HomeMy WebLinkAboutContract 50589-R7CSC No. 50589-R7
This Order Form is issued pursuant to the Contract for Products and Related Services between
the State of Texas acting by and through the Department of Information Resources ("DIR") and
Oracle America, Inc. ("Oracle") (DIR Contract No. DIR-CPO-5439; Oracle Contract No.
US-GMA-80517373)(the "Contract"). In the event of a conflict between this Order Form and the
Contract, the Contract shall control to the extent provided in Section 1.3, Order of Precedence,
of the Contract.
The documents contained in the hyperlinks in the Schedules identified in the Contract were
provided to DIR as of January 29, 2025. DIR has not approved the information in the linked
terms and makes no representations about the suitability of these terms for Customer
transactions. Because the terms are provided via hyperlink, they are subject to change without
notice. Customers are responsible for reading and understanding the Contract and all related
terms, including all Schedules and linked terms.
C)rl?ACLE
Name City of Fort Worth
Address 200 TEXAS ST
FORT WORTH TX
76102
Renew Subscription Term: 1-Oct-2025 to 30-Sep-2026
Services Period: 12 months
Contact
Phone Number
Email Address
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Oracle America, Inc.
500 Oracle Parkway
Redwood Shores, CA
94065
Steven Vandever
1-817-3928239
zz_it_finance_pu rchasing@fortwortht
exas.gov
Cloud Services
Data Center
Quantity Term List Fee
Discount
Unit Net Price Net Fee
Region
"�o
B76057 - Primavera P6 Enterprise
NORTH
Project Portfolio Management Cloud
AMERICA 25 12 mo 82,500.00
137.66 41,298.51
Service - Hosted Named User
B76058 - Primavera P6 Progress
NORTH
Reporter Cloud Service - Hosted
AMERICA 75 12 mo 27,000.00
17.29 15,561.81
Named User
CPQ-3900874 - 1 Issued by Oracle America, Inc. 6-MAY-2025
Page 1 of 5
ces Period: 12 months
Data Center Discount
Cloud Services Quantity Term List Fee % Unit Net Price Net Fee
Region
Subtotal 109,500.00 56,860.32
Fee Description Net Fee
Cloud Services Fees 56,860.32
Net Fees 56,860.32
Total Fees 56,860.32
CPQ-3900874 - 1 Issued by Oracle America, Inc. 6-MAY-2025
Page 2 of 5
A. Terms of Your Order
1. Applicable Agreement:
a. This order incorporates by reference the terms of the Contract for Products, Services and Related Services between the State of Texas, acting by and
through the Department of Information Resources ("DIR") and Oracle America, Inc. dated April 4, 2025 (DIR Contract No. DIR-CPO-5439; Oracle
Contract No. US-GMA-80517373), and all amendments and addenda thereto (the "Contract" or "Agreement"). The defined terms in the Agreement
shall have the same meaning in this order unless otherwise specified herein.
2. Applicable Schedule:
a. Cloud Services are governed by Schedule C — Cloud Services (Appendix F to the Agreement).
3. Cloud Payment Terms:
a. All fees are due in accordance with Appendix A, Section 8.3 of the Agreement. If You are not subject to Chapter 2251, Texas Government Code,
payment terms are net 30 days from invoice date.
4. Cloud Payment Frequency:
a. Quarterly in Arrears
5. Currency:
a. US Dollars
6. Offer Valid through:
a. 30-SEP-2025
7. Service Specifications
a. The Service Specifications applicable to the Cloud Services and the Technical Cloud Services ordered may be accessed at
http://www.oracle.com/contracts. During the Services Period, the Services and Service Specifications may be updated to reflect changes in, among
other things, laws, regulations, rules, technology, industry practices, patterns of system use, and availability of Third Party Content. Oracle updates to
the Services or Service Specifications will not materially reduce the level of performance, functionality, security or availability of the Services during the
Services Period of Your order.
b. "Service Specifications" means the following documents, as applicable to the Services under Your order: (a) the Oracle Cloud Hosting and Delivery
Policies, the Program Documentation, the Oracle service descriptions, and the Oracle Corporate Security Practices; (b) Oracle's privacy policies; and (c)
any other Oracle documents that are referenced in or incorporated into Your order. The following do not apply to any non -cloud Oracle Services
acquired under Your order, such as professional services: the Oracle Cloud Hosting and Delivery Policies and Program Documentation. The following do
not apply to any Oracle -provided Software: the Oracle Cloud Hosting and Delivery Policies.
