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HomeMy WebLinkAboutContract 61864-CO361864-0O3 FoxWORTH Project Namel 2022 Bond Year 2 Contract 10 Client Project #(s)I 104243 City of Fort Worth Change Order Request I City Sec # I 61864 Project Description Water,pavement and sidewalk improvements on N Houston Street, Lincoln Avenue and NW 15th Street Contractorl McClendon Construction Company, Inc I Change Order #I 3 1 Datel City Project Mgr.I Christian Cardona I City Inspector) Kevin Jackson Dept. Unit 1: Water Unit 2: TPW Unit 3: Storm Water Contract Totals Time (CD) Original Contract Amount $2,117,965.00 $5,004,703.50 $151,568.00 $7,274,236.50 400 Extras to Date 10 Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date $2,11� $5,004,703.50 $151,568.00 $7,274,236.50 410 Amount of Proposed Change Order $0.00 $400,000.00 $0.00 $400,000.00 45 Revised Contract Amount $2,117,965.00 $5,404,703.50 $151,568.00 $7,674,236.50 455 Original Funds Available for Change Orders $105,898.00 $250,235.00 $20,000.00 $376,133.00 Remaining Funds Available for this CO $105,898.00 $250,235.00 $20,000.00 $376,133.00 Additional Funding (if necessary) $149,765.00 $149,765.00 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 5.50% MAXALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 2551,) $9,092,795.63 JUSTIFICATION (REASONS) FOR CHANGE ORDER This Change Order 3 will add a new bid item for concrete pavement removal. During the removal of the existing pavement along N Houston Street and Lincoln Avenue, concrete pavement beneath the existing surface was found that was not originally identified. This existing concrete needs to be fully removed in order to properly install the new concrete pavement and subgrade as designed. City staff has reviewed the contractor's proposed pricing and determined it to be fair and reasonable based on comparison with similar projects This change order includes an additional 45 calendar days to allow the contractor to remove and dispose of the existing concrete pavement. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Contractor's Company Name IContractor (Name) IContract Signature I Date McClendon Construction Company, Inc. I Justin Blair Fla" 11/10125 Inspector/Inspection Supervisor Date Project and Contract Compliance Manager Date w 06/30/25 d6*40 06/30/25 Program Manager Date Senior Capital Project Officer Date G n,/ 07/09/25 M.-A— 07/09/25 Assistant Director (Dept) Date Director, Contracting Department (Dept) Date -' ; �- 07/10/25 a-3Z 07/10/25 Assistant City Attorney Date JAs,ijohkity Manager Date Drdar— r 07/11/25 07/17/25 uncil Action (if required) o,O:QCW Q4 M&C Number 125-0589 I M&C Date Approved 106/24/25 ATTEST: p4F FOR! naa OO°o °°o4l•; ° °g9�Y0 OFFICIAL RECORD Jannette Goodall, City Secretary 0 o °=tl CITY SECRETARY nEaAS °' *� FT. WORTH, TX Y p dQa� �pb FORT WORTH City of Fort Worth *I*--- Change Order Additions Project Name 1 2022 Bond Year 2 Contract 10 City Sec # 1 61864 1 Client Project# 1 104243 1 Contractorl McClendon Construction Company, Inc PMI Christian Cardona Inspectorl Kevin Jackson l Change Order Submittal # 0 Date I I ADDITIONS I I tM UE6L;R1P I IUN UEP I Uty Unit Unit Uost I otal 1 61 0241.1000 Remove Conc Pvmt Unit 2: I PW 20,000.00000000 SY $2U.UU $400,000.001 1 1 I 1 1 I 1 I 1 I 1 I 1 I 1 I I 1 I 1 I 1 I 1 I 1 I I 1 I 1 I 1 I 1 I 1 I I 1 I 1 I 1 I 1 I 1 I I 1 I 1 I 1 I 1 I 1 I 1 1 I 1 I 1 I 1 I Unit 1:Water $0.001 Unit 2:TPW $400,000.001 Unit 3: Storm Water $0.001 I Sub Total Additions $400,000.001 Change Order Additions Page 2 of 4 FORT WORTH City of Fort Worth Change Order Deletions I I EM Project Name 1 2022 