HomeMy WebLinkAboutContract 57795-R3CSC No. 57795-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 30, 2025
Weisinger Incorporated
Attn: Michael Weisinger or Whom It May Concern
P.O. Box 909
Willis, TX 77378
Re: Contract Renewal Notice — 3 rd Renewal
Vertical Turbine Pump Service
Contract CSCNo. 57795 (M&C 22-0377)
Original Contract Amount: $789,575.00
New Contract Amount: $1,174,468.75
The above referenced contract with the City of Fort Worth is eligible for renewal. This
letter is to inform you that the City has appropriated funding and is exercising its right to renew
the contract in the original contract amount, which will be effective upon execution by the
designated Assistant City Manager. All terms and conditions of the contract remain unchanged.
Please verify that the original payment, performance and maintenance bonds, if any, remain active
or if retired, provide updated bonds when you return this letter. Please sign in the space indicated
below and return this document, along with a copy of your current insurance certificate, to
the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/ourchasinQ_ to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Shatabya Bergland
Sr. Contract Compliance Specialist
(817) 392-8277
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Purchase of Goods (4.02.25) Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
Name�.Iesiada\ �e�
Title: Assistant City Manager
Date: 07/1 7/2025
APPROVAL RECOMMENDED:
By: ( `2Gd�d YYG�2/L
Name-.0 r l rder (Jul 2, 202516:09 CDT)
CSC No.
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Shatabva Berland (Jul 2, 202512:45 CDT)
Name: Shatabya Easley
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
Title: Water Department Director By: A-,jq-)':::�—
NamedD&gl1ataCWJB9Ad4025 09:47 CDT)
ATTEST: Title: Sr. Assistant City Attorney
q Oct
jBOA°a
;_t `� g °e9AUTHORIZATION:
M&C: 22-0377
nnn �Expsaaa
By: °'p9a6 Date Approved: 5/24/2022
Name: BetteGoodall Price Increase M&C: 24-0470
Title: City Secretary Date Approved: 6/11/2024
VENDOR:
By: Weisinaer co
Name:
Title:C��rd�
Date:
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Purchase of Goods (4.02.25) Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/24/22 M&C FILE NUMBER: M&C 22-0377
LOG NAME: 13PP 22-0044 VERTICAL TURBINE PUMP SERVICES WATER LSJ
SUBJECT
(ALL) Authorize Non -Exclusive Purchase Agreement with Odessa Pumps & Equipment and Wiesinger Incorporated for Vertical Turbine Pump
Services for a Combined Annual Amount Up to $939,575.00 during the Initial Term and Authorize Four, One Year Renewals Options for the Same
Annual Amount for the Water Department
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with Odessa Pumps & Equipment and Weisinger
Incorporated for vertical turbine pump services for a combined annual amount up to $939,575.00 during the initial term and authorize four, one year
renewal options for the same annual amount for the Water department.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance to finalize non-exclusive annual agreements for vertical turbine and
centrifugal pump services for City owned facilities. The Purchasing Division issued an Invitation to Bid (ITB) that included detailed specifications
describing performance expectations, types of pumps and locations requiring services that will be purchased on an "as -needed" basis. The bid
was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on January 18, 2022, through February 9, 2022. The
City received seven bids.
An evaluation panel comprised of representatives of the Water Department reviewed and scored the submittals using the Best Value criteria which
included:
(a) Contractor's qualification and experience;
(b) Extent to which the goods and services meet the City's needs;
(c) Contractor Reputation
(d) Cost of service
The individual scores were averaged for each of the criteria and the final scores are listed in the following table. Points for pricing is determined as
follows: Bidder must receive at least 50% or more of the total available points for technical criteria.
ridder's Evaluation Factors
I a b j c lid IlTotal Score
10dessa Pumps & Equipment Co. 6 5 T82
Weisinger Incorporated 6 6 80
Allen Electric 5 5 107577177
(Smith Pump Company, Inc. �6 6 112 �146 1170
Staff recommends awarding one-year non-exclusive agreements to Odessa Pumps & Equipment Co., and Weisinger Incorporated in a combined
annual amount up to $939,575.00 for the Water Department and four annual renewal options for the same amount. No guarantee was made that a
specific amount of these services will be purchased.
Funding is budgeted in the Other Contractual Services account of the Water Distribution Systems Department within the Water & Sewer Fund.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in
accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval.
FISCAL INFORMATION 1 CERTIFICATION[:,
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund
to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the
Water Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv:, Reginald Zeno
8517
Dana Burghdof€
8018
Oriainatina Business Unit Head:, Anthony Rousseau
8338
Chris Harder
6344
Additional Information Contact:, Cynthia Garcia
8525
LaKita Slack -Johnson
8314
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 6/11 /2024 REFERENCE
NO..
CODE: P TYPE:
Official site of the City of Fort Worth, Texas
FO RT WO RT 11
**M&C 24- 13P22-0044 AMEND
0470 LOG NAME: VERTICAL TURBINE PUMP
SERVICES WTR AO
CONSENT PUBLIC NO
NO
SUBJECT: (ALL) Authorize Amendments to Agreements with Odessa Pumps and Equipment Inc and
Weisinger Incorporated for Vertical Turbine Pump Services to Increase the Aggregate
Annual Amount by $234,893.75 for a New Annual Aggregate Amount Up to $1,174,468.75
for the Water Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of amendments to City Secretary
Contract No. 57772 with Odessa Pumps and Equipment Inc and City Secretary Contract No. 57795
Weisinger Incorporated for vertical turbine pump services to increase the annual aggregate amount
by $234,893.75 for a new annual aggregate amount up to $1,174,468.75 for the Water Department.
DISCUSSION:
On May 24, 2022, the City Council approved Mayor and Council Communication (M&C) 22-0377,
which authorized agreements with Odessa Pumps and Equipment Inc. and Weisinger Incorporated for
vertical turbine pump services related to Invitation To Bid (ITB) No. 22-0044.
The Water Department approached the Purchasing Division to increase the aggregate annual
agreement amount by an additional $234,893.75, which is 25\% of the original amount of $939,575.00,
due to an increase in pump repairs for a new aggregate annual amount of $1,174,468.75.
Agreement Terms- The current term of the Agreements will expire on June 30, 2024, with three one-
year renewal options remaining thereafter.
The maximum amount allowed under the Agreements will be $1,174,468.75. However, the actual
amount used will be based on the needs of the department and the available budget.
Funding is budgeted in the Other Contractual Services account within the Water & Sewer Fund for the
Water Department, as appropriated.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Reginald Zeno (8517)Fernando Costa (6122)
Originating Department Head: Reginald Zeno (8517)
—9 9—p Chris Harder (5020)
Additional Information Contact: Jo Gunn (8525)
Aiyanna Owens (8317)
ATTACHMENTS
13P22-0044 AMEND VERTICAL TURBINE PUMP SERVICES WTR AO funds availabilitv:pdf (CFW Internal)
FID Table for vertical turbine pump services ITB24-0015.xlsx (CFW Internal)
Form 1295- Odessa.pdf (CFW Internal)
Odessa Pumps 1295.pdf (CFW Internal)
SAM-Odessa.pdf (CFW Internal)
SAM-Weisinger.pdf (CFW Internal)
SOS-Odessa.pdf (CFW Internal)
SOS-Weisinger.pdf (CFW Internal)
Waiver Approval.pdf (CFW Internal)
Weisinger 1295.pdf (CFW Internal)