8. Terms of Use and Services Period
a. All products and services listed on this Ordering Document are provided by Oracle under, and subject to, the terms of this Ordering Document,
including the Agreement and all Oracle documents referenced in this Ordering Document. You indicate Your agreement to the terms of this Ordering
Document, including the Agreement, by signing this Ordering Document, and by signing below the signatory represents that the signatory has the
authority to bind the Customer to whom this Ordering Document is addressed above to the terms of this Ordering Document and the Agreement. As
applicable, Oracle processes a customer's order after receipt of the applicable Encumbering Document. Any terms and conditions on Your
Encumbering Document are void and have no legal effect. The Services Period for the Services commences on the date stated in this order. If no
date is specified, then the "Cloud Services Start Date" for each Service will be the date that you are issued access that enables You to activate Your
Services, and the "Technical Cloud Services Start Date" is the date that Oracle begins performing such services.
9. Data Location and Data Center Region:
By placing this order, you are electing for purposes of Appendix A, Section 4.9 of the Contract that Your Content be handled as follows: Your Content
will be hosted in the data center region indicated above. If the data center region above is indicated as customer -selected, You will elect Your initial
data center region during sign-up or order. The data center region refers to the geographic region in which the Cloud Services environment is
physically located. Oracle will not change the applicable data center region or transfer Your Cloud Services environment to a data center located
outside the applicable data center region unless You authorize such a change or transfer.
For the avoidance of doubt, Your data center region election does not restrict activity taken or initiated by You or Your end users, such as remote Cloud
Service access from outside the data center region or storage of data on end user devices. Oracle may access and process Your Content on a global
basis to the extent necessary to perform the Cloud Services, including maintenance and Cloud Services technical support.
10. Renewal of Cloud Services:
Notwithstanding any statement to the contrary in the Services Specifications, the parties expressly agree that the Cloud Services acquired under this
Ordering Document will not Auto -Renew
CPQ-3900874 - 1 Issued by Oracle America, Inc. 6-MAY-2025
Page 3 of 5
11. Termination for Convenience and Termination Fee:
You may terminate this order for convenience upon 30 calendar days' written notice in accordance with Section 11.2.3
of Appendix A of the Agreement; however, You must pay a termination fee equal to 14,215.08, equal to three months of
anticipated fees for the terminated Cloud Services, in the event of such a termination.
B. Additional Order Terms
1. Terms
The following terms, as used in this order or the Agreement and whether or not capitalized, shall have the same meaning as the applicable defined term:
"Agreement" and "Master Agreement"; "Customer", "Client" "Company" and "You" "Program Documentation" and "Documentation"; "Ordering
Document", "Services Order", "order" and "Order Form"; "Services Term" and "Services Period'; "Your Data", "Customer Data", "Company Data" and
"Your Content".
CPQ-3900874 - 1
Issued by Oracle America, Inc. 6-MAY-2025
Page 4 of 5
City of Fort Worth
Signature
Dianna Giordano (Ju 115, 202511:04 CDT)
Name Dianna Giordano
Title Assistant City Manager
Signature Date 07/15/2025
Oracle America, Inc.
Signature
Name
Title
Signature Date
BILL TO / SHIP TO INFORMATION
DocuSigned by:
0t,In,ln,iS
9D3D81D463FNBC...
Dennis Cartey
Contract Specialist
07-Jul-2025 1 4:38 PM CDT
Bill To
Ship To
Customer Name
City of Fort Worth
Customer Name
City of Fort Worth
Customer Address
200 TEXAS ST
Customer Address
200 TEXAS ST
FORT WORTH TX
FORT WORTH TX
76102
76102
Contact Name
Steven Vandever
Contact Name
Steven Vandever
Contact Phone
1-817-3928239
Contact Phone
1-817-3928239
Contact Email
zz_it_finance_purchasing@fortworthte
Contact Email
zz_it_finance_purchasing@fortworthte
xas.gov
xas.gov
CPQ-3900874 - 1 Issued by Oracle America, Inc. 6-MAY-2025
Page 5 of 5
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
Dianna (Jul 15, 202511:04 CDT)
Name:
Dianna Giordano
Title:
Assistant City Manager
Date:
07/15/2025
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
By:
and reporting requirements.