Bond Year 2 Contract 10 I City Sec # 1 61864 1 Client Project # 1 104243 1 Contractorl McClendon Construction Company, Inc I PMI Christian Cardona I Inspectorl Kevin Jackson Change Order Submittal # 0 Date I I DELETIONS UESCHIPIIUN UEPI Uty Unit Unit Cost total 1 I 1 I 1 I 1 1 I 1 I 1 I 1 I 1 I 1 1 I 1 I 1 I 1 I 1 I 1 I I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 I 1 1 I 1 I 1 I 1 I 1 I 1 I I 1 I 1 I 1 I Unit 1:Water $0.001 Unit 2: TPW $0.001 Unit 3: Storm Water $0.001 Change Order Deletions Page 3 of 4 Sub Total Deletions $0.001 M/SBE for this Change Order M/SBE Sub Type of Service Amount for this CO J Rubio Trucking Services LLC Hauloff Services $54,288.00 J Rodriguez Trucking Hauloff Services $36,192.00 Total $90,480.00 Previous Change Orders CO # DATE AMOUNT 1 11 /20/2024 $0.00 5/6/2025 $0.00 Total 1 $0.00 I 6/27/25, 2:38 PM M&C - Council Agenda City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, June 24, 2025 REFERENCE NO.: "M&C 25-0589 LOG NAME: 202022 BOND YEAR 2 CONTRACT 10 — CO3 SUBJECT: (CD 2) Authorize Execution of Change Order No. 3, in the Amount of $400,000.00 and the Addition of 45 Calendar Days to the Construction Contract with McClendon Construction Company, Inc. for the 2022 Bond Year 2 Contract 10 Project; for a Total Revised Contract Amount of $7,674,236.25, Adopt Appropriation Ordinance, and Amend the Fiscal Years 2025-2029 Capital Improvement Program (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Change Order No. 3, in the amount of $400,000.00, and the addition of 45 calendar days to City Secretary Contract No. 61864 with McClendon Construction Company, Inc. for the construction of the 2022 Bond Year 2 Contract 10 project (City Project No. 104243); for a total revised contract amount of $7,674,236.25; 2. Adopt the attached appropriation ordinance adjusting appropriations in the 2022 Bond Program Fund, by increasing appropriations in the 2022 Bond Year 2 - Contract 10 project (City Project No. 104243) in the amount of $100,000.00, and decreasing appropriations in the Street Improvement Deteriorating Streets programmable project (City Project No. PB0019) by the same amount; and 3. Amend the Fiscal Years 2025-2029 Capital Improvement Program. DISCUSSION: On June 25, 2024, Mayor and Council Communication (M&C) 24-0556, awarded City Secretary Contract No. 61864 in the amount of $7,274,263.25 to McClendon Construction Company, Inc., for the construction of the 2022 Bond Year 2 Contract 10 project (City Project No. 104243) at N Houston Street, Lincoln Avenue and NW 15th Street. Two subsequent change orders revised the contract. On November 20, 2024, Change Order No. 1, administratively authorized 85 additional linear feet of 12" waterline at the intersection of NW 24th Street and Houston at no additional cost. Change Order No. 2, administratively authorized on May 06, 2025, provided bid items for the relocation of existing fire hydrants and installation of new concrete water meter boxes at no additional cost. This Change Order No. 3 will add a new bid item for concrete pavement removal. During the removal of the existing pavement along N Houston Street and Lincoln Avenue, concrete pavement beneath the existing surface was found that was not originally identified. In order to properly install the new concrete pavement and subgrade as designed, this existing concrete needs to be fully removed. This change order provides the necessary funding to cover the cost associated with this additional scope of work. The staff has reviewed and verified the quantities for the additional work under this Change Order No. 3. Additionally, to