HomeMy WebLinkAboutContract 58403-R3CSC. No. 58408-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 16, 2025
Penske Commercial Vehicle US, LLC
dba Premier Truck Group
Attn: Bob Sasser, Aftermarket Sales Manager
1804 NE Loop 820
Fort Worth, Texas 76106
Re: Contract Renewal Notice
CSCO No. 58408 (the "Contract")
Renewal Term No. 3: October 1, 2025 to September 30, 2026
The above referenced Contract with the City of Fort Worth expires on September 30, 2025
(the "Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This
letter is to inform you that the City is exercising its right to renew the Contract for an additional
one (1) year period, which will begin immediately after the Expiration Date. All other terms and
conditions of the Contract remain unchanged. Please return this signed acknowledgement letter,
along with a copy of your current insurance certificate, to the email address listed below,
acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed
acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at htta://fortworthtexas.2ov/purchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the phone number listed below.
Sincerely,
G-'hni lino 'Ch&m u
Christina Thomas
Contract Compliance Specialist
City of Fort Worth, Property Management Department
(817) 392-8538
Christina.thomasa,fortworthtexas. 2ov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
W44- 1(,
of this contract, including ensuring all
By: Valerie Washington (Jul 17, 2025 15:50 CDT)
performance and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
Date: 07/17/2025
Demo Garda
By: Denise Garcia (Jul 16, 2025 16:26 CDT)
Name: Denise Garcia
APPROVAL RECOMMENDED:
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Marilyn Marvin
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Title: Property Management Director
By:
Name: Jessika Williams
Title: Assistant City Attorney
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CONTRACT AUTHORIZATION:
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By: (
M&C:22-0748
Name: Jannette S. Goodall
M&C Approved: 9/27/2022
Title: City Secretary
Form 1295 Certification No.: 2022-926641
Penske Commercial Vehicle US, LLC
dba Premier Truck Group
8a�6 S
By: Bob Sasser (Jul 16, 202516:03 CDT)
Name: Bob Sasser
Title: Aftermarket Sales Manager
Date: 07/16/2025
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/27/22 M&C FILE NUMBER: M&C 22-0748
LOG NAME: 13P22-0122 ADDITIONAL LT & HVY DUTY VEHICLES & EQP SVS LSJ PMD
SUBJECT
(ALL) Authorize Non -Exclusive Purchase Agreements with BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel
Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC., for Additional Light and Heavy
Duty Vehicle and Equipment Services for the Property Management Department for a Combined Annual Amount Up to $1,974,288.00 for the Initial
Term and Authorize Four One -Year Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with BMW Motorcycles of North Dallas, Custom Truck One
Source, L.P., Frank's Wheel Aligning, Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC.,
for additional light and heavy duty vehicle and equipment services for the Property Management Department for a combined annual amount up to
$1,974,288.00 for the initial term and authorize four one-year renewals for the same annual amount.
DISCUSSION:
The Property Management (Fleet) Department approached the Purchasing Division for assistance with securing an annual agreement for
additional light and heavy duty vehicles and equipment services. Purchasing previously issued Invitation to Bid (ITB) No. 22-0017 which resulted in
the award of an annual agreement; however there were not enough Vendors to provide services for the City's mixed fleet of light and heavy duty
vehicles, other motorized equipment. In order to procure additional services, Purchasing staff issued ITB No. 22-0122. The ITB included detailed
specifications describing the requirements for light and heavy duty vehicle repairs and services.
The bid was advertised in the Fort Worth Star -Telegram for six consecutive Wednesdays beginning April 27, 2022 through June 1, 2022. The City
received six bids. An evaluation panel consisting of representatives of the Property Management Department reviewed and scored the submittals
using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below.
Bidders
BMW Motorcycles of North Dallas.
Custom Truck One Source, L.P.
Frank's Wheel Aligning, Inc.
Lone Star Auto Sound & Security
Premier Truck Group
Siddons Martin Emergency Group, LLC
Best Value criteria:
(a) Contractor's qualification and experience;
Evaluation Criteria
a b c d I Total
13.3 8
8.5
0
30
12.6 9.5
9
0
31
13.3 9
8
0
30
13.3 8.5 10 50 82
13.3 9 8.5 0 31
if41-1Lem to] MKIM<0%
(b) Extent to which the goods and services meet the City's needs;
(c) Contractor's Reputation
(d) Cost of service
After evaluation, the panel concluded that BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning, Inc., Lone
Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC, presented the best value to the City and therefore,
recommends that Council authorize agreements with BMW Motorcycles of North Dallas, Custom Truck One Source, L.P., Frank's Wheel Aligning,
Inc., Lone Star Auto Sound & Security, Premier Truck Group and Siddons Martin Emergency Group, LLC. Under these non-exclusive agreements,
the department will order services according to the lowest cost and availability. No guarantee was made that a specific amount of services would
be purchased. Staff certifies that the recommended vendors' bids met specifications.
Funding is budgeted in the Fleet Services Outside Repair & Maintenance account of the Property Management Parts & Fuel Inventory
Department's Fleet & Equipment Service Fund for Fiscal Year 2022 & Fiscal Year 2023.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in
accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. This
agreement will be concurrent with the annual agreement awarded from ITB No. 22-0017.
RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as
previously appropriated, and upon adoption of the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year
2023 Operating Budget, as appropriated, in the Fleet & Equipment Service Fund. Prior to an expenditure being incurred, the Property
Management Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office by
Oriainatina Business Unit Head
Additional Information Contact:
Expedited
Reginald Zeno
8517
Dana Burghdoff
8018
Anthony Rousseau
8338
Steve Cooke
5134
Cynthia Garcia
8525
LaKita Slack -Johnson
8314