HomeMy WebLinkAboutContract 57944-R3CSC No. 57944-R3
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
July 8, 2025
Romance Services Limited
Liability Company
Attention: Jackey R. Dunn Jr.
Address: P.O. Box 136513
Fort Worth, Texas 76136
Re: Contract Renewal Notice — 3rd Renewal
Contract No. CSC No. 57944
Renewal Term: August 3, 2025 to August 3, 2026
Renewal Amount: $307,737.50
The above referenced Contract with the City of Fort Worth expires on August 3, 2025 (the
"Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 3rd term in an amount up to $307,737.50 which will be effective immediately after
the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at to ensure that your company information is
correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Rer�
Regina Jones
Contract Compliance Specialist
817-392-2698
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By: 07/18/2025
Name: Jesica McEachern
Title. Assistant City Manager
APPROVAL RECOMMENDED:
By: Christopher Hafder (Jul 11, 2025 14:19 CDT)
Name: Chris Harder
Title: Water Director
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By: 07/18/2025
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Name: Jannette Goodall
Title: City Secretary
Romance Services, LLC
By. �� i
Name: J ekey R. Du n r.
Title: Owner
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Re-91�ca fare¢
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By: Douglas Black (Jul 14, 2025 09:58 CDT)
Name: Doug Black
Title: Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0499
Date Approved:6/28/2022
Form 1295 Certification No: 2022-896404
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal page 2 of 2m
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/28/22
M&C FILE NUMBER: M&C 22-0499
LOG NAME: 13P 1TB 22-0110 PLUMBING SERVICES
SUBJECT
(ALL) Authorize Non -Exclusive Purchase Agreements with A & G Piping Services, Inc., and Jackey
Ray Dunn, Jr. dlbla Romance Services, for Plumbing Services in an Annual Amount of Up to
$879,250.00 and Authorize Four One -Year Renewals for the Same Annual Amount for the Water
Department
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with A & G
Piping Services, Inc., and Jackey Ray Dunn, Jr. dlbla Romance Services, for plumbing services in
an annual amount of up to $879,250.00 and authorize four one-year renewals for the same annual
amount for the Water Department.
DISCUSSION:
The Water Department, approached the Purchasing division to procure an agreement for Plumbing
Services. The Purchasing Division issued an Invitation to Bid (ITB) 22-0110. The bid detailed
specifications describing the required services.
The ITB was advertised in the Fort Worth Star -Telegram on Wednesdays from April 13,
2022 through May 4, 2022, and three (3) responses were received. Staff evaluated the responses
based on the best value to the City and compliance with a five (5) percent Business Equity Goal. A
& G Piping, Inc, O'Grady Plumbing, and Jackey Ray Dunn, Jr. dlbla Romance Services were the
three responding bidders, however, O'Grady Plumbing was deemed non -responsive for failure to
meet the Business Equity requirements.
A team of three evaluators consisting of members from the Water and Transportation and Public
Works Departments evaluated and scored A & G Services and Romance Services on the following
criteria:
A) Contractor's Qualifications, Experience, and References
R) Avniinhility of mr-ourc�s to prav;de sorv;cos
C) Contractor's approach to perform services.
The scores were averaged as follows:
1 A 11 B 11 C FINAL SCORE I
JA & G Piping, Inc 22.011 5.7�j 12.7�� 75.861
Romance Service�11�
25.0 ` 6.0 12-711 83.67
FUNDING: The maximum annual amount allowed under this agreement will be
$879,250.00, however, the actual amount used will be based on the need of the department and
the available budget. Funding is budgeted in the Water Department's rollup within the Water &
Sewer Fund.
Funding will be split as follows:
A & G Piping, Inc
Romance Services
I$571,512.50
1$307,737.50
BUSINESS EQUITY - A & G Piping, Inc. and Jackey Ray Dunn, Jr. dlbla Romance Services are in
compliance with the City's Business Equity Ordinance by committing up to 5% Business Equity
participation on this project. The City's Business Equity goal on this project is 5%.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and
will end one year from that date.
RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the
City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made
by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and
does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water and Sewer Fund to support the approval of the above
recommendation and award of the agreement. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office bv:
Oriainatina Business Unit Head:
Additional Information Contact:
Signature:
Reginald Zeno
8517
Dana Burgdoff
8018
Anthony Rousseau
8338
Chris Harder
5020
Cynthia Garcia
8525
Ashley Kadva
2047
Email: Ronald.Gonzales@fortworthtexas.gov
Signature:
Email: allison.tidwell@fortworthtexas.gov