complete the work, the staff recommends extending the contract by 45 calendar days, and use of the remaining project funds and contingency in the 2022 Bond Program - Fund to fund part of the paving portion of this change order. The following table summarizes previous contract action and change orders Construction Contract M&C Date Amount Original Contract Amount I 24-0556 06/25/2024 $7,274,236.25 Change Order No. 1 I Administrative 11/20/2024 $0.00 Change Order No. 2 Administrative 05/06/2025 $0.00 Change Order No. 3 Pending This M&C 1 $400,000.00 Revised Contract Amount $7,674,236.25 The action in this M&C will amend Transportation and Public Work's contribution to the Fiscal Years 2025- 2029 Capital Improvement Program as follows: Capital Project Name Existing Budget Change lRevised FY2024 Fund Name Appropriations Increase/Decrease Budget 2022 Bond Street Imprv- Program - Deteriorating $29,853,993.59 ($100,000.00) $29,753,993.59 Fund 34027 Sts-PB0019 Appropriations for the paving improvements for 2022 Bond Year 2 - Contract 10 project by Fund will consist of the following: Fund Existing Appropriations 2022 Bond Program - Fund $6,226,461.00 34027 W&S Capital Projects - Fund $2,653,776.00 56002 Stormwater Capital Projects- $200,000.00 Fund 52002 Project Total 1 $9,080,237.00 `Numbers rounded for presentation purposes. Additional Project Total* Appropriations $100,000.00 $6,326,461.00 $0.00 $2,653,776.00 $0.00 $200,000.00 $100,000.00 $9,180,237.00 This change order will have no impact on the Transportation and Public Works Department's annual operating budget. Funding is budgeted in the Street Improvement -Deteriorating Streets programmable apps.cfwnet.org/eoouncil/printmc.asp?id=33450&print=true&DocType=Print 1/2 6/27/25, 2:38 PM M&C - Council Agenda project (City Project No. PB0019) for the Transportation and Public Works Department for the purpose of funding the 2022 Bond Year 2 Contract 10 project, as appropriated. This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25765-08-2022) provided liquidity to support the appropriation. Available resources will be used to make any interim progress payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). DVIN/Business Equity: McClendon Construction Company, Inc. agrees to maintain its initial M/WBE commitment of 22.62\% that it made on the original contract and extend and maintain that same M/WBE commitment of 22.62\% to all prior change orders up to and inclusive of this Change Order No. 3. Therefore, McClendon Construction Company, Inc. remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. This project is located in COUNCIL DISTRICT 2. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Street Imprv-Deteriorating Sts programmable project within the 2022 Bond Program Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the 2022 Bond Program Fund for the 2022 Bond Year 2- Contract 10 project to support the approval of the above recommendations and the execution of Change Order No. 3. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs): TO Fund Department Accountil Project Programctivity Budget Reference # Amount I I ID ID Year (Chartfield 2) FROM Fund Department Account Project Program ctivity Budget Reference # Amount ID ID Year I (Reference 2) CERTIFICATIONS: Submitted for Citv Manaaer's Office bv: Jesica MCEachern (5804) Originating Denartment Head; Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 1. 104243- Project Budget Summarypdf (CFW Internal) 2. 104243-SAM repg1jpdf (CFW Internal) 3. 1295 for CO#3.pdf (CFW Internal) 4. 202022 BOND YEAR 2 CONTRACT 10 — CO3 funds availabilitvpdf (CFW Intemal) 5. 