Name: Kevin Gunn
Title: Director, IT Solutions
By: Steven Vandever (Jul 9, 202511:14 CDT)
Approved as to Form and Legality:
Name: Steven Vandever
Title: Senior Manager, IT Solutions
M. K&vt;w AnArk, //
By: M. Kevin Anders, II (Jul 15, 202510:21 CDT)
City Secretary:
ppgrn�p
Name: M. Kevin Anders, II
.of
°° *&
9�a
Title: Assistant City Attorney
o°6a
By:
Contract Authorization:
Name: Jannette Goodall
M&C: 22-0611
Title: City Secretary
Approved: 8/23/2022
Form 1295: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review
Page 1 of 2
A CITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORTWORTH
REFERENCE **M&C 22- 13P ORACLE
DATE: 8/23/2022 NO.: 0611 LOG NAME: SOFTWARE SERVICES
ITS ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize a Purchase Agreement with Oracle America, Inc., in an Annual Amount
Up to $1,005,000.00, Using the Texas Department of Information Resources Cooperative
Contract DIR-TSO-4158 for Annual Licensing, Maintenance and Support for Oracle
Software and Services and Authorize Four One -Year Renewals with a Three to Five
Percent Increase Per Year for All City Departments
RECOMMENDATION:
Authorize a purchase agreement with Oracle America, Inc., in an annual amount Up to
$1,005,000.00, using the Texas Department of Information Resources (DIR) Cooperative Contract
DIR-TSO-4158 for annual licensing, maintenance and support for Oracle Software and Services and
authorize four one-year renewals with a three to five percent increase per year for all City
departments.
III 6'111101 T.'iI*]Zto
The Information Technology Solutions (ITS) Department will use this purchase agreement to purchase
and renew all Oracle licensing, support, and maintenance for use by all City departments.
Authorization of this Mayor and Council Communication (M&C) will allow for the continuation of
maintenance and technical support for the Oracle products used throughout the City. The Enterprise
Resource Planning (ERP) system supporting financial, purchasing, and human resource operations is
Oracle PeopleSoft. The Police Department uses Oracle for Police databases. The Transportation
and Public Works Department uses Oracle software to support project management.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contract have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the Department of Information Resources (DIR) agreement
is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding
with a valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff
would stop making purchases when the last appropriation expires, regardless of whether the then -
current purchase agreement has expired.
The City will initially use the DIR contract to make purchases authorized by this M&C. The
Cooperative Contract is set to expire on July 30, 2024. If DIR-TSO-4158 is extended, this M&C
authorizes the City to purchase similar equipment and supplies under the extended contract. If DIR-
TSO-4158 is not extended but DIR executes a new cooperative contract with Oracle America, Inc. and
with substantially similar terms, this M&C authorizes the City to purchase the services under the new
DIR contract. If this occurs, in no event with the City continue to purchase services under the new
agreement for more than three (3) years without seeking Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30164&councildate=8/23/2022 8/23/2022
M&C Review
Page 2 of 2
AGREEMENT TERM: Upon City Council approval, the Agreement will become effective and expire
July 30, 2024 in accordance with the DIR contract. The agreement may be renewed on an annual
basis thereafter.
Funding is budgeted in the Other Contractual Services account of the ITS Department's rollup within
the General Fund.
RENEWAL OPTIONS: This agreement may be renewed for up to four one-year renewal terms with
a three to five percent increase each year at the City's option. This action does not require specific
City Council approval provided that the City Council has appropriated sufficient funds to satisfy the
City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the General Fund to support the approval of the above recommendation
and award of the agreement. Prior to any expenditure being incurred, the ITS Department has the
responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaaer's Office bv: Reginald Zeno (8517)
Valerie Washington (6192)
Originatinci Department Head:
Additional Information Contact:
ATTACHMENTS
Anthony Rousseau (8338)
Kevin Gunn (2015)
Cynthia Garcia (8525)
Ashley Kadva (2047)
13P ORACLE SOFTWARE SERVICES ITS ADK.docx (CFW Internal)
FID Table Oracle 5-9-2022.xlsx (CFW Internal)
SAMs.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30164&councildate=8/23/2022 8/23/2022