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Contract 50054-A14
CSC No. 50054-A14 FOURTEENTH AMENDMENT TO FORT WO TH CITY SECRETARY CONTRACT NO. 50054 This Fourteenth Amendment to Fort Worth City Secretary Contract No. 50054 ("Fourteenth Amendment") is made between the City of Fort Worth ("City,") a municipal corporation and Motorola Solutions, Inc. ("Vendor,") a Delaware corporation. City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 50054 beginning December 18, 2017 (the "Agreement") through a Houston - Galveston Area Council (HGAC) Cooperative Contract and its successors; WHEREAS, it is the collective desire of the parties to amend the Agreement to include Exhibit A-9 Motorola Solutions Proposal for Medstar AIS Logging Recorder Integration; WHEREAS, it is the collective desire of the parties to amend the Agreement to include Exhibit A-10 Motorola Solutions Proposal for Archiving Interface Server Expansion at Eagle Mountain; WHEREAS, it is the collective desire of the parties to amend the Agreement to include Exhibit A-11 Motorola Solutions Quote No. QUOTE-2211731 for renewal of an APX Next Subscription; and WHEREAS, it is the collective desire of the parties to clarify the terms of the Agreement and annual amounts of the Agreement as amended and approved by Mayor and Council Communications (M&Cs) P-12247, C-28495, 20-0406, 21-0937, 24-0311, and 24-0533. NOW THEREFORE, known by all these present, the Parties, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS 1. The Agreement is hereby amended to include Exhibit A-9, Motorola Solutions Proposal for Medstar AIS Logging Recorder Integration, attached to this Fourteenth Amendment, in an amount of $41,821.00. Total contract amount for the fourth year shall remain at an amount not to exceed $5,318,911.80. 2. The Agreement is hereby amended to include Exhibit A-10, Motorola Solutions Proposal for Archiving Interface Server Expansion at Eagle Mountain, attached to this Fourteenth Amendment in an amount of $200,153.00. Total contract amount for the fourth year shall remain at an amount not to exceed $5,318,911.80. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourteenth Amendment to Fort Worth City Secretary Contract No. 50054 Page 1 of 6 3. The Agreement is hereby amended to include Exhibit A-11, Motorola Solutions Quote No. QUOTE-2211731 for renewal of an APX Next Subscription, attached to this Fourteenth Amendment in an amount of $154,369.44. Total contract amount for the fourth year shall remain at an amount not to exceed $5,318,911.80. 4. The terms of the Agreement and annual amounts, as amended, are restated to be as follows. Contract Year Begin Date End Date Annual Amount (as amended) Year 1 12/18/2017 12/17/2018 $ 1,784,672.49 Year 2 12/18/2018 12/17/2019 1,016,400.00 Year 3 12/18/2019 12/17/2020 1,118,040.00 Year 4 12/18/2020 12/17/2021 1,229,844.00 Year 5 12/18/2022 07/31/2022 1,462,800.00 Year 6 08/01/2022 07/31/2023 4,406,340.00 Year 7 08/01/2023 07/31/2024 10,981,617.00 Year 8 08/01/2024 07/31/2025 5,318,911.00 Year 9 08/01/2025 07/31/2026 5,538,544.48 Year 10 08/01/2026 07/31/2027 $ 5,802,233.03 II. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Fourteenth Amendment to Fort Worth City Secretary Contract No. 50054 Page 2 of 6 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: ��By: DGiordano (Jul 16, 202513:25 CDT) Name: Dianna Giordano Title: Assistant City Manager Date: 07/16/2025 Motorola Solutions, Inc.: By: Name: Brad Rice Title: Area Sales Manaaer Date: July 08, 2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality By: Name: Hye Won Kim Title: Assistant City Attorney Contract Authorization: M&C: 24-0533 Approval Date: 06/25/2024 Form 1295: 2024-1139355 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. 252:9 CDTBy: Lawrence Crockett Jul 9, 20) Name: Lawrence Crockett Title: Sr. IT Solutions Manager City Secretary: By: Name: Jannette Goodall Title: City Secretary 4,00voap�, �°a � d0 8�10 P°a*oQo 000*�d daLQ nEab 5Q4o; OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Fourteenth Amendment to Fort Worth City Secretary Contract No. 50054 Page 3 of 6 EXHIBIT A-9 Motorola Solutions Proposal for Medstar AIS Logging Recorder Integration (Attached) Fourteenth Amendment to Fort Worth City Secretary Contract No. 50054 Page 4 of 6 r Firm Proposal City of Fort Worth, TX FM 744! L7-- I I Logging Recorder Integration May 07, 2025 The design, technical, and price information furnished with this proposal is proprietary information of Motorola Solutions, Inc. (Motorola). Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal, without the express written permission of Motorola Solutions, Inc. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2023 Motorola Solutions, Inc. All rights reserved. aMOTOROLA SOLUTIONS Motorola Solutions, Inc. 500 W Monroe Street, Ste 4400 Chicago, IL 60661-3781 USA May 07, 2025 Mr. Lawrence Crockett IT Solutions 1515 11th Ave Fort Worth, TX 76102 Subject: AIS reconfiguration for use with City provided Eventide logging recorder Dear Mr. Crockett, Motorola Solutions, Inc. ("Motorola") is pleased to have the opportunity to provide the City of Fort Worth with quality communications equipment and services. The Motorola project team has taken great care to propose a solution that will address your needs and provide exceptional value. To best meet the functional and operational specifications of this solicitation this solution is to provide the professional services to integrate a City provided logging recorder at the City's Medstar dispatch site. Specifically, these services are to reconfigure the existing Archiving Interface Server (AIS) and control room firewall. This proposal is subject to the terms, conditions and pricing of the City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017, along with its Exhibits, applicable Addenda, and Exhibits. This proposal may be accepted by issuing a purchase order that specifically references this proposal and the aforementioned contract (e.g., This PO is being issued in accordance with the terms, conditions and pricing of City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017). This proposal is valid until June 27, 2025. Motorola would be pleased to address any concerns the City of Fort Worth may have regarding the proposal. Any questions can be directed to Casey Moore, Account Manager, at 817-368-8683. We thank you for the opportunity to furnish the City of Fort Worth with "best in class" solutions and we hope to strengthen our relationship by implementing this project. Our goal is to provide you with the best products and services available in the communications industry. Sincerely, ,� &2."Cl L Brad Rice Area Sales Manager Motorola Solutions, Inc. 0 M070ROL4 SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 2 Medstar AIS Logging Recorder Integration May 07, 2025 City of Fort Worth, TX Table of Contents Section 1 SystemDescription..................................................................................................................4 1.1 System Overview................................................................................................................. 4 1.2 Design Assumptions........................................................................................................... 4 Section 2 Statementof Work....................................................................................................................6 2.1 Motorola Responsibilities................................................................................................... 6 2.2 City of Fort Worth County Responsibilities....................................................................... 6 Section 3 PricingSummary......................................................................................................................8 0 M070ROL4 SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 3 Medstar AIS Logging Recorder Integration City of Fort Worth, TX May 07, 2025 Section 1 System Description 1.1 System Overview Motorola Solutions is pleased to provide the City of Fort Worth with a solution to replace the NICE logging Recorder with the City provided Eventide logger. No additional hardware will be needed for this configuration. Below is a summary of the scope that the Motorola Solutions System Integration Team will perform for this effort. • Motorola will disconnect the AIS (Archive Interface Server) currently connected to the NICE logger. • Motorola will rebuild and reconfigure the AIS to work with the Eventide logger. • Motorola will reconfigure the Firewall that will connect to the new Logger equipment • The City of Fort Worth will provide the IP addresses of the new Logger equipment. • Motorola will identify the CEN port number configured to work with the new logger, and that will be the demarcation point between the AIS and the Eventide logger. • Any work related to the new Eventide logger will be the responsibility of the City of Fort Worth 1.2 Design Assumptions All assumptions have been listed below for review. Should Motorola's assumptions be deemed incorrect or not agreeable to the Customer, a revised proposal with the necessary changes and adjusted costs may be required. Changes to the equipment or scope of the project after contract may require a change order. • Existing logging recorder and AIS will be utilized for the proposed solution. Any upgrade to the existing logger will be customer responsibility. • Customer is responsible for any hardware installation or removal. • All existing sites or equipment locations will have adequate electrical power and site grounding (per R56) to support the requirements of the system described. Any R-56 upgrades are customer's responsibility. • Customer will be responsible to provide all necessary backup power/generators/UPS. IQ MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 4 Medstar AIS Logging Recorder Integration City of Fort Worth, TX May 07, 2025 Approved local, State or Federal permits as may be required for the installation and operation of the proposed solution are the responsibility of the customer. Any required system interconnections not specifically outlined here will be provided by the Customer. These may include dedicated phone circuits, microwave links or other types of connectivity. 