202022BONDYEAR2CONTRACT10-CO#3 FID Table REVISED 05.21.25.xlsx (CFW Internal) 6. 34027-22010199-Proposition Renort.ndf (CFW Intemal) 7. Accentance of Previous Commitment Form CO3 Final-CC.ndf (CFW Internal) 8. M&C Man CPN104243 202213ond Yeal2 Cot0.ndf (Public) 9. ORD.APP 202022 BOND YEAR 2 CONTRACT 10 — CO3 34027 A025(R2).docx (Public) apps.cfwnet.org/eoouncil/printmc.asp?id=33450&print=true&DocType=Print 2/2 104243-CNCO-Change order #3 — 2022 Bond Year 2 — Contract 10 Final Audit Report 2025-07-11 Created: 2025-06-30 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Canceled / Declined Transaction ID: CBJCHBCAABAAoMG-21TTJ8DJSpigw86A9tUci4eaMgCi "104243-CNCO-Change order #3 — 2022 Bond Year 2 — Contrac t 10" History Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2025-06-30 - 5:42:51 PM GMT- IP address: 204.10.90.100 Document emailed to Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) for filling 2025-06-30 - 6:14:44 PM GMT Form filled by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Form filling Date: 2025-06-30 - 6:15:05 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to sophia.flores2@fortworthtexas.gov for filling 2025-06-30 - 6:15:07 PM GMT Document emailed to Justin Blair (jblair@mcclendonconstruction.com) for signature 2025-06-30 - 6:15:07 PM GMT Document emailed to Kevin Jackson (kevin.jackson@fortworthtexas.gov) for signature 2025-06-30 - 6:15:08 PM GMT Email viewed by sophia.flores2@fortworthtexas.gov 2025-06-30 - 6:15:14 PM GMT- IP address: 20.159.64.138 Email viewed by Kevin Jackson (kevin.jackson@fortworthtexas.gov) 2025-06-30 - 6:15:15 PM GMT- IP address: 20.159.64.138 Email viewed by Justin Blair Qblair@mcclendonconstruction.com) 2025-06-30 - 6:18:40 PM GMT- IP address: 47.37.93.50 3 Document e-signed by Justin Blair(jblair@mcclendonconstruction.com) Signature Date: 2025-06-30 - 6:29:04 PM GMT - Time Source: server- IP address: 47.37.93.50 FoRTW❑RTHg I r°Ne" "y Adobe Acrobat Sign Document e-signed by Kevin Jackson (kevin.jackson@fortworthtexas.gov) Signature Date: 2025-06-30 - 7:05:25 PM GMT - Time Source: server- IP address: 166.205.54.64 Signer sophia.flores2@fortworthtexas.gov entered name at signing as Sophia Flores 2025-06-30 - 8:01:13 PM GMT- IP address: 208.184.124.181 [ao Form filled by Sophia Flores (sophia.flores2@fortworthtexas.gov) Form filling Date: 2025-06-30 - 8:01:15 PM GMT - Time Source: server- IP address: 208.184.124.181 Document emailed to Gary Deyon (Gary.Deyon@fortworthtexas.gov) for signature 2025-06-30 - 8:01:18 PM GMT Document emailed to Christian Cardona (christian.cardona@fortworthtexas.gov) for signature 2025-06-30 - 8:01:18 PM GMT Email viewed by Gary Deyon (Gary.Deyon@fortworthtexas.gov) 2025-06-30 - 8:01:29 PM GMT- IP address: 20.159.64.152 Email viewed by Christian Cardona (christian.cardona@fortworthtexas.gov) 2025-06-30 - 8:28:24 PM GMT- IP address: 104.47.65.254 Document e-signed by Christian Cardona (christian.cardona@fortworthtexas.gov) Signature Date: 2025-06-30 - 8:29:20 PM GMT - Time Source: server- IP address: 208.184.124.181 - I Email viewed by Gary Deyon (Gary.Deyon@fortworthtexas.gov) 2025-07-05 - 7:29:23 AM GMT- IP address: 20.159.64.138 Email viewed by Gary Deyon (Gary.Deyon@fortworthtexas.gov) 2025-07-06 - 9:32:16 PM GMT- IP address: 52.244.179.71 6© Document e-signed by Gary Deyon (Gary.Deyon@fortworthtexas.gov) Signature Date: 2025-07-07 - 1:02:25 PM GMT - Time Source: server- IP address: 204.10.91.100 P4 Document emailed to Gregory Robbins (Gregory.Robbins@fortworthtexas.gov) for signature 2025-07-07 - 1:02:28 PM GMT Email viewed by Gregory Robbins (Gregory.Robbins@fortworthtexas.gov) 2025-07-07 - 1:02:46 PM GMT- IP address: 20.159.64.138 6o Document e-signed by Gregory Robbins (Gregory.Robbins@fortworthtexas.gov) Signature Date: 2025-07-09 - 6:59:12 PM GMT - Time Source: server- IP address: 208.184.124.181 C.