HomeMy WebLinkAboutContract 62794-R1CSC No. 62794-Rl
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
April 15, 2025
Unica Enterprises, LLC
Attn: Nancy Galvan
938 W Page Ave
Dallas, TX 75208
Re: Contract Renewal Notice
Contract No. CSC No. 62794 (the "Contract")
Renewal Term No.1: July 1, 2025 to June 30, 2026
The above referenced Contract with the City of Fort Worth expires on June 30, 2025 (the
"Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual
consent of the parties for a one-year renewal term. This letter will memorialize the collective desire
of the parties to renew the Contract for its first renewal term, which will begin immediately after
the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please
return this signed acknowledgement letter to the address set forth below acknowledging
receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at htto://fortworthtexas.a_ ov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Allison McNamara, Interim Assistant Director -General Manager
City of Fort Worth Public Events
817-392-5982
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
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reporting requirements.
Name:
Jesica McEachern
Title:
Assistant City Manager
04/20/2025
Date:
By:
Name: Allison McNamara
APPROVAL RECOMMENDED:
Title: Interim Assistant Director — General Manager
04/16/2025
_
Date:
By:
Michael Crum (Apr 16, 202513:05 CDT)
Name:
Michael Crum
APPROVED AS TO FORM AND LEGALITY:
Title:
Director -Public Events
04/16/2025�
Date:
By:
ATTEST:
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Name: Taylor C. Paris
Title: Assistant City Attorney
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04/16/2025
By:
Date;
Name:
Jannette Goodall
Title:
City Secretary
CONTRACT AUTHORIZATION:
07/15/2025
M&C: 25-0064
Date:
Unica Enterprises, LLC
By: Nancv Galvan Mor 15.202521:00 CDT)
Name: Nancy Galvan
Title: CEO
Date; 04/15/2025
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01 /28/25
M&C FILE NUMBER:
LOG NAME: 13P ILA CITY OF IRVING - CUSTODIAL SERVICES PED GN
SUBJECT
(ALL) Authorize Execution of Agreement with Unica Enterprises, LLC in an Annual Amount Up to $1,200,000.00 and Authorize
One One -Year Renewal Option for Skilled Custodial Services for the Public Events Department Using an Interlocal Agreement
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with Unica Enterprises, LLC in an annual
amount up to $1,200,000.00 and authorize one one-year renewal option for skilled custodial services for the Public Events
Department using Interlocal Agreement- City of Irving Contract # 077J-23F.
DISCUSSION:
The purpose of this Mayor & Council Communication (M&C) is to procure custodial services using an Interlocal Agreement.
Public Events Department (PED) reached out to Purchasing to execute an Interlocal Agreement with Unica Enterprises, LLC.
This Agreement will be used for skilled custodial services including the use of specialized equipment and techniques with high-
level of supervision at the Will Rogers Memorial Center (WRMC) and Fort Worth Convention Center. Currently, the temporary
general laborers performing janitorial services are not experienced in janitorial tasks. Unica will provide supervisory capabilities
of their employees and skilled labor in janitorial duties. In particular, Unica will focus on restroom facilities, floor maintenance,
and detail cleaning which are areas of focus for clients, guests, and attendees of events at WRMC.
State law provides that a local government purchasing an item under an Interlocal Agreement satisfies state laws requiring that
the local government seek competitive bids for the purchase of the item or service. City of Irving (Irving) contracts have been
competitively bid to increase and simplify the purchasing power of government entities. City of Irving issued Invitation to Bid (ITB)
No. 077J-23F and awarded Unica Enterprises, LLC based on Best Value evaluation criteria on June 13, 2023.
FUNDING: The maximum annual amount allowed under this agreement will be $1,200,000.00; however, the actual amount used
will be based on the need of the PED and available budget. Funding is budgeted in the General Operating & Maintenance
category in the Culture & Tourism Fund for the PED.
TERM: The initial term of the agreement will begin upon execution and end on June 30, 2025.
RENEWAL TERMS: The agreement may be renewed for one (1) additional one-year term. This action does not require specific
City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal terms.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager or his
designee up to the amount allowed by relevant Law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
BUSINESS EQUITY - A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or
public entity.
The agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the
Culture & Tourism Fund to support the approval of the above recommendation and award of the agreement. Prior to any
expenditure being incurred, the Public Events Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv:
Oriainatina Business Unit Head
Additional Information Contact:
Reginald Zeno
8517
William Johnson
5806
Reginald Zeno
8517
Mike Crum
2501
Brandy Hazel
8087
Grace Nguyen
8516