7 MOTOROLR SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 5 Medstar AIS Logging Recorder Integration City of Fort Worth, TX May 07, 2025 Section 2 Statement of Work This Statement of Work (SOW) describes the deliverables to be furnished to City of Fort Worth. The tasks described herein will be performed by Motorola, and City of Fort Worth to implement the solution described in the System Description. Motorola has made certain assumptions in the preparation of this design to provide a quote for City of Fort Worth. Should any of the site criteria change, or the assumptions listed be deemed incorrect, a revision to the SOW and associated pricing will be required. The SOW describes the actual work involved in installation and clarifies the responsibilities for both Motorola and City of Fort Worth during the project implementation. Specifically, this SOW provides the qualifications and assumptions taken into consideration during the development of this project. This SOW provides the most current understanding of the work required by both parties to ensure a successful project implementation. 2.1 Motorola Responsibilities Motorola's general responsibilities include the following: • Assign a project manager. • Coordinate and schedule a Kickoff Meeting with the Customer. • Run the Kickoff Meeting and record and distribute meeting minutes. • Anticipated personnel from Motorola include the Motorola Project Manager (PM) and System Engineer. • Attend any required site walks. • Setup and run a `Customer Design Review' meeting in order to go over the design. • Schedule the implementation in agreement with City of Fort Worth. • Motorola will generate the Acceptance Test Plan and perform the testing. • Motorola will confirm everything is according to R56 standard. • Resolve any punchlist items before project completion. 2.2 City of Fort Worth County Responsibilities City of Fort Worth will assume responsibility for the installation and performance of all other equipment and work necessary for completion of this project that is not provided by Motorola. General responsibilities for City of Fort Worth include the following: • Provide all buildings, equipment shelters, and towers required for system installation. 0 MCMOROL4 SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 6 Medstar AIS Logging Recorder Integration City of Fort Worth, TX May 07, 2025 • Ensure communications sites meet space, grounding, power, and connectivity requirements for the installation of all equipment. • Obtain all licensing, site access, or permitting required for project implementation. • Obtain frequencies for project as required. • Coordinate the activities of all City of Fort Worth vendors or other contractors. 7 MOTOROLR SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 7 Medstar AIS Logging Recorder Integration City of Fort Worth, TX May 07, 2025 Section 3 Pricing Summary Motorola's system solution and services are priced as follows: Implementation Services - Discounts Applied Per Fort Worth #50054 contract / HGAC RA05-21 Price Adjustment Due to significant market volatility and material price fluctuations in raw materials such as steel, copper, finished wood and concrete, in the event of a cost increase in material, equipment or energy occurring during implementation of the project through no fault of Motorola Solutions, the contract price, time of completion and/or contract requirements shall be equitably adjusted by Change Order in accordance with the procedures of the contract documents. Motorola Solutions reserves the right to apply a fuel surcharge to the quoted freight rates on all shipments based on the cost of diesel at the time of shipment. 10 MOTOROLR SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 8 Medstar AIS Logging Recorder Integration City of Fort Worth, TX May 07, 2025 Section 4 Terms and Conditions 4.1 Standard Terms and Conditions of Sale This proposal is subject to the terms, conditions and pricing of City of Ft. Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017, along with its Exhibits, applicable Addenda, and Amendments. This proposal may be accepted by issuing a purchase order that specifically references this proposal and the aforementioned contract (e.g., This PO is being issued in accordance with the terms, conditions and pricing of City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017). This proposal is valid until June 27, 2025. 4.2 Payment Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a check, cashier's check, or wire transfer drawn on a U.S. financial institution. If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable Addenda. Payment for the System purchase will be in accordance with the following milestones. System Purchase (excluding Subscribers, if applicable) 1. 50% of the Contract Price due upon contract execution (due upon effective date); 2. 50% of the Contract Price due upon Final Acceptance. For Lifecycle Support Plan: Motorola will invoice Customer annually in advance of each year of the plan. For multi -year agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be performed using the U.S. Department of Labor, Consumer Price Index, "All Items," Unadjusted Urban Areas (CPI-U). Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount exceeding 3%. "All Items," not seasonally adjusted shall be used as the measure of CPI for this price adjustment. The adjustment calculation will be based upon the CPI for the most recent twelve (12) month increment beginning from the most current month available as posted by the U.S. Department of Labor (http://www.bls.gov) immediately preceding the new maintenance year. For purposes of illustration, if in Year 5 the CPI reported an increase of 8%, Motorola may increase the Year 6 price by 5% (8%-3% base). Any pricing change would be documented in a change order executed with the Customer. 