► Document emailed to Mary Hanna (Mary.Han na@fortworthtexas.gov) for signature 2025-07-09 - 6:59:14 PM GMT f) Email viewed by Mary Hanna (Mary. Han na@fortworthtexas.gov) 2025-07-09 - 6:59:22 PM GMT- IP address: 52.244.129.126 FoRTW❑RTHg I r°Ne""v Adobe Acrobat Sign Document e-signed by Mary Hanna (Mary.Han na@fortworthtexas.gov) Signature Date: 2025-07-09 - 9:00:20 PM GMT - Time Source: server- IP address: 208.184.124.181 Document signing automatically delegated to Lissette Acevedo (lissette.acevedo@fortworthtexas.gov) by Patricia Wadsack (patricia.wadsack@fortworthtexas.gov) 2025-07-09 - 9:00:22 PM GMT Document emailed to Patricia Wadsack(patricia.wadsack@fortworthtexas.gov) for signature 2025-07-09 - 9:00:23 PM GMT Document emailed to Lissette Acevedo (lissette.acevedo@fortworthtexas.gov) for signature 2025-07-09 - 9:00:23 PM GMT Email viewed by Lissette Acevedo (lissette.acevedo@fortworthtexas.gov) 2025-07-09 - 9:00:31 PM GMT- IP address: 52.244.129.126 -f, Document e-signed by Lissette Acevedo (lissette.acevedo@fortworthtexas.gov) Signature Date: 2025-07-10 - 1:32:55 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) for signature 2025-07-10 - 1:32:57 PM GMT Email viewed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) 2025-07-10 - 1:33:07 PM GMT- IP address: 52.244.129.126 6© Document e-signed by Lauren Prieur (Lauren.Prieur@fortworthtexas.gov) Signature Date: 2025-07-10 - 2:11:08 PM GMT - Time Source: server- IP address: 208.184.124.181 24 Document emailed to Lorita Lyles (Lorita.Lyles@fortworthtexas.gov) for approval 2025-07-10 - 2:11:10 PM GMT 5 Email viewed by Lorita Lyles (Lorita.Lyles@fortworthtexas.gov) 2025-07-10 - 2:11:19 PM GMT- IP address: 20.159.64.138 &0 Document approved by Lorita Lyles (Lorita.Lyles@fortworthtexas.gov) Approval Date: 2025-07-10 - 3:53:23 PM GMT - Time Source: server- IP address: 208.184.124.181 C' Document emailed to Douglas Black (Douglas.Black@fortworthtexas.gov) for signature 2025-07-10 - 3:53:25 PM GMT Email viewed by Douglas Black (Douglas.Black@fortworthtexas.gov) 2025-07-10 - 3:53:34 PM GMT- IP address: 52.244.129.126 LOAN Document declined by Douglas Black (Douglas.Black@fortworthtexas.gov) Decline reason: Please write in the M&C number and date in the boxes on the CO form. 2025-07-11 - 2:30:21 PM GMT- IP address: 204.10.90.100 FoRTW❑RTHg I r°Ne""v Adobe Acrobat Sign FORT WORTH, Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE' Change order #3 — 2022 Bond Year 2 — Contract 10 M&C: 25-0589 Date: To: Name 1. Sophia Flores 2. Justin Blair CPN: 104243 CSO: 61864 DOC#: Department I Initials Date Out TPW - initials 411- 06/30/25 McClendon Construction .rB 06/30/25 - signature JB 3. Kevin Jackson TPW - signature K��, 06/30/25 4. Gary Devon TPW - signature 07/07/25 5. Christian Cardona TPW - signature Christian Cardona 06/30/25 6. Gregory Robbins TPW - signature 774L 07/09/25 7. Mary Hanna TPW - signature mW 07/09/25 8. Patricia Wadsack TPW - signature oA 07/10/25 9. Lauren Prieur TPW - signature 1L11M� 07/10/25 10. Doug Black Legal - signature— —&g Black 07/11 /25 11. Jesica McEachern CMO - signature CA 07/17/25 12. Jannette Goodall CSO - signature ,a e'er 07/18/25 13. TPW Contracts DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ®YES ❑No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: TPWContracts (acr�FortWorthTexas.2ov at ext. 7233 for pick up when completed. Thank you!