will create and support one-to-one mentoring relationships that address youth personal safety and well-being issues along with the Prevention of gun violence. The program will serve participants in All Council Districts -14 Section ll. Quarterly Outcomes - Overall Performance Outcome Measure and Description Year One 2025 Year Two 2026 Year Three 2027 Year -to- Date Performance Goal Percentage Complete (%) 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total 0 0 0 0 n 0 o 0 0 o o 0 0 0 0.00% o a a 0 0 a a 0 a 0 a a a 0 a 00% 0 0 0 0 0 0 0 0 0 a o 0 0 0 0.00% 0 0 0 0 0 a a o 0 0 a a 0 0 0.00% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00% Section ll. Participant Activity - Overall Performance Project Plan Activities Year One 2025 Year Two 2026 Year Three 2027 1 Year -to -Date Performance Goal CPercePercentageornpletel%I 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total 1st Qtr Total 2nd Qtr Total 3rd Qtr Total 4th Qtr Total 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0.00% a 0 0 0 0 0 0 0 0 0 0 0 0 a 0.00°i 0 0 0 0 0 0 0 0 0 o a o o a 0.00% 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0.00% 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0.00% a o 0 0 0 0 0 0 0 o a o o a 0.00% 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0.00% Date Submitting Agency Contact Name Phone Number and Email Remit Address Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget Exhibit E: Crime Control and Prevention District REQUEST FOR BUDGET MODIFICATION Fiscal Year 2025 DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum) Change Requested I Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory ❑ Modification Approved Signatory Title FWPD STAFF USE ONLY Date ❑ Modification NOT Approved FWPD Staff Signature Date FY25-Corrective Action Plan Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policv document approved by the governing board. Additional Instructions are below. ITEM ID FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE Contract No. or List of findings or areas of Detail the corrective Designate a person to Designate a target date to Clause improvement. action to be taken. ensure completion complete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date City of Fort Worth, Texas Mayor and Council Communication DATE: 04/08/25 M&C FILE NUMBER: M&C 25-0297 LOG NAME: 35FY25 CCPD PROGRAM GRANTS Q3 SUBJECT (ALL) Authorize Execution of Contracts with CLC Inc. (Community Learning Center), Literacy United, The Women's Center of Tarrant County, Unbound Now, Big Brothers Big Sisters Lone Star and Girls Inc. of Tarrant County from the Crime Control & Prevention District Community Based Programs Fund in the Total Program Amount of Up to $2,137,221.34 to Operate Crime Prevention Programming that Benefits Fort Worth Residents RECOMMENDATION: It is recommended that the City Council authorize the execution of contracts with CLC, Inc. (Community Learning Center), Literacy United, The Women's Center of Tarrant County, Unbound Now, Big Brothers Big Sisters Lone Star and Girls Inc. of Tarrant County from the Crime Control & Prevention District Community Based Programs Fund in the total program amount of up to $2,137,221.34 to operate crime prevention programming that benefits Fort Worth residents. DISCUSSION: Crime Control and Prevention District (CCPD) Community Based Programs provide funding to agencies that are recommended by a selection panel and then approved by the CCPD Board of Directors (Board). This panel consisted of staff and community representatives who evaluated the proposals to ensure minimum qualifications were met and that the proposed projects met one or more of the goals of the Board. On February 25, 2025, the Board reviewed and approved the recommendation to fund six crime prevention programs. The following programs' awards total up to $2,137,221.34 and are funded by the CCPD Community Based Fund. The six programs will have a contract term of April 1, 2025 through June 30, 2028 with no renewals. Funding will be allocated as follows to each agency in Fiscal Year 2025 on a reimbursement basis: CLC Inc. (Community Learning Center) ($300,000.00) will implement "Community -Based Youth At -Risk Program for Crime Prevention" (YARP). This program focuses on reducing risk factors and increasing protective factors for adjudicated youth and young adults (ages 16 to 24) through partnership with industry, businesses, government, schools and community organizations. Their goal is to provide educational, training, and employment services designed to improve jobs and careers. The program will serve participants in Council Districts 5, 8 and 11. Literacy United ($120,000.00) will implement program "The Bookworms Afterschool Reading Program" to provide reading intervention to children in grades PK - 2nd grade, in 4 FWISD schools with significantly high levels of poverty. Their objective is to empower youth academically and socially by providing a quality reading program to students in underserved communities as well as direct parent training for at-home follow up. Participants will be children living in poverty, children with learning disabilities and primarily underserved groups. The program will serve participants in Council Districts 9 and 11. The Women's Center of Tarrant County ($675,000.00) will implement their program "Rape Crisis Victim Services Continuum of Care Emergency Funding" which provides a comprehensive continuum of care targeting Fort Worth children and adults who are victims of sexual assault, sexual abuse, or violent crime and their family and significant others. The program will serve participants in All Council Districts. Unbound Now ($322,221.34) will implement their program "Underground Drop -in Center for Trafficked and Exploited Youth" which provides 24/7 trauma -informed, low -barrier services to youth aged 10-22 who have experienced or are at high risk of exploitation. Funding will expand staff, increasing outreach to law enforcement and referral sources, increasing capacity to serve more youth, reducing crime, and preventing further victimization. The program will serve participants in All Council Districts. Girls Inc. of Tarrant County ($420,000.00) will implement their program "Empowering Leaders: Safety amd Crime Prevenion Reduction for Fort Worth Girls." This program combines a mentoring, a pro -girl culture, and research based programs to address barriers like violence and poverty, support emotional regulation, decision -making, and career readiness. These efforts improve school engagement and reduce risky behavior. The program will serve participants in Council Districts 3, 5, 8 and 9. Big Brothers Big Sisters Lone Star (300,000.00) will implement their program "B.SAFE (Big Brothers Big Sisters' Safety and Firearm Education" which provides multiple facilitated activities throughout the year through the B. SAFE program. This program will create and support one-to-one mentoring relationships that address youth personal safety and well-being issues along with the prevention of gun violence. The program will serve participants in All Council Districts. Funding is budgeted in the CCPD Community Based Fund for the CCPD Community Based Programs Department for the purpose of funding the CCPD Community Base Program FY25 project. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Community Based Fund for the CCPD Community Based Prgm FY24 and CCPD Community Based Prgm FY25 projects to support the approval of the above recommendation and execution of the contracts. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for City Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Keith Morris 4243