4) M070ROL4 SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 9 EXHIBIT A-10 Motorola Solutions Proposal for Archiving Interface Server Expansion at Eagle Mountain (Attached) Fourteenth Amendment to Fort Worth City Secretary Contract No. 50054 Page 5 of 6 r Firm Proposal City of Fort Worth, TX FM 744! L7-- I I Archiving Interface Server Expansion at Eagle Mountain June 17, 2025 The design, technical, and price information furnished with this proposal is proprietary information of Motorola Solutions, Inc. (Motorola). Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal, without the express written permission of Motorola Solutions, Inc. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2023 Motorola Solutions, Inc. All rights reserved. aMOTOROLA SOLUTIONS Motorola Solutions, Inc. 500 W Monroe Street, Ste 4400 Chicago, IL 60661-3781 USA June 17, 2025 Mr. Lawrence Crockett IT Solutions 1515 11th Ave Fort Worth, TX 76102 Subject: Archiving Interface Server (AIS) expansion for backup audio logging Dear Mr. Crockett, Motorola Solutions, Inc. ("Motorola") is pleased to have the opportunity to provide the City of Fort Worth with quality communications equipment and services. The Motorola project team has taken great care to propose a solution that will address your needs and provide exceptional value. To best meet the functional and operational specifications of this solicitation this solution is to provide the hardware, software and professional services to add two Archiving Interface Servers (AIS) to the City's Eagle Mountain core site. The AIS will provide expansion for backup audio logging to the City provided Eventide logging recorder system. This proposal is based on the H-GAC RA05-21 cooperative purchasing agreement and is subject to the terms and conditions of the City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017, along with its Exhibits, applicable Addenda, and Amendments. This proposal may be accepted by issuing a signed purchase order that specifically references "PO is subject to Motorola's proposal, the H-GAC RA05-21 cooperative purchasing agreement, and the terms and conditions of the City of Fort Worth contract #50054." This proposal is valid until June 27, 2025. Motorola would be pleased to address any concerns the City of Fort Worth may have regarding the proposal. Any questions can be directed to Casey Moore, Account Manager, at 817-368-8683. We thank you for the opportunity to furnish the City of Fort Worth with "best in class" solutions and we hope to strengthen our relationship by implementing this project. Our goal is to provide you with the best products and services available in the communications industry. Sincerely, , �, &,C/ L Brad Rice Area Sales Manager Motorola Solutions, Inc. City of Fort Worth, TX AIS Expansion at Eagle Mountain June 17, 2025 Table of Contents Section 1 SystemDescription..................................................................................................................2 1.1 Solution Overview............................................................................................................... 2 1.2 Archiving Interface Server (AIS) Description..................................................................... 2 1.3 Design Assumptions........................................................................................................... 3 Section 2 Statementof Work....................................................................................................................4 2.1 Motorola Responsibilities................................................................................................... 4 2.2 City of Fort Worth County Responsibilities....................................................................... 4 Section 3 AcceptanceTest Plan...............................................................................................................6 Section 4 PricingSummary......................................................................................................................7 4.1 Equipment and Services..................................................................................................... 7 PriceAdjustment............................................................................................................................. 7 Section 5 Termsand Conditions..............................................................................................................8 5.1 Standard Terms and Conditions of Sale............................................................................ 8 5.2 Payment............................................................................................................................... 8 ® MOTOROLR SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 1 City of Fort Worth, TX AIS Expansion at Eagle Mountain June 17. 2025 Section 1 System Description 1.1 Solution Overview After carefully reviewing the City of Fort Worth's requirements for improved radio communications, Motorola Solutions, Inc. (Motorola Solutions) has prepared this estimate to provide the City of Fort Worth with two Motorola Archiving Interface Server (AIS) units that will interface to a new customer -provided Eventide Recorder at the Eagle Mountain site. In order to support the AIS units at this site, Motorola will install a dispatch site there. The proposed system builds upon Motorola Solution's ASTRO 25 architecture by combining the open standards of Project 25 (P25) with distributed architecture and IP-based addressing. The system will provide the City of Fort Worth with reliable voice communications on a future -ready platform. Solution Design Highlights • Motorola Dispatch Site network hardware consisting of two dispatch routers and a dispatch switch • Two ASTRO Archiving Interface Servers (radio system interface to Eventide Logger) consisting of a VPM units and Z2 Mini Workstations • Customer Enterprise Network (CEN) for Logger • The Eventide Recorder will reside on the CEN. 1.2 Archiving Interface Server (AIS) Description The MCC 7500 AIS logs calls associated with Dispatch Consoles and subscriber audio. Audio is sent to the logging subsystem where it is later retrieved and played out on an audio playback device. The audio playback device may exist on any Dispatch Console site, and thus may be located at a core/colocated Dispatch Console site or a remote Dispatch Console site. The VPM-based MCC 7500 AIS is comprised of a PC with an associated VPM. Both the PC and the VPM connect to the transport network. The VPM can be configured for either secure capability or clear capability. A single AIS can support recording of up to 256 Talk Groups. To record more talk groups, additional AIS must be added. A single AIS box can support recording of up to 120 simultaneous talk paths for unencrypted IP trunked radio. To record more simultaneous calls, an additional AIS must be added. Conventional and analog radio can also be recorded using the AIS by utilizing Conventional Channel Gateways (CCGW). Encryption can also impact the resources of the AIS box. Part of the function of the AIS is to `decrypt' the audio before sending it to the MCC7500 IP Radio Logger for recording and storage. As such, encrypted audio will impact the total number of simultaneous talk sessions that an AIS can 0 MOTCR0L4 SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 2 City of Fort Worth, TX AIS Expansion at Eagle Mountain June 17. 2025 process at one time. A single AIS can handle up to 60 simultaneous talk sessions of encrypted audio. Encryption has no impact on the number of Talk Groups an AIS will support. 1.3 Design Assumptions All assumptions have been listed below for review. Should Motorola's assumptions be deemed incorrect or not agreeable to the Customer, a revised proposal with the necessary changes and adjusted costs may be required. Changes to the equipment or scope of the project after contract may require a change order. • All existing sites or equipment locations will have sufficient space available for the system described as required/specified by R56. • All existing sites or equipment locations will have adequate electrical power in the proper phase and voltage, and site grounding to support the requirements of the system described. • Any site/location upgrades or modifications are the responsibility of the City of Fort Worth. • Approved local, State, or Federal permits as may be required for the installation and operation of the proposed equipment are the responsibility of the City of Fort Worth. • Any required system interconnections not specifically outlined here will be provided by the City of Fort Worth. These may include dedicated phone circuits, microwave links, or other types of connectivity. • No coverage guarantee is included in this proposal. • Motorola is not responsible for interference caused or received by the Motorola -provided equipment except for interference that is directly caused by the Motorola -provided transmitter(s) to the Motorola -provided receiver(s). Should the City of Fort Worth experience interference, Motorola can be contracted to investigate the source and recommend solutions to mitigate the issue. • The Eventide logger system, complete with the Eventide AIS interface software, shall be operational at the time of install. • Adequate rack space for the two dispatch routers and dispatch switch, two AIS VPMs, two Z2 Mini workstations with shelves, CEN Firewall and switch, and a KVM is available (-15 RU). • Customer is responsible to provide electrical circuits within 6 feet of the proposed equipment. • Any acquisition of network service or set up shall be the responsible of the customer. • Requirements and documentation to be provided during project kickoff call. • Customer may provide a firewall to protect their network to the proposed CEN. • Dispatch site network equipment to connect to existing Eagle Mountain network backhaul. • Customer will be responsible to provide all necessary backup power/generators/UPS. 7 MOTOROLR SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 3 City of Fort Worth, TX AIS Expansion at Eagle Mountain June 17. 2025 Section 2 Statement of Work This Statement of Work (SOW) describes the deliverables to be furnished to City of Fort Worth. The tasks described herein will be performed by Motorola, and City of Fort Worth to implement the solution described in the System Description. Motorola has made certain assumptions in the preparation of this design to provide a quote for City of Fort Worth. Should any of the site criteria change, or the assumptions listed be deemed incorrect, a revision to the SOW and associated pricing will be required. The SOW describes the actual work involved in installation and clarifies the responsibilities for both Motorola and City of Fort Worth during the project implementation. Specifically, this SOW provides the qualifications and assumptions taken into consideration during the development of this project. This SOW provides the most current understanding of the work required by both parties to ensure a successful project implementation. 2.1 Motorola Responsibilities Motorola's general responsibilities include the following: • Assign a project manager. • Coordinate and schedule a Kickoff Meeting with the Customer. • Run the Kickoff Meeting and record and distribute meeting minutes. • Anticipated personnel from Motorola include the Motorola Project Manager (PM) and System Engineer. • Attend any required site walks. • Setup and run a `Customer Design Review' meeting in order to go over the design. • Schedule the implementation in agreement with City of Fort Worth. • Motorola will generate the Acceptance Test Plan and perform the testing. • Motorola will confirm everything is according to R56 standard. • Resolve any punchlist items before project completion. 2.2 City of Fort Worth County Responsibilities City of Fort Worth will assume responsibility for the installation and performance of all other equipment and work necessary for completion of this project that is not provided by Motorola. General responsibilities for City of Fort Worth include the following: Provide all buildings, equipment shelters, and towers required for system installation. Ensure communications sites meet space, grounding, power, and connectivity requirements for the installation of all equipment. Obtain all licensing, site access, or permitting required for project implementation. QMOTOROL4 SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 4 City of Fort Worth, TX AIS Expansion at Eagle Mountain June 17. 2025 • Obtain frequencies for project as required. • Coordinate the activities of all City of Fort Worth vendors or other contractors. 7 MOTOROLR SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 5 City of Fort Worth, TX AIS Expansion at Eagle Mountain June 17. 2025 Section 3 Acceptance Test Plan Under the direction of the Motorola Project Manager, teams consisting of representatives from the City of Fort Worth and Motorola, will execute agreed -upon test procedures to confirm that the AIS provides LMR voice data and metadata to the Eventide Recorder. The Acceptance Test Plan (ATP) will verify the functionality of the AIS interface to the Eventide Recorder. An ATP will be provided during the implementation phase of this project depending on the customer requirement. All tests will be performed as described in the Acceptance Test Plan reviewed at the Design Review and the Acceptance Test Procedures mutually approved prior to the start of Acceptance Testing. During acceptance testing, the console system will be tested and the results documented as defined in the Acceptance Test Plan. This testing is meant to test the hardware, software, and functionality of the fire station FSA equipment, and the dispatch TTS equipment. The County representatives are encouraged to witness this field-testing in order to gain a better understanding of the system and test process. 7 MOTOROLR SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 6 City of Fort Worth, TX AIS Expansion at Eagle Mountain June 17. 2025 Section 4 Pricing Summary 4.1 Equipment and Services Equipment —Two Archiving Interface Servers (AIS), dispatch network hardware, Discounts Applied Per Fort Worth #50054 contract / HGAC $102,564.00 RA05-21 Implementation Services, Discounts Applied Per Fort Worth #50054 contract / HGAC RA05-21 $ 97,589.00 Price Adjustment Due to significant market volatility and material price fluctuations in raw materials such as steel, copper, finished wood and concrete, in the event of a cost increase in material, equipment or energy occurring during implementation of the project through no fault of Motorola Solutions, the contract price, time of completion and/or contract requirements shall be equitably adjusted by Change Order in accordance with the procedures of the contract documents. Motorola Solutions reserves the right to apply a fuel surcharge to the quoted freight rates on all shipments based on the cost of diesel at the time of shipment. Pricing Summary 10 MOTOROLR SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 7 City of Fort Worth, TX AIS Expansion at Eagle Mountain June 17. 2025 Section 5 Terms and Conditions 5.1 Standard Terms and Conditions of Sale This proposal is based on the H-GAC RA05-21 cooperative purchasing agreement and is subject to the terms and conditions of the City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017, along with its Exhibits, applicable Addenda, and Amendments. This proposal may be accepted by issuing a signed purchase order that specifically references "PO is subject to Motorola's proposal, the H-GAC RA05-21 cooperative purchasing agreement, and the terms and conditions of the City of Fort Worth contract #50054." 5.2 Payment Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a check, cashier's check, or wire transfer drawn on a U.S. financial institution. If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable Addenda. Payment for the System purchase will be in accordance with the following milestones. System Purchase (excluding Subscribers, if applicable) 1. 50% of the Contract Price due upon contract execution (due upon effective date); 2. 50% of the Contract Price due upon Final Acceptance. For Lifecycle Support Plan: Motorola will invoice Customer annually in advance of each year of the plan. For multi -year agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be performed using the U.S. Department of Labor, Consumer Price Index, "All Items," Unadjusted Urban Areas (CPI-U). Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount exceeding 3%. "All Items," not seasonally adjusted shall be used as the measure of CPI for this price adjustment. The adjustment calculation will be based upon the CPI for the most recent twelve (12) month increment beginning from the most current month available as posted by the U.S. Department of Labor (http://www.bls.gov) immediately preceding the new maintenance year. For purposes of illustration, if in Year 5 the CPI reported an increase of 8%, Motorola may increase the Year 6 price by 5% (8%-3% base). Any pricing change would be documented in a change order executed with the Customer. Terms and Conditions 4) M070ROL4 SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 8 EXHIBIT A-11 Motorola Solutions Quote No. QUOTE-2211731 (Attached) Fourteenth Amendment to Fort Worth City Secretary Contract No. 50054 Page 6 of 6 0 AP90TOR OLA SOLUTIONS 500 W Monroe Street Chicago, IL. 60661 (888) 325-9336 Date:06/25/2023 Company Name: FORT WORTH, CITY OF Attn: Billing Address: 200 TEXAS ST RM T-105 City, State, Zip: FORT WORTH, TX, 76102 Customer Contact: Feri Khani Phone: 817-392-6640 SERVICE AGREEMENT Quote Number : QUOTE-2211731 Contract Number: USC000653081 Contract Modifier: R25-JUN-23 14:17:57 Required P.O. : PO#: Customer # :1012858843 Bill to Tag#: Contract Start Date :24-Oct-2023 Contract End Date :23-Oct-2025 Payment Cycle :IMMEDIATE Qty Service Name Service Description Extended Amt SSV01SO1407A SMARTPROGRAMMING $35,100.00 SSV01SO1406A APX NEXT SMARTCONNECT SUBSCRIPTION $35,100.00 SSV01SO1476A SMARTLOCATE $35,100.00 LSV01SO3082A RADIOCENTRAL PROGRAMMING $13,969.44 SSV01SO1907A SMARTMAPPING $35,100.00 Subtotal - Recurring Services $154,369.44 Subtotal - One -Time Event Services $0.00 $0.00 APX NEXT: 364 Total $154,369.44 Fort Worth #50054 (HGAC RA05-21) THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING JURISDICTIONS WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA SPECIAL INSTRUCTIONS: This Service Agreement is subject to the terms and conditions of the City of Fort Worth contract No. 50054, its Exhibits, its applicable Addenda, and all of its Amendments. Any purchase order or notice to proceed should specifically reference "this NTP is subject to Motorola's Service Agreement USC000653081 and the terms and conditions of the City of Fort Worth contract No. 50054. Dia rdano (Jul 16, 2025 13:25 CDT) AUTHORIZED CUSTOMER SIGNATURE Dianna Giordano CUSTOMER (PRINT NAME) Assistant City Manager TITLE 07/16/2025 DATE 0 AP90TOR OLA SOLUTIONS 500 W Monroe Street Chicago, IL. 60661 (888) 325-9336 MOTOROLA REPRESENTATIVE(SIGNATURE) MOTOROLA REPRESENTATIVE(PRINT NAME) Company Name: Contract Number: Contract Modifier : Contract Start Date Contract End Date FORT WORTH, CITY OF USC000653081 R25-JUN-23 14:17:57 24-Oct-2023 23-Oct-2025 SERVICE AGREEMENT Quote Number : QUOTE-2211731 Contract Number: USC000653081 Contract Modifier: R25-JUN-23 14:17:57 TITLE PHONE DATE CITY COUNCIL AGENDA ruRTWORTIt Create New From This M&C DATE: 6/25/2024 REFERENCE **M&C 24- LOG NAME: 04MOTOROLA RADIO NO.: 0533 REFRESH CSC 50054 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Amendment to City Secretary Contract No. 50054 with Motorola Solutions, Inc., Using Houston -Galveston Area Council Cooperative Contract No. RA05- 21 and its Successors for the Acquisition of Public Safety Radios, Associated Equipment, and Services to Increase the Authorized Year -Three Amount by $5,267,481.00 for a Revised Year -Three Amount Up to $10,981,617.00 and Authorize Three Additional Renewal Terms with Fourth -Year Amount Up to $5,318,911.80, Fifth -Year Amount Up to $5,538,544.48, and Sixth -Year Amount Up to $5,802,233.03 for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize an amendment to City Secretary Contract No. 50054 with Motorola Solutions, Inc. using Houston -Galveston Area Council Cooperative Contract No. RA05-21 and its successors for the acquisition of public safety radios, associated equipment, and services, to increase the authorized year -three amount by $5,267,481.00 for a revised year -three amount up to $10,981,617.00, and authorize three additional renewal terms with fourth -year amount up to $5,318,911.80, fifth -year amount up to $5,538,544.48, and sixth -year amount up to $5,802,233.03 for the Information Technology Solutions Department. DISCUSSION: The City of Fort Worth maintains a radio communications system, the North Texas Interoperable Radio Network (NTIRN), utilized by most City departments and almost 200 external government entities. On December 5, 2017, Mayor and Council Communication (M&C) C-28495 authorized a System Purchase Agreement with Motorola Solutions, Inc. (Motorola) in an initial annual amount of $1,602,101.00 using Houston -Galveston Area Council (H-GAC) Contract RA05-15 for the acquisition and implementation of radio related capabilities, and establishment of a four-year discount program for the purchase of radios, other system equipment and services. The discount program includes additional discounts of up to 20 percent off H-GAC pricing for radio equipment and a discount of up to 5 percent for services through December 17, 2025. Accordingly, the City executed City Secretary Contract No. 50054 (Agreement) with Motorola. M&C C-28495 also authorized the City to purchase similar equipment and services under successive contracts, stating if H-GAC Contract RA05-15 is not extended but H-GAC executes a new cooperative contract with Motorola with substantially similar terms as H-GAC Contract RA05-15, that M&C authorizes the City to purchase equipment and services under the new H-GAC contract. On December 14, 2021, City Council approved M&C 21-0937 authorizing an amendment to the agreement with Motorola for additional radios and other system equipment & services for three one- year terms with a first -year amount of $1,462,800.00, second -year amount of $1,609,080.00, and third -year amount of $1,769,988.00 for a cumulative contract total up to $4,841,868.00. On June 28, 2022, City Council approved M&C 22-0496 to acquire public safety radios and associated equipment and increase the contract amount in year two by $2,797,260.00 for a revised year two amount up to $4,406,340.00. This M&C revised the cumulative contract up to $7,639,128.00. On April 23, 2024, City Council approved M&C 24-0311 authorizing an amendment to the agreement with Motorola for an additional radio tower and communication equipment in the amount of $3,944,148.00 for a revised year -three amount up to $5,714,136.00. This M&C will authorize the City to continue purchasing radios for Radio Refresh, additional radio consoles, communication equipment, and services with an increase of spend authority in the amount of $5,267,481.00 for a revised year -three amount up to $10,981,617.00 and authorize three additional renewal terms in the amount of $5,318,911.80 in year -four. Future years' expenditures are expected to rise 10 percent each year as follows: $5,538,544.48 in year five and $5,802,233.03 in year six. This M&C revised the cumulative contract up to $33,510,446.31. Year Amount Up to Year -one (FY22) $1,462,800.00 Year -two (FY23) $4,406,340.00 Year- three(FY24)* $10,981,617.00 Year -four (FY25)** $5,318,911.80 Year -five (FY26)** $5,538,544.48 Year -six (FY27)** $5,802,233.03 Total $33,510,446.31 *FY24 includes increases for Northwest radio tower, radio refresh and dispatch console additions. **FY25-FY27 includes increases for radio refresh. All other terms and conditions of the existing agreement remain the same. Funding is budgeted in the Other Contractual Services account within the Info Technology Systems Fund and in the CCPD Capital Projects and ITS Capital Funds for the ITS Department for the purpose of funding various projects. PRICE ANALYSIS - H-GAC provides up to a 25 percent discount off the list price for products commonly acquired by the City with no significant pricing increase compared to the last agreement approved by City Council on December 6, 2016 (M&C P-11978). In addition, Information Technology Solutions staff negotiated additional discounts of up to 20 percent off H-GAC pricing in an agreement with Motorola approved by City Council on December 5, 2017 (M&C C-28495) through December 2025. BUSINESS EQUITY -An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS — Upon City Council's approval, the existing agreement will be renewed in accordance with H-GAC RA05-21 or its successor. RENEWAL OPTIONS — The agreement may be renewed for additional one-year terms at the City's option, in accordance with H-GAC RA05-21 or its successor. If H-GAC Contract RA05-21 is not extended but H-GAC executes a new cooperative contract with Motorola Solutions, Inc. with substantially similar terms as H-GAC Contract RA05-21, this M&C authorizes the City to purchase equipment and services under the new H-GAC contract. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. SUCCESSOR CONTRACTS - In the event the H-GAC agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use H-GAC Contract No. RA05-21 to make purchases authorized by this M&C. As noted, H-GAC Contract No. RA05-21 expires on July 31, 2024. If H-GAC Contract No. RA05-21 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contracts. If H-GAC Contract No. RA05-21 is not extended, but H-GAC executes a new cooperative contract with Motorola Solutions, Inc. with substantially similar terms as H-GAC Contract No. RA05-21, this M&C authorizes the City to purchase the equipment and supplies under the new H- GAC contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating and capital budgets, as previously appropriated, in the Info Technology Systems Fund and in the ITS Capital and CCPD Capital Projects Funds for various projects to support the approval of the above recommendation and execution of the amendment. Prior to an expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project ID I ID FROM Fund Department Account Project ID I ID Submitted for City Manaaer's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Program I Activity I Budget Reference # Amount Year (Chartfield 2) Program Activity Budget Reference # Amount Year (Chartfield 2) Mark McDaniel (6316) Kevin Gunn (2015) Donlen Ruffin (2017) 04MOTOROLA RADIO REFRESH CSC 50054.docx (CFW Internal) FID Table Motorola 50054 Radio Refresh.XLSX (CFW Internal) Form 1295 Certificate 101180453.pdf (